JOINT MANAGEMENT OF THE CONSOLIDATED SAFE (SUPPORT FOR THE ANALYSTS' FILE ENVIRONMENT) PROJECT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M00165A000300060001-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 31
• Document Creation Date: December 20, 2016
• Document Release Date: August 30, 2006
• Sequence Number: 1
• Publication Date: December 28, 1977
• Content Type: REGULATION

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28 DEC 1977
MEMORANDUM OF UNDERSTANDING
Between
The Director of Central Intelligence
and
The Director, Defense intelligence Agency
SUBJECT: Joint Management of the Consolidated SAFE (Support
for the Analysts' File Environment) Project
REFERENCES: a. Letter for D/DIA from DCI dated 26 Sept. 1977
b. Memo for DCI from D/DIA dated 30 Aug. 1977;
subject - Management of SAFE/ADISS Projects
1. PURPOSE AND SCOPE - The purpose of this Memorandum
of Understanding is to set forth the basic agreements between
the Director of Central Intelligence and the Director, Defense
Intelligence Agency for consolidating the CIA SAFE and DIA
ADISS Projects. This consolidation will enable the joint
development of a computerized information handling system
servicing the needs of both CIA and DIA. A Project
Management Plan (attached) defines operating procedures,
staffing needs, management methodology and oversight arrangements
as outlined in reference a.
2. BACKGROUND - The Congressional Conference Report on
the FY 1977 budgets for the two Agencies recommended coordinated
SAFE/ADISS development efforts to achieve "maximum commonality."
The two Agencies met initially in October 1976 and frequently
thereafter to identify areas that are common to the two
systems. During the fourth quarter of FY-77 an independent
contractor also conducted a study to assess potential
commonality of the two systems and a working group under
IC Staff leadership developed a plan for forming a joint
project office. In August and September 1977 the D/DIA
and the DCI concurred in the immediate formation of a
joint project office as outlined in references a and b.
10P1/:'F Pages t-'
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SUBJECT: Joint Management of the Consolidated SAFE (Support
for the Analysts' File Environment) Project
3. TERMS OF THE AGREEMENT - it is hereby agreed that:
a. A joint project will be undertaken by CIA and DIA
to develop an information system capable of satisfying
both the CIA requirements as described in the CIA SAFE
Functional Requirements Document and DIA requirements as
specified in the ADISS Master Plan of 10 June 1977
and further refined in the DIA System Definition Study
initiated in August 1977. The system design will take
maximum advantage of opportunities for common development
and procurement of hardware and software. The Project
will be called SAFE, (Support for the Analysts' File
Environment) and will encompass not only the common
requirements but also those unique to each Agency.
b. The responsibility for SAFE development will be
assigned to a jointly-staffed, Consolidated SAFE Project
Office (CSPO) which will receive administrative support
from the Director of Data Processing/CIA. CIA will provide
office space for the Project.
c. The CSPO is responsible to the Director, CIA and
the Director, DIA for the satisfaction of validated require-
ments within their respective Agencies. The Project Director
will be appointed by the CIA and the Deputy Project Director
will be appointed by the DIA. The specific positions and
time phasing of the initial staff (estimated at 26 CIA positions
and 11 DIA positions) will be detailed in the Project Management
Plan.
d. An annual Project Budget will, be developed by
the CSPO with each Agency's share identified. Each Agency
will review the request and include recommended levels
within its annual budget submission. Upon Congressional
approval, funds will be transferred to the CIA.
e. The CSPO will provide periodic reports as outlined
in the Project Management Plan. In addition, an annual
report will be submitted to the Director, CIA and Director,
DIA.
f. The CSPO will operate within the guidelines of
the attached SAFE Project Management Plan.
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SUBJECT:. Joint Management of the Consolidated SAFE (Support
for the Analysts' File Environment) Project
Attachments:
Management Plan
References a and b
t?.,,,_.___ _ r -1/~~~~~
Direc r o entral Inte"ooig ice Date
I I JA"' 1978
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V
SAFE
PRUJECT MANAGEMENT
PLAN
13 DECEMBER 1977
PREPARED BY THE
CONSOLIDATED SAFE PROJECT OFFICE
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EXECUTIVE SUMMARY
The Congressional Conference Report on the FY 1977 Budgets
for the CIA and DIA recommended coordinated development of
the CIA's SAFE (Support for the Analysts' File Environment)
and DIA's ADISS TAdvanced Defense Intelligence Support
ystem) projects. In August and September of 19977 the
Director, Defense Intelligence Agency and the Director of
Central Intelligence concurred in the immediate formation of
the Consolidated SAFE Project Office (CSPO).
