REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION TITLE 3, FEDERAL RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002700210019-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 55
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 19
• Publication Date: December 6, 1951
• Content Type: REGULATION

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GENERAL SERVICES ADMINISTRATION TRANSMITTAL LETTER NO. 1
Washington 25, D. C. December 6, 1951
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REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION
TITLE 3, FEDERAL RECORDS
To: Heads of Federal Agencies
1. Material Transmitted
Attached are Chapters I and IV of Title 3, Federal Records, Regulations
of the General Services Administration. Chapter I contains General
Provisions and Chapter IV prescribes regulations governing the Dispo-
sition of Federal Records.
This is the first issuance of Regulations of the General Services Ad-
ministration in codified form, announcement of which was contained in
General Services Administration Circular No. 28, dated October 4, 1951.
Supplies of Forms
Standard Forms 115, Request for Authority to Dispose of Records, and
115a, Continuation Sheet, and GSA Forms 467, Annual Statistical Summary
of Records Holdings, and 468, Agency Records Center Annual Report, are
prescribed by these Regulations. Supplies of the standard forms may be
obtained on and after December 20, 1951, by the submission of purchase
orders to the appropriate GSA Federal Supply Center. Supplies of the
GSA Forms may be obtained, upon request,, from the Office Services and
Supply Division, Office of Management, General Services Administration,
Washington 25, D. C.
3. Completion of Title 3
Chapter II, Creation of Records, Chapter III, Organization, Maintenance,
and Use of Records, and Sections 102 and 103 of Chapter IV, are in pro-
cess of preparation and will be issued at an early date.
4.
Rescissions
Regulations of the National Archives Council, adopted July 29, 1949
(14 F.R. 5405), and the Resolution concerning the Transfer of Records
to the National Archives, adopted by the National Archives Council
November 9, 1944, are hereby superseded.
5. Effective Date
The Regulations transmitted herewith shall be effective immediately.
JESS LARSON
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REGULATIONS OF THE
GENERAL SERVICES ADMINISTRATION
TITLE 3
FEDERAL RECORDS
WASHINGTON 25, D. C.
DECEMBER 1951
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Regulations
of the
General Services Administration
General. Regulations prescribed by the Administrator of General Ser-
v comes pursuant to the provisions of Public Law 152, 81st Congress, as
amended, and other law, having continuing application to Government
agencies and to the public will be codified into a five title edition
entitled "Regulations of the General Services Administration." These
Regulations will include all policy directives, procedures, general
delegations of authority, GSA and Standard Forms and similar regula-
tory material.
Title Numbers and Sub ects. When completed the codified edition of
the Regulations will consist of the following:
Title 1 Personal Property Management
Title 2 Real Property Management
Title 3 Federal Records
Title 4 Energency Procurement
Title 5 Contract Settlement
Method of Issuance. Codified Regulations are issued in loose leaf
form to per a insertion or removal of pages upon which additions
to, or deletions or revisions of, regulatory statements are made
necessary by changes in policy or fact. Revised or added pages will
be issued as needed, and the material under each Title shall be kept
up to date by all persons who are responsible for the operation of
any phase of an agency program which is effected by the Regulations.
of the General Services Administration.
Internal Numbering System. Titles are divided into numbered and
titled c ap ers, parts, sections and subsections, to denote delinea-
tion between subordinate functional areas under the main title.
Parts, sections and subsections are identified by a five digit number-
ing system. The first digit identifies the part; the second and third
digits identify the section; and the fourth and fifth digits identify
the subsection. For purposes of reference a subsection will be identi-
fied by using the title number, the chapter number and the full section
number. For example, the first subsection of the first section under
Chapter II of Title 2, will be referenced as GSA Regulation 2-11-201.01.
The first number identifies the title and the second number identifies
the chapter. Paragraphs and subparagraphs are identified by small
alphabetical letters and by arabic numerals respectively: for example,
paragraph as subparagraph 1. Thus a paragraph and subparagraph under
section 201.01 of Part 2 will be referenced for identification pur-
poses as subparagraph a.1. of GSA Reg. 2-11-201.01, or GSA Reg.
2-II-201.Ole.l. Further subdivisions, when necessary, will be identi-
fied in order by letters and numerals in parentheses, e.g., (a) and (1).
Pages are identified in the upper right or left corner to show the
title, chapter, part, section and subsection In which they .belongFor example, a page bearing the identification "GSA Reg. 2-11-201:04-
belongs in Chapter II, Part 2, Section 1, subsection 4, of Title 2,
Real Property Management. The identification shown at the top of the
page will be the number of the first subsection beginning on that
page. When a subsection extends beyond one page, the continuation
page is further identified by "(Cont'd- )" appearing after the sub-
section number at the top of the page; for example, (Cont'd-2).
(Cont'd-3), etc.
After the original issuance of material under a title revised or added
pages will be identified by the following statement in the upper right
or left corner immediately below the page identification (Revised (date))
or (Added (date)).
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Transmit,,aa. Letters. The original issuance and revised and-added
matte w. be promulgated and distributed to agencies under cover
of a series of consecutively numbered transmittal letters for.each
title. The transmittal letters will be designed to serve the follow-
ing purposes:
l.- Tran;imi.t as an attachment the pages to be substituted or added
and give instructions for insertion.
2.
State the purpose
involved.
of the new regulation or the change in policy
3.
Give such nonrecurring instructions as may be necessary to effect
the aieyv or changed
be made effective.
regulation and the date such regulation shall
For reference purposes transmittal letters should be retained, and may
be placed in the back of the cover for the particular title; or may be
detached and filed separately.
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r A U T H E N T I C A T I O N
In accordance with the authority vested in the
Administrator of General Services, I hereby declare
that the Regulations of the General Services Admin-
istration, Title 3, Federal Records, shall be the
Regulations governing the management of the records
of Federal agencies until modified by order of the
Administrator or by law.
