LIST OF APPROVED CIA FORMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900140004-2
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 50
• Document Creation Date: December 19, 2016
• Document Release Date: March 28, 2006
• Sequence Number: 4
• Publication Date: January 15, 1953
• Content Type: REGULATION

''ff2~ ir'
Approved For Release 2006/04/13 : CIA-RDP70-~111'F000`90014l ,$d 4-2
RESTRICTED
Security Information
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: List of Approved CIA Forms
15 January 1953
1. Attached hereto is the revised list of forms
for use within the Agency.
2. This list supersedes list published with
CIA Noticel ated 1 July 1952.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
WALTER REID WOLF
Deputy Director/
(Administration)
RESTRICTED
Security Information
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900140004-2
 ll~LL /~ III 9U0rYt~ 1ad~C,`
Approved For Release 2006/ R T1 'lti 1RDP70-00411f O9001400b4-2
Ful CTIO .'LL LISTIe'eO OF APPtiGI J CIL, FORMS
FuRU! NO. TITLE
C u RRr,Tv T
LITIUN DATh
acco,,.nting, Accounts and Audits (1)
33-9
Notification of Transfer of Funds or Accounts
SEPT
19t 6v'
33-16
!`Accounting by Individual for Advance
JUN
19497
33-18
Post Allowance Audit Card
FEB
1948v'
33-26
Capital Transfers Affecting fVas:--ington
,'4AR
1952/'
33-36
Recapitulation of Oversec.s accountings
OCT
1950'
33-37
Adjustments to Monthly Report
OCT
1950-
33-41
Advance Ledger
JUL
l951r1M5
N,33 -41A
Statement of Advance
JUL
1951-
33-43
No Title - Agents Cashier Request for Advance
of Funds
JUN
1952-
-.33-45-
Statement of Accouu:t
DEC
1952\
X34-13
Postage Stamp ra.ily Summary Sheet
APR
1952
34-38
Bill and Collection Register
JUN
195011'
34-102
No Title - Request to Carrier for Rehilling of
Transportation
APR
1952
34-103
No Title - Re
t f
Cl
ifi
ti
P
ques
or
ar
ca
on to
ermit
Prompt Settlement of Filling (Manifold)
SEPT 1950/
34-104
Request for Information Relative to Disposition
of Certified Vouch._r Covering i.ccount
OCT
1948
36-111
Transfer of Property ~.ccounta.bility
APR
1950
?
36-126,
Claim and Receipt Form for Reimbursement for
Trans: ortation Lxpnse
JUL
1951"
09-19 .
Obligation Register
JAR
1952
59-25
Project Financial Data
JUN
1952c
Action
(2)
33-39
Project T/0 Control
MAX
1951:
36-206
Contract Approval sction Record
Nov
1951X
56-81
Notification of Personnel Action
JAN
1952
760-113
Document ction Form
JUN
1952=.
->:llotments and Allocations
(3)
32-5
Advice of ;>llotment Authorization
JUL
19521/
32-7
Request for Cha re in Allotment
NOV
19147'
32-21
Budget Analysis and Allotment Request
JJL
19522'
32-26
Allotment Ledger
DEC
1952L
33-20
Report on Expenditures and Budget Allocations
APR
1950---
34-39
_nalysis of Allotment Transactions - Unruled
DEC
1950'
34-39L
Analysis of Allotment Transactions - Ruled
DEC
1950'"
)i7-1)43
Field Referral Record
JUL
1951,;"'
1,51-91
Project Sub-allotment
FEB
1952r
51-122
Protect: Record Card
FEB
1952-'
56-77
Analysis of Budget Allocations
OCT
1950
?
59-5
OPC Administrative Allotment advice (Manifold)
NOV
1949 N
59-26
Project Vehicle Allocation
AUG
1952,_
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RcST.tICTLD
 Appointments, Personnel and Personal Data (4)
0 3-1
!Applicant Record Card
SEPT 1950,/
0-25
T/O Change Authorization
SEPT i9521'-
--
33-2
Foreign Duty Data Sheet
MAR
1949,
33-44
Contract Control
DEC
1952
' 3 7-6
Personnel Information Card - IBM
JAN
1952/.