The CSPO will be responsible for the development of a system
that satisfies the CIA and DIA user requirements as defined
and validated by each Agency. This effort will encompass
not only the common requirements. but also those unique to
each Agency. It will be directed towards maximizing cost
savings through common development, procurement and service
for both Agencies.
The CSPO will be staffed from both Agencies but housed within
CIA for administrative support. It will be responsible to
the Directors of both Agencies for carrying out the mission
as stated herein under the guidelines specified in the Memorandum
of Understanding between the Director of Central Intelligence
and the Director, Defense Intelligence Agency.
The currently contracted (CIA SAFE and DIA ADISS) efforts will
be redirected to result in the selection of one prime contractor
to develop the SAFE System. Support contracts will be awarded
to support definition and analytical efforts of the CSPO.
The CSPO will report monthly, quarterly, and semi-annually
on the Program's progress and funding status to appropriate
authorities as identified in Section VI, Oversight and Reporting.
A jointly chaired CIA/DIA Steering Committee will review the
Project quarterly and will be available to resolve any inter-
agency problems impacting the Consolidated SAFE Project.
Summarily and additionally, this plan:
o Describes the procedure for coordination and
establishes the structure for consolidated
management,
Specifies methods to be utilized for funding
and procurement,
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o Describes how user requirements will be
accommodated,
o Lists milestones for the planned development.
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SAFE PROJECT MANAGEMENT PLAN
Para. Page
EXECUTIVE SUMMARY ........................... ii
ACRONYMS AND ABBREVIATIONS...... ............. vi
SECTION I
INTRODUCTION
1.1
PURPOSE AND SCOPE OF PLAN ...................
I-1
1.2
MISSION ......................................
I-1
1.3
SYSTEM OBJECTIVE ............................
SECTION II
1-2
MANAGEMENT
2.1
APPROACH ....................................
II-1
2.2
PROJECT PHASING ..................... .......
II-1
2.3
MAJOR PROJECT MILESTONES ....................
SECTION III
II-4
PROJECT OFFICE
3.1
PROJECT DIRECTION ...........................III-l
3.2
ORGANIZATION AND FUNCTIONS ...................III-1
3.3
STAFFING REQUIREMENTS .......................11I-4
SECTION IV
SYSTEM FUNCTIONAL REQUIREMENTS
4.1
RESPONSIBILITIES ............................ IV-1
4.2
CLARIFICATIONS AND RESOLUTIONS .............. IV-1
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SECTION V
Page
FINANCIAL MANAGEMENT
5.1
BUDGET ......................................
V-1
5.2
OBLIGATION OF FUNDS ..........................
SECTION VI
V-1
OVERSIGHT AND REPORTING
6.1
OVERSIGHT........... ......................... VI-1
6.2
REPORTING ...................................
VI-1
ILLUSTRATIONS
Figure 1 (Design Schedule) ...................... 11-5
Figure 2 (CSPO Organization) .................... III-5
Figure 3 (Annual Budget Cycle) .................. V-3
Table 1 (Staffing Estimates) ...................III-6
Table 2 (Reviews and Controls)................. VI-2
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ACRONYMS AND ABBREVIATIONS
ADISS - Advanced Defense Intelligence Support System
ADP Automatic Data Processing
ADSTAR - Automatic Document Storage and Retrieval System.
AIRES - Advanced Imagery Requirements and Exploitation
System.
CIA - Central Intelligence Agency.
COINS - Community On-line Intelligence System.
COMPT/CIA - Comptroller of CIA.
CSPO - Consolidated SAFE Project Office.
DCI - Director of Central Intelligence.
DCP - Design Competition Phase of the initial CIA
SAFE Project.
D/DCI/ICS - Deputy to DCI for the Intelligence Community Staff.
DDA - Deputy Director for Administration/CIA.
D/NFAC - Director of National Foreign Assessment
Center/CIA.
D/OCR - Director of Office of Central Reference/NFAC/
CIA.
D/ODP - Director of Office of Data Processing/DDA/CIA.
DD/DIA - Deputy Director of Defense Intelligence Agency.
DG - General Defense Intelligence Program Staff/DIA.
DIA - Defense Intelligence Agency.
