RECORDS MANAGEMENT PROGRAM, RECORDS DISPOSITION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300110018-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 41
• Document Creation Date: December 19, 2016
• Document Release Date: September 30, 2005
• Sequence Number: 18
• Publication Date: October 1, 1954
• Content Type: REPORT

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Ilhocores Control Schedule
Records Sotireraent Request
Records OW r.ist
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Notifizetion at Disposal Action
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CONHarATIAL
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IITION LGEMAL
rativo,
timer and au
considered to
consequently designated *records
ro * r1at1v13r amaU percenta. of the tremendous volume of
&cementer: iwtertsis produced or acquired by Goverment agencies
qualify as records of enduring mine and with few exceptions, the kind
and quantity of reeorde that an agency will produce or acquire is
not specified* The procedures for determining which records will be
preserved and which will be destruyedr are also prescribed by law to
prevent the destruction of thee* records that have enduring value
rn brief, the laws prohibit the destruction of Goverment record*
emcept when authorised by Congress upon the recommendation of the
Archivist of the United States.
2, Current ToorieUttar. The substauce of the apUc*bi, statutes
that form the legal basis for present day records management programs
in agencies of the Federal OCOVOITIOLent is as follower
e* 1h Act which established the laitional Archive*, approved
(Public Lew 1432, rd Caress) 014 teC 300-3000a
ffice of the Archivist of the United States and provides
cords belonging to the Goverment of the United States
the charge and snperintendance of the Archivist* Also
Act las the National Archives Council whose A:motion
classes of materiel to be transferred to the
Building and establish regulations governing such
Ise the Archivist in respect to regulations over*.
and use of the Archives and records tronsforred
C914FIDENTIAL
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consequence thereof, do not appeai to ve surricient value-an
warrant their further preservation by the Government; (2) lists
of any other records in the custody of the agency that are not
needed by it in the transaction of its current business and that
do not appear to have sufficient adninistrative, legal, fiscal,
research, or other value to warrant their further preservation by
the Governmcnt) (3) and schedules proposing the disposal, after the
lapse of specified periods of time, of records of a specified
form or character that either have accunulated in the custody of
the agency or that may accunulate therein at apy time after the
submission of sueh schedules and that after the lapse of the periods
specified have insufficient administrative legal, fiscal, re-
searCh or other value to warrant their further preservation by the
Governm:ent. The National Archives Council* under authority of
this Act, established procedures for such submissions and
established standards for the reprochiction of records by photo.
graphic or adcrophotographic processes with a view to the disposal
of the original records.
c. An Act which transferred the National Archives establishment
and function to the General Services Administration, approved 30
June 1949 (Pdblic Law 152, S1st Congress), also anworised the 14.
ministrator of the General Services Administration to survey Govern-
ment records to determine the efficiency of records management
activities.
d. ltmr Act which defined the responsibilities of the Adminis-
trator of General Services for the management of Government records
approved 5 September 1950 (Public Law 754, 81st Congress), authorized
the Administrator to establish a Federal Records Council. The members
of the Council to include representatives of the legislative, judicial
and esecutivvtTanchee of the Government. The Administrator shall ad.
vise and consult with the Council, at least once annually, with a view
to obtaining its advice and assistance in carrying out an economical
and efficient management of Federal records. This Act also 'provided
that the bead of each Federal agency shall; cause to be made and pre.
served* records containing adequate and proper documentation of the
organisation, functions, policies decisions procedures and essential
transactions of the agency; establish and maintain an active continu-
ing program for the economical and efficient management of the records
of the agency) provide for the storage, processing, and servicing of
records that are appropriate therefor in a records miter; and establish
such safeguard* against the removal or loss of records as he shall de-
termine to be necessary and as may be required by regulations of the
Administrator.
e. ftecutive Order 10501 ffSareguarding Official Information,in
the Interests of the Defense of the United States*, was issu
November 1953. This order requires that security classified
documentary material made or received by a department or agency in
connection with the transaction of public business and preserved an
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evidence of the organizetion, functions, policies, operations,
decisions, procedures or other activities of any department or
agency of the Government, or because of the informational vela*
of the data contained therein, be destroyed only in accordance
with the act of? July 1943, as amended 6 July 19145 (57 Stat.
380-383; 59 Stat. 4
f. Congress also enacted laws providing for the punishment of
individuals who unlawfully destroy public records. Thee lave are
quoted from Section 234 and 235 of 'Volume 18 of the "United States
Code of Laws.
(1) ecticn 234. Dietroying public records. Whoever
willfully and unlawfully conceal, remove, mutilate, obliterate,
destroy, or steal, ebail take and carry away any record, proceeding,
map, book, paper, document, or other thing, filed or deposited with
any clerk or officer of any court of the United States, or in any-
public office, or with any judicial or public office of the United
States shall be fined not more than $2,000, or imprisoned not more
than diree years, or both. (Criminal Code, Sec. 128).
(2) Section 235. Destroying records by officer in charge.
Whoever, having the custody of any record, proceeding, map, book,
document, paper, or other thing specified in Section 234 of this
title, shall willfully and unlawfully conceal, remove, mutilate,
obliterate, falsify, or destroy any such record, proceeding, map,
book, document, paper, or thing, shall be fined not more than
$2.000, or imprisoned not more than three years, or both; and shall
moreover forfeit his office and be forever afterward disqualified
from holding any office under the Government of the United States.
(Criminal Code, Sec. 129).
g. To clarify the responsibilities of CIA under provisions of
statutes pertaining to Federal records, the General Counsel submitted
an interpretation of existing laws on 2 October 1950. in the opinion
of the General Counsel it lets the intent of Congress that the Agency
comply with the statutes whenever possible. It was also the opinion
of the General Counsel that the Agency should comply with the laws
insofar as compliance dose not conflict with Public Law 253, 80th
Congress, which provides that the Director of Central Intelligence
*shall be responsible for protecting intelligence sources and methods
from unauthorised disclosure.*
3. Agency Application. The administrative basis for the Records
Management i/rogram in CIA is contained in two Agency Regulations.