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REGULATIONS OF THE
GENERAL SERVICES ADMINISTRATION
TITLE 3 FEDERAL RECORDS
CHAPTER I GENERAL PROVISIONS
PART 1 INTRODUCTION
Section 101.00 General
.01 Purpose
.02 Authority
.03 Applicability
Section 102.00 Agency Records Management Programs
.01 Authority
.02 Program Content
.03 Creation of Records
.04 Organization, Maintenance, and Use of Records
.05 Disposition of Records
.06 Liaison Offices
.07 Annual Statistical Summary
* CHAPTER II CREATION OF RECORDS
CHAPTER III ORGANIZATION, MAINTENANCE,
AND USE OF CURRENT RECORDS
CHAPTER IV DISPOSITION OF FEDERAL RECORDS
PART 1 RECORDS CONTROL SCHEDULES AND STANDARDS
Section 101.00 Records Control Schedules
.01 Records Scheduling Programs
.02 Basic Elements in Records Scheduling Programs
.03 Formulation of Records Control Schedules
.04 Provisions of Records Control Schedules
.05 Application of Records Control Schedules
*Section 102.00 General Retention and Disposal Standards
*Section 103.00 Standards for the Selective Retention of Records
Section 104.00 General Retention and Disposal Schedules
.0l Authority
.02 Approved General Disposal Schedules
Section 105.00 Reproduction of Permanently Valuable Records
.01 Authority
.02 Standards
.03 Destruction of Originals
Section 106.00 Agency Disposal Authority
.01 Authority
.02 Submission of Disposal Requests
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Title 3
.03
Certification
.O4
General Accounting Office Clearance
.05
Approval of Requests for Disposal Authority
.06
Extension of Retention Periods
Section 1017.00
Emergency Authorization for the Disposal of Records
.01
General
.02
Menaces to Human Health or Life or to Property
-.03
State of War or Threatened War
PART 2
DISPOSAL OF RECORDS
Section 201.00 Methods of Disposal
.01 Authority
.02 Sale or Salvage
003 Donation for Preservation and Use
.011 Destruction
PART 3
TRANSFERS OF RECORDS
Section 301.00
Transfer of Records from the Custody of One
Executive Agency to that of Another
-001
Authority
-.02
Approval
.03
Agency Request
.04
Agency Concurrences
?05
Records of Terminated Agencies
.06
Equipment
.07
Costs of Transfers
.08
Restrictions on Use of Records
.09
Exceptions
-Section 302.00
Transfer of Records to Federal Records Centers
.01
Authority
.02
Procedures for Transfers to Federal Records Centers
.03
Surveys of Records Available for Transfer
.04
Release of Equipment
,,05
-Restrictions on Use of Records
.06
Disposal Clearances
Section' 303.00
-Transfer of Records to the National Archives
.01
Authority
002
Transfers via Records Centers
X03
Direct Transfers
04
Release of Equipment --
.05
Restrictions on Use of Records
*06
Disposal Clearances
PART 4 AGENCY RECORDS CE TTERS -
Section 401.00 Eetaib7! i.ehment
.01 Authority --
.02 Existing Records Centers
.03 Requests for Authority to Establish or
Relocate Records Centers
.04 Annual Agency Records Center Report
Appendix A - Exhibits
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TITLE 3 FEDERAL RECORDS
CHAPTER I GENERAL PROVISIONS
PART 1 INTRODUCTION
SECTION 101.00 GENERAL
101.01 ose. The Regulations in this Title prescribe policies
and methods for the economical and efficient management of records
of Federal agencies.
101.02 Authority. The Regulations in this Title are issued pursuant
to the authority contained in the so-called Records Disposal Act, as
amended (44 U.S.C. 366-380), the Federal Property and Administrative
Services Act of 1949, as amended (41 U.S.C. Supp. 214, 44 U.S.C.
Supp. 367, 369), and the Federal Records Act of 1950 (41 U.S.C.
Supp. 281-290).
101.03 Applicability. The Regulations in this Title apply to all
agencies in the executive, legislative, and judicial branches of
the Government, except the Senate, the House of Representatives,
and the Architect of the Capitol and any activities under his
direction, to the extent provided in the Federal Property and
Administrative Services Act of 1949, as amended.
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GSA Reg. 3-1.-102.01
SECTION 102.00 AGENCY RECORDS MANAGEMENT PROGR
102.01 Authority. Section 506 (b) of the Federal Records Act of 1950
requires the head of each Federal agency to establish and maintain an
active, continuing program for the economical and efficient management
of the records of the agency.
102.02 Program Content. Agency programs shall, among other things,
provide for:
a. Effective controls over the creation, the organization, maintenance
and use, and the disposition of all agency records.
b. Cooperation with the Administrator of General Services in develop-
ing and applying standards, procedures, and techniques designed to
improve the management of records, assure the maintenance and
security of records of continuing value, and facilitate the segre-
gation and disposal of all records of temporary value.
c. Compliance with the provisions of the Federal Records Act of 1950
and with the regulations issued thereunder.
102.03 Creation of Records. Adequate records management controls over
the creation of agency records shall be instituted to insure that im-
portant policies and decisions are adequately recorded; that routine
operational paper work is kept to a minimum; and that the accumulation
of unnecessary files is prevented. Effective techniques to be applied
in this area include the application of systems for the control of
correspondence, forms, directives and issuances, and reports; the mini-
mizing of duplicate files; and the disposal without filing of transitory
material that has no value for record purposes.
102.04 0rganizatirn, Maintenance, and Use of Records. Provision shall
be made for the continued analysis and improvement of such matters as
mail handling and routing, record classification and indexing systems,
the use of filing equipment and supplies, the reproduction and trans-
portation of records, and work production standards relating thereto,
to insure that records are maintained economically and efficiently and
in such a manner that their maximum usefulness is attained.
102.05 Disposition of Records. Provision shall be made to insure that
records of continuing value are preserved but that records no longer of
current use to an agency are promptly disposed of or retired. Effective
techniques for accomplishing these ends are the development of records
control schedules; the transfer of records to records centers and to
the National Archives; the microfilming of appropriate records; and the
disposal of valueless records.
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GSA Reg. 3..I-102.06
102.06 Liaison Offices. Responsibility for the development of the
records management program shall be specifically assigned to an office
or offices within each Federal agency. The office to which the major
responsibility is assigned shall be reported for liaison purposes to
the National Archives and Records Service.
102.07 Annual Statistical Summary. Each Federal agency within-60 clays
after the close of the fiscal year 1952 and each year thereafter shall
submit to the National Archives and Records Service a statistical
summary of records holdings on GSA Form 467 (Exhibit 1, Appendix A).
Instructions for the preparation of the report are set forth on the form.
The statistical summary may be consolidated for the entire agency' Cyr,
if more practical, individual reports may be submitted for bureaus or
comparable organizational units.
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GSA Reg. 3-37-101.01
CHAPTER IV DISPOSITION OF FEDERAL RECORDS
PART 1 RECORDS CONTROL SCHEDULES AND STANDARDS
SECTION 101.00 RECORDS CONTROL SCHEDULES
101.01 Records Scheduling Programs, A records scheduling program is
essential to promote a prompt and orderly reduction in the quantity of
records in each Federal agency in accordance with the provisions of
section 505 (a) of the Federal Records Act of 1950.
101.02 Basic Elements in Records Scheduling Programs.
elements are present in a records scheduling program,,
Three basic
The taking of a complete inventory of the records in the oust
of the agency.
b. The formulation of policy as to the disposition of each type or
series of records and its statement in the form of a records
control schedule.
c. The application of the records control schedule to effect the
elimination or. removal of records.
101.03 Formulation of Records Control Schedules. The following steps
shall be taken in the development of records control schedules:
a. Each Federal agency shall compile a records control schedule for
all major groups of records in its custody. having importance in
terms of content, bulk, or space and equipment occupied. For
all Federal agencies in existence on June 30, 1951 (other than
the judiciary, for which special arrangements will be made), such
records control schedules shall be completed by June 30, 1954.
For all. Federal agencies created after June 30, 1951, such
schedules shall be completed within one year after the creation
of the agency.
b. Schedules shall clearly identify and describe the series of records
covered, and shall contain instructions that, when approved, can
be readily applied. Schedules must be readily adaptable to use
along organizational lines, so that each office will have standing
instructions for the disposition of records in its custody.
e. All schedules shall take into account the actual filing arrangements
in existence, so that disposition of records can be physically
accomplished in the largest blocks possible.
d. Nonrecord materials, such as extra copies of documents preserved
for convenience of reference, stocks of processed documents,
preliminary worksheets, and similar papers that need not be made
a matter of record, shall not be incorporated in the official
files of the agency. To the maximum extent possible, material
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GSA Reg. 3?..iV-101.04
not required for record purposes shall be disposed of; it should not
be sent to file. In cases where transitory files of such materials
are established and ina:Lntained in filing equipment, such files shad
be controlled by means of instructions in the records control schedule.
e. Schedules shall be reviewed at least once annually to effect changes
necessary to maintain. their current status.