DDS&T - Deputy Director for Science and Technology/CIA.
NFAC - National Foreign Assessment Center.
NFIP - National Foreign Intelligence Program.
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OCR - Office of Central Reference/NFAC/CIA.
ODP - Office of Data Processing/DDA/CIA.
RS or - Deputy Director for Resources and Support/
RS/DIA Comptroller/DIA.
SAFE - Support for the Analysts' File Environment.
SP or - Systems Planning Office/DIA.
SP/DIA
VP - Vice Director for Production/DIA.
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SECTION I
INTRODUCTION
1.1 PURPOSE AND SCOPE OF PLAN
This document establishes the Consolidated SAFE Project
Management Plan Under the, guidelines delineated in the CIA/DIA
Memorandum of Understanding. It provides.for the joint
development of an information handling system which will
be designed to satisfy DIA and CIA intelligence requirements
as referenced in paragraph 1.3 of this Management Plan.
The management approach is based on the premise that an overall
system design can be developed which. will satisfy user requirements
of both Agencies. The goal of joint management is to reduce
development, procurement and maintenance cost by capitalizing
on commonality.
The scope of this plan is limited to developing and implementing
a system which will meet the objectives outlined in paragraph 1.3.
This document encompasses the organizational mission, system
objectives, management approach, CSPO organization/functions,
and financial management and oversight.
The System will be turned over to operational organizations
within each Agency upon acceptance.. The ,detailed planning
for system transition and operation will. be accomplished
in coordination with the appropriate directorates within
the respective Agencies as the system design is developed.
1.2 MISSION STATEMENT
The Consolidated SAFE Project office will define, develop
and bring to operation the SAFE.System to satisfy the needs of
the production analysts and users in the CIA and the DIA.
Further, it will take maximum advantage of requirements and
functions common to both Agencies to minimize system development,
procurement, maintenance and operating costs.
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1.3 SYSTEM OBJECTIVE
The SAFE System objective is to support improvement in the
timeliness, quality, and effectiveness of intelligence data
used to produce information for policy/decision makers and
military commanders. Modern automatic data processing tools
and communications will be provided to:
o Assist in the analytical process by making
available hardware and software techniques for
retrieving, manipulating and correlating
intelligence data,
o Support the management, production and dissemination
of finished intelligence,
o Assist in the intelligence assessment process and
collection requirements process,
o Permit data interchange with other systems at
both national and field levels, (e.g., COINS,
AIRES, ADSTAR, and intelligence handling
systems at Unified and Specified Commands)
o Permit accomodations for future requirements,
o Enable restructuring and redesigning of
intelligence database holdings for efficient
operational utilization,
o Support a security environment consistent with
established policies and procedures.
The SAFE System will encompass those user requirements
defined by CIA's SAFE Functional Requirements Document (as
maintained) and the ADISS Master Plan of 10 June 1977 as
detailed and amended by the contracted (Auq. 77) System
Definition Study. The System will address all elements of
these requirements, those unique to each Acency as well as
those common to both Agencies.
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SECTION II
MANAGEMENT
2.1 APPROACH
The Consolidated SAFE Project Office will carry out the SAFE
development by managing the currently contracted efforts of
each Agency and future development, procurement and contractual
support efforts. The objective is to have the system development
performed by a prime contractor with technical service
contractors as required to support the CSPO's activities.
The CIA SAFE Design Competition Phase (DCP) contracts will result
in selection of a prime contractor for the development of the
System.
The DIA SAFE System Definition Contractor will complete documen-
tation and analysis of the following DIA tasks:
o user requirements,
o System data sources and flow,
o Data management systems,
o Viable alternatives to satisfy DIA requirements.
This contractor will then be tasked to define interface and
integration requirements to other systems in DoD.
The CIA contractor for Design Support Services will continue
the support tasks currently assigned, particularly in the
user language/workstation requirements development area, until
the prime contractor is selected. At that time the CIA and
DIA (support) contractors' roles will be redefined to complement
the CSPO's capabilities.
2.2 PROJECT PHASING
The SAFE Program will be carried out in five phases as
follows:
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2.2.1 REQUIREMENTS DEFINITION (1975 - MARCH 1978)
This phase provides for the delineation of those functions
which the users expect the System to perform to support
their needs. At all times there will be a set of baseline
requirements against which development is taking place and a
set of priority ordered changes against which future plans
will be made.
