INSTRUCTION SHEET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001200010004-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 40
• Document Creation Date: December 19, 2016
• Document Release Date: September 15, 2005
• Sequence Number: 4
• Publication Date: January 1, 1970
• Content Type: REGULATION

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HUB
INSTRUCTION SHEET
This handbook is a revision of HHB which
should be destroyed.
The handbook sets forth procedures for implementing
Executive Order 12356 within the Agency.
DISTRIBUTION: SPECIAL
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INFORMATION AND RECORDS MANAGEMENT
HHB
AGENCY
INFORMATION SECURITY
PROGRAM HANDBOOK
CLASSIFYING, DECLASSIFYING, MARKING(AND
SAFEGUARDING NATIONAL SECURITY INFORMATION
DISTRIBUTION: SPECIAL
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INFORMATION AND RECORDS MANAGEMENT
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FOREWORD
This handbook prescribes the procedures for implementing
Executive Order 12356 within the Agency.
Harry E. Fitzwater
Deputy Director
for
Administration
DISTRIBUTION: SPECIAL
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INFORMATION AND RECORDS MANAGEMENT
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CONTENTS-
Parapt.1 Title Page
CHAPTER I: GENERAL
1. PURPOSE AND AUTHORITY
CHAPTER II: CLASSIFICATION DESIGNATION, DURATION,
REQUIREMENTS, AND LIMITATIONS
2. CLASSIFICATION DESIGNATION
3. DURATION OF CLASSIFICATION
4. CLASSIFICATION REQUIREMENTS
5. LIMITATIONS
CHAPTER III: ORIGINAL CLASSIFICATION AUTHORITY,
PROCEDURES, AND CRITERIA
6. ORIGINAL CLASSIFICATION AUTHORITY
7. LIMITATIONS ON DELEGATION OF ORIGINAL CLASSIFICATION
AUTHORITY
PROCEDURES
8. ORIGINAL CLASSIFICATION AUTHORITY DELEGATION
9. AGENCY CLASSIFICATION CRITERIA
? ? ?
? , ? e _ e ? tk ? ...pa
b. THE VULNERABILITIES- OR CAEABILITIEC OF SYRTFM,
INSTALLATIONS, P-R-0,7-E-G-T--S-,--OR
SECURITY.
e
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C. FOREIGN GOVERNMRNT INFORMATION
d. INTELL-I-qgNGFr-GT-IVITIES (INCLUD-ING
ACTIVITIES), OR INTEL-L-IGENGE---SOURG-ErS-3- OR METHODC
c. FOREIGN-RELATIONS OR FOREIGN ACT-IVITIE-&-OF--TH
UNITED STA--E-&
GR ECONOMIC MATTERS-
RELATING TO THE NATIONAJo-EECURITY
STATE.0--GOV-ER-NNENT-PROGRAMS FOR SAFEGUA.RO-T-NG
NUCLEAR ME-RL-S--OR FACILITIES
h. CRY?TOLOCY-
i.
A CONF-1-13-ENTIAL-SCLU.R.C.g.
OTHER CATEGORIES OF-INFORMATION-RT-E-D---TO--NA-TIONAL
SECURITY-AND-DS-TERMINED BY T-ME DIRECTOR OF -TRAL-I-NtP-ELLI&E-E-
TO QNPRE ERGTE-GTION AGAINST -UNAU-TEORILIED DIGGITOGH4.Er
CHAPTER IV: DERIVATIVE CLASSIFICATION AUTHORITY,
PROCEDURES, AND CLASSIFICATION GUIDE
10. DERIVATIVE CLASSIFICATION AUTHORITY
11. DERIVATIVE CLASSIFICATION PROCEDURES
12. CLASSIFICATION GUIDE
CHAPTER V: IDENTIFICATION AND MARKING OF CLASSIFIED
INFORMATION
13. IDENTIFICATION AND MARKINGS
a. OVERALL AND PAGE MARKINGS
b. CLASSIFICATION AUTHORITY AND DURATION MARKINGS
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(1) Origi-na41y .C-1-aasified Documentc
(2) Derivatively ClaGoi44-e-eimei
c. AUTOMATIC DOWNGRADING MARKING
d. PORTION MARKING
e. ADDITIONAL MARKINGS-
,44---Restric-ted Data or Form4-.xly--Ri-et-e.4?.
da Information
(3) Foreign Ge-pernment?Information
f. MARKING TRANSMITTAL DOCUMENTS
g. MARKING FORMS
h. MARKING ELECTRICALLY TRANSMITTED DOCUMENTS
i. MARKING MATERIAL OTHER THAN DOCUMENTS
CHAPTER VI: DECLASSIFICATION AND DOWNGRADING
14. DECLASSIFICATION AND DOWNGRADING POLICY
15. DECLASSIFICATION AND DOWNGRADING AUTHORITY
16. MANDATORY REVIEW FOR DECLASSIFICATION
CHAPTER VII: SAFEGUARDING CLASSIFIED INFORMATION (Reserved)
Figure
Figure 1, Sample Memorandum
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INFORMATION AND RECORDS MANAGEMENT
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CHAPTER I: GENERAL
1. PURPOSE AND AUTHORITY
This handbook implemenfs the Agency information
security program established by HR
in conjunction with HR
It should be used
and other regulatory issuances
published pursuant to the program.