101.04 Provisions of Records Control Schedules. Records control schedules
shall provide for;
a. The disposal after minimum. retention periods of those records not.
having sufficient value to Justify their further retention.
-Procedures for obtaining disposal authdrization are prescribed
in sections 104.00 and 106.00 of this chapter.
b. The removal to a Federal Records Center (or to an-agency records
center approved under the provisions of section 401.00 of this
chapter) of those records which cannot be disposed of immediately
but which need not be. maintained in office space and equipment.
Such records will be maintained by the records center pending
their transfer or disposal.
c. The retention as current records in office space and equipment of
the minimum volume of records consistent with efficient operation.
101.05 i l.ication of Records Control Schedules. The head of each
Federal agency shall take necessary action to obtain the application
of records control schedules to provide for the maximum economy of
space, equipment, and personnel.
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SECTION 104.00 GENERAL RETENTION AND DISPOSAL SCHEDULES
104.01 Authority. Section 505 (b) of the Federal Records Act of 1950
directs the Administrator to establish standards for the selective
retention of records of continuing value. The Records Disposal Act
prescribes that no records of the United States Government shall be
alienated or destroyed except in accordance with the provisions of
the Act. This Act also authorizes the Administrator to submit to
Congress schedules proposing the disposal, after the lapse of speci-
fied periods of time, of records of a specified form or character
common to several or all agencies that either have accumulated or
may accumulate in such agencies and that apparently will not, after
the lapse of the periods specified, have sufficient administrative,
legal, research, or other value to warrant their further preservation
by the United States Government.
These schedules when reported upon favorably by the Joint Committee
on the Disposition of Executive Papers constitute authority to
dispose of the records included therein. Agencies may apply this
authority subject to approval of the Comptroller General of the
United States when required by section 9 of the Records Disposal
Act. Such disposal authority is permissive and not mandatory.
104.02 Approved General Disposal Schedules. Pursuant to the
authority cited in section 104.01, general disposal schedules
governing the retention and disposal of the types of records listed
below shall continue in effect until superseded by amendment of
this section.
a. Civilian Personnel Reecords, issued by Federal Records
Regulation No. 1, dated November 2, 1951.
b. Deferment Records (World War II), issued by National
Archives Circular Letter No. 46-2, dated March 13, 1946.
c. Records of Informational Services and Relations with the
Public, issued by National Archives Circular Letter No.
46-4, dated May 23, 1946.
d. Mail and Postal Records, issued by National Archives
Circular Letter No. 47.1, dated August 7, 1946.
e. Fiscal and Accounting Records, issued by National Archives
Circular Letter No. 47-2, dated August 7, 1946.
f. Bankruptcy Records, issued by National Archives Circular
Letter No, 48.1, dated July 7, 1947.
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GSA Reg. 3-IV-105.01
SECTION 105.00 REPRODUCTION OF PERKY VALUA& E RECORDS
105.01 Authority. Pursuant to the provisions of section 2 of the Records
Disposal Act, the Administrator of General Services is required to estab-
lish standards for the reproduction of records by photographic, micro-
photographic, or other processes, when such reproductions are to serve as
permanent records.
105.02 Standards. In making reproductions of permanently valuable records
in order to dispose of the originals, the following standards shall be
maintained:
a. The integrity of the original records shall be preserved on the copies.
The preservation of the integrity of the records implies that the
copies will be adequate substitutes for the original records in serving
the purposes for which such records were created or maintained. More
specifically, the term "integrity of the records" is defined to mean:
1. That the copies will be so arranged, identified, and indexed
that an individual document or component of a records series
can be located vi th reasonable facility; and
2. That the copies will contain all significant record detail
needed for probable future reference.
b. The film stock used in making photographic or microphotographic copies,
and the processing thereof, shall comply with the specifications of
the National Bureau of Standards for permanent records.
c. The provisions for preserving, examining, and using the copies of
the original records shall be adequate.
d. Whenever the agency deems that the original photographic or micro-
photographic negative or master reproducing copy of permanently
valuable records is deteriorating or will deteriorate as a result
of use or other causes, the agency shall make a duplicate copy for
its own use, if necessary, and shall deposit the original photo-
graphic or microphotographic negative or master reproducing copy
with the National Archives.
105.03 Destruction of Originals. Authority to dispose of the original
records must be obtained in accordance with section 106.00 of this chapter.
In order to avoid the possibility of approval being withheld because of
failure to comply with the above standards, Federal agencies proposing to
preserve permanently valuable records on microfilm or by other reproduc-
tion processes shall request authority to dispose of the originals before
the reproduction project itself is actually undertaken.
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GSA Reg. 3-IV-105.03 (Coat' d.-2 )
a. Approval will be facilitated if a statement of procedures to be
adopted Ln order to comply with the above standards accompanies
the request.
b. Technica]L advice and assistance may be obtained, upon request,
from the National Archive's and Records Service, Records Manage-
ment Division.
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OSA Reg. 3-IV-106.01
SECTION 106.00 AGENCY DISPOSAL AUTHORITY
106.01 Authority. The Records Disposal Act prescribes that no records
of the United 'States Government shall be alienated or destroyed except
in accordance w.th the provisions of the Act. It further requires the
Administrator of General Services to establish procedures to be followed
by Federal agencies in compiling and submitting lists and schedules of
records proposed for disposal.
106.02 Submission of Disposal Requests. Requests for authorization to
dispose of records shall be initiated by Federal agencies by submitting
records disposal lists or schedules to the National Archives and Records
Service on Standard Forms 115 and 115a, Continuation Sheet, as revised.
Samples of these forms and instructions for their preparation are attached
as Exhibits 2 and 2a, Appendix A. Existing stocks of Standard Form 115
and 115a will be used until exhausted. Standard Form 115 may be used for
submitting either a list or schedule, by checking either A or B, respec-
tively, under entry 6. Authority contained in an approved list is limited
to records already in existence, and should be used only when records of
the types described are no longer accumulating. A schedule gives contin-
uing authorization, and will be used in all cases where the types of
records described in the request will continue to accumulate.
106.03 Certification. The signing of Standard Form 115 by a properly
authorized agency representative shall constitute certification that the
records described do not have, or will not have after the expiration of
the retention period indicated, sufficient administrative, legal, or
fiscal value to the agency itself to warrant further retention. Appraisal
by the National Archives and Records Service will be limited to review for
possible value to other agencies of the Government, and for research or
historical value.
106.04 General Accounting Office Clearance. Each Federal agency shall
obtain the approval of the Comptroller General of the United States, as
required by section 9 of the Records Disposal Act, for the disposal of
certain classes of records relating to claims and demands by or against
the Government or to accounts in which the Government is concerned.
Such approval shall be obtained either prior to or concurrently with the
submission of the disposal request to the National Archives and Records
Service.
106.05 Approval of Requests for Disposal Authority. After review by the
National Archives and Records Service, the request, with the Archivist's
recommendation, is transmitted to the Congress as required by the Records
Disposal Act. If the Joint Committee on the Disposition of Executive
Papers makes a favorable report on the request, the Archivist shall notify
the agency thereof by returning one copy of completed Standard Form 115.