The initial set of requirements for (CIA) SAFE was released
in June of 1977 and will be updated in January of 1978 as a
baseline document for use in system definition. The baseline
requirements for DIA SAFE will be detailed (within the scope
of the 10 June 1977 ADISS Master Plan) by March 1978. These
sets of requirements will be integrated by the CSPO to
define the total SAFE system. The integrated requirements
will be given to the DCP contractors to permit them to
define a system to satisfy both Agencies.
2.2.2 SYSTEM DESIGN COMPETITION (OCTOBER 1977 - JUNE 1979)
During this phase the initial CIA SAFE Design Competition
Phase contracts will be extended to include the DIA requirements
noted above. In addition, the results of the other DIA System
Definition tasks will be integrated into the overall system
design. The Design Competition Phase contracts will result
in detailed System Acquisition Proposals. These proposals
will be evaluated on the bases of cost, performance and risk
and the winner will proceed to the System Development and
Acquisition Phase.
2.2.3 SYSTEM DEVELOPMENT AND ACQUISITION (JULY 1979 -
1982)
During this phase the winner of the Design Competition Phase
will become the prime contractor for the SAFE System. The
system design will be further detailed and analyzed leading
to Requests for Proposals being issued for the standard
hardware and software. Development work will be initiated
for software and any special hardware required. The standard
hardware and software will be acquired during this phase to
support development activity and for total system delivery
to the government.
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2.2.4 INSTALLATION, TESTING AND ACCEPTANCE (1.981 - 1983)
Because installation, testing and acceptance plans are
dependent on system architecture and budget levels, these
plans will be detailed in the System Acquisition Proposals
at the end of the Design Competition Phase.
A phased installation will be sought with a core of basic
elements brought to an initial operating status. Upon
completion of successful testing and acceptance the remainder
of the system will be built on this core.
2.2.5 OPERATIONS (1983 - )
An operational group within each Agency (RS within DIA and
ODP within CIA) will operate and manage the system. The
CSPO will work in close coordination with these respective
groups to plan transition phasing and ensure that the
transition to operational status is successful. These
operational groups, in close coordination, will maintain the
system and respond to evolving requirements as delineated by
both Agencies.
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The following major milestones represent planning prior to
consolidation of the technical programs and will be updated
quarterly.
10/77
2.
Concurrence of the Memorandum of Under-
standing and SAFE Project Management Plan
12/77
Extension of the Design Competition.
Phase contracts
1/78
Receive DIA's:
(a) System Definition Functional
Requirements Document
3/78
(b) Data Flow and Source Analysis
Document
5/78
(c) Database Analysis Document
6/78
(d) Alternative Analysis Document
9/78
5.
Select Prime Contractor
6/79
6.
Receive System Implementation Plan
8/79
7.
Initiate Site(s) Selection/Preparation
10/79
8.
Select Hardware
4/80
9.
Receive Initial System Deliveries
3/81
10.
Initial Operational Capability
3/83
(dates bas'2'd nn (DT FY 1979 Budget
Request of nd out-year funding).
*FIGURE 1 shows the detailed relationships of the DIA Systems
Definition Contract and the CIA Design Competition Phase
contracts. It shows the pulling together of those two
efforts in FY 1978 and the evolution, in FY 1979, to a
single system design. Additional contractual support will
be initiated in FY 1978 to provide systems integration and
interface planning, validation and verification, and to
expand the Design Competition Phase contracts to include DIA
requirements.
11-4
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ACTIVITIES'
A)0? DIA SYSTEM
ALTERNATIVES AND
RECOMMENDATIONS
3.8 CIA SYSTEM
ACQUISITION PHASE
PROPOSAL
*ACTIVITY PREFIXES INDICATE CURRENT CONTRACTUAL TASK NU ERS.
.Figure 1
LE:ENG:
C DIA ACTIVITIES
0 CIA ACTVITIES
()CJ FOP-M'--R CIA MILESTONES
CONSOLIPATEU DC? ;ACTIVITIES
0 PE ME CONTRICTQE SELECTION
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SECTION III
PROJECT OFFICE
3.1 PROJECT DIRECTION
The Consolidated SAFE Project Office has been charged by
the Directors of both Agencies for development of a system
responsive to the users' needs. The Project Director and
Deputy are responsible for the successful execution of the
SAFE Project.
3.2 ORGANIZATION AND FUNCTIONS
The CSPO will be a joint CIA/DIA activity administratively
under the control of the CIA's Office of Data Processing.