'
37-50
Personnel Data Form
JUL
1948
37-73
Daily Log of Personnel Actions
MAR
1952x"
"
37-79
Residence and Dependency Report
MAY
1950 "
3 7-82
Military Status Questionaire
AUG
1950-/
37-87
Morning Report Data - Army
SEPT
1951"
3 7-87A
.orning Report Data - Air Force
SEPT
1951
37-88
Request for Indices Check
SEPT 1951=
37-89
Field Recruitment Summary Test Report
OCT
19517
? X3 7-90
Statement of Federal Civilian and Military
'
Service
`' w`
JAN 1952 (
37-112
Letter of Availability
JUN
1952 "
37-114
Entrance on Duty Notice
NOV
195.2,v'
37-115
No Title - Request for Physical Examination
MAY
190 /
3 7-117
Report of Interview
OCT
1952----
37-118
Lv,,-,d or Source Report
SEPT
1952 1/
37-119
Field t cruitment Cover Sheet
JAN
X950 g~, ";i
37-124
Stett:us Card
MAR
1951 -=
37-125
Placement Officer (activity Report
MAR
1951%
37-126
New Hire Routing Sheet
APR
1951'
(T(-, st)
V7-129
Cancellation of :applicant Processing;
FEB
1952'
X37-130
Ro Title - Letter Advising Applicant of o -~u v r
'
Employment
JUN
1952 c?
3 7-13?A
No Title - Letter Advising Applicant of Employment
JUN
19S2r"
3 7-130B
No Title - Letter Advising Applicant of
3 7-130C
Employment
No Title - Letter Advising Applicant of Em-
1952
37-131
ployment
No Title - Request for Interview
~TON
APR
1952 1951
"
37-132
Change in Status Routing Sheet
MAY
19516x
37-135
Memorandum of Agreement
JUN
1951/
37-148
Employee Summary Worksheet
IJAR
19524
37-149
Recommended Prospect Referral
APR
1952
37-150
Employee Qualification Code Sheet
JUb
1952
'
37-150._
{applicant Qualification Code Sheet
JUL
1952:x
'
37-151
Personnel Evaluation Report
MilY
1952"
3 7-152
Personnel Cualification Questionnaire
ti~aY
1952/
37-153
Area Card - White
JUN
1952 r
37-153
ch, Gam, and moose
of all of ie.:: or,-vniza:A anal
components. <
Set forth detailed plan
lisprogra Agency-ice.
(7) outline initial opemtLng pro-
cet .s providing soecificafy
for:
(a) An inventory of all forms
and col-' ecti.on of sa le
conies.
(b} . zbraisa >n of periodic pro-
ports.
(c) .sttabliait'ient. of basic. files.
(d) :.ic. t nuing survey a-,d study
r forms.
Procedures for rcc;.,eatang
approval of c: ns nolades
devolopt: of new reuaest
form).
A cx:., per
Analysis (Pre it system o:
functLonal coding to be studi
and possibly .' odifi ).
(9) Establish ertt of sst aarde of
forms design and cqplanation of
technic Fes.
Mars on typograspby, construc-
tion,, prodac"1 ,n an$ coa osition
met iocIs and 3 ecial.t.7-k-i pe fors.
or ate any acceptable reco: ~~itnded
gee and submit to Chief, G ISO., for ap-
proval...
C, 'alien approved by t;-ho Chief, GSO, reproduce
sufficient copies for review and coordina-
by the 1)1)/A, DWI and 1)13/P complexes
as the several co a onents of the
r=s Office 1, Trai:iLZ,, ':;orfvt: .catip:.-ns,
Coordination to be, acco;lis:.ed
under ni torship of the Area r ecords Of-
ficers where designated a'd by the GSO For m&
naCeit Branch In other areas.