This consitutes the disposal authorization, which is mandatory. Such
authorized disposal shall be accomplished as prescribed in section 201.00
of this chapter.
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ask Re g. 1.?IV-106.0
106.06 Extension of Retention Periods. In cases of emergency or when
it is in the interest of eeconceny, the head of a Federal agency may
retain records authorized by Congress for disposal after the specified
retention period. 'When records are so retained, a copy of the directive
authorizing such retention sha11 be furnished to the Administrator and
such records shall be disposod of as soon as is administratively prac-
tical.
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SECTION 107.00 EIERGENCY AUTHORIZATION FOR THE DISPOSAL OF RECORDS
107.01 General. Under certain conditions records may be disposed of
without regard to the provisions of section 106.00 of this chapter.
107.02 Menaces to Human Health or Life or to Property. Section 10 of
the Records Disposal Act authorizes disposal whenever it is determined
that records constitute a continuing menace to human health or life or
to property. Whenever the head of an agency has determined that records
constitute such a menace he shall notify the National Archives and Records
Service, specifying the nature of the records, their location and quantity,
and the nature of the menace. If the National Archives and Records Service
concurs in the determination, the immediate removal of the menace by
destruction of the records or by other appropriate means will be directed.
107.03 State of War or Threatened War. Section 11 of the Records Disposal
Act authorizes the destruction of records outside the territorial limits
of the continental United States whenever, during the existence of a
state of war; between the United States and any other nation or when hostile
action by a foreign power appears ininent, the head of the agency that has
custody of the records determines that their retention would be prejudicial
to the interests of the United States, or that they occupy space urgently
needed for military purposes and are without sufficient value to warrant
continued preservation.
Within six months after the disposal of any records under this authoriza-
tion, a written report describing the character of the records and stating
when and where the disposal was accomplished shall be submitted to the
National Archives and Records Service by the agency official who directed
the disposal.
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GSA, Reg, 3-IV-201.01
PART 2 DISPOSAL OF RECORDS
SECTION 201.00 ]METHODS OF DISPOSAL
201.01 Authority. Under the provisions of the Records Disposal Act,
Federal agencies are required to follow regulations issued by the
Administrator of General Services governing the methods by which records
authorized for disposal are to be disposed of. Only the methods set
forth in this section shall be used in effecting the disposal of records,
whenever Congress shall have authorized their disposal.
201.02 Sale or Salvage. Paper records to be disposed of shall normally,
and during the present shortage of paper, to the maximum extent prac-
ticable, be sold as waste paper; provided that, unless the records have
been treated to destroy their record content; the contract for sale. shall
prohibit their resale or use as records or documents. Outside Washington,
D. C., where quantities involved do not warrant sale, paper records
authorized for disposal may be donated for salvage purposes to local
public or nonprofit institutions or agencies; provided that precautions
are taken to insure that the materials are not resold as records or
documents, and that the interests of the United States and of private
individuals are protected. Records other than paper records (film,
plastic, etc.) may be salvaged by the agency concerned or sold under the
same conditions that govern the sale of paper records. Al]. sales shall be
on a competitive basis as required by the provisions of law applicable to
the selling agency.
201.03 Donation for Preservation and Use. Whenever it is believed that
the public interest will be served thereby, a Federal agency may transfer
records authorized for disposal to a government, organization, institu-
tion, corporation, or person that has made application for them; provided
(a) that the applicant agrees not to sell the records as records or docu-
ments; (b) that the transfer is made without cost to the United States
Government; (c) that no transfer shall be approved if the records contain
information the revelation of which is prohibited by law or would be con-
trary to the public interest; (d) that no transfer to a foreign government
shall be approved unless such government has an official interest in the
records; and (e) that no transfer to a person or business corporation
shall be approved unless the records are necessary to the operation of
of properties acquired from the Government.
a. Report of Donation of Disposable Records to Non-Federal Custody.
Each donation of records under this authority shall be reported to
the National Archives and Records Service. This report shall contain:
1. The name of department or agency and the name of the major and
minor subdivision thereof concerned.
2. The name and address of the recipient of the records.
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GSA Reg. 3-IV-02-01.04
A list of the records by item number, with an accurate identifi-
cation of the series of records transferred, the inclusive dates
of the records, and the National Archives and Records Service
job and item number(s) of the disposal authorization(s) as-
indicated on Standard Form 115, or other disposal authority.
201.04 Destruction. If the records cannot advantageously be sold or
otherwise salvaged, :or i:f, in the opinion of the agency concerned, de-
struction is necessary to prevent the disclosure of information that
might be prejudicial to the public interest, the records may be destroyed
by maceration, burning,, or other appropriate means.
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GSA Reg. 3-IV-301.01
PART 3 TRANSFERS OF RECORDS
SECTION 301.00 TRANSFER OF RECORDS FROM THE CUSTODY OF
ONE EXECUTIVE AGENCY TO THAT OF ANOTHER
301.01 Author ity. Section 505 (e) of the Federal Records Act of 1950
provides that, subject to applicable provisions of law, the Administrator
of General Services shall issue regulations governing the transfer of
records frame the custody of one executive agency to that of another.
301.02 Approval. No records shall be transferred from one executive
agency to the custody of another without the prior written approval of
the National Archives and Records Service except as provided in section
301.09 of this chapter.
301.03 Agency Request. The head of any executive agency may request the
transfer of records to or from his agency. Approval shall be requested
by letter addressed to the National Archives and Records Service, in which
are included:
a. A concise description of the records to be transferred, including
the volume in cubic feet;
b. A statement of the restrictions imposed on the use of records;
c. A statement of the number of reference requests per month made
on the records, with information as to the agencies and persons
using the records and the purpose of such use;
d. A statement of the number of persons, if any, assigned to the
administration of the records;
e. A statement of the current and proposed physical and organiza-
tional locations of the records;
f. Information as to why the proposed transfer is in the best
interests of the Government.; and
A justification for the transfer of records more than five years
old.
301.04 Agency Concurrences. Copies of the concurrence or nonconcurrence
in the transfer by the heads of any agencies concerned shall be attached
to the agency request.
301.05 Records of Terminated Agencies. Transfers of records of executive
agencies whose functions are terminated or are in process of liquidation
are expressly subject to these regulations and no such transfers shall
be made except in accordance with their provisions.
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GSA Reg. 3-117-301.06
301.06 Eui rent.- Records storage equipment shall be transferred with
the records contained therein in accordance witharrangements previously
agreed to by the agencies concerned.
301.07 Costs of Transfers. Approved transfers shall be made without
reimbursement to the agency of original custody for any costs involved,
except when such reimbursement is previously agreed to by the agencies
concerned.
301.08 Restrictions on Use of Records. Whenever any records that are
transferred are-subject to restrictions upon their use, imposed pursuant
to statute, Executive order, or agency determination, such restrictions
shall continue in effect after the transfer. Restrictions imposed by
agency determination may be removed by agreement between the agencies
concerned,.
301.09 Exceptions. Prior written approval of the National Archives
and Records Service is not required:
a. When records are transferred to the Federal Records Centers or
the National Archives in accordance with sections 302.00 and
303.00 of, this chapter.
b. When records are loaned for official use.