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INFORMATION AND RECORDS MANAGEMENT
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CHAPTER II: CLASSIFICATION DESIGNATION, DURATION;
REQUIREMENTS, AND LIMITATIONS
2. CLASSIFICATION DESIGNATION
National security information shall be classified
at one of the three levels designated by E.O. 12356 set forth
below. No other classification designations shall be used.
a. Information, the unauthorized disclosure
of which reasonably could be expected to cause exceptionally
grave damage to the national security, shall be classified
Top Secret.
b. Information, the unauthorized disclosure of
which reasonably could be expected to cause serious damage
to the national security, shall be classified Secret.
c. Information, the unauthorized disclosure of
which reasonably could be expected to cause (-lamarTe to the
national security, shall be classified Confidential.
3. DURATION OF CLASSIFICATION
a. Information shall be classified as long as
required by national security considerations. At the time
information is classified, it shall be marked with the date
or event whose occurrence would make continued classification
unnecessary, when such a date or event can be determined.
b. Automatic declassification determinations under
predecessor orders shall remain valid unless the classification
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is extended .by an authorized official of the originating agency.
These extensions may be by individual documents or categories
of informAion. The agency shall be responsible for
notifying holders of the information of such extensions.
c. Information classified under predecessor orders
and marked for declassification review shall remain classified
until reviewed for declassification under the provisions of
E.O. 12356.
(formerly 5) 4. CLASSIFICATION REQUIREMENTS
Information may be classified if it concerns one
or more of the categories cited in E.O. 12356 as stated in
paragraph 9 below, and an official having original classification
authority (paragraph 6 below) determines that its unauthorized
disclosure, either by itself or in the context of other
information, is presumed to cause damage (paragraph 4c below),
or reasonably could be expected to cause damage, to the national
security.
a. Such classification determinations are specified
in the Agency National Security Classification Guide authorized
for use by derivative classifiers (see paragraph 12 below) and
may also be made individually by original classifiers provided
that the decision to classify is not inconsistent with other
requirements specified herein, or prohibited under the limitations
of paragraph 5 below.
b. Information meeting the above requirements shall
be classified Top Secret, Secret, or Confidential as
appropriate, depending on the degree of damage to the national
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security that its unauthorized disclosure could cause
(paragraph 2 above).
c. Since the unauthorized disclosure of foreign
? h
government information, the identity of a confidential foreign
source, or intelligence sources dr methods is presumed to
cause damage to the national security, all such information
shall be classified at the Confidential level unless a more
restrictive classification is specified by the foreign
government(s) or international organization(s) of governments
concerned or is otherwise appropriate.
d. If there is reasonable doubt whether an item of
information should be classified Confidential, Secret, or
Top Secretlit shall be safeguarded at the higher level of
/) /
classification pending a determination by an original
classification authority, who shall make this determination
within 30 days.
e. If there is reasonable doubt whether an item of
information should be classified at alllit shall be safeguarded
/) /
as if it were classified pending a determination by an original
classification authority, who shall make this determination
within 30 days.
. (formerly 4) 5. LIMITATIONS
Information shall not be classified in contravention
of any provision of E.O. 12356 including the specific instances
cited below.
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a. Classification shall not be used:
(1) To conceal violations of law, inefficiency,
or administrative error'
/./
(2) To prevent -4-raha.r.a-s-smaxl_t to a person,
/embarrassment/
organization, or U.S. Government-agency
/./
(3) To restrain competitioni
/./
(4) To prevent or delay the public release of
information that is not classifiable under the order.
b. Basic scientific research information not
clearly related to the national security may not be classified.
c. Information previously declassified may be
reclassified by the Director of Central Intelligence (DCI) if it
is determined in writing that:
(1) The information requires protection in the
interest of national security!
/./
(2) The information may reasonably be recovered.
Any such reclassification actions shall be reported promptly to
the Director, Information Security Oversight Office (IS00).
d. Information may be classified or reclassified
after the Agency has received a request for it under the
Freedom of Information Act (5 U.S.0 552), the Privacy Act
of 1974Ior mandatory review provisions of E.O. 12356 ifi
/, / / such classification:/
(1) Wolle*Penerilmienwippilimpailiworreis consistent with
E.O. 123561mommi. and
/;/ lewmpimmio44
(2) Is authorized personally and on a document-
by-document basis by the Director orlDeputy Director of
/DCl/ / the /
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Central Intelligencel the Deputy Director ami Administktion (DDA),
/ (DDCI),/ /for/ /ra/
who is the senior Agency official responsible for the
information security program, or any Agency official who
has Top Secret classification authority.