The substance of these is as followet
25)9 a. Regulation No -----ldelegates the responsibility for the
administration of the Agency Records Management Program to the Chief
of the Management Staff.
rcalitoPiefp..argeNo
25X1
defines the scope and content of the
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onTioN n. Durps AND RFSPORSIBILITIF$
Ob The legal ard moral responsibilitiere
tor of Central Intelligence with respect
to rne ion of records accumulated by the Agency prescribe
the obectiYes at the records disposition program. These ob.
jectives are as followet
a. The establishment and presexiatiofl, on a continuing basis,
of a complete set of records reflecting the mission of the Central
Intelligence Agency, its organisations functional administrative
policiers and procedures, and overall accomplishments, including?
therein all documentary materials having adminietrative? legal,
fiscal, or historical significence, of long time or permanent value.
b. The establishment and operation of a system of supervision,
facilities, procedures, and instructions which will assure the prorpt
disposition of records no longer frequently referred to or of no
further value in the conduct of current business by retirement to the
Agency Records Center or by authorised destruction in accordance with
procedures prescribed by law.
c. The development of means for making available to authorised
Agency activities the experience and data that Agency records contain
for planning purposes, for conducting current business, and for his-
torical or research purposes.
5* gram Direction. Standardisation of methods and procedures is
necessary adeeirAble for the effective management of records.
The records CU activities that have permanent or long time
administrative, legal, fiscal or historical value are !lately stored
in the Records Center for preservation when no longer needed for the
conduct of current business or upon deactivation of an activity. In
order to facilitate the processing, storage, and servicing of the
records received by the Records Center from various activities, they
should be 'fa wtrormly arranged, packed, and processed in accordance
with prescribed criteria. Furthermore, it is important that
authorisation for the disposal of records, granted by the Archivist
of the United States and Congress, be uniformly and accurate/4r
interpreted. To effect the coordination required to attain theee
objectives, responeibility for administration of the program is
delegated to the Chief of the Management Staff. Rim representative
in the exercise of this responsibility is the Chief Records Manage-
Division.
6. ?Progras Adednistration. The Chief, Records )nsgemeflt Division
is responsetAe fors
a. Administration of the extension of the Records /,Sanagemealt
Program" including the issuance of any instructions necessary to
implement the methods and procedures prescribed by this Handbook,
and the attainment of the objectives of the program.
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d. indoctrination and tr
by Chiefs of HaZor Coneuts
Monitoring and inopec
at the
Agency.
f. R*tab
ai4oervicing of
all recomendati the deetravtion
preparation and submission of ragworts
States and Corgreso for authority to
bed by applicablo statutes.
ning of Area Records Officer desiited
in accordance with Regulation No.I
on of all records disposition activities
maintenance of a fatality far the
records of the Armor.
Gregg
g. Colloction and consolidation of statistical and factual data
necessary to the effective monagenent of the Agency program.
h Condoctire all pbaaes of the disposition program in organisational
elereertta in which Area Records Officers have not been designated.
7* The rola of the Area Records Officer
tanding of hia ruptinsibilitiee end
IMMO in carrying them out, or the
rofiectod by the condition of the
detailed earplanations of methods
will supply the Area Records
to enable him to underetand and
bo diapo.sition program. Area
Lcali responsible fort
disposition of all records c
ional elements under his luritedie..
Conducting
recording
Control Schedules aid
ition a Dor
MC ary for the pr
enenting other aspects of tho program.
PrOpll rattan of Records Control Schedule" far activi
his lurisdiction lard his submission to the Records Management
for review ond apprena3.?
Subsiesion of recceweendatione to
*cure:mot of authority for the
existing Records Control Scheele
e. Application of approved Records Control Se
the segregation and Incept. destruction of records
poaal or their retirement to the Records Center when
retention in office space has expired.
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f, Su-werrisien of the arreagement and pecking of the various
classes of records and their retirement to the Records Center for
storage.
g. Conpilation of data for reportn required for effective MaMm
gement of the program,
8. Records Disposition Report*. To provide a measure of the progress
arid effectiveness of the program, the reports described below are re-
quired. The reports will be forwarded to the Record, Management Di.
vision not later than the fifteenth of August of each year and will
cover the preceding fiscal year's activities.
a. Area Records Officers Report. Each year the Area Records
car will sUbmit a report consisting of the consolidated statistics
below, on the retirement and destructian of records aceumulated
ganisational element over which babas jurisdiction. AU
paper and photographic records, including pipers identified in paragraph
30 will be reported. Quantities of records mill be expressed in terms
of linear feet on the basis of the measurement and conversion formula
prescribed in paragraph gig.
The following data mill be reported in meaorandwm forms
(1) Records on hand at the beginning of the fiscal year.
linear feet
(2) Records destroyed in current.files area
during the fiscal year.
(3) Records retired to Records Center
during the fiscal year.
) Records on hand at the end of the
fiscal year.
ar feet
near feet
b. Records Center Report. The Chief, Records Center will submit
report containing the following data inmenorandum forms
Records on hand at the beginning of the
fiscal year.
Records received during the fiscal year.
Records destroyed during the fiscal
year. cubic feet
Records on hand at the end of fiscal
cubic feet
cubic feet
year.
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=TIM III. MORAL PLAN AIM POLICD:8
9. General Plan. The records disposition program involv
establiehmew? of a uniform and considered plan for the preservation,
retirement, transfer and destruction of records. The formulation of
this plan for the disposition of each type or series of records will
be expressed in the form of a Records Control Schedule and will pro-
vide fon
The selective preservation of permanen
to the nialralt consistent with all intereets
b e
b. The expeditious and systematic removal and disposal of
temporarily valuable records, including their reduction to the
minimum consistent with the administrative and operating needs of
the offices of the Agency.
10. RecOrds ControXceduleq. The preparation of records control
schedules te a requirement of the General Services Administration
Regulations which are Urged under authority of the Federal Records
Act of 1950. Their preparation and application are an approved means
of systematically effecting the preservation retirement and de-
struction of records. Form, No. 36-269 (to be redesignated as Form
No. 139), Records Control Schedule, (See Exhibit 2, page 32) has
been developed for use in this Agency and provides the means for
implementing the Agency disposition program.