When the transfer of records or functions or both is required
by statute, Executive order, or Presidential reorganization -
plan, or by specific: determinations made thereunder.
d. When the continuing transfer of records has heretofore been au-
thorized under the ;provisions of -Executive order 9784j, September
25, 1946 (11 F.R. 10(0). Revisions insuch authorizations re-
gaire the approval of the National Archives and Records Service.
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GSA Reg. 3-IV.302.01
SECTION 302.00 TRANSFER OF RECORDS TO FEMM RECORDS CENTERS
302.01 Authority. Section 505 (d) of the Federal Records Act of 1950
authorises the Administrator of General Services to establish, maintain,,
and operate records centers for the storage, processing, and servicing
of records for Federal agencies. Such centers are known as Federal
Records Centers. A list of Federal Records Centers showing the areas
served thereby is attached as Exhibit 3, Appendix A.
302.02 procedures for Transfers to Federal Records Centers. The follow-
ing procedures. will govern the transfer of records to Federal Records
Centers:
a. Federal Records Centers will accept for transfer any records offered
by Federal agencies, subject to the follond ng conditions:
1. That the records are not authorized for immediate disposal; and
2. That facilities for housing and providing reference service
on the records are available.
priority will be given to the removal of records from office space,
from space convertible to office use, from leased space, and from
filing equipment ihich can be reused*
b. Transfers may be initiated by either oral or written request to the
Deputy Regional Director for Records Management in the General
Services Administration region in which the records are located.
Requests shall specify the nature and quantity of the records
proposed for transfer.
c. Transfers of records on an agency-vide basis may be initiated by
central or headquarters offices of agencies by either oral or
written request to the Records Management Division, National
Archives and Records Service, National Archives Building, Washington
25, D. C. Requests shall specify the nature and quantity of the
records proposed for transfer.
d. Federal Records Centers will furnish agencies with a receipt
acknowledging the transfer of records.
302.03 Surveys of Records Available for Transfer. Surveys will be con-
ducted by the regional Records Management Service of the records accumu-
lations of field offices of those agencies not operating approved records
centers for the purpose of recommending records for transfer to Federal.
Records Centers. Such recaamnendations will be submitted to the field
office concerned and to the National Archives and Records Service for
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GSA Re ~.%4
coordination with the appropriate agency headquarters. Surveys of records
of agency headquarters will normally be made by the Records Management
Division, National Archives and Records Service.
-302.04 Release of Equipment. Equipment received with the transfer of
-records to a Federal Records Center will,, when emptied and if needed, be
-returned on request to the agency from which the records were received.
If the -return of such equipment. is not required, it will be disposed of
in accordance with applicable excess property Regulations.
302.05 Restrictions on Use of Records. Restrictions lawfully imposed
on the use of transferred records will be observed andenforced by the
Federal Record; Centers, subject to the provisions of . section 50'7 (b)
of the Federal Records Act of 1950.
302,06 Disposaa Clearances. No records of a Federal agency still in
existence shall be disposed of by a Federal Records Center except with
the concurrence of the agency concerned,
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GSA Reg. 3-IV-303.01
SECTION 303.00 TRANSFER OF RECORDS TO THE NATIONAL ARCHIVES
303.01 Authority. The Administrator of General services is authorised
by section 507 (a) of the Federal Records Act of 1950 to accept for
deposit with the National Archives of the United States the records of
any Federal agency or of the Congress of the United States that are
determined by the Archivist to have sufficient historical or other value
to warrant their continued preservation by the United States Government.
303.02 Transfers via Records Centers. Records will normally be trans-
ferred to the National Archives from a Federal Records Center or an ap-
proved agency records center. When such transfers are made, the agencies
concerned will be furnished an inventory of the records transferred.
303.03 Direct Transfers. The classes of Federal records listed below
may be offered for direct transfer to the National Archives. Such
transfers shall be initiated by Federal agencies by written request to
the National Archives and Records Service, specifying the nature and
quantity of the records proposed for transfer. Existing arrangements
for the transfer of records of the Congress of the United States will
be continued.
a. Records of the Executive Office of the President and of
Presidential Boards, Commissions, and Committees
b. Records of the Congress of the United States
a. Records of the Supreme Court of the United States
Audiovisual records (motion pictures, still photographs,
sound recordings, etc.)
e. Cartographic records (maps, charts, etc.)
f. Series of records of unquestionable value that are not susceptible
to screening or other processing (such as microfilming) to reduce
their bulk
g. Records that have been in existence 25 or more years and that
are considered to have enduring value
303.04 Release of EguiMnt. Equipment received with the transfer of
records to the National Archives wi 1, when emptied and if needed, be
returned on request to the agency from which the records were received.
If the return of such equipment is not required, it will be disposed of
in accordance with applicable excess property Regulations.
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GSA Reg. 3.IV?303.05
303.05 RestrLOtions On USe of Records. Restrictions lawfully imposed
on the use of transferred records will be observed and enforced by the
National Archives and Records Service, subject to the provisions of
section 507 (b) of the Federal Records Act of 1950.
303.06 Disposil Cle ce s. No records of a Federal agency-still in
existence shall be disposecl of by the National Archives and Records
Service except with the concurrence of the agency concerned.
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PART 4 AGENCY RECORDS CENTERS
SECTION 401.00 ESTABLISHMENT
401.01 Authority. Section 506 (c) of the Federal Records Act of 1950
authorizes Federal agencies to maintain and operate records centers
for the storage, processing, and servicing of records that are appro-
priate therefor, when such centers are approved by the Administrator
of General Services. Such centers operated by Federal agencies are
referred to herein as "agency records centers."
401.02 Existing Records Centers. Agency records centers in operation
as of the date of this Regulation are provisionally approved, pending
their inspection by the General Services Administration.
401.03 Requests for Authority to Establish or Relocate Records Centers.
No agency records center shall be established or relocated from one city
to another without the prior written approval of the General Services
Administration.
a. Exclusions. For purposes of this section the term "agency records
center" excludes:
1. Staging areas containing less than 5,000 square feet of space
used by agencies for the temporary storage of materials pre-
paratory to their transfer to a records center or other
disposition; provided that no records are held in the staging
area in excess of five years.
2. Areas of less than 5,000 square feet used solely for the
storage of records to which occasional reference is made
but on which no processing activity (screening, microfilming,
etc.) is performed.
b. Content of Requests. Requests for authority to establish or re-
locate an agency records center shall be submitted in writing to
the Administrator of General Services. Such requests shall specify:
1. Proposed location of the agency records center
2. Space to be occupied in gross square feet
3. Nature and quantity of records to be stored
4. Total personnel to be employed
5. Justification of the proposed center
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c. Approval of Requests. Requests for the establishment or relocation
of an agency records center will be approved by the Administrator
of General Services when greater economy or efficiency can be
achieved through its operation than by use of a Federal Records
Center operated by the General Services Administration.
401.04 Annual Agency Records Center Report. Each Federal agency
operating one or more agency records centers shall submit to the
National Archives and Records Service, within 60 days after the close
of the fiscal year 1952 and each year thereafter, a report on GSA
Form 468 (E c hibit 4, Appendix A), for each center.