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STAT
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INFORMATION AND RECORDS MANAGEMENT
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CHAPTER III: ORIGINAL CLASSIFICATION AUTHORITY, -
PROCEDURES, AND CRITERIA
6. ORIGINAL CLASSIFICATION AUTHORITY
a Original classification is the classification
of information based directly on the Agency classification
criteria (paragraph 9 below) by personnel who are authorized
to exercise original classification authority.
(formerly a) b. Authority for original classification of information
as Top Secret shall be exercised within the Agency only by
the DCI and by principal subordinate officials having frequent
need to exercise such authority whom the DCI or DDA may
designate in writing.
(formerly b)
c. Authority for original classification of
information as Secret shall be exercised within the Agency
only by officials having Top Secret classification authority,
and by subordinates having frequent need to exercise such
authority whom the following officials (if they have Top
Secret classification authority) may designate in writing:
the DCI, DDCI, Deputy Directors, Heads of Independent Offices,
or Operating Officials.
(formerly c) d. Authority for original classification of information
as Confidential shall be exercised within the Agency only
by officials having Top Secret or Secret classification authority,
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and by subordinates having frequent need to exercise such
authority whom the following officials (if they have Top
Secret classification authority) may designate in writing: -
the DCI, DDCI, Deputy Directors, Heads of Independent
Offices, or Operating Officials.
e. An employee or contractor who originates or
obtains information believed to require classification but
who lacks classification authority:
(1) Shall protect the information in
accordance with this handbook+?a-2.14
/./
(2) Shall promptly transmit it.under appropriate
safeguards to an official having classification authority
and appropriate subject matter interest, who shall thereupon
assume classification responsibility for the information.
Following any necessary consultation, the responsible official
shall decides within 30 days whether and at what level to
//
classify the information.
7. LIMITATIONS ON DELEGATION OF ORIGINAL
CLASSIFICATION AUTHORITY
a. Delegations of original classification authority
shall be held to an absolute minimum.
b. Original classification authority shall not
be delegated to Agency personnel who only quote, restate,
extract, paraphrase, or summarize classified information or
who only apply classification markings derived from source
material or as directed by the Agency National Security
Classification Guide (paragraph 10, 11, and 12 below).
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c, Classification authority may not be
redelegated.
8. ORIGINAL CLASSIFICATION AUTHORITY DELEGATION -
PROCEDURES
a. Since original National Security Classification
Authority (NSCA) is delegated only to officials who exercise
such authority in the performance of their assigned duties,
the positions they occupy are authorized for a particular
level of NSCA. Once a position is &.f-E4e-a44-y designated for
/officially/
Top Secret, Secret, or Confidential original NSCA, future
occupants acquire such authority by means of the personnel
action assigning them to the position. In the case of a
multiple incumbency position, NSCA is delegated to all persons
assigned to the position.
b. To initiate or change NSCA for a position, the
following procedures will apply:
(1) To establish Top Secret original NSCA for
a position, the requesting office must submit a memorandum
signed by the appropriate Deputy Director, Head of Independent
Office, or Operating Officiall to the Records Management
Division, Office of Information Services, Directorate of
Administration (RMD/OIS/DDA), stating the position number
that requires the authority, the position title, the incumbent,
and the reason the authority is needed. RMD will prepare a
consolidated memorandum for all offices for approval by the DCI
or DDA.
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(2) To establish Secrot original NSCA or
Confidential original NSCA for a position, a memorandum
of delegation containing the same information specified in
1(1) above must be signed by the appropriate Deputy Director,
/paragraph /
Head of Independent Office, oi Operating Official! and sent
/r/
A
to RMD/OIS/DDA.
(3) To change original NSCA for a position, a
memorandum to upgrade, downgrade, or cancel the NSCA must be
submitted to RMD/OIS/DDA following the instruction in
paragraph 8b(1) or (2) above, as appropriate.
c. Upon receipt of DCI or DDA approval of Top Secret
NSCA or receipt of a memorandum of Secret or Confidential
NSCA delegation or change, RMD/OIS/DDA will advise the
Position Management and Compensation Division, Office of
Personnel, which will make the necessary changes to the
itaffing fomplement. RMD will forward a copy of the DCI or DDA
/s/ /c/
approval memorandum for Top Secret NSCA or return a copy of
the memorandum of Secret or Confidential NSCA delegation or
change to the requesting office. The requesting office must
then submit a Form 1152, Request for Personnel Action, for
each incumbent of the position, containing the following
items of information:
(1) In section 3, indicate "Delegation of NSCA"
or "Change of NSCA," as appropriate.
(2) In section 7, under NSCA, indicate "0001"
for Top Secret, "0002" for Secret, "0003" for Confidential,
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or "0000" for cancellation.