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(R0a cr
or *0proV1
tied by the DDIA,, f orwar . to L:
top-1.evel oval and
is would be useful for
'd n ght be of maid
ssiblk, difT:Icul ties
at a later date in the
incorporate any final
as).
e of contents and an
e h i,'bits and cover for
icat"'on.
in oon june nn . ii W e Area i eco
and based on periodic progress
c1 , n iq:zes a,.id rooe0. "rc;z.
tunas, etc.,, Agrnc require- I
`or i a,,d in 7r=as r 3 ,e lent
b. 07elop e ibits, practise, exercises,, Yue
h and 35 , n a t .h s and o iw Visual $ : { .a.
o. Th ve:Iop in. coUaborat .on w1 ahz t?:,.o TJi.rn,
of i al ni , an e% ension course and/or
and film strips for use :,r~ traa .,n ,.ng i nac-
saible program arU ci,,)aats in overseas
,r proprietary pro vec to and vab&. diar,
stations
.'.Gust!.
Coordinate all training s ateria1,.ao, course
r .ro=. ent j, etc. With tho :"Y rector of
".; &Ining &;,d obtain a:provnl of ., e "'lief",
. =~'o Indox or Catalog,
ndpuct$ separata or under
vazaLa is of instruotit .
n ate.
Ion with Area *-; cocas Officers,
Decide between.
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y 4 r a pub1icatLOA~
de Of the '~e.+Iic
operatir..g - ersen ei, determine
 Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900140004-2
1dei'a {., k't"! ICS "'_ al a 1.phabe
or fi nct:1ona showing
ate, tit Le, unit of
l s1 j, plaoe of st cage and
e c ib?rig regul&t0X7 or ad-
rdtdstra ve issuance, reference
number)
A catalog (aactuaa ,` depict a
physical reproth "t do of the
form in addition to furnisixing
of ier information).
f r echenizatLon of jnd :
(b) "ost..index or *Udlar system.
Vic } ubm y roco ten 1ation as to
publi.cat'on and =ethod of
z c iza on to Thiefa
,, for anprova .
(d) Based on frequency of c hae
in `"or; s.s and addition of new
items, doter dne frequency
for issuing changes to the
finder or catalog and pubes. sh
sane as required on a con-
t Lnui.ng basiI6
On a day-to-day basis, des tine
ality and finally s ?pprove or di s prova
requests for new or revised foams, elia-
, consolidating,, standardizing and
f, ,jing where feasible. eview and
quir me for initial disc .'cru on,,
e and res rnply.
develop production s pecificat onaa and roi
coordinate on regulatory and a&,ii.nietrat!ve
issuances prescribing ur roforencir forma,
effecting complete correlation betar z form
proved? s and ise cee. Assign nw ere,
prepare preliminary and final-t"a, copy,
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~ y of ors; of other
Government sgenciess- the Agency a app
prove or di.oapprove'ft tnt requests.
ltiec visa, e~Atrzi :.ad ' an operations
and a diae a ad consult si' field and
aftuart3rs officials on plaw dngs operas
tonal and tecbniun t'hases of .- pro rasa.
tidy euncta oua3. groups cif fora to mi
nate# consolidate,,, st dsrdi, simpl i.fy,#
and irprove existing forms end procedures.
nd ct ep.oia , stadleg mad research prof-
n fore syst"s a proccdura1
tation i rovesss .r ssege nt and
iaa infor atL on for t6p Agency
Ins where, progress rtay be
up possible areas where publicity
gj *Saint In scha t1.isG inspections)
ita se schedule for each
organizatioul segment of the Agency blrs
(1)
(2) Evaluating each series of records in
terms of their admiaaistrative, legal,
fise al, research or historical value.