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APPENDIX A
(Arranged in numerical order by Exhibit number)
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 GSA FORM 467
1. FISCAL YEAR
ENDING
DECE
ANNUAL STATISTICAL SUMMARY OF RECORDS HOLDINGS
"
-ENERAL AL SERVICES
MINISTRATION
This form (original only) is to be submitted by each Federal agency within 60 days
2. DEPARTMENT OR AGENCY
after the close of each fiscal year to the National Archives and Records Service,
General Services Administration, Washington 25, D. C. See instructions below,
AGENCY
DEPARTMENTAL
F I E L D
RECORDS CENTER
T 0 T A L S
(A)
(B)
(C)
(D)
3. Volume of records on hand at the beginning of the
fiscal year (cubic feet)
. Volume of records disposed of during the fiscal
year (cubic feet) (Do not include records cleared
for dis osal in Federal. Records Centers)
5. Volume of records transferred to agency records
centers during the fiscal year (cubic feet)
6. Volume of records transferred to other agencies
during the fiscal year (cubic feet) (Including
Federal Records Centers or the National Archives)
7. Volume of records on hand at end of fiscal year
(cubic feet)
8. Percentage of the records shown in 7 above which
are scheduled for disposal (including general ached-
ules formall adopted by the a enc
0. Percentage of the records shown in 7 above which
are considered as permanent records.
10. Percentage of the records shown in 7 above which
are not yet scheduled for disposal (item 8) nor
considered as permanent records item 9)
11. DATE
13. SIGNATURE
1.2. TITLE OF PERSON SIGNING REPORT
i
Records of an agency transferred to the General Services Administration in years prior to the fiscal
year covered by the report will not be reported. Non-record material will be included in volume and per-
centage totals if agency practice calls for statistics on this class of material.
The term "Departmental" (column A) means the headquartersof the agency, as contrasted to the agency's
field activities, if any, but excluding records centers as defined below.
The term "Field" (column B) means the agency's offices other than those included in the departmental
headquarters and other than records centers as defined below.
"Agency Records Center." (column C) is described in GSA Regulation 3-IV-401.01 and 3-IV-401.03a.
NOTE: For purposes of this report, cubic feet may be calculated according to the following table of
equivalents;
Letter sized filing cabinets (full but workable) - 1% Cu. ft. per drawer
Legal sized filing cabinets (full but workable) - 2 Cu. ft. per drawer
Tabulating cards - 10,000 per cu. ft.
3 x 5 Filing case (full but workable) - 1/10 cu. ft. per 12 inch drawer
4 x 6 Filing case (full but workable) - 1,6 cu. ft. per 12 inch drawer
5 x 8 Filing case (full but workable)- 1 cu. ft. per 12 inch drawer
`lap cases and other outsized equipment - cubic measurement of inside of containers
adjustments for partially filled cabinets should be made.
EXHIBIT 1, APPENDIX A
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Where exact figures can not be given an estimate that is asp nearly accurate as possible may hesub-
stituted. Where iRplo,Vseg.Eeortheel t~ice20P tL P9/tap r(iL4B R18^19sA718AqO?7qqlPPeVTtat items 8, 9, and
10 will be estimates.
 STANDARD FORM 115~pAroved For Release 2001/08/10 : CIA-RDP78-047
PRESCRIBED CBYBGENERAL. REQUEST FOR AUTHORITY
SERVICES ADMINISTRATION TO DISPOSE OF RECORDS
i:- (See Instructions on reverse)
TO: THE GENERAL SERVICES ADMINISTRATION,
NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON 25, D.C.
1. FROM (AGENCY OR ESTABLISHMENT)
EXHIBIT 2, APPENDIX A
18A0027002100191 A REG. )-IV-106.02
CONGRESS DATE
SESSION
CONGRESS HAS AUTHORIZED DISPOSAL OF ITEMS MARKED
"DISPOSAL APPROVED" IN COLUMN 10,
0. CERTIFICATE OF AGENCY REPRESENTATIVE:
I hereby certify that I am authorized to act for the head of this agency In matters pertaining to the disposal of records, and that the records described in this Bat or
schedule of pages are proposed for disposal for the reason Indicated: ('X" only one)
A The records have B The records will cease to have sufficient value
ceased to have su@i? to warrant further retention on the expiration
^ cient value to warrant of the period of time Indicated or on the occur.
further retention. rence of the event specified.
7.
ITEM NO.
8, DESCRIPTION OF ITEM
(WITH INCLUSIVE DATES OR RETENTION PERIODS)
SAMPLE OR
JOB NO.
10.
ACTION TAKEN
1
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019-1
Four copies, including original, to be submitted to the National Archives and Records Service
 General ]:nstruct~"f~~eF3~eI~~7r Centers f
the Federal Supply Service, General Services Administration, to obtain authority to die-
pose of records. Submit four oapies, all of which should be signed and dated, to the
National Archives and Records Service. Indicate the number of pages involved in the di
posal request under entry 6. Copy 4 of the standard form will be returned to the agency
as notification that Congress has authorized disposal of the items marked "approved."
Specific Instruction, #
Entries1, 2and__ 3. should shout what agency has custody of the records that are
identified on the form, and should contain the names of the department or independent
agency, and its major and minor subdivisions.
Entries 4 and $ should help identify and locate the person to whom inquiries regard-
ing the records should be directed.
t should sheer whaki d jaf authorization is -requested. Only one of t"o
kinds of authorizations may be requested an a particular form.
A should be masked if immediate disposal is to be made of past accumu-
lags of reecords, and the completed form thus marked is a list.
Box B_ should be marked if records that have accumulated or will continue
to accumulate are to be disposed of at some definite future time or
periodical3y at stated intervals, or if disposal is to be made of m cro-
photographed reeds after it has been ascertained that the microfilm
copies were made in accordance with the standards prescribed.-in GSA Reg-.
3ations 3-iV-105.00; and the c omp3e ted form thus marked is a sohedu:Le.
-should contain the numbers of the. items of recd iris identified o,rr the form
in sequence, i.e. 19 2 3j 4, etc.
8 should show what records are proposed for disposal.
Center headings should indicate what office, a records- are involved if all record."
described on the form are not those of the some office or if they are records
created by another office or agency.
An identification should be provided of the types of reccr ds involved if they are
other than textual records, for example, if they are photographic records, sound
recordings, or cartographic records.
An itemization and accurate Identification should be provided of the series of
rem that are proposed for disposal. Each series should comprise t i 3argest
practical grouping of separately organized and logically related materials that
can be treated as a single unit for purposes of disposal. Component parts of a
series may be listed separate]. if numbered consecutive3y as la, ib, etc., under
the general series entry.
A statement should be provided showing whenthe records were produced or' en dis-
pos al is to be made of the :records, thus:
If Box A under entry 6 was marked, the inclusive dates during which the records
were _produced should be stated.
If Box B under entry 6 was markedf the period of retention should be stated. The
retention period may be expressed in terms of years, months, etc., or in terms
of fuuture actions or events. A future action or event that is to determine the
retention period must be objective and definite. If disposal of the records
is contingent upon their being microfilmed, the retention period should read:
with ascertained 3-:rv-.105?.00tandaarrecadequate substtiitutesfor the paperce
with GSA eu.
records." . Aft
Entry 9 should show what s 3.s of records were submitted for each item, or with
ghat hob number ps2uch samples were previously submitted. Samples of types of records
other than teat~ia~lOanud Fca?rRi.~~~ gd~t~RB7~79r~fo10019-1
Entry should' be left bleat.