The CSPO will be made up of the following components (as
shown in Figure 2) with functions as indicated below.
The Chief of Project Planning and Control is responsible for:
o Development and maintenance of Project plans
and for development of control-mechanisms,
tools and displays for use by all elements of
the Project.
o Logistic and site planning. for the system.
o Document controls and configuration management.
o Operational requirements and transition planning.
o Budget and Financial Management:
- Preparing responses to queries in preparation
for budgetary hearings.
- Preparation of the joint project/program
budget request.
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Assure proper accounting of all Project
resources and provide appropriate statements
to each Agency.
Obtain the certification of the availability
of funds for all procurement actions.
Understanding budgetary procedures within
each Agency and working in close coordination
with the appropriate Agency comptrollers to
ensure adherence to program budget milestones
and procedures.
3.2.2 SYSTEM DEVELOPMENT AND ACQUISITION
The Chief of System Development and Acquisition is responsible
for:
a Managing the system design, development, integration,
testing, acceptance and transition to operation.
o Monitoring and providing advice on related
development programs in other components of
DIA and CIA.
o Providing technical oversight and contract
management for the principal contracted effort.
3.2.3 SYSTEMS ANALYSIS
The Chief of Systems Analysis is responsible for:
o Integration of CIA and DIA requirements in
coordination with the Requirements and Database
Administration components.
o Reliability and test programs.
o Monitoring support contracts.
o Defining interfaces to other systems.
o Validation and verification of system cost-
effectiveness, performance and architecture.
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o System'security.
Ensuring that the system attains the level of
security commensurate with the standing policies
and security levels of information contained
in the system's files.
Providing security advice to the Project
Director and other staff components.
The Chief of Database Administration is responsible for:
o Identification and definition of all databases
on the system to include recommendations for
combined use and support where practicable.
o Identification of maintenance responsibility
for all files.
o Coordination with System Development and
Acquisition and Requirements components to
ensure that database structures and management
are responsive to users' needs.
3.2.5 REQUIREMENTS
The Chief of Requirements is responsible for:
o Identification and assembly of all intelligence
and support requirements of the users in each
Agency.
o Ensuring the validation and priority ranking
of requirements with each Agency.
o Developing (in coordination with Project
Planning and Control) substantive justification
for Project resource requests.
o Advising the Project Director and Deputy
Director on all requirements matters.
o Establishing and monitoring all appropriate
control and reporting procedures for requirements.
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o Validating (in coordination with System Develop-
ment and Acquisition and System Analysis components)
that the SAFE System satisfies users' requirements.
3.3 STAFFING REQUIREMENTS
The staffing estimates (shown in Table 1) are based on the
following premises:
The organizational functions as outlined
above are carried out by CSPO.
o The DIA System Definition and validation/verification
are contracted efforts. The Rome Air Development
Center will provide DIA with technical assistance
and contract administrative support.
o The CSPO integrates requirements and provides
technical as well as management oversight to the
prime contractor.
o The CSPO is provided administrative support by
the CIA.
o DIA personnel assigned to the CSPO must meet
CIA Security Standards including full field
investigation and polygraph interview.
o Both Agencies will proceed immediately to fill
vacancies with the objective of being fully
staffed by 1 April 1978.
o A minimum of two DDS&T officers with direct
project management experience will be assigned
to the CSPO. They will be assigned to the
Project Planning and Control and System
Development and Acquisition Components. They
will not only support project activities
directly but will support the Project Director
in identifying and utilizing personnel resources
of the DDS&T as appropriate to the various
phases and segments of the Project. These
additional resources may be utilized by direct
assignment, by loan or in an advisory capacity.
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PROJECT
PLANNING
& CONTROL
(CIA)
6 - (CIA)
1 - (DIA)
7 Positions
SYSTEM
DEVELOPMENT
& ACQUISITION
CIA
3 - (DIA)
8 - (CIA)
11 Positions
.PROJECT
DIRECTOR
(CIA)
DEPUTY (DIA)
1 - (CIA)
1 - (DIA)
2 - (CIA)
1 - (DIA)f Clericals
5 Positions
SYSTEMS
ANALYSIS
-(CIA)
1 - (DIA)
5 - (CIA)
6 Positions
REQUIREMENTS
(DIA)
2 - (CIA)
3 - (DIA)
5 Positions
rDATABASE
ADMINIS-
TRATION
(DIA)
2 - (CIA)
1 (DIA)
3 Positions
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Nwe V
STAFFING ESTIMATES
(Parenthetical numbers represent CIA/DIA positions respectively).