(3) In section 18, include a statement citing,
by origin and date, the specific memorandum that authorized
original NSCA for the position.
d. Personnel lose therr original NSCA upon
reassignment or separation, unless assigned to another position
specified in the staffing complement as an original NSCA
position. In that case, the reassignment personnel action,
which must include the information required in paragraph 8c
above, designates authority for the individual's new assignment,
and a separate memorandum to RMD/OIS/DDA is not required.
e. If an individual who requires original NSCA
is in an assignment category for which there is no established
staffing complement position (e.g., a development complement
assignment), the procedures outlined in paragraphs 8b and c
above must be followed, but the NSCA will be delegated directly
to the individual rather than by position. If the individual's
successor also requires original NSCA, a new delegation
memorandum is required.
f. During the absence of an official who has
classification authority, the individual officially designated
to act in the official's position may exercise the classification
authority of that position.
g ?
The Agency Security Classification Officer,
9-1-5".7'&D.Pr, periodically will review Agency original NSCA delegations
/RMD/OIS/DDA/
to ensure that the designated officials have a continuing
need to exercise such authority. Following the review,
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each component must submit a personnel action foreach new
NSCA delegation or change containing the information specified
in paragraph 8c above.
9. AGENCY CLASSIFICATION CRITERIA
Information may be clagsified only if it falls
within one or more of the categories set forth below and
its unauthorized disclosure, either by itself or in the
context of other information, is presumed to cause damage
(paragraph 4c above), or reasonably could be expected to
cause damage, to the national security. Requests for additional
categories under paragraph 9j below shall be addressed to the
Director of Information Services, DDA.,. who will obtain the
//
concurrence of the Office of General Counsel and forward
them through the Deputy Director 4,4 Administration to the
for
1-1444.e.....1.1.1,--Fre. for approval. Upon approval,
/DCl/
the Director of the Information Security Oversight Office
shall be informed of any such new categories.
a. MILITARY PLANS, WEAPONS, OR OPERATIONS
b. THE VULNERABILITIES OR CAPABILITIES OF
SYSTEMS, INSTALLATIONS, PROJECTS, OR PLANS RELATING TO THE
NATIONAL SECURITYI
(formerly b) c. FOREIGN GOVERNMENT INFORMATION
(formerly c) d. INTELLIGENCE ACTIVITIES (INCLUDING SPECIAL
ACTIVITIES), OR INTELLIGENCE SOURCES OR METHODS
(formerly d) e. FOREIGN RELATIONS OR FOREIGN ACTIVITIES OF
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THE UNITED STATES
(formerly e) f. SCIENTIFIC, TECHNOLOGICAL, OR ECONOMIC
MATTERS RELATING TO THE NATIONAL SECURITY
(formerly f) g. UNITED STATES GOVERNMENT PROGRAMS FOR
SAFEGUARDING NUCLEAR MATERIALS OR FACILITIES
h.. CRYPTOLOGY
i. A CONFIDENTIAL SOURCE
(formerly g) j. OTHER CATEGORIES OF INFORMATION RELATED TO
NATIONAL SECURITY AND DETERMINED BY THE DIRECTOR OF CENTRAL
INTELLIGENCE TO REQUIRE PROTECTION AGAINST UNAUTHORIZED
DISCLOSURE
(Such categories may be added later.)
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INFORMATION AND RECORDS MANAGEMENT
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CHAPTER IV: DERIVATIVE CLASSIFICATION AUTHORITY,
PROCEDURES, ANDIGUIDE
/ CLASSIFICATION /
10. DERIVATIVE CLASSIFICATION AUTHORITY
a. Derivative classification is the classification
of information as prescribed by a source document or by an
approved classification guide.
b. Agency officials who originate information that
requires classification are authorized to apply derivative
classification to such information, where appropriate, at
the level prescribed by the applicable source document or
classification guide item.
11. DERIVATIVE CLASSIFICATION PROCEDURES
a. Derivative classifiers who quote, restate,
summarize, prepare extracts from, or paraphrase previously
classified information shall:
(1) Respect original classification decisions,
which shall not be altered by the use of a classification level
or authorized marking different from the original on any
copy, extract, paraphrase, restatement, or summary of any
classified item except as specified under approved procedures
for downgrading, declassification, or classification review
or in accordance with paragraph llb belowl
/ ? /
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(2) Use the highest level of classification and
the declassification date or event that provides the longest
period of classification for information Classified on the -
basis of multiple sources.
b. If the derivative Jlassifier believes that the
extract, paraphrase, restatement, or summary of classified
information has changed the level of or removed the basis
of classification, he or she must consult an appropriate
official of the originating agency or office of origin, who
has the authority to declassify, downgradeior upgrade the
/, /
information, for a classification determination.
c. If the combined information derived from more
than one source document or classification guide item requires
a higher classification level than the highest level prescribed
by such source documents or guide items, the combined information
must be originally classified by a person with appropriate
original classification authority.