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STANDARD FORM 119. GSA REG. 9-IV-106.02
REVISED DECEMBER 1991
PRESCRIBED BY GENERAL Job No. Page
`VICES ADMINISTRATION _
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS-Continuation Sheet
7.
ITEM NO.
8. DESCRIPTION OF ITEM
(WITH INCLUSIVE DATES OR RETENTION PERIODS)
9.
SAMPLE OR
JOB NO.
10.
ACTION TAKEN
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 Approved For Release 2001/08/10: CIA-RDP78-04718A002700 %-6 3, Appendix A
GSA Rego 3-IV-302.01
FEDERAL RECORDS CENTERS
GSA
Ron Area Served
2 New York, Pennsylvania,
New Jersey, and Delaware
3 District of Columbia, Maryland,
West Virginia, Virginia, Puerto
Rico, and the Virgin Islands
4 North Carolina, South Carolina,
Tennessee, Mississippi, Alabama,
Georgia, and Florida
Kentuclgr, Illinois, Wisconsin,
Michigan, Indiana, and Ohio
7 Texas, Louisiana, Arkansas,
and Oklahoma
8 Colorado, Wyoming, Utah, and
New Mexico
California, Arizona, Nevada,
and the Territory of Hawaii
GSA RECORDS DEPOSITORIES*
1 Maine, Vermont, New Hampshire,
Massachusetts, Connecticut, and
Rhode Island
6 Missouri, Kansas, Iowa, Nebraska,
North Dakota, South Dakota, and
Minnesota
Mailing Address
General Services Administration
250 Hudson Street
New York 13, New York
General Services Administration
GSA Regional Office Building
Washington 25, D. Co
General Services Administration
50 Whitehall Street, S. W.
Atlanta, Georgia
General Services Administration
Room 528, Court House
219 South Clark Street
Chicago 1, Illinois
General Services Administration
1114 Commerce Street
Dallas 2, Team
General Services Administration
Bldg. 41, De=nver Federal Center
Denver, Colorado
General Services Administration
630 Sansome Street
San Francisco, California
General Services Administration
Post Office & Courthouse
Boston 9, Massachusetts
General Services Administration
Room 1800, Federal Office Building
Kansas City, Missouri
10 Washington, Oregon, Idaho, Montana, General Services Administration
and the Territory of Alaska 909 First Avenue
Seattle 1, Washington
*Transfers limited at present to types of records specified in GSA Circular No. 9,
as amended.
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 Approved For Release 2001/08/10 : CIA-RDP78-04718AO02700210019-1
GSA FORM 468
1. REPORT FOR FISCAL YEAR ENDING
DECEMBER 1951
GSERVICES AGENCY RECORDS CENTER
GENERAL
ADMINISTRATION ANNUAL REPORT
2. DEPARTMENT OR AGENCY
INSTRUCTIONS: This form (original only) is to be submitted
3' LOCATION OF RECORDS CENTER (Street, city, and State)
within 60 days after the close of each fiscal year to the
National Archives and Records Service, General Services Admin-
i stration, Washington 25, p.C., for each Agency Records Center.
4. Volume of records on hand at the begin-
9. Average number of personnel employed by
ning of the fiscal year (cubic feet)
the center during the fiscal year
5. Volume of records accessioned during
10. Average amount of s ace occupied by the
the fiscal year (cubic feet)
center during the fiscal year (sq.ft.)
Volume of records disposed of during
11. Number of 4 or drawer units of steel
filing equipment utilized at the end
year (cubic )
of the fiscal year
7. Volume of records transferred from the
12. Number of steel transfer cases
(drawers) utilized at the end
center during the fiscal year (cu. ft.)
of the fiscal year
8. Volume of records on hand at the end of
13. Total number of reference services
the fiscal year (cubic feet)
during the fiscal year*
14. DATE
1 SIGNATURE
15. TITLE OF PERSON SIGNING REPORT.
11C)TE: Non-record material is to be included in the volume totals.
*Reference services comprise (1) each file item furnished, on loan or for reproduction or for reference use in the center
and (2) each occasion on which information is furnished from the records (orally or written). A file item may be a
single document, a folder, a bound volume, etc., depending upon the physical manner in which the records are stored,
removed and furnished to the inquirer. If the request is for one document or several documents filed separately, each
documeo.t constitutes a file item. If the request is for certain folders, each folder constitutes an item, etc.
EXHIBIT 4. APPENDIX A
GSA REG. 9-I V-401.04
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 Approved For Release 2001/08/10 : CIA-RDP78-04718AO02700210019-1
a8NERAL SERVICES ADMINISTRATION TRANSMITTAL LETTER NO. 3-2
Washington 25, D. C. - April 25, 1952
REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION
TITLE 3, FEDERAL RECORDS
To: Heads of Federal Agencies
1. Material Transmitted
Attached are new subsections 302.07, 302.08, 303.07., and 303.08 of
Chapter IV; new Exhibits 5 and 6, Appendix A; revised subsections
302.01, 302.05, and 303.05 of Chapter IV; revised Exhibit 3, Appendix A;
revised page 2 of the Table of Contents; and revised page 1 of the
explanatory statement, "Regulations of the General Services Adminis-
tration."
2. Nature of Revisions and Additions
Subsection 302.01 has been revised to eliminate reference to the list
of Federal Records Centers, which now appears in new subsection 302,07;
and Exhibit 3, Appendix A. has been revised to include the Federal
Records Center, St. Louis, Missouri.
Subsections 302.05 and 303.05 have been revised to include a reference
to the regulations published in the Federal Register governing the use
of records in Federal Records Centers and the search roans in the
National Archives Building. A copy of the regulations has been added
as Exhibit 5, Appendix A. Subsection 303.05 also prescribes the con-
ditions under which records may be borrowed for official use outside
the National Archives Building.
New subsection 302.08 prescribes Standard Form 127, Request for Offi
cial Personnel Folder (Separated Employee), for use in requesting per-
sonnel records from the Federal Records Center in St. Louis.
New subsections 303.07 and 303.08 prescribe policies and procedures
covering the transfer of audiovisual, and cartographic records to the
National Archives.
The last paragraph on the first page of the explanatory statement,
"Regulations of the General Services Administration," has been revised
to provide that only the date of the transmittal letter will be shown
in parentheses under the page identification on pages containing re-
vised or added material.
3. Suogly of Form
Standard Form 127 may be obtained on and after June 30, 1952, by
the submission of purchase orders to the appropriate GSA regional
office.
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 4.
5.
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Circular Letter No. 46..5 (June 3, 1946), "Record Character of Motion
Pictures, Still Photographs, and Sound Recordings, and the Accession-
ing Policy of the National Archives with Respect to Such Records,"
and Circular Letter No. 4B-2 (November 28, 1947), "Record Character
of Yaps, and the Accessioning Policy of the National Archives with
Respect to Them," are hereby superseded.
Effect$ve Date
The Regulations transmitted herewith shall be effective immediately.