U. on PoI.ci The following policies will
govern e aposit on of created and acquired by C/A
activities and will be carried out in fel accordance with the
Security Regulations of the Agency.
ak. Preservation. Records created or acquired by any CIA
activity which are worthy of preservation as a part of the permanent
archives of the Agency will be identified and retained as prescribed
by this Hendbook.
inc
b. Retirements Records created or acquired by any CIA act4vit7
ant to the conduct of its business gill be retired to the Agency
Records Center in accordance with the procedures outlined in this
Handbook.
c. Transfer. When records created or acquired by a CIA activity
are transferred to another CIA activity appropriate changes shall be
made on the Records Control Schedules (See Sec. VII) maintained, in
both the transferring and gainirg. organisational elements. The gain-
ing organizational element will report this transaction to the Records
Management -Division so that necessary deletions and additions can he
made to the Division's copies of the schedules. In addition,. records
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proposed for transfer to or from the custody of this Agency to
that of another EXecutive Agency will be accomplished only in
accordance with the provision of 'Title 3, Section 301, of the
Regulations of the General Services Administration. The regula-
tion provides that such transfers shall be accomplished only with
the prior written approval of the National Archives and Records
Service.
d. Disposal. Records created or acquired by any C
incident to the conduct of its business will be destroyed o
accordance with the procedures prescribed by this Handbook.
k
1413th
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SECTIoN IV TIIRMINOLOOI
12. General. Records. Management is a field of management of
relatfiely recent development. The terms that have been either
"coined* or *applied* in this field, while they are gradually
being accepted as common usage, are not standard in their moaning
and application. To avoid misanderstanding,definitiona of terms
used in the textcis)provided.
N
13. Records
a. Statutory Definition. The word *records* is defined by
statute as including, All books, papers, maps, photographs, or other
documentary material, regardless of physical fora or characteristics,
made or received by any agency of the United States Government in
pursuance of Federal Law in connection with the transaction of
pane business and preservation by that agency or its. legitimate
Successor as evidence of the organisation, functions, policies,
decisions, procedures, operations, or other activities of the Govern-
ment or because of the informational value of data contained therein.
The statute specifically excludes from the definition of the word
"records* library and museum material made or acquired and preserved
solely for reference or exhibition purposes, extra copies of doci.
uments preserved only for convenience of reference and stocks of
publications and of processed documents.
b. Interpretation and Application of Definition. The statutory
definition of records does not answer all the specific problems that
arise in the process of identifying documentary materials as records,
or in determining the disposition of a particular group of records.
The difficulty most frequently encountered is in determining Whether
identical copies of records filed in two or more sets of film are
*records* as defined by statute. In this connection, consideration
must be riven to the reasons for creating the additional copies and
the purposes they serve, individually and in relation to other papers
with which they may be filed. For example, a copy of Standard Fors
sO, Notification of Pereonnel Action is filed in the official per-
sonnel fOlder... another copy is used bi the payroll section for the
processing An preparation of the payroll and for audit by the General
Accounting Office; and a third copy is maintained in a chronological
file by the Personnel Office for audit by the Civil Service Commission.
In each instance, the copies cited possess record character and can be
disposed of only with specific Congressional authorisation. On the
other hand, another copy of this form is forwarded to the interested
operating office for posting to Optional Form Lb. When this posting
is accoNplished? the transitory value of the paper is exhausted and
the copy should be destroyed immediately as nonrecord material. The
interpretation and application of the definition of records as used
in the above example is broad in scope, as it is intended to be, for
it is meant to include all documentary materials regardless of the
existence of other copies. In addition, the definition includes less
obvious documentary materials such as sound recordings, film negatives,
film and paper prints.
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(1) Source of Documentary Materials. The definition of
records specifically includes those documentary materials both made
or received by an agency. Documentary-materials acquired by this
agency from any source incident to its activities that became
posseasione of the agency are subject to the: disposition policy and
procedure prescribed by the statute.
(2) Status of Documentary Kiterial. The language 'pre-
served or approve-WA for preservation* indicates that the intention
that a document serve or not serve as a "record" is an important
element in determining whether particular documentary materials are
"records" within the meaning of the definition. This language also
covers instances where, although the intention that the materials
not serve as "records" is clear, the nature of the data the materials
contain may make thee 'appropriate for preservation" and mAbject to.
the provision of the statute.
, (3) Character of Documentary Materials. The definition
exemplified the character or nature of the materials by specifying
those materials that contain evidence of the organisation, functions
policies, procedures, operations, or other activities* These
materials may be of either temporary or permanent value. It is
significant that, by interpretation, nearly every conceivable type
of documentary material can be brought within the meaning of this
language.
(4) Materials Mecluded from the Definition. The three
types of materials specifically excluded from the definition namely:
Library and museum materials; extra copies of documents preserved
only for convenience of reference; and stocks of publications and
of processed documents are, either from their very nature or the
intention motivating their creation, not considered to be records.
Through the application of the definition as a whole, and particularly
the language clearly indicating that the intention that particular
documentary materials serve or not serve as a record determines
whether the materials come within the definition.
/h. Diseeeition. The tern "disposition! as used herein includes
any and all means of effecting a chafes in the custody or the exist-
ence of records, such an the preservation, retirement, transfer,
and disposal of records.
a. Preservation. The safeguarding of selected records, for
permanent retention, necessary to document the organisation func-
tions, policies, decisions, and procedures of the Agency.
b. Retirement. Although several connotations have been given
to the 'retirement' of records, the term as employed by this Agency
will mean the removal of records from office space to the Records
Center*
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Transfer. The fero or change of custody,
records, from one organ ational unit or agency to another, as
ti of records to. the Records Center,
another medium contecpiated by the term * disposition" as used in
this Handbook. Although the "transfer* of records from CIA to an.
other Agency is highly improbably, it is a means of.*dispositiom4*
de Disposal. The term *disposal* as used herein is distin-
guished from the general term *disposition" by the fact that it.
pertains only to the destruction of records.
Current and Nounrrent Records. The records with which the
Rme tall Into two classes,
*curren-* and *noncurrent For the purpose of clarity and to
forego any misunderstanding of the term., *current* and *noncurrent"
records are used interchangeably with *active" and *inactive" records
"Current records* are frequently- referred to by the activity that
eocumUlates them in the conduct of current business and the retell.
tion of the custody of Which is necessary for the functioning of the
activity, "Noncurrent records" are. those records which are no longer
frequently referred to by the activity that accumulates them in.the
conduct of its current business and which must be retained perm..
neatly or for a specified period before their disposition is authorised
16. Other Terminology.
a. Area Records Officer. An individual who is designated by
Chief of a Major Component and assigned the responsibility for ad..
ninistering a records management program for a specific organisational
element
13, Chiefs of Major Ccfmponents Includes the Deputy Director
(Administration), the Deputy Director (intelligence), and the Deputy
Director (Plans), the Director of Training, the Assistant Director
for Conmicatione1 and the Assistant Director for Personnel.
c. Current Files Area. File space, normally office space
utilised by the office or administrative unit which creates and
acquires records,
d. Cut-off Technique. The systematic mean* for periodically
rmiating a file series to provide for its retirement and/or de-
ruction.
e, Disposal Standard. The retention pe
approved in accordance with statutory requirs.-ri
destruction of records.
f. Evaluation. The process of determining
fiscal, legal, or historical value of records
a
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g. ?filming. The technique of making photographic flirt
copiesgreatly reduced formy of letters, drawings, or other
documents in order to reduce the bulk and insure the permanency of
the materials.