FY-78 FY-79 FY-80 FY-81 FY-82
PD/DPD* 5 (3/2)
PP&C 7 (6/1)
REQMNTS - 5 (2/3)
SD&A 11 (8/3)
SA 6 (5/1)
DBA 3 (2/1)
(26CIA/11DIA)
5 (3/2)
10 (7/3)
4 (1/3)
15 (10/5)
8 (6/2)
4 (2/2)
(29/17)
(3/2)
**
18 (11/7)
(32/19)
(3/2)
**
25(13/12)
(33/24)
(3/2)
**
25 (13/12)
2 (1/1)
(33/24)
* Includes 3 clericals who support the total staff.
** Includes operations personnel to support initial operation
in CIA/DIA and planning personnel to support applications
programming in DIA.
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SECTION IV
SYSTEM FUNCTIONAL REQUIREMENTS
4.1 RESPONSIBILITIES
The statement of user requirements for the SAFE System will
continue to be the responsibility of the individual Agencies.
This information will be obtained from the Systems Analysis
Staff of the Office of Central Reference (SAS/OCR/NFAC) for
the CIA and from the DIA SAFE User Requirements Manager who
will be the focal point within DIA for user requirements.
The CSPO will integrate the requirements of both Agencies
and support revalidation of these requirements within each
Agency (NFAC for CIA and VP for DIA). The integrated re-
quirements will be those against which the system will be
developed.
The CSPO will maintain this integrated set of requirements
in the form of a consolidated SAFE Functional Requirements
Document. This document and all modifications will require
the concurrence of the appropriate organizations within each
Agency.
4.2 CLARIFICATION AND RESOLUTION
Clarification and resolution of system inconsistencies in
the satisfaction of the requirements will be accomplished
through a Joint Requirements Board consisting of the Chief,
SAS/OCR/NFAC/CIA and the DIA Requirements Manager and chaired
by the Project Director.
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i%w %W
SECTION V
FINANCIAL MANAGEMENT
5.1 BUDGET
Z. consolidated Project Budget request will be developed
annually by the CSPO for approval by the respective Agencies
in accordance with respective Agency budget calendars. This
budget request will identify and quantify'those resources
necessary to fund for system development designed to satisfy
CIA/DIA user requirements.
The budget will identify the total system costs, indicating
the portion attributable to each Agency's unique requirements
and the equal proration for common elements. Civilian
personnel pay and benefits will be the responsibility of
the parent Agency to which the individuals are assigned.
The CSPO will recommend appropriate priorities for consideration
by each Agency in developing the Project's overall resource
requirements. Each Agency will review the budget request
and include its approved level of resources in its respec-
tive budget.
The CIA's SAFE resource requirements will be included in
the NFAC Budget Submission and DIA's SAFE resource requirements
will be included in DIA's ADP submission.
The resources for the SAFE Project will be identified in
the National Foreign Intelligence Program's Congressional
Budget Submission.
The budgetary process is as shown in Figure 3.
5.2 OBLIGATION OF FUNDS
Obligations against the budget will be planned by quarters
for each fiscal year and will be reported quarterly against
the plan. The plan and reports will identify the application
of funds against each Agency's requirements.
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Both DIA and CIA funds will be made available to CSPO
upon approval of the Congressional budget.
The DIA total funding level for each fiscal year will be
confirmed by the DIA Comptroller (RS) to the CSPO using the
Military Interdepartmental Purchase Request (DD Form 448).
DIA will advance funds to the CIA under the Economy Act
based on SF 1080 billings from CIA.
CIA funds will be forwarded from NFAC using the Authorization
to Expend Funds from other Components Allotments (Form 1716).
CIA will provide certified summary accountings on a quarterly
basis both for costs to satisfy common requirements and those
requirements unique to each Agency. These summary accountings,
reflecting costs to the sub-object class level, will represent
the final accountings for advanced funds.
The proration of costs for the total system design and
developments to satisfy common requirements will be on a
50/50 basis. The proration of costs for other acquisitions
and procurements will be based on each Agency's expected
usage, needs, and quantities.
The obligation of funds will be in accordance with standard
CIA procedures.