Lam ORRI es
Remove Imrt
34V-302.01 3..17-302.01
(4-25-52)
3-IV-302.04 3-IV-302.04
(4-25-52)
3-IV-303.07L 3-IV-303.01
3-19-303.05 3-IV-303-05-
(4-25-52)
3-IV-303.08
(4-25-52)
Exhibit 3, Appendix A, Exhibit 3, Appendix 41,
GSA Dec. 3.-IV-302.01 GSA Reg. 3-IV+302.07
(4-25-52)
Exhibit 5, Appendix ,!,
GSA Reg. 3-IV-302.05
and 303.05
(4-25-52)
Exhibit 6, Appendix A1-
GSA He . 3-IV..302.08
(4-25-552)
Table of Contents, Page 2 Table of Contents., Page 2
(4-25-52)
Regulations of the General
Services Administration
(Explanatory Statement)
Regulations of the General
Services Administration
(Explanatory Statement)
JESS LARSON
Administrator
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 Approved For Release 2001/08/10 : CIA-RDP78-04718AO02700210019-1
Regulations
of the
General Services Administration
General. Regulations prescribed by tie Administrator of General Ser-
v oes pursuant to the provisions of Public Law 152, 81st Congress, as
amended, and other law, having continuing application to Government
agencies and to the public will be codified into a four title edition
entitled "Regulations of the General Services Administration." These
Regulations will include all policy directives, procedures, general
delegations of authority, GSA and Standard Forms and similar regula-
tory material.
Title Numbers and Subjects. When completed the codified edition of
the Regulations will consist of the following:
Title
1
Personal Property Management
Title
2
Real Property Management
Title
3
Federal Records
Title
4
Emergency Procurement
Method of Issuance. Codified Regulations are issued in loose leaf
form to per a insertion or removal of pages upon which additions
to, or deletions or revisions of, regulatory statements are made
necessary by changes in policy or fact. Revised or added pages will
be issued as needed, and the material under each Title shall be kept
up to date by all persons who are responsible for the operation of
any phase of an agency program which is affected by the Regulations
of the General Services Administration.
Internal Numbering System. Titles are divided into numbered and
WEN= ap era, pars, sections and subsections, to denote delinea-
tion between subordinate functional areas under the main title.
Parts, sections and subsections are identified by a five digit number-
ing system. The first digit identifies the part; the second and third
digits identify the section; and the fourth and fifth digits identify
the subsection. For purposes of reference a subsection will be identi-
fied by using the title number, the chapter number and the full section
number. For example, the first subsection of the first section under
Chapter II of Title 2, will be referenced as GSA Regulation 2-11-201.01.
The first number identifies the title and the second number identifies
the chapter. Paragraphs and subparagraphs are identified by small
alphabetical letters and by arabic numerals respectively: for example,
paragraph as subparagraph 1. Thus a paragraph and subparagraph under
section 201.01 of Part 2 will be referenced for identification pur-
poses as subparagraph a.l. of GSA Reg. 2-11-201.01, or GSA Reg.
2-II-201.Ola.1. Further subdivisions, when necessary, will be identi-
fied in order by letters and numerals in parentheses, e.g., (a) and (1).
Pages are identified in the upper right or left corner to show the
title, chapter, part, section and subsection in which they belong.
For example, a page bearing the identification "GSA Reg. 2-II-201.041
belongs in Chapter II, Part 2, Section 1, subsection 4, of Title 2,
Real Property Management. The identification shown at the top of.the
page will be the number of the first subsection beginning on that
page. When a subsection extends beyond one page, the continuation
page is identified by "(Cont'd- )" appearing after the subsection
number at the top of the page; for example, (Cont'd-2), (Conttd-3),
etc.
After the original issuance of material under a title, revised or added
pages will be further identified by a date, in parentheses, in the upper
right or left corner immediately below the page identification. This
date will be the same as the date of the covering transmittal letter.
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Transmittal Letters. The original issuance and revised and added
ma ear a 'wi5.i e-promLtlgated and distributed to agencies under cover
cf a series of consecutively numbered transmittal letters for -each
title. The transmittal letters will be designed to serve the follow-
ing purposes:
1. Transmit as an attachment the pages to be substituted or added
and give instructions for insertion.
2. State the purpose of the new regulation or the change in policy
involved.
Give such nonrecurring instructions as may be necessary to effect
the new or changed regulation and the date such regulation shall
be made effective.
For-reference purposes transmittal letters should be retained, and may
be placed in the back of the cover for the particular title; or may be
detached and filed separately.
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 Approved For Release 2001/08/10 : CIA-RDP78-04718AO02700210019-1
REGULATIONS OF THE
GENERAL SERVICES ADMINISTRATION
TITLE 3 FEDERAL RECORDS
CHAPTER I GENERAL PROVISIONS
PART 1 INTRODUCTION
Section 101.00 General
.01 Purpose
.02 Authority
.03 Applicability
Section 102.00 Agency Records Management Programs
.01 Authority
.02 Program Content
.03 Creation of Records
.04 Organization, Maintenance, and Use of Records
.05 Disposition of Records
.06 Liaison Offices
.07 Annual Statistical Summary
* CHAPTER II CREATION OF RECORDS
# CHAPTER III ORGANIZATION, MAINTENANCE,
AND USE OF CURRENT RECORDS
PART 1 RECORDS CONTROL SCHEDULES AND STANDARDS
Section 101.00 Records Control Schedules
.01 Records Scheduling Programs
.02 Basic Elements in Records Scheduling Programs
.03 Formulation of Records Control Schedules
.04 provisions of Records Control Schedules
.05 Application of Records Control Schedules
*Section 102.00 General Retention and Disposal Standards
*Section 103.00 Standards for the Selective Retention of Records
Section 104.00 General Retention and Disposal Schedules
.01 Authority
.02 Approved General Disposal Schedules
Section 105.00 Reproduction of Permanently Valuable Records
.01 Authority
.02 Standards
.03 Destruction of Originals
Section 106.00 Agency Disposal Authority
.01 Authority
.02 Submission of Disposal Requests
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Title
(4-25-52)
.03 Certification
.04 General Accounting Office Clearance
.05 Approval of Requests for Disposal Authority
.06 Extension of Retention Periods
Section 107.00 Emergency Authorization for the Disposal of Records
.01 Genera]
.02 Menacesto Human Health or Life or to Property
.03 State of War or Threatened War
PART 2 ;DISPOSAL OF RECORDS
Section 201.00 Methods of Disposal
.01 Authority
.02 Sale or Salvage
.03 Donation for Preservation and Use
.o4 Destruction
PART 3 TRANSFERS OF RECORDS)
Section 301.00 Transfer of Records from the Custody of One
Executive Agency to that of Another
.01 Authority
.02 Approval
.03 Agency- Request
.04 Agency Concurrences
.05 Records of Terminated Agencies
.06 Equipment
.07 Costs of Transfers
.08 Restrictions on Use of Records
.09 Exceptions
Section 302.00 Transfer of Records to Federal Records Centers
.01 Authority
.02 Procedures for Transfers to Federal Records Centers
.03 Surreys of Records Available for Transfer
.04 Release of Equipment
.05 Restrictions on Use of Records
.06 Disposal Clearances
.07 Location of Federal Records Centers
.08 Requests for Official Personnel Records of
Separated Employees
Section 303.00 Transfer of Records to the National Archives
.01 Authority
.02 Transfers via Records Centers
2 .0 Direct Transfers
.0 Release of Equipment
.05 Restrictions on Use of Records
.06 Disposal Clearances
.07 Transfer of Audiovisual Records
.08 Transfer of Cartographic Records
PART 11 AGENOT RECORLS CENTERS
Section 401