GUIDELINES TO IMPLEMENT NSDD 38

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP10M02313R000100820003-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 14
• Document Creation Date: December 22, 2016
• Document Release Date: February 10, 2012
• Sequence Number: 3
• Publication Date: July 13, 1982
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
July 13, 1982
SYSTEM II
90417
~c~cutSya ftuctislry~
MEMORANDUM FOR THE VICE PRESIDENT
THE SECRETARY OF STATE
THE SECRETARY OF DEFENSE
THE ATTORNEY GENERAL
THE SECRETARY OF AGRICULTt7RE
THE SECRETARY OF COMMERCE
THE DIRECTOR, OFFICE OF MANAGEMENT AND BUDGET
THE DIRECTOR OF CEr1TRAL INTELLIGENCE
THE CHAIRMAN, JOINT CHIEFS OF STAFF
THE ADMINISTRATOR, AGENCY FOR INTERNATIONAL
DEVELOPMENT
THE DIRECTOR, INTERNATIONAL COMMUNICATION AGENCY
SUBJECT: Guidelines to Implement NSDD 38
The attached Guidelines to replace all guidelines and other
agreements previously in effect under the Monitoring Overseas
Direct Employment System are approved.
Guidelines
~-~i ~
UJ S-S~ -a~
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 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
90417.
GUIDELINES
These guidelines are issued pursuant to the Presidential Directive
of 2 June 1982 on Staffing at Diplomatic Missions and Constituent
Posts. These guidelines replace all guidelines and other agreements
previously in effect under the Monitoring Overseas Direct Employment
?(MODE) system.
The purpose of the Directive and these guidelines is to allow the
flexible, systematic and expeditious deployment and management of
personnel of all U.S. Government Agencies operating under the
authority of Chiefs of Mission in support of U.S. foreign policy
objectives. ?
These guidelines will ensure that the approval of Chiefs of Mission
is sought by U.S. Government Agencies on proposed staffing changes
for activities operating under the authority of Chiefs of Mission.
The Chiefs of Mission will transmit their views on overseas presence
to the Department of State, as department and agency representatives
will communicate with their respective department/agency headquarters
in this regard.
These guidelines also provide for the resolution of disagreements,
should such arise between the Chiefs of Mission and department/agency
representatives and between the Department of State and department/
agency heads.
A. Requests for Changes in Staffing
1. Preliminary or exploratory consultation by the requesting
agency with the Chief of Mission regarding staffing changes is
encouraged. Such informal proposals may be initiated in Washington
or by agency overseas representatives.
2. Formal requests for approval of staffing changes as required
by the Directive must be nade by the cognizant Agency to the Chief
of Mission in consultation with the Department of State. Copies of
such requests will~be provided to the Department of State.
3. The Chief of Mission will convey his views on formal
requests to the Department of State. The point of contact in the
Department of State for such matters is the Office .of Management
Operations (M/MO), Room 7427, Attention: Assistant for Overseas
Positions. The Chief of Mission's response to the formal request
should be addressed to that office for action.? Copies_of requests
and responses will be given to the appropriate regional and
functional bureaus in the Department of State and to the requesting
agency.
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90417
B. Resolution of Disagreements
1. If there are disagreements over staffing levels between
Chiefs of Mission and Agency heads, the views of .both parties will
be forwarded to M/MO-for .immediate presentation to the Secretary
of State for decision within~l5 working days of receipt from M/MO.
2. If the Secretary of State is unable to resolve the issue
to the satisfaction of the parties concerned, the Secretary and
the Agency head concerned will present their respective views to
the President for decision through the Assistant to the. President
for National Security Affairs.
C. Formal acknowledgement of Changes
Changes in staffing levels at individual posts reached in
accordance with the above procedures will be provided by telegram
from the Department of State to the. Chief of Mission, and the
agencies concerned.-
D. Staffing Authorization Records
The De.~artment of State shall maintain a current recor?. of
staffing authorization for each overseas. post. Staffing au+',oriza-
tion is defined as all full-ti3ne, permanent, direct-hire, U sited
States Gover-anent employees, including Foreign Nationals, ar
United States Military Personnel under the authority of a M ssion
Chief .
Depart~.-ents and agencies will provide the current and
projected overseas staffing authorization information, req~.~.red
by the directive, to the Department of State, Office of Management
Operations (M/MO), Room 7427, Attention: Assistant for Overseas
Positions. That official will solicit. additional information from
departments and agencies when necessary to meet special reporting
requirements as established by statute or as levied by the NSC, OMB,
or the Congress. .
Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
SYSTEM II
90321
THE WHITE HOUSE
June 2, 1982
Fsxi1(:7~ -~cet~
~~ - ~ ~ ~
MEMORANDUM FOR THE VICH PRESIDENT
THE SECRETARY OF STATE
THE SECRETARY OF DEFENSE
THE ATTORNEY GENERAL
THE SECRETARY OF AGRICULTURE
THE SECRETARY OF COMMERCE
THE DIRECTOR, OFFICE OF MANAGEMENT AND BUDGET
THE DIRECTOR OF CENTRAL INTELLIGENCE
THE CHAIRMAN, JOINT CHIEFS OF STAFF
THE ADMINISTRATOR, AGENCY FOR INTERNATIONAL
DEVELOPMENT
THE DIRECTOR, INTERNATIONAL COMMUNICATION AGENCY
SUB~'ECT: Staffing at Diplomatic Missions
The President has approved the attached National Security
Decision Directive ors Staffing at Diplomatic Missions and
Their Constituent Posts.
FOR THE PRESIDENT:
4
NSDD 38
f
^~
William P. Clark
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 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
SYSTEM ZI
90321
THE WHITE HOUSE
June 2, 1982
Na~~.ona.2 Secun~.~y Vec.ca~.on
D~.nec~.~ve Number 3k
STAFFING AT DIPLOMATIC MISSIONS
AND THEIR CONSTITUENT POSTS
This. directive supersedes the directive of October 14, 1974
and subsequent directives governing the Monitoring Overseas
Direct Employment (MODE)-system.
In accordance with my letter to Chiefs of Mission, and the
memorandum of September 22, 1981, conveying it to heads of --
Executive Departments and Agencies, all agencies with staffs
operating under the authority of Chiefs of Mission will .
ensure that, in coordination with the Department of State,
the Chiefs of Missions' approval is sought on any proposed
changes in the size, composition, or mandate of such staff
?yelements. Departments and agencies wishing to initiate
changes should transmit their proposals to Chiefs of Missions
in consultation with the Department of State. In the event
tie Secretary of State. or his designee is unable promptly
to resolve to the satisfaction of the parties concerned any
disputes which may arise between Chiefs of Mission and Agency
Heads or his designee, the Secretary of State and the other
Agency Head concerned will present the differing views to me
for decision through the Assistant to the President for National
Security Affairs. Formal acknowledgement of changes approved by
Chiefs of Mission or determined by me shall be transmitted to
diplomatic missions by the Department of State.
Overseas staffing of elements with U.S. diplomatic missions
abroad shall conform to decisions reached in accordance with
the above procedures and decisions made through the budgetary
process.
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Depart*nents and agencies will keep the Department of State
informed as to current and projected overseas staffing
authorizations for each diplomatic post, differentiating
between the number of U.S. personnel and the number of
foreign national personnel authorized for each post. The
Department of State shall maintain a current record of
staffing authorizations for each overseas post. Agencies
will cooperate with the Department of State in providing
data including any data needed to meet special reporting
requirements.
The Department of State, in consultation with concerned
agencies, will develop guidelines by July 1, 1982 for my
approval to implement this directive.
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 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7 -
--~~,~,t-;,~,;rn;t :~
DIRECTOR OF CENTRAL INTELLIGENCE OcJ" 1 `f g7
Human Resources Committee
OFFICE OF THE CHAIRMAN
HRC-82-073
14 June 1982
MEMORANDUM FOR: Deputy Director of Central Intelligence
THROUGH: Director, Intelligence Community Staff
FROM: Chairman, Human Resources Committee
SUBJECT: Overseas Staffing Procedures
1. Action Requested: See paragraph 4.
2. Background: At Tab A is National Security Decision Directive
(NSDD) Number 38 of 2 June 1982 which establishes the new policy on
staffing diplomatic missions to replace the Monitoring Overseas Direct
Employment (MODE) system which is thereby abolished.
3. In accordance with the last paragraph of NSDD No. 38, State,
DoD and we have now developed guidelines to implement the new policy.
The draft guidelines (Tab 6) have been staffed out within the Community
and with the other interested DoD elements, primarily the Security
Assistance people. They conform to the new policy, establish much-
needed flexibility and are consonant with the guidance I had from
Admiral Inman on this subject.
4. Action Requested: That you authorize me to convey approval of
the draft guidelines Tab B) to State and the National Security Council
Staff.
Attachments:
A - NSDD No. 38
B - Draft Guidelines
~~ ~:,__.,, io !..~=;~i~on 16 JUN 198
.:1
Deputy Director of Central Intelligence Date ~ s ~~
ALL PORTIONS OF
THIS MEMORANDUM L_ ~ / 7
ARE UNCLASSIFIED
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 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
SUBJECT: Overseas Staffing Procedures
DISTRIBUTION: HRC-82-073 w/atts-
Original - DDCI
1 - D/ICS
1 - C/HRC
1 - HRC Subject File
- HRC Chrono
- Executive Registry
- IC Registry
DCI/ICS/OHC 14 June 1982
STAT
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Na~.i,.ona.~ Secun.i,~y ~ec~:a~.on
D.inec#.ive Number 38
June 2, 1982
STAFFING AT DIPLO.NiATIC MISSIONS
AND THEIR CONSTITUENT POSTS
This directive supersedes the directive of October 14, 1974
and subsequent directives governing the Monitoring Overseas
Direct Employment (MODE) system.