(formerly 11)
STAT
Guide (HHD
12.
a
CLASSIFICATION GUIDE
The Agency National Security Classification
was published to facilitate the proper and
uniform classification of national security information. The
Guide contains a series of predetermined original classification
decisions made by individuals authorized to exercise Top
Secret classification authority by the DCI or DDA. Citing
an item in the Guide is a derivative classification decision
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and the classification level specified in the Guide is
mandatory.
by the
b. The Guide is approved personally and in writing
/DDCl/
c. The Guide is based-on the Agency classification
criteria set forth in paragraph 9 above and does not include
any other categories of information.
d. The Guide shall be used in connection with this
handbook, with particular reference to paragraph 13 on
identification and markings.
e. Personnel without original classification authority
who originate information that requires classification shall
classify the information as prescribed by the Guide. Personnel
with original classification authority also may classify information
in this manner. In either caSe, the classification of
information as prescribed by the guides is derivative
/Guide/
classification and such information shall be marked in
accordance with paragraph 13b(2).
f. Personnel with original classification authority
shall ensure that their original classification decisions
are consistent with the Guide as to the level of classification.
g ?
The Agency National Security Classification Guide
shall be kept current and shall be fully reviewed at least every
two years. The Airectorates and Independent Offices shall submit
/d/
all proposed additions, deletions, or other changes to the Guide
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to the Agency Security Classification Officer, OIS/DAD-A,
through the component classification or records management
officer. The Agency Security Classification Officer shall -
maintain the record copy of the Guide and all approved
changes.
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(formerly Chapter IV)CHAPTER V: IDENTIFICATION AND MARKING OF CLASSIFIED
INFORMATION
(formerly 12)
1.
t
13. IDENTIFICATION AND- MARKINGS
All national security information classified by the
Agency shall be identified and marked as prescribed below
(see iigure 1).
/F/
a. OVERALL AND PAGE MARKINGS
(1) The overall classification of a document is
the highest level of classification it contains. The overall
classification of a classified document will be typed or
stamped at the top and bottom of the first page, the title
page (if any), and the outside of the front and back covers
(if any). Each interior page will be typed or stamped at the
top and bottom according to the highest classification of the
page, including the designation "Unclassified" when appropriate.
Alternatively, all interior pages may be marked with the
overall classification of the document. In either case, the
classification markings of each paragraph or other portion
will govern when the information is used apart from the
document.
(2) Only the designations Top Secret, Secret, or
Confidential may be used to identify classified information.
Markings such as "For Official Use Only" and "Administ*tive
/ra/
Internal Use Only" may not be used for that purpose. Terms
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such as "Medically" or "Sensitive" may not be used in
conjunction with classification designations; e.g.,
"Medically Confidential" or "Secret/Sensitive."
b. CLASSIFICATION AUTHORITY AND DURATION MARKINGS
(1) Originally Classified Documents
In addition to the overall document classification,
the following shall be shown on the face of all paper copies
of originally classified documents at the time of classification:
(a) The office of origin.
(b) The identity of the classifier.
(c) The date or event for declassification or the
notation "OADR" (Originating Agency's Determination Required)
if the information is not to be automatically declassified.
The following marking should be typed or stamped in the lower
right corner on the face of each originally classified document
to identify the information specified in paragraph 13b(1) (b)
and (c) above. (This marking may be placed on the inside
front cover of bound publications, provided the overall
classification is marked on the outside front cover. Intelligence
Information Reports may be marked in accordance with paragraph 13h
below.)
,CL BY 1
DECL _2
li Insert the authorized original classifier's employee
number or other identifier approved by the Agency Security
Classification Officer! OIS-71-14- (If the authorized classifier
/?/ //
is the signer of the document, the word "signer" may be inserted.)
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If the classifier does not have the required classification
authority, but is officially acting in the absence of an official
who does have such authority, insert the classifier's employee
number or other approved identifier followed by the position
number of the absent official; e:g., 0012345 for PG12.
21 Insert the date (day, month, year) or event for
declassification or if the information is not to be automatically
/, /
declassified insert "OADR."
(2) Derivatively Classified Documents
In addition to the overall document classification,
the following shall be shown on the face of all paper copies
of derivatively classified documents at the time of classification:
(a) The office of origin.
(b) The identity of the classifier.
(c) The date or event for declassification or
the notation "OADR" if the information is not to be automatically
declassified.
(d) The identity of the source document or Classification
Guide item from which the classification is derived.
The following marking should be typed or stamped in the lower
right corner on the face of each derivattly classified document
/ive/
to provide the information specified in paragraphs 13b(2)(b) through
(d) above. (This marking may be placed on the inside front cover
of bound publications, provided the overall classification is
marked on the outside front cover. Intelligence Information
Reports may be marked in accordance with paragraph 13h below.)
