FORMS MANAGEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300140027-3
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: December 4, 2006
• Sequence Number: 27
• Publication Date: November 30, 1954
• Content Type: REGULATION

Approved For Release 2006/12/04: CIA-RDP70-00211 R000300140027-3
INSTRUCTION NO.
LI 43-100-1
SUBJECT: Forms Management Program
REFERENCES: Agency Regulation
Agency Regulation
LI 43-100-1
RECORDS
30 November 1954
CONTENTS
Page Page
General.. . . . . . . . . . 1 Responsibility and
Background . . . . . . . . 1 Authority . . . . . . . . 2,3
Policy . . . . . . . . . 2 Submission of.Requests
Security Classification of for Approval of Forms . . 3
Forms 2
a. This Instruction supplements referenced Regulations and establishes
a continuing forms management program for the Logistics Office.
Procedures are prescribed for requesting new, revised or reprint
orders for forms or form letters which are of primary interest to,
initiated by, or for sole consumption of the Logistics Office.
b.: This Instruction does not apply to other forms stocked for general:
Agency consumption or forms produced in the Printing and Reproduc -
tion Division for other components of the Agency.
BACKGROUND
The Agency adopted a revised forms numbering system effective 1 July
1954 This revised system will eventually eliminate the numerical
prefix. used to designate the office of primary interest and will es-
tablish.a straight numerical sequence for forms. Recognition will be
made of this change in referencing numbered forms in regulatory and
procedural matter by listing the old and new form numbers. EXAMPLE:
Form No. 36-280 (to be redesignated Form No, 183), or Form No. 30
(replaces obsolete Form No, 30-11). The proper form number to be
referenced may be obtained from the Forms Management Branch, Management
Staff, extension
CIA INTERNAL USE ONLY
Approved For Release 2006/12/04: CIA-RDP70-00211 R000300140027-3
 Approved For Release 2006/12/04: CIA-RDP70-00211 R000300140027-3
CIA INTERNAL USE ONLY
3. POLICY
a.' Logistics office components will make maximum use of forms and
form letters where it is demonstrably more efficient and
economical to do so.
b. Existing standardized forms of this Agency or of other Government
agencies will be adopted to use wherever feasible to do so.
c. The procurement, production or use of all forms by Logistics
Office components will be strictly in accordance. with applicable
Agency and Logistics Office regulatory issuances.
4. SECURITY CLASSIFICATION OF FORMS
Where completed forms will bear a uniform security classification,
such classification may be preprinted on the form. The preclassifi-
cation of printed forms, however, necessitates the application of
prescribed security measures for the handling and safekeeping of such
forms as classified documents.' To avoid such_needlesssecurity
measures in cases where blank preclassified forms are not inherently
classifiable as CONFIDENTIAL or higher, the words When Filled In"
will be printed below the classification considered appropriate to
the form when it is filled in, Accordingly, forms so identified are
unclassified documents until entries are made. Forms not so identified
must be assumed to be classified as indicated thereon and will be
handled accordingly.
5. RESPONSIBILITY AND AUTHORITY
a. Where preclassification of a form is requested., the initiator of
a "Request for Approval of Form" will coordinate as necessary with
the Security Staff, Logistics Office.
b. Division and Staff Chiefs or their designees will initially approve
or disapprove all requests for new, revised, or reprint order forms
and form letters primarily or solely used within their component,
and for other forms whose development falls within their sphere of
responsibility. They will also ensure that appropriate concurrences
have been obtained from other components of the Logistics Office or
of the Agency which are concerned with the form and the procedure
involved.
c. The Chief, Administrative Staff will provide for a review of all
"Requests for Approval of Forms" (Form No. 30 - see Attachment)
and for the following:
(1) Proper completion of Form No. 30;
CIA INTERNAL USE ONLY
Approved For Release 2006/12/04: CIA-RDP70-00211 R000300140027-3
 Approved For Release 2006/12/04: CIA-RDP70-00211 R000300140027-3
CIA INTERNAL USE ONLY
(2) Ensuring that necessary concurrences have been obtained;
(3) Preventing duplication of forms;
(4) Correlating forms, procedures and issuances;
(5) Preventing the creation of unnecessary forms and record
copies of forms.
d. The Chief, Records and Services Branch, Administrative Staff,
who has been designated as the Logistics Office Area Records
Officer,.will act as coordinator between the requesting-com-
ponent of the Logistics Office and the Management Staff, Forms
Management Branch, and will provide staff assistance as re-
quired,
6. SUBMISSION OF RE rSTS FOR APPROVAL OF FORM
"Requests for Approval of'Forms" (Form No. 30) will be completed
in all practicable detail, signed by the Division Chief or his
designee, and submitted in duplicate to the Area Records Officer,
together with the following materials
(1) Reproduction Requisition (Form N. 36..2) signed by an
authorized individual (see LI 40-140-1);
(2) Sample or draft of the requested form;
(3) Two copied of any proposed prooedure regarding the use
of the new or revised form.
Chief of Logistics
Attachment
Form No. 30
LO/AS/R&S/GM a mel
cos Forms Management Branch (30)
-3-
CIA INTERNAL USE ONLY
Approved For Release 2006/12/04: CIA-RDP70-00211 R000300140027-3