A LIST FOR RECORDS OFFICERS, GUIDANCE MATERIAL ON RECORDS MANAGEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700050011-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: January 4, 2017
• Document Release Date: September 25, 2006
• Sequence Number: 11
• Publication Date: January 1, 1959
• Content Type: LIST

Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
A LIST FOR RECORDS OFFICERS
Guidance Material
on
Records Management
CONTENT S
Records Management -- General
1
CREATION
Forms Management
2
Correspondence Management
3
Reports Management
4
Filing
5
Filing Equipment and Supplies
6
Mail Operations
7
DISlOSITION
Records Control Schedules
and Records Disposition
8
Records Center
9
Vital Records Program
10
Current Announcements
11
Also available is a supplement list of those Regulatory
Issuances that are specifically and generally related to
Records Management.
MORI,;C Pages I thrra 1 f]
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
RECORDS MANAGEMENT
(General)
DISTRIBUTION
ISSUE DATE TITLE SOURCE
Annual Notice Of Fiscal Year Report (Memo) RMS
1957~/ So You Have A Space Problem (Booklet) RMS
1953 IF" CIA Records Mana r gr Guide RMS f
1959 Summary of Training Hours for
On-The-Job Courses RMS
1959 Agency Records Management Program RMS
(Annual Report)
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
ISSUE DATE
TITLE
DISTRIBUTION
SOURCE
195! vf"
Forms Management Program Booklet
RMS
1951
Forms Management Poster -
RMS
"Don't Waste Forms"
1960
Forms Analysis Handbook
GSA
1960
Forms. Design Handbook
GSA
1960
How to Procure Other Government Agency
RMS
Forms Used by CIA
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
DISTRIBUTION
ISSUE DATE TITLE SOURCE
Are You Dropping Your O's? Rim
Bottled up by an Addressing and Distri-
bution Problem? Use new Thermofax
Label Paper
1951
1959
1956
1954
1955
1955
Correspondence Management - The Answer
to Cutting Correspondence Costs
Data Guide's Solid Plastic Reference
Charts - Guides on Grammar, Punctuation
and Writing
Is rewriting or retyping always necessary? RMS
Letterex (1-page flyer plus samples
available) RMS
Typing Booklet - The Correct Angle for
Faster,..Mord'Accurate and Easier Typing
Form Letters
Guide Letters
Plain Letters
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
ISSUE DATE TITLE
1954
195!4.
/
I
1955
DISTRIBUTION
SOURCE
An Introduction to Reports Management t RMS`
Analyzing Requirements for Administra-
tive or Management Reports t'''
Operating an Area Reports Management
Program
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
FILING EQUIPMENT M D SUPPLIES
DISTRIBUTION
ISSUE DATE
TITLE
y
SOURCE
i
Security Desk Trays
RKS
1959
Equipment Cost Figures
for Statistical Purposes
I
1959
Linear and Cubic Footage
Conversion Chart
RMS .,
1960
Costs to Store One Cubic Foot
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
DISTRIBUTION
ISSUE DATE TITLE SOURCE
1960 Logging of Classified Intelligence
Reports
RMS
1959 Courier Receipt and Log Record and
the New Agency Chain Envelope R1~
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
RECORDS CONTROL SCHEDULES
and.
RECORDS DISPOSITION
ISSUE DATE
TITLE
DISTRIBUTION
SOURCE
1954
Disposal of Communications
RMS A
Control Records
/
1955 r'
Records Disposition
RMS
1956
Applying Records Schedules
1958
Disposal Authorization for Certain
Control Records
i/ (1958 .
Records Retirement Procedure
RMS
/ 1958
Instructions oSurvey Work Sheet
(Form 138)
RMS V-',
1958
Instruction on Records Control
Schedule (Form 139)
RMS 1.
. 1958
Guide for Records Disposition
Rte '- -
1959
Retirement of Top Secret Documents
RMS
1959
Glossary of Records Disposition Terms
GSA
Review of Records Control Schedules '
RIMS
Approved For Release 2006/09/25: CIA-.RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
RECORDS CENTER
ISSUE DATE TITLE
1955 Federal Records Center
DISTRI BUTION
SOURCE
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
DISTRIBUTION
ISSUE D._TE TITLE SOURCE
(:,1951,' Operating Procedures for Vital
Records Program RMS
1956 "Check List"f for Reviewing Vital
Records RMS
1958 Protecting Vital Operating Reports GSA
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
 Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
(Distributed by RMS Periodically)
Inter-Agency Records Administrators Conference (TRAC)
Inter-Agency Management Analyst Conferences (IMAC)
American University Records Management Institute
Archives Admin. Inst.
Records Management Class Sched.
Records Management Certa Sched.
OTR Filing Workshops
Support Exhibit
Intelligence Exhibit
NARS Seminars Records Management
(Monthly)
(Selected Meetings)
(Annual)
(Annual)
(Annual)
(Periodically)
(Annually)
(Quarterly)
(Periodically)
Speeding Correspondence
Source Data Automation
Directory of Area Records Officers (Periodically)
Approved For Release 2066/09/25: CIA-RDP70-00211 R000700050011-6
 Approved'For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6
FILING
ISSUE DATE
1960
'1966
1959,
1959
1950
TITLE
A Guide to Filing of Papers ..
How To Improve Your Files
How To Install The S-N Filing System
Check List for Converting Your Files/
Basic Personnel Records and Systems
DISTRIBUTION
- SOURCE
RMS --'
Approved For Release 2006/09/25: CIA-RDP70-00211 R000700050011-6