Nonrecord. Library and /museum material made or acquired
and preserved solely for reference or exhibition purposes, extra
copies of documents pressrired only for convenience of reference
and stocks of publications or processed documents.
.1. Records Center. The facility established for the recelp
maintenance, servicing, and disposition of the noncurrent records
of the Agency.
j. Records Control Schedule. A
of records. It includes the following i
) An identification of the series of recorde of each
Anction or organisation that Should be preserved and a plan for
their retirement.
(2) An identification of the series of records of each
function or organisation that are disposable and a plan for their
periodic disposal and/Or retirement prior to their dieposal.
k. Records Series (File Series), A group of closely related
records identified with a specific function and maintained in
accordance with a single system of arrangement.
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SECTION V. DISPOSITIONSURV
17. j.ctivf. k records dispositionsur is conductedfor the
primary purpose of collecting and recording factual information on
each series of records. Sufficient and accurate data nnst be ob-
tained on each records series for their proper evaluation and
appraisal in terms of administrative, legal, fiscal, and historical
value. The factual information obtained on each series and its
evaluation stated in tine elenente, for its cut.off, retirement
and/sr destruction, are essential for the preparation, of Records
Control Schedules.
18. preferred method of codting
a r item ty item physical inventoly
oC proposed
Control Schedules.
19. C
and
100, mu he
This survey
record uateriala, meaddftion,apace in filing equipment utilized
for purposes other than for the homsing of records will be measured in
linear feet and recorded. This includes file space reserved for ex".
pension, overnight storage and equipment storage, and for housing
other materials tot included an the Records Control Schedule (See
paragraph 28). This additional information, though not included on
the schedule, is necessary for measuring the effectiveness of the
schedule and for detecting and controllirg filing equipment utilize-
time. practices.
20. Preparation. There are three requirenents prior to beginning
the actual survey- necessary for an intelligent d practical approach
to the problem, nasselyt Proper authoriLe.ticn, background data, and
assistance.
To delegate this important step
oum segments of the organizational
e result* obtained are often unsatis-
results, however, suggestions and cone
operating officials for acceptability*
to the final preparation of the Records
ration tense?
thereafter,
in all oniesti
including both reco
hednles
sure
smelts.
a. Proper Proper Authorizations Authority for t
obtained by the Area Records Officer from the Chief o
Component concerned, or his designee, and AA announcement made in the
arm of an administrative issuance to subordinate elements. Such an
issuance should state clearly the objectives of the survey, the name
of the Area Records Officer and solicit cooperation and assistance
frmn the operating personnel.
ANFIDENTIAL
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b4 ackground Data. Secure and study organisat
reports, regulatione, administrative orders, directives,
regarding the activities, functions, and procedures of the o
nation element.
c. Assistance. Siour. name of individuals to be c
each organisational unit. These individual, should be at
organisatienal level that they can speak anthoritiva4 on
istrative value of or need for the records.
c ing:t40 Survey'. Form No. 36.161 (to be redesignated as
Form No. t8f, Records survey Work Sheet, (See Exhibit 1, page 31)
is theprescribed fora for recording the information collected during
a records survey. This form may be obtained frma the. Records Nueva.
ment Division. In order to prepare comprehensive Records Contrel
Schedules and to properly analyse and evaluate the results obtained
it is essential that a ',mark sheet be prepared for each records series
as outlined belays
a. Date. Enter the current date of the sorrel.
b. lyet. Inter name of the Area Records Officer making
the surv
C.
ivision, Branch and Section. Enter the organisational
ts down to the unit maintaining the files.
d.
Enter building name or number and non number
? Name of File. The title selected for the his series ahould
be descriptive,self-explanatory and consistent with the terminology
of the office sing and maintaining the file. If applicable, it is
desirable to assign the title by which the using office identifies
the file series. In other words, the title selected should not be
foreign. to the users of the file. 540 paragraph 30 which gives
inetructions for general categories of files with regard to standard
titles prescribed. /n addition, subject files will be identified by
title in the following manner. ?OfficeSrubject File," *Division
Subject Files* or *Branch Subject File,* whichever is applicable.
Uniformitiy in use of names of files is deeirable when the ssme type
of file is maintained in two comparable organisational elements. For
enamp/es A file designated by title as 6)1S11 Control Film. in One
Division should be similarly named When found in a comparable oreani
sational elemeat.
f. Custodian. Enter name of the custodian or the person who
responsible for the files. Alm enter the telephone extension se
problems arising later may be settled by telephone,
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ription.. This is the most itsportant factor invoired
a records disposition survey. Tbe Arne Records
answers to questions such as theses test
ernes of the record; where does it originate and
distributed; which is the official file copyi
what is its relationship to other records?
stions are obvious - they are necessary for
the records. The importance of accuracy
detail cannot be over-emphasised it proper
to records. Therefore, each record series
including, but not limited to the followings
documents. To eliminate any doubt as to
a representative cross-section sampling
up a file aeries should be recorded.
Record all reports as to source or
content. Make notations when file contains
office orathmm or just corresposierne.
e. Give a brief statement of the
from which the file is created. This
the file and the purpose the
(10
The activity of a file or the opproxi.;
to a tile fora specific period tea
bliehmeut of cut-off datei and disposii-
Arvemgement. Remo
should be recorded in
Ruxesne,0 '5110habetically
Nonter?, etc.
(5) /no:lustiest date*. Enter the date
oldest document in the series and the date (year only
decussate
(6) Stara copies existing. If there are copi
documents maintained at another file location record that an
here, taqi entries might bet 'Mara capita filed in Branch
moo vestru copies filed in Reading File.? etc, /f, for instance,
the tile series being surveyed were the extra copies, with the
official or record copy maintained elsewhere, a proper notation might
bet *Record copies filed in Official Perionnel Felder 'Record
copies filed in Office aubject File,' etc.
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of records. Check in appropriate squares the sise
and enter the linear feet of records in the boa
feet of records recorded on eurmrsbeets should
ent regardless of the else of the record.
the Records Control Schedule this footage
cordance with the table of standard measwre-
280.
ed by records Check in the appropriate
equipment housing the records and enter
rage? shelves, etc. utilised.