(3) Developing standards and obtaining co*
-
currence of operating peel..
c . Legal authorizations. Obtain legal authore'2s-
a an to d ssposse p records is accordance with
standards contained is the records control
schedules.
be Congress, requests for
submit to the National
to dispose of records,
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d. . As the used. arises, collectively
o viduaiily tr*in area raoords officers,
staff es .oyeeses and other interested personnel
in the techniques of records disposition.
basic training tool viii be the records
disposition hasdbook. It viii be supplemented
ugb group discuse loos, reference to and
study of statutes and regulations applicable
to the disposition of *deral Records, sad
reference to publicatio s of other Federal
agencies .
Schedule A lication !jj Review Procedure-
Records onto c1e re evil
approxi stely 1 year after original preper-
ation and annually thereafter to $
continued application.
(2) Revise then to include or delete items
in connection with organizationall, or
functional ck rs .
Rtfectiveness illtlaMsmr I-Sts,
? ec vemees o so
cling
Surveys and pectiomrs.
(2) Colleection, cor>pil,ation and submission
of Information on records disposition
activ..ti.s.
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j{~~~?{~ ^,R 1 Ot'Lku
41) COL
NCH
io tz ::`- ,ap,,e lnt)
? Develo"3 a :ndbook ('she t e ports hMVmwt,
iii) for =:; o o i danc e of Records f'icers
inalei nting a ~T c within the1r o .s. The
Eandbook -.,1111 eontin aform~atkn on 2zorTam scope,
cb jectives, definitions, ?o: otion, instal" ation,
and o rr tion.
-arts Lanagpiaent, --'cop
a. E>cem-c ,)or fission to insta7ll, and operat a
b. Collaborate with the Office's officials -and
the Area 4ecords Officer to deterir ne the
cost realistic arocec'ures nd guides for
a , n5 storing the To gram.
evelop an initial draft of he rr nosed hand-
!;ooh and clear through 0:30 and the Office in
which the Program is to be o?serated.
Toot the og-r ;and Lndbo; !. throw h
actual o raer yticns in one or more Offices.
e.licize content of itae handbook and what is
b` . ing accoLiplished in Offices a6 -ministering
the oram.
f. Paced upon co nts from other areas., and
experience gained in actur.l } ogra a ones tions,
develcp a draft; containing guides ap ropiate
to ad ,.,i, Asb rinC a - ?o r in and co!nlonent
of t' _"e Agency.
w
C. Suit draft cc )iss through Roguiations
Control Staff for working-level cl:r=-ranve.
ha. lnc ,or? to =king-:L vol. reco endations
into -a, final cr ft; cl e',r through Chief, 080,
and ieguiations Con~rol Staf ; snd submit to
e~ oduction for printing.
2, Coneurrantly : =ith accoml ping Cb j o L va I above,
develop a --ro os > a-opox t n ; at cc junction
with cress re rt,s on, then' se* sf`:10cords
; out.
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Deterrn ne the c'c oira1le reporting
(2)
b.
indieitor of -problem
1aintain record on -moo;
methods w, ed by Area Records
c. On the basis of findings froze au and b. above,
develop a reporting procedure which Will best
serve the needs of the 'Program yet Place the
least burden on Area Records officers.
. ?rote the eE:tablishmnt and operation of Programs
Bch major organizationsl component to ensure that
ie acrtsageient ?Tciples are applied throughout
the Agency.
oes information,
h rasnect to:
Sihher echelon's requirements for
'P he sirability of exchanging timely
ire-.1- na the Area asocordr Officers,
The noe
ureo$3,
nts which do not have a Pro; rr . Gain
s. Confer with ofr` ici ? s of those
cizo the accom ; -1sh nts of established
accentance
echelons.
of Program d
levels.
the 'fir
at the highest
ble promo to the issuance
ves at the De-- uty Director
b. Upon acceptance of the Program 1n01vidual
C)fi'aces, develop such guides as necessary for
its instal ation and operation, and assist
rea records Officers with the initial Pro_
AI
gram. phases.
. -rnterent a training proFrara designed to
supplea rat the x"1 ports ? Pro? rs and
other publisher dde-s, such a program to he of
benefit to R: t t e ea Records :.fficers
who may lac prn rra a m nis t motion and an y i.cal
ience.