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CL BY_____
DECL 2
DERIVED FROM 3
1 Insert the derivative classifier's employee
number or other identifier approNied by the Agency Security
Classification Officer' (If the derivative classifier
/./ //
is the signer of the document, the word "signer" may be
inserted.)
2 Insert the date (day, month, year) or event for
automatic declassificationlor if the information is not to
/
be automatically declassified insert "OADR."
3 Cite the source document (e.g., memo from AB to
D/CD dtd 1 Jan 82, Subj: Class. Markings) or the Classification
Guide item (e.g., COV 1-82) from which the classification is
derived. If the classification is derived from more than one
source, the word "multiple" may be inserted, provided the
originator ensures that the identification of each source
is maintained with the Agency's record copy of the document.
c. AUTOMATIC DOWNGRADING MARKING
If automatic downgrading is appropriate and can be
predetermined, or is prescribed by the Classification Guide
or source document, the following marking will be stamped or
typed on the face of classified documents in addition to the
classification authority:
Downgrade to (classification) on (date or event).
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d. PORTION MARKING
(1) A portion is any segment of a documentt4norma1ly
/1/ ..
a paragraph Or subparagraph44that deals with a particular
/, /
point and does not require amplification to be intelligible.
(formerly (1)) (2) Each classified document shall indicate which
paragraphs or other portions, including subjects and titles,
are classified and which are unclassified. The intent is
to eliminate uncertainty as to which portions of a document
contain information that must be protected, and to facilitate
excerpting and declassification review. The symbol "(TS)" for
Top Secret, "(S)" for Secret, "(C)" for Confidential, or "(U)"
for Unclassified will be placed immediately following the
portion of text to which it applies. Nontextual portions
of a document, such as photographs, graphs, charts, and maps,
will be marked in a readily discernible manner, as will their
captions. If the name or title of the signer of a document is
classified, the typed name or title will be followed by the
appropriate classification symbol.
(formerly (2) )
(3) Subjects and titles should be selected so as
not to require classification. When a classified subject
or title must be used, a short title or other unclassified
identifier should be assigned to facilitate receipting and
reference, if such an identifier (e.g., a report number or
registry number) will not otherwise be assigned.
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(formerly (3) ) (4) If individual portion marking is impracticable,
the document must contain a description sufficient to identify
the information that is classified and the level of such
classification. This may be done by including a statement as
the last paragraph of the documerit or as a footnote or
postscript; e.g., "Paragraphs 1, 2, and 4 are Secret, All Other
Portions Unclassified."
If all portions of a document, including
any subject or title lines, are classified at the same level,
this may be indicated either by marking each portion or by
including a statement; e.g., "All Portions Classified Confidential."
(formerly (4)) (5) Waivers from the portion marking requirement may
be granted only by the DCI. Requests for waivers from Agency
components must be submitted to RMD/OIS/DDA. RMD will prepare
a consolidated request for approval by the DCI. Each request
must include:
(a) Identification of the information or classes
of documents for which such waiver is sought/
/?/
(b) A detailed explanation of why the waiver should
be granted'
/./(c)
The office's best judgment as to the anticipated
dissemination of the information o-4 class of documents for
/or/
which waiver is sought' and
/./ //
(d) The extent to which the information subject to
waiver may form a basis for classification of other documents.
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e. ADDITIONAL MARKINGS
(1) Restricted Data or Formerly Restricted Data
Classified information containing Restricted Data or
Formerly Restricted Data as defined in the Atomic Energy Act
of 1954, as amended, shall be maEked as appropriate:
RESTRICTED DATA
This document contains Restricted Data as defined
in the Atomic Energy Act of 1954. Unauthorized disclosure
subject to administrative and criminal sanctions.
Or
FORMERLY RESTRICTED DATA
Unauthorized disclosure subject to administrative
and criminal sanctions. Handle as Restricted Data in Foreign
Dissemination. Section 144.b, Atomic Energy Act of 1954.
(2) Intelligence Sources or Methods Information
Classified information involving intelligence sources
or methods will be prominently marked:
WARNING NOTICE
INTELLIGENCE SOURCES OR METHODS INVOLVED
This marking may be abbreviated "WNINTEL" in electrical
communications, in data processing systems, and for reference
purposes. This marking may not be used in conjunction with
special access or Sensitive Compartmented Information (SCI)
controls. (See DCID 1/7, paragraph 6a(2).)