At this point, an official of the
his for the file should beconsultsds
has knowledge of the value of the
and should be in a position of
periods based on the operating
office. Since a records disposition
r the purpose of preparing a Records
recorded here gill consist of a cut-off
e space after cut-off, and the
standard) far the record aeries.
, at this point of the surrey, is based only on
or operational value placed on the file by the
a preliminary step in the overall evalustionproeess
appraisal of records
*marks. This space is useful for recording
comments or other infonmiticet pertaining to the record
t included elsewhere on the work Sheet. Such bits of in..
oftAsiaddi materially in the enallnalcok process or in solving
problem". An Area Record, Officer cannot record too much in.
about a record series*
imdrinnumi
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8ION VI. DISPOSIIIDNCRITFML
a of applying pro
or their retentions
tion of files, and ofepply.
ion procedures to noncurrent files can be moon..
thorough study of each record series surveyed and
ation of criteria outlined in this section.
The evaluation of records in terma of
Agency and the Federal Government, is an
tituting procedures for their dispoSition.
of permanent value created in any given
to the total annual accumulations it.
of records of enduring value be identt*
records are identified the residue
be destroyed now or lateri contingent
or disappears* Mn some instances*
racor of be required to be retained for period.
of tine eeedtng the period during which they are used for the
conduct of cur..ent business because of administrative or legal reasons.
These records. *hoed be retired to the. Records Center fbr the
necessary retention period and ultimate destruction as prescribed in
ParagrA0h IS.
24. ttermonelP
fear classes',
fiscal 'value; and
st4tei hem degeribed reco
reflecti,gr (1) The organi
sown (2) the policies it followed and the reapona to
tient (3) its working method" and remits' (4) its epee
treusactione so far as they established a legal statue
si they my be presumed to have a general and continuing
) the general eocialm economic or other conditions with
*gem, dealt. The maxim* *experience is the beet teacher"
but adequate justification and explanation of the bards and neces
fer the identification of records. of the follouing tolOst
e. Adadidstrative Value,. The recording of experience:in th.
bread and complex field of administrative management, and of equal
importance, the preservation and availability for use of past experi
axes of trimly error, orsuccessm will frequently provide the teens:
forme* sound solutions of current problems* Record* worthy Of
serration for this purpose are directly dependent upon the degree to
*Mob authority is delegated to lower echelons. Broad discretion in
policy and procedural matters frequently is delegated to laser echelon
activities which makes it necessary to cloeely examine- the functions
and responsibilities of 4111 activity, particularly specialized type-es
to determine the value of its correspondence filess directives files,
operations records and reports files*
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b.
Legal Talus. The evaluation of records
teal or potential legal value is of extreme
steal* terms it is the process( of determining whether a
grow of records* or the data they contain* establishes( a
i.e., whether the records(sffec the rights or nap.?
Unit9d States Oaverreaesit* oriailitazg and civilian
Agert% or of private indivithale or corporations
iiese with the United States Ckrvernment. Azov
value are those showing the basis for action*
one and opinions; financial and other documents,
agreement** such as lease** titles* and contracts;
in particular cases* such as claims papers and
records exist among moat of the classes of re.
section and the importance of identifying
assuring their permanent or long tins pre.
eremphasised.
Records of fiscal value worthy of preservation
the development* preparation* submission* justi.
t of Agency budgets and selected grows of those
expenditure of funds. Standards established for
of the General Accounting Office* necessary to
tare of funds* will provide the guide for re,.
gamy records. The Agency's unique audit require.
etetedning factors in the application of these
al Talus. Nearly all the classes o
*y pm** to have historical mean
Archivist of the United States* paragraph
of records worthy of preeervation for historical
to those records that contain data sought in
documents vhich are i31 themselves 'historical
considered for preservation. These (bow:tents in..
and official. histories.
To facilitate the diosition of files on an
* tereination of file series at regular
of new files are necessary. This pro.
hrtique and permits the destruetion,
complete chronological block* saving
serviciing records. In applying
that record/ are created pri.
ax w conflict in cut.off pro.
weds in a word* fit the cut.
the following cutoff
a* Calendar Tear Cut.off. Many
quire a cut-off on a calendar year betels, The procedure
files at the ford of each calendar year and to establish a
the begteeing of the following year.
CONFIDENTIAL
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Cut-off. ?local and iccounting
ear cutwoff precedure. This procedure is
end of each fiscal year and to establish a
of the following fiscal year.
f, Certain categories of files* vormany
case files, such as individual personnel folders* pro.
contract * and similar types must be maintained in
tus until passing of an event. The 014.0ff to apply
of file is to place in a noncurrent rue after separation
completion of project* final payment of contract or
The norcurrent filo is then tensinated periodical-1y,
effected and a new noncurrent file established*
I:A.0ff Periods, Piles may* for various reasons* re.
ode of alesser tine than prescribed in paragraph
1.month? 3.conth* or 6.month outwoff procedure
following factors should be presents
li arrangasent is easily adapted tout.off,
serial, has relatively short retention value.
e is 1 l ted and the file series ireressee
fl VolUtWis
Ye27 Uttle reference is made to files
One of the objectives of an econoic
fect block retirement and destruction
end* uniformity of retention periods of
rea after cut.off is neceseazy, Genet-04
of one year or less will be re.
destruction is effected. Records of
? standard of more than one year will
for one year after cut-off and then
Inver,- availability of storage space
considered when scheduling such
econcesical to schedule records with
tion and retention in current files
of 1.month* 3.month, 6 month.
If destruction or retirement
ords disposition activity vsOuld
tructions and retirement",
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sxc vu. MORDS CON/ROL SCumuuS
27. Oeneral. Records: Cont Schechaes are the rnans
molting the records disposition ;megrim. Schedules are prepared
from survey work aheets after careful analysis of each record se
ineentoried. Thqr constitute the nucleus and foundation for the
el'fective admirdstration of both the current and noncurrent records
of an activity. The echedule? although used priaugily for the pun.
pe of effecting the prompt and eysteleatic retirmaent or destruction
of no=urrent records, also functions as a ofindieg medians* and an
*ACCOUrita of the lecations custody, and disposition of both the
current and roneurrent records of an activity. Effective scheduling
of records for disposition influerces the maintenrce of current files
ter isecessitating verious procedures for their segregations arzengements
cut..offs 'centralisation, or decentralisation* et*. Emperisseas. in the
use of Records Control SchodOles has firmly established the need for
eystmeatiedng their installation and application. The polies mad
procedures designed to obtain the objectives sought in well administered
records soon became inoperative unless steps are Wont to systematically
call attention to the activity having custody of record' of the expire.
tion of scheduled retention periods; record the disposal of each series
of records when such is accomplished; control and record any change in
the location of each series of records; and periodically review the
hedule for accuracy and completeness.
f Schedule,. The preparation and aatntenae1c
rtio Control Schedules for the records of the
est of the regulations issued under authority
of 1950. The responsibility for the preparation
t upon the Area Records Officers. At least four
wt3.1 be prepared and will cover all files* re.