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--
Start 'Ct eted
a. Develo- exhibit-:, -ractjcal exercises, and
-in 'rir l iteratexe .. m. teria1 obtained
x Y-o, exf-,erlence,s --f Area Records
train., ng .;ter jal on trr : basis of avail-
. ` Ghc Tu z : '. r~c conduct training sessi ns for
ird ` ' 5.u' l c? r,,u s, as ap'aro -'. ",c.
5. ?:ods ltrrY::
is woe:
the Continued
rfor.:?, other ut::es inc
;,tion of the 'Pro rc7.
a, Sr rig .n continuin liaison with Am. i cords
UfJi'iaers, ;i her I v- ~?zralxp or t wugh
neriodie ,r=:aa di sct i^ ,
t or+uctaalscs Of re pow ~.nd reporting
s tc~mus of tency-w I the sc_ or coordinate
such studies -Involving two or more Offices.
~:ti a l w to .ir ,.~ . Lecor j ' s ?Vi.1ico s' ro j .ions re-
xn.ts to deters .-ne uhor 7. o ;w perogm-ws is
ass's: ta' nce or ro ' . Omotion
- , .% :n c3 in that organiz ttion , elements
intita." and adninis-"'er a Reports 1'1ar?enent
in thi.:} ae ors iz t.ic I ele cnts not
axe iced by Area records ff_icers.
ments reported
need f
.icity on the basis of cccf nlish?-
oa hecor& Officer , and, on the
continuous interest in the Pr. ogr-am.
a. i eview pro res-I re o,r is ?:tnd discuss *.cec plish-.
may be require . by hither echelon..
such statistics and progress ?eports
z th froa hecords bf icers to obtain
information of '7ub icity value . Let' s
give cre6it T.rhere credit is due.
Dov slap orie ina i...handbills., d; !bits, s'- o aches,
etc. for disre,ixr' tirn'
records Hn,.Jo,t 1illetin.
lications ' _ar possible
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cm
d. Iatae
5.
Udn of.ti
through the
the Lc
de for clew c e
ices Office of req.
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a,
co a r +c and ism*
jat .ona contro3. SUM
 Approved for Release 2006/04/13 : CIA-RDP70-00211 R060900140004-2
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foru' i lization,,
f'Office : 5
Offices esta .i5h an equip.
imnt inventory including pertinent information ,
regarding complete ident fication# es
di tion and utM atton of each osawa w A
reader&
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'e U"t3 o ` AIWO Staff.
Si t
Sh a cis. t sc-}
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exial con=-m: ce o d ak and
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PROGRAM .' R 1- IM
C T,,..,ri; P ?iN'D''IICE T1ANAG 1
MICR
Correspondence
Develop -. handbook f ch - . provide procedures and
style stzndards for the preparation and handlin, of
al ond letters. (The Centr Ibte32i ersce
LZIM C Corrs=-ndenee book
a. Develop initial draft of Handbodt for review
and approval at Cei sral Services Office level.
b. , n review and approval of draft by Chief,
fteral Services Wffice, Tabrit copy to repvo-
i$on for printing of suf'f'icient copies for
through Regulations Control Staff.
If necessary, establish and chair an hoc
editorial committee to review working--level
recons^.:endntions on the Handbook, It is pro-
posed that the coittee be composed of repre-
sentatives from the major Agency components
which submit xeca rendations. Convene the
co m ttoe in suf"'.eient sessions to agree
.eteiy on the H udbook: s content.
evi.e the initial draft to incorporate find
the editorial coai.ttee. Develop an
ex raid prepare ter':, exlsibits, and cover
submission to Reproduction.