In accordance-with my letter to Chiefs of Mission, and the
memorandum of September 22, 1981, conveying it to heads of - -
Executive Departments and Agencies, all agencies with staffs
operating under the authority of Chiefs of Mission will .
ensure that, in coordination with the Department of State,
the Chiefs of Missions' approval is sought on any proposed
changes in the size, composition, or mandate of such staff
'elements. Departments and agencies wishing to initiate
changes should transmit their proposals to Chiefs of Missions
in consultation with the Department of State. In the event
the Secretary of State or his designee is unable pro:aptly
to resolve to the satisfaction of the parties concerned any
disputes which may arise between Chiefs of Mission and Agency
Heads or his designee, the Secretary of State and the other
Agency Head concerned will present the differing views to me
for decision through the Assistant to the President for National
Security Affairs. Formal acknowledgement of changes approved by
Chiefs of Mission or determined by me shall be transmitted to
diplomatic missions by the Department of State.
Overseas staffing of elements with U.S. diplomatic missions
abroad shall conform to decisions reached in accordance with
the above procedures and decisions made through the budgetary
process.
THE WHITE HOUSE
f ~ ?
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 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
Departments and agencies will keep the Department of State
informed as to current and projected overdifferentiating
authorizations for each diplomatic post,
between the number of U.S. personnel and the number of
foreign national personnel authorized for each post. The
Department of State shall maintain a currentostecoAgencies
staffing authorizations for each overseas p rovidin
will cooperate an~data needed totmeetsspecial reporting
data including y
requirements.
The Department of State, in consultation with concerned
agencies, will develop guidelines by July 1, 1982 for my
approval to implement this directive.
r
Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
GUIDELINES
These guidelines are issued pursuant to the Presidential
Directive of 2 June 1982 on Staffing at Diplomatic Missions
and Constituent Posts. These guidelines replace all guidelines
and other agreements previously in effect under the Monitoring
Overseas Direct Employment (MODE) system.
The purpose of the Directive and these guidelines is
to allow the flexible', systematic and expeditious deployment
and management of personnel of all U.S. Government Agencies
operating under the authority of Chiefs of Mission in support
of U.S. foreign policy objectives.
These guidelines will ensure that the approval of Chiefs
of Mission is sought by US Government Agencies on proposed
staffing changes for activities operating under the authority
of Chiefs of Mission. The Chiefs of Mission will transmit
their views on overseas presence to the Department of State,
as department and agency representatives will communicate
with their respective department/agency headquarters in this
regard.
These guidelines also provide for the resolution of
disagreements, should such arise between the Chiefs of Mission
and department/agency representatives and between the Department
Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
of State and department/agency heads.
A. Requests for Changes in Staffing
1. Preliminary or exploratory consultation by the requesting
agency with the Chief of Mission regarding staffing changes
is encouraged. Such informal proposals may be initiated
in Washington or by agency overseas representatives.
2. Formal requests for approval of staffing changes
as required by the Directive must be made by the cognizant
Agency to the Chief of Mission in consultation with the Department
of State. Copies of such requests will be provided to the
Department of State.
3. The Chief of Mission will convey his views on formal
requests to the Department of State. The point of contact
in the Department of State for such matters is the Office
of Management Operations (M/MO), Room 7427, Attention: Assistant
for Overseas Positions. The Chief of Mission's response
to the formal request should be addressed to that office
for action. Copies of requests and responses will be given_
to the appropriate regional and functional bureaus in the
Department of State and to the requesting agency.
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 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
` -3-
B. Resolution of Disagreements
1. If there are disagreements over staffing levels
between Chiefs of Mission and Agency heads, the vie s ofj,
both parties will be forwarded to M/MO for presentation to
the Secretary of State for decision within 15 working days
of receipt from M/M0.
2. If the Secretary of State is unable to resolve the
issue to the satisfaction of the parties concerned, the Secretary
and the Agency head concerned will present their respective
views to the President for decision through the Assistant
to the President for National Security Affairs.
C. Formal acknowledgement of Changes
Changes in staffing levels at individual posts reached
in accordance with the above procedures will be provided
by telegram from the Department of State to the Chief of
Mission, and the agencies concerned.
D. Staffing Authorization Records
Departments and agencies will provide the current and
projected overseas staffing authorization information, required
Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7
by the directive, to the Department of State, Office of Management
Operations (M/MO), Room 7427, Attention: Assistant for Overseas
Positions. That official will solicit additional information
from departments and agencies when necessary to meet special
reporting requirements as established by statute or as levied
by the NSC, OMB, or the Congress.
Declassified in Part - Sanitized Copy Approved for Release 2012/02/10: CIA-RDP10M02313R000100820003-7