(3) Foreign Government Information
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Documents containing foreign government information
will be prominently marked:
CONTAINS FOREIGN GOVERNMENT INFORMATION
This marking may be a.649..e.4 "FGI" in electrical communications,
/abbreviated/
in data processing systems, and for reference purposes. Where
the fact of foreign origin is so sensitive that it must be
concealed from normal recipients of the document, the foreign
government information markings should not be used and the
document should be marked as if it were wholly of U.S. origin.
f. MARKING TRANSMITTAL DOCUMENTS
To help ensure proper handling and protection, an
assembled set of classified documents, such as a transmittal
document and its attachments or enclosures, must show clearly on
its face the highest level of classification contained in the
set. Therefore, documents transmitting classified information
shall be marked as follows:
(1) If the transmittal document itself is
unclassified, it must be marked at the top and bottom of each
page with the classification designation of the most highly
classified attachment or enclosure. In addition, it must be
marked in the lower right or left corner on its face with a
statement such as:
UNCLASSIFIED When Dctae-ii-e-d. from Attachment
/Separated (or Detached)/
Such a transmittal document should not be marked with any
classification authority or portion marking.
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(2) If the transmittal document itself is classified,
but at a lower classification level than the information
being transmitted, it must be marked at the top and bottom of
each page with the classification designation of the most
highly classified attachment or enclosure. In addition, it
must be marked in the lower right or left corner on its
face with a statement such as:
(CLASSIFICATION) when4,a-c-he-4 from
/Separated (or Detached)/ /Attachment (or Enclosur,
Such a transmittal document also must be marked with the
classification authority and portion markings that apply to
the transmittal document alone. It should not be marked with
the classification authority markings that apply to the
attachments or enclosures.
(3) If the transmittal document itself is classified
at the same or higher classification level than the information
being transmitted, it should be marked only with the
classification and associated markings that apply to the
transmittal document alone.
-Ow -
g ?
MARKING FORMS
(1) Only the specific classification markings that
apply to each copy of a form may appear thereon. Preprinted
annotations such as "Secret When Filled In," or "check boxes"
to select from preprinted alternative classification levels,
shall not be used unless approved in each case by the Agency
Security Classification Officer, OIS/DDA.
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(2) All copies of classified forms must indicate the
classification authority specified in paragraph 13b above.
To conserve space, the abbreviations in paragraph 13h
below may be used on forms. Where possible, these markings
should be placed in the lower rijht corner of the form.
The classification of the majority of forms will be derived
from the Classification Guide. Therefore, on most forms,
the preprinted "Classification Authority Line (CAL)" would
contain the following derivative classification markings:
(a) the date or event the
form will be automatically declassifiedlor if the form
/, /
may not be automatically declassified! "OADR," as determined
from the Classification Guide or source document.
(b) DRV -(Identity of the source from
which the classification level is determined; i.e., the
Classification Guide item, the identity of the source document,
or the word "Multiple," as appropriate.)
(e) BY I(Derivative classifier's employee
/-/
number or other identifier approved by the Agency Security
Classification Officer.)
A preprinted CAL on a form will normally appear, then, as:
DCL DRV
OR
DCL
DRV BY
BY
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(NOTE: The CALImust alco identify the classifier's office if it
/ also / //.
is not readily evident from the content of the form.)
(3)
Forms on which the preprinted information is'
classifiedlwill?a4-s-o, be preprinted with the classification
/ also / //
level and authority markings pregcribed by the originator.
When information entered on these forms is determined to
require a higher classification level than the preprinted
information, the individual making such a determination must
ensure that the form is marked accordingly.
(4) Existing stocks of forms may be used until
r?depleted, or until 1 August 1983, whichever is sooner.
During this period, the preprinted marking "REVW ON (or RVW)
t(date or event)" will equate to "OADR." Anyone filling in
a form that contains preprinted classification markings
must line through any markings that do not apply to the
completed forms. When forms are reprinted, overprinted,
or revised for any reason, they must be changed to fully
comply with prescribed marking requirements.
h. MARKING ELECTRICALLY TRANSMITTED DOCUMENTS
(1) To facilitate the efficient use of electrical
transmission systems, abbreviations will be used within the
message text to indicate the classification authority information
specified in paragraph 13b above. These abbreviations, as
listed below, normally will be entered as the last line or
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paragraph of the text as the "Classification Authority Line (CAL)."
(Examples of the use of the abbrievations are provided in
/abbreviations/
paragraph 13h(2) below.)
(formerly (b)) (a) DCL--declassified on (date or event the document
will be declassified or "OADR" if the information may not be
automatically declassified).
(formerly (c)) (b) DRV--derived from (identity of the source
from which the classification level is derived; i.e., the
Classification Guide item, the identity of the source document,
or the word "multiple", as appropriate).
(formerly (d) )
(c) BY--original or derivative classification
exercised by (classifier's employee number or other identifier
approved by the Agency Security Classification Officer).
(d) DNG--downgrade on (the date or event when the
document will be automatically downgraded. This is determined
either from the Classification Guide or source document, or
by the e-i-assifer when original classification authority is
/classifier/
exercised).
(2) To demonstrate the use of the above abbreviations
in the CAL, assume that the classifier's employee number is
0111111, the date is 1 August 1982, and that:
(a) Classification Guide item "COL-3" prescribes
that the category of information in the message may not be
automatically declassified.