2. Collaborate with the training Office in publishing a
guide for the assistance of s tenoaraphers and typists,
such a ; aide to include inforaation on typing tech-
:niquee, pitallzntion, punctuation, and other typing
aids. (Zhe Steno rapper's and T s (}
a. Discuss with Rer xlations Control. Staff and the
Director of Training our recorwmend.ation that
the Guide be published in the 4D-15O series as
a handbook related to other isruances on
Correspondence Manaement.
b. Assist Training Of.fice personnel with the pro-
ion of final copy for subr..ssion to P
ucti an, to ensure that the Guide will
confor in general apps `.r zee to the form of
other handbooks on Correspondence Management
being dev ped by b c a.i
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3. I ev for 4 hanjbae A for the
assis#n-nee of crr'It,ars_
she use of for- =-nor and Ind letters
pattern memo-.
,
rands and let,6ers, pattern paragraphs, ^n. other
t
!
in alas* (=ham '/r3.~? t r,nib
zonvcne Records "7,'.cers sit request
rarl the i entory ,f roq remente for
repetitive-type correspondence within their
In collabo ,ation vith Area. Records
lye correspondence and develop foxy
are, analyze the types and volume of
or 1_atUern co:responr3ece for use ency-ode
bb. Devclop an index (correspondez) of those form
m randa and letters, pattern correspondence
and pattern paragraphs fort en tde use,
and az ist Area Recon!s Officers s ith the
(development of corrcapondexee, appropriate to
the needs of their areas.
?ture^on the subject of writing tech-
e copies of available pamphlet-type,
evelop a section on this subiect fron text
books end other publications,
c se ble material developed (or tro:cured)
into a draft copy for review at tTsne
ces Office level.
draft copies to :gzzlations Control
:for working-level cle"ranee:
ncorpors.te workink -level rear r archives.
t'xo -ds r0 10 -Ice sOr"ice on records in custody and
bring 'r-f es records in custody under intel
lectual control, and to provide .r
acceessability for reference purposes,
Develop prcic res for `,he expeditious
.aging of aal records requestss, both
tand verbal, and the operation of
a document loan sake,
c. Install and maintain ademate facil
Tor a reference search mom in the Center
that will Include tcrofl m readers.
Establish and maintain r :crofi34n and
phaoto-reproducing services for those records
in cuttsr when such rep s .ict ions are not
in conflict with Agency rcguUti.onsa sou.
rity, requ rsment, or statutory or legal
restrictions.
Act an the official liaison with the
National Archives concerning re
requires its for records in that Agency's
oastody,
records in custody that are authorised
tabl sh and maintain disposal fickler
Maas covering those re rds aut crised
for cii sposal j those di sposablee on a
contingent basis and those Bch appear,
disposable but for which A:;ency approval
has not been obtained.
Identify and dett3.ne those records
custody for which disnosasl standards have
been authorized and approved through the
issuance of Records Control Scloduleg and
Lists.
a procedure for obtaining the
concurrence of operating offices in the
destruc .on of any of their records that
thorized for disposal.
App?oveae -Fier Fkelease 2006/04 $0 CIA-RDP70-00211 R000900140004-~
 s deterrir
of IlOr tent or 1ongttx ret.. r
vartlxy
re: l.ertts necessary to
: cordo in cup tod ` due
z e t, excessive .
ve dam, es , bnd tough
Conduct analyses of the carious ways
mans to z'ovide ` ,i nax? um s '
e or i reyeu t #F T tare det .
records.
stribu mipp1oi ;.on War co
of o Produced intelligence tnfor. tion. and
and to ? ' e : 4tta . and nuvple-,ental
gym. ey re ,atLons and notices.
d intain a cant .zing in-
r all i.ncorzing and outgoing
necossarr to b
control.
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900140004-2
e t of records disposed of
Center.
d. Provide for a s ; sten of rewJc
op proocdos for the
;aper&'v
.ac11li ties
3.'_n pIao tc.reproduc tion
,.ay be necessary to service
'or copies o" it1f`rxmation report . .
od,#'r Release 2006/04/1 II"CIA-RDP70-00211 R0'00900140004-2
 Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900140004-2
CLASSIFICATION:
DATE:
TO:
FROM:
SUMMARY:
M RM NO x"151.. Approved F6.Wfkgk$gt)lMU1;PKITALI*BPTX-06g'FI OW0140004-2 (35)