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ANNUAL PROJECT BUDGET CYCLE
CIAO
(NFAC!)
n
COMTON
C I A
(NFAC)
D I A
(RS)
PROJECT LEVEL
AGENCY LEVEL
NFIP, DG
AND
OMB LEVEL
D I A
(RS)
APPROVED
AGENCY
LEVEL
Figure 3 V-3
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- SECTION VI
OVERSIGHT AND REPORTING
The CSPO's reporting channel to the Director of the CIA will
be through the Office of Data Processing, the Deputy Director
for Administration, and Deputy Director of Central Intelligence.
The reporting channel to the Director, DIA will be through
the Systems Planning Office (SP).*
A Steering Committee consisting of the DD/NFAC/CIA**,.DDS&T/CIA,
DDA/CIA, SP/DIA, and VP/DIA** will review and approve the
annual Program plan and budget. It will provide guidance on
policy issues, will resolve issues that the CSPO cannot
resolve, and approve major changes to this Project Management
Plan.
This Steering Committee will review the Project quarterly to
ensure that the System being developed is responsive to the
users' needs and that the Project is progressing satisfac-
torily. The quarterly reviews will encompass plans, accom-
plishments, activities, and problems.
Monthly, quarterly, and semi-annual reports and briefings
will be provided as noted in Table 2. The quarterly reports
will cover the preceding quarter's results and current
quarter's plans and will include financial status of the
Project for the fiscal year. The semi-annual reports will
cover the total Project status and activity to date and
technical and financial plans for the completion of the
Project.
On those months when quarterly and semi-annual reports are
due, monthly reports will be incorporated into those quarterly
and semi-annual reports.
The CSPO will produce the reports and schedule briefings no
later than 15 working days after the end of the reporting
period.
* The DIA reporting channel will change from SP to RS at
completion of the System Functional Design.
VI-1
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%NV
DCI
DD/NFAC/
D/OCR!
DD/DIA
SP/DIA
D/DCI/
CIA
CIA
ICS
D/DIA
DDA/
D/ODP/
RS/DIA
CIA
CIA
DDS&T/
COMPT/
VP/DIA
CIA
CIA
Semi-Annual
Briefings
x
X
X
X
X
X
and Reports
Quarterly
Briefings
x
X
X
X
X
and Reports
Monthly
Briefings
x
X
and Reports
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 ^ WILLA:JIP'Itu U USE ON
Approved or a kq6
? 65?A000300060001-5
SUBJECT: (Optional) .
SAFE Memorandum of Understanding and Management Plan
FROM: - -
EXTENSION
NO.
DATE S TAT
1
7 January 1978
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
INITIALS
to whom. Draw a line across column after each comment.)
RECEIVED
FORWARDED
1.6 ,~Rr?E--a3
,,,
The enclosed documents
----
----
were hand carried from DIA
2.
to the Consolidated SAFE
ADDA
ProjectOffice.
3. ADDCI.
Copies have been
forwarded within DIA and
?
to the following G7;A and :sT
a
7~7
Cl
C Staff.
D/ODP
5'STAT
1
A/DDCT
6
`.
A/DDA
'
DD/NF
AC
6
D/OCR
D/PD/OL
Comptroller
D/OF
C/ADP&EB/PD/OL
C/SAS
e
DD/ICS
eSTA
9
10.
D/CSPO
11.
12.
13.
14.
15.
USE PREVIOUS
FORM ~' (A EDITIONS
3-62 (~
1-1
SECRET
^ CONFIDENTIAL
^
INTERNAL
USE ONLY
UNCLASSIFIED
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 Approved For Release 2006/0813fe;,Q RDP80M00165A000300060001-5
1s Central Intelligence Agency
26 DEC 1977
Lieutenant General Eugene F. Tighe, ?s., USAF
Director, Defense Intelligence Agency
Washington, D.C. 20301
I have reviewed and approved the attached Memorandum
of Understanding and Management Plan for the Consolidated
SAFE Project Office. They seem to incorporate the direction
which we provided in September and I believe represent a
framework within which the Project can realize the cost
savings inherent in common development, while insuring
responsiveness to the needs of the participating Agencies.
The oversight and administrative procedures should
insure that inter-Agency and policy problems will receive
prompt attention and resolution.
I note that you and I are to receive an annual report.
I would suggest early December annually to review fiscal
year results and program plans for the next two years.
If you concur, please sign and return the original
and we will consider these documents as the Charter of
the Consolidated SAFE Project Office.
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