DCL OADR DRV COL-2 BY 0111111
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(b) Original classification authority is exercised
and the information in the message may not be automatically
declassified.
DCL OADR BY 0111111
(c) Original classifiaation authority is exercised
and the date for automatic declassification is 15 years.
DCL 01AUG97 BY 01111111
MARKING MATERIAL OTHER THAN DOCUMENTS
The classification and associated markings on
material other than documents shall be placed by conspicuously
stamping, tagging, or other means. If the material cannot be
marked, written notification of the security classification
and associated markings must be furnished to any recipients
of the material.
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STAT
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INFORMATION AND RECORDS MANAGEMENT
HHB
(formerly Chapter V) CHAPTER VI:
DECLASSIFICATION AND DOWNGRADING
(formerly 13) 14. DECLASSIFICATION AND DOWNGRADING POLICY
Classified information-shall be declassified or
downgraded as soon as national security considerations permit.
a. Information that continues to meet the classification
requirements prescribed in paragraph 5 despite the passage of
time will continue to be protected and shall not be declassified.
b. The Director of the Information Security Oversight
Office144a4, by specific provision of E.O. 12356,1 require
/)/ / may /
declassification of any item of information deemed to have
been classified in contravention of the order. Any such
decision by the Director, ISO() may be appealed by the g-i-rc-r-t-e-r-
/DCl/
1 g--e-e- to the National Security Councill
/./
the information at issue shall remain classified until the
/T/
appeal is decided. Staff work and coordination within the
//
Agency concerning such appeals or other provisions of
E.O. 12356, as well as necessary liaison with 'SOO, is the
of OIS/DDA.
responsibility/
c. Classified information may be assigned a
lower level of classification than originally assigned.
(1) Classified information marked for automatic
downgrading (paragraph 13c above) shall be downgraded
without notification to its holders.
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(2) Classified information not marked for automatic
downgrading shall be downgraded, if appropriate, by Agency
officials authorized to do so in accordance with paragraph 15
below. In such cases, all holders of record shall be notified
of the downgrading action.
d. The Agency is responsible for any declassification
or downgrading of classified information acquired from another
agency in conjunction with a transfer of functions from such
agency to the Agency. This does not apply to information
transferred merely for storage or other purposes not connected
with a transfer of functions.
e. The Agency also is responsible for declassifying
or downgrading information in itsro..owAo4.,4tipon originated by
/possession/
an agency that has ceased to exis't and for which there is no
successor agency, but shall do so only after appropriate
consultation with any other existing agency or agencies having
an interest in the subject matter of the information.
f. Classified records retired by the Agency to the
National Archives shall be declassified or downgraded by the
Archivist of the United States in accordance with E.O. 12356,
applicable directives of the Information Security Oversight
Office, and Agency guidelines.
15. DECLASSIFICATION AND DOWNGRADING AUTHORITY
Classified information no longer meeting Agency
classification
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requirements (paragraph 5 above) may be declassified or
downgraded by the Agency official who authorized its- original
classification, if that official is still serving in the
same position or capacity; by the duly appointed successor or
successors of such an official; By a supervisory official of
such an original classifier or of any successor; or by
other Agency officials delegated such authority in writing by
the DCI or DDA.
a. To establish national security declassification
and downgrading authority for a position, the requesting office
must submit a memorandum through the appropriate Deputy Director,
Head of Independent Office, or Operating Official to
Manageme,10IS/DDA stating the position number that
/RMD//
requires the authority) the position title, and the incumbent.
RMD will prepare a consolidated memorandum for approval by
the DCI or DDA.
b.? The Agency Security Classification Officer will
;Iain-cain a ';:urrent listing of Agency positions and offic'Lals
who .?ave been delegated declassification and downgradin
utherity.
MANDATORY REVIEW F.3R DECLASSIFICATION
..cency procedurcs concerning mandatory revie
.Lort contned j:
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THIS SAMPLE MEMORANDUM DOES NOT CONTAIN CLASSIFIED INFORMATION
August 1982
MEMORANDUM FOR: Chief, AB Division
FROM
SUBJECT
John C. D
Chief, CD D ision
: Mar
Documents in Accordance with
ExeuAve Order 12356 (U)
1. Each portion o a classified document must be marked
to indicate the highest classification of information it
contains. For ex._11.1e, this paragraph is marked as if it
contained Confid ntia information, based on an imaginary
classification gide, item FOR 1-82, which states that this
subject matte i classified Confidential and may not be
automatically .eclassified. (C)
2. For pu ose of illustration, assume that attached to
this memo is a re ort which is classified Secret. Therefore,
although this memo is itself only Confidential, it must alert
recipi th t it is transmitting a Secret document. (U)
Attachment
John C. Doe
Confidential When
-9-e4-a-e-h-e-41. from Attachment
/SEPARATED (or Detached)/
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, S-E-C-R-E-T
25X1