The use of Form No. 36-269 (to be re-
ords Control Schedules and Form No
Form No, 139a), Continuation Sheet* are
is 32 and 33). The use of an alternate form
schedules which have alreacky been pre.
ed until the neat annual schedule review
an schedules will be prepared in ay..
forme may be obtained from the
mill be prepared as follows
ioA of ek. Enter in the space captioned
specific organisational element in
ass amoral Services Offices Records
Branch! Each organisatioval ele.-
23. begin OD Form No. 36e269 wing
for additional pages as regaired
f files of an Office should be the
schedules should be identified
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b. Schedule No. A number will be assigned by
Management Division von approval of the scitedrae.
Prepared. Enter the date the schedule
Records
rvopare4.
r in this space the signature of
(itranch or Division Chief)
The signature of the Office Chief
f the schedule which will indicate
for his imeediste office
for the entire schedule. This
efe of all other onati.mational
TIC/ of record series. Groups of
pupas* usually are identified by a name or
ly coincides with the function the vows of reco
selected should be descriptive, self.explonatory sal
the ter inolo of the organizational elesent using and
listingof eeveral zesetatjv, documents ound? in
0 fisrm d titles, titles of reports, office
eepondenee assists in their identification. Snch
essential because these sane records may be maintained
h serves a different ftmction and may be disposed of
ion period.
of file, he administrative or thnical opera
-
the record series is acommaated and the function
performs in cozmection therewith is also essential to
records. ln other words, this state:malt should
or Anvil.= created this record and for what
7* An example of the function of a file
sational element of the Agency in commotion
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requiring recedpte for classified
be statedl*These documents reflect the
classified clamant* and are maintained
purposee.*
(14) ?tits Arra.,
filing arrungeset will be entered
neaples of such statements are as follows' *
Surnames* *Alphabetically hy Subjects* *Numeric
ambers* *Chronclogicellye etc, This information,
being useful in the analysis of a file, is invaluable
the inadequacy of the Ming system and cut-off and retirement
procedure
) Inclusive dates. Inter the date (year only
oldest document in the eerie. and the date (year only) of the most
recent documerit. The effective application of the schedule can then
be Iseateured by a comparison of the cuteoff and disposition procedure
with the inclusive dates of the filo
g. "alums linter the volume in terms at linear
file erring, 'Fractions of linear feet will be express
ttr nee of the decimal point, e. g: l., 20.3, etc. lb* vallana for a
file eerie, measuring lees than one.tenth foot will be entered as
41. Tilos which have been retired to the Records Center will not
be inclucied In the volume reported on a P.ecords Control Schedee.
(1) The following standard table of meaeuressente is mita.
Wished far outing linear feet of records. Quantities of card
records, maps and other odd sive materiel not included in this table
will be coos:tutted in cubic inches and cubic Inches in turn converted
tolinear feet at the ratio of 1008 cubic inches to I linear foot
This formula is based on one linear foot of letter sits files.
(8* x 100 126)
1,0 linear feet to shelf
3.0 Linear feet to drawer
2,0 linear feet te drawer
.2 Ulmer foot per muting foot
.5 Ulmer root pa. naming foot
?3 linear foot per running foot
.3 linear foot per minim foot
this space the W. of filing
Por maw/es 14 drawer
cabinet, IS tray Nriifilem
operative officials, Area
on to detect inefficient
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ruction, Entries In. tbIs column will be
raise1 and evaluation of the records
The column will coyest of three eleaents
11 be entered in. t order given balm
e each instruction with the ?rd *Permanent* or
pplicsble,
element consists of the phrase "Disposal
ords are of permanent values Records of
cite a disposal standard* e.g. 'iDeatrw after
2 years after audit* "Destroy upon separation
prceedures as
fbr the cut.off and retire.,
e illittrUCtitna NV be
ir year; destroy 1 year
year, transfer to the
noncurrent Mt upon
a the Records Center 2. year
beldam, Certain types of
and appearance*
of a record theme
Records Control Schedule. Thia material
Pub i
ply purposes
stiPPlY PurPoces*
Reproduction materials* such an etercilas, hectograph
offset plates* etc,
ations, publications of other
and similar publications
rate alias eyeten for
d iaterial. Examples of
Randhooks* Army Rev..
$ meadows" etc*
be identified by
ition instructions
obsolete or metlonger
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such as las books*
refereepurpses
veto mei rew referees*
faitirfit Sebettalte thees bet** will
Meteriel.? Ths disignition1.
Robani to Library Atra no longer
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b. Delotion?) from the schedules. Series of records which have
bete discontinued and have been rewarmed from an office either through
retiressest or destrortion win be deleted from the schedule. Realised
sohedules wSU accouat for all it ambers but those records for whisda
disposition has been accouplished mtM.. have only the word *Deleted*
entered in the column ad ant to the not amber*
32. Rearire and lopnaval of Schedules, The Agency visponsittility for
the review of itecords Cotriavi *Amides is SSOlgited to the Records
thumagement Divisicet,
a. This review is intended to ensure theta
(1) All reconmended actions heye the concurrence or certifi.
cation of the appropriate *pivot*: officials*
(2) The retention periods are =Mass* to meet the nanmal
administrative* legal and fiscal requiresente of the Agensy??
(3) Records recosenteded far disposal possess no interest to
other taments of the Ageney.
(4) Records of ocertinuirg value are appropriately identified
and that inetructions for their protection are adshwate.
(5) Noscassended disposals are covered ty existing legal
authoriesttiona.
(6) be purposes for which schedules were prepsred are berg
attatted.
b. Records of teagtorary gamine for addch specific dispo*al author.
teatime have not been established through the Croseral 'Records. Schedules
or specific submissions to the Congress will be described on Standard
ram Xo. Mt *Request for Authority to Dispose of Records* In! the
Records Itgowigeaent, Division. After concurrence ant coordination thro
tlusSecuritgr Office* the General Comma and other Office* as lamensa270
rmresentative of the Archivist of the United States* preriouely
cleared by the Ageocy* will review the proposed disposals and mite re.
conwasalatione to the Congress. Depending upon the action taken 177 the
Comma* acklustments* if any* will be made to the Records Control
Schedule and approved for application.
After final approval of the
will retain one cam return
41 copy to the appropriate Area Records Meer* and forward one to the
Records Center., ed copy of the schedule* the
Area Records Officer Will to changes if any* to his re.
tabled copy ikich will be subdivided by orgardeatAnal elements of his
area for distribution for administrative and operational use in effec.
timely establishing and maintaining the area records disposition PM:ran*
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SIMION VIII IMPIT 4Z D TRUCTAA
Since the ul
It a systematic plan for
destruction of records, it is essential
0 be installed and put into opera.
rthod for controlling the applieation
the use of a wdiepoeition tickler file."
a 30 x5* or 5, x filt card to list
COmtrol Schedules The cards are filed
serve as a reminder to take specific
establishmezt and continued us* of
vied, actions' are being mccompliehed
Of e, Division 4:LW nIn
tion. Describe the reco
listed as a separate item regardlees
Describe the use of the material.
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ellaneouse as it does mat adequately identify
porposes. I:indicate if original or carbon
Material is printed or prooessed. Designate
the material in years. De not place detailed
this apace. See part life, of this paragraph
such listings, Indicate hether calendar or
event there is an apprwed schedule cowing
for retirement, the necessary description mill
and will include the schedule and itmt
series title and description), and the inclusive dates.
tion. State the highest security clezei
a an In apprepriate block for type
number of drastexe occupied. Tialloate
tr of the records per math,
(ii) Location of Records, Ins-rt the building rams
and room meter 'where the records are located,, also the name
records custodian, The Area Records Officer will sign in the appro.
prUte block,
(5) The reverse aide of the forst
Records Center.
Buheisaicc of Records Retirmaertt Request. 4hen the forms
are completed theg, sill be transmitted to the Chief, Records Center.
'Upon receipt at the Records Center a lob ember will be assigned to
the. retirsumt request and arrangements 411 be made for the delivez-0
of Aiming containers and labels as well as the, eventual transportation
of the recoria. When retizament has been effected, a reesipted cop r of
Porn No, 6042, completed ttir Records Center personnel, will be returned
to the Area Records Officer for his reference and convenience.'
by the
Shiplaing Containers. The whipping containers to be used are
corrugated, fiberboard boxes measuring 15* x 321/ x lete and can be used
for the storage of either legal or letter wise material. Isoh container
411 hold one cubic foot of records. These containers will be splied
to organisational unite upon request,
4, Reccine Procedures. Records should Linersbe pecked in the
order in which that" have been arranged and maintained in the cabinets.
The exception to this rale may occur in cases where ease disorder
exists in the original arrangement? that can be corrected at the time
of packing, &see should be rambered consecutively, bevinang vith
number ones for each job. As each box will hold one cubic foot of
rworde, six boxes will hold the contents of one letter site cabinet
eight boxes 411 be required for one legal sise cabinet
rde Storage Box 'Labels. Form No. lit, Records Storage Box
be PrePered and 411Ited to the end of each box in the
orner =WWII identity the material in the box as shown
* Page 36*
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invento27. To facilitate the reZe:
records. Form No, 6042k (
vole Shelf List will be prepared
(See Eldtibit hi, page 35)* The de.
should be adequate enough to locate material
Per ample, only the fIrst and last folder
listed in alphabetdral* numerical or ehrosow
list or inveatory iv normally made during
copy nal be forwarded with the records at
to the Bileords, Center*
retired recorde* Records retired to the
accessible to persons authorised by the
the records* upon receipt of re.
taken to establish adevate refereace
red* A telephone call to the Records
ords are untie available for refereace.
Centers or if neeeesary the records
estor courier. Urgent requests will
dispatched by special courier,
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un .......?
ArpmIhnd Ear Rekkass 2941&411.24
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: CIA-RDP70-0021fkieltd06110018-
_..
DATE PREPARED
," 1953
OFFICE, DIVISION. BRANCH
General Services Office, 3pecial Serei Divialon
APPROVING OFFICIAL
jek.n. D. Doe
ITEM
NO.
FILES IDENTIFICATION
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYPE OF FILING
EQUIPMENT
DISPOSITION INSTRUCTIONS
2.
3.
Division Subject File
Consists of' memoranda, reports, and
other documents pertaining to persixel
budrftt, training, vorkloads, prodwtion
and related subjects. These records are
accteellated for planning and administrative
purposes in carrying out the functions of
the Division. Filed alphabetically- by
subject.
(1951-1953)
Reproduction Requisition File
Consists of Form DO. 36-2, Repro.-
duction Requisition (pink copy), Form Do.
36-77, Work Ticket work order, delivery
ticket, control ca;74, and related docu-
vents aceumulated in the course of proc-
essingand controlling a ,4eib until. com-
pleted. Filed numerically by pb nuMber.
(1953)
Reference ' attons File
Consistscopies of Agency pub14-
eations? cOrreai. publications and
cations of other Government agencies col-
lected and maintaiaed for reference pur-
poses. They contain such, publications as
ncy Regulations ., A?::?Teney IlandboOlm Arw
egulations, trade journals ? rierazthe7;?
etc, Filed cate.in:trical. by sove.t.te .
urrcn1
7.9C
lED C
2
Y -
4
anfe
draver ett ?
sere

' stroy after 3 years. Cut off
at end of each calendar year; transfer to
the 1ecords Center 7 year thereafter.
Temporary Destroy afterCut off
.
at end of junn arl 'ceer of eachh year
transfer tr. t1-3e Records Center mort!:m
t!lerenfter.
7ifm'.., ry II -'r? j,.n,71 mrrerseie?
E;o1c-"7,e Ir!)r no 7.orTr,.' -c...ee,1 ,or ,e7' _
FORM NO. 36-269
1 NOV 53
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APPri3VIWORIDNOM649??64641.EakgPFIWPRONIFOCKW*0971646N
ITEM
NO
FILES IDENTIFICATION
(Title, description, arrangement, and Inclusive dates)
VOLUME
(Linear Ft)
TYPE OF FILING
EQUIPMENT
DISPOSITION INSTRUCTIONS
5.
5-1
Employee Record Card File
Consists of OF 4b, Enpleyee Record
Card, amd other cards used for the same
purpose, containing recorded personnel
actions, training courses attended and
similar notations. They are used in the
direct supervision of Division personnel.
Filed alphabetically by surname.
(Current)
Conveniemee File (Reading)
Consists of extra copies of communi-
cations sent out of the Division and re-
tamed as a ready reference. Record copies
filed iv the Division Subject File, Filed
chronologically.
(1952-1?71)
Telephone Maintenance and Service ,
Consists of records vhieh reflect the
installation and maintenamee of telephone
service for the 'Tency and used for certi-
fication to Fiscal Division of bills sub-
witted for payment.
a. Requests from earious offices for
te3phone inatallation moves, private linoa
andX. Filed chronoiogically.
(1952-1953)
b. Retained copies of Form ' ?5,,
Te phone Service Order, prepared by this
office and forsarftd to the telephone coo-
pany as work orders, Filed chronola.,icall:f.
(1957-.t93)
1.2
1.6
tray visible
fil
,.. e
4 drawer leeal
safe
4 drawer legeTsaporary.
safe
4 d lege..
safe
Temporary. Dee roy upon aearatiou from
the Aeency; upon intra-eeney transfer,
forward to gaining of ice.
Temporary. Destroy after I year. Cut off
at end of each calendar year: destroy 1
year thereafter.
Thtroy aFter 1 year. Cut oft'
set' f'Isca* year destroy I. year
.
Temporary. year. Cut off
at end of eve:II destroy 1 year
thereeter.
FORM NO. 36-269A
1 NOV 53
Approved For Release 2005/11/21':. CONElattla 10110018-6
31
(41)
.70-iS1cietitW. Mira 3
Approved Forl3elease 2005m121 : GIA-RDP70-00211R600300110018-6
.........................,.....?
TO BE ASSIGNED BY CIA RECORDS CENTER
RECORDS RETIREMENT REQUEST
1
JOB NO. r ...,,
SERVICE ON RECORDS TRANS-
1L
in original and 3 copies. One copy will be returned to the
originating office when material is accessioned by CIA Records Center.
FOR REFERENCE
FERRED TO STORAGE CALL EXT. 8311 AND
REFER TO ABOVE JOB NUMBER.
TO: Chief, Records Center.
DATE
7 ..?. 49%4
FROM: Ckr..Vimia SerVieaa
(Office)
13 I vb11661.01 SerViCOD
BRANCH
APPLICATION IS MADE FOR RETIREMENT OF THE RECORDS DESCRIBED
BELOW
BRIEF DESCRIPTION OF FILE SERIES (title, inclusive dates, arrangement and function
FORM 60-52A.
.', 2..c ' e 5? i 2.
eiuiti_otton Pile
lb. 36-20 lioproduction llotquinition
or ? 3C7, VOrkTic1et0 %lark order, delivery
Ca_w related doementa anew:Anted in the ?aurae
lug ez c troUig a 3:11) tritil empleted? rtiati
Job
1 1953 through 31 Denetriber 1953
Jul_
of files). LIST RECORDS ON
(pink e ),
tieUet, c
of procese-
rumeristally by
1 WITH
TRANSFER
INVENTORY LISTING ATTACHED OR I INVENTORY INCLUDED
GENERAL INFORMATION
CLASSIFICATION OF RECORDS
FILE EQUIPMENT OCCUPIED BY RECORDS
LETTER
OTHER (specify)
C
1 I LEGAL
NUMBER OF DRAWERS
APPROXIMATE REFERENCE ACTIVITY PER MONTH
1 'Jo ealle yer woutia
LOCATION OF RECORDS
CUSTODIAN
SIGNATURE OF AREA RECORDS OFFICER
ROOM
Appr ved Foto Release
RECORDS
2005/44W NetAIRDP70-00211R000300110018-6
FORM NO. 60-52
1 MAR 54
Con1&nti&
(46)
FOR USE OF RECORDS MANAGEMENT ONLY
REFERENCE ACTIVITY Approved For Release 2005/11/21 . CIA-RDP70-00211R000300110018-6
YEAR
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
TOTAL
STORAGE LOCATION
Job No.
BUILDING
ROOM
ROW
SECTION
APPRAISAL (Fly)
DATE
KIND OF RECORD COPIES
I I OFF I CI AL I I DUPL I CATE I IRON-RECORD
DISPOSITION RECOMMENDATION
RETAIN IN CIA RECORDS CENTER UNTIL (date)
AT END OF RETENTION PERIOD
I I DESTROY I 1 REVIEW
I I MICROFILM I I OTHER (explain)
DISPOSITION AUTHORIZATION
CITE SCHEDULE OR AUTHORITY
Remarks:
RECEIPT PROCESSING
DATE RECEIVED
RECEIVED BY
NO. OF CONTAINERS
TYPE OF CONTAINERS
CUBIC FEET
pprove or e ease uuIi iIi : - - -
Cmeriaestial
? -iI II-' III..IIIiI1 1 II1PttI AIIII1 111111 Ic-
4
RECORDS SHELF LIST
NOTE: Prepare in duplicate and submit original to Records Center
JOB NO.
TOTAL NO. OF CONTAINERS
OFFICE
DIVISION
BRANCH
SECTION
ral ftrviees
Special Services
CONTAINER NO.
DESCRIPTION AND DATES
2
063
10
R
O074) - 007614
,
7
00797 - 00632
:.:
U
00902 - 0096
0097 - 00902
;:ortilientital,
Approved For Release 2005/11/21 : CIA-RDP70-00211R000300110018-6
FORM NO. 60-52A
, MAR 54
(22)
Approved For Release 20_
Nutdaer t XxxlivMal
2.
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NO. 5
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nOWILSNTIAL
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Approved For Release 2005/11/21: CIA-RDP70-00211R000300110018-6
Confidential
Approved For Release 2005/11/21: CIA-RDP70-00211R000300110018-6
MUM
NOTIFICATION OF DISPOSAL ACTION
TO . Area Records =leer Mnaral
Date:
Office
FROM : CIA Records Officer
SUBJECT: Request for Concurrence in Records Disposal.
1. Your concurrence is requested for the disposal of the
followinge,airds transferred to the CIA Records Center under Job
Number
2. Description:
Seprootmotion qui*tt1c Pile
Arnow' nuerrietalyby j
41k4y 1953 31 Decedter 1953
3. Authority for disposal of the above records:
Records Control Sehedule ge-5s
T um 2, 'which states that the stbject reacd
*ball be destroyed after I year.
4. Please sign and return original to CIA Records Officer.
?
Approved: John Doe
AREA RECORDS OFFICER
Subject records destroyed
autuarar 1955
DATE
Smith
CIA RECORDS OFFICER
FORM NO. ?_?, ApprovedForRelease200t4HUMODP70-00211R000300110018-6
JUN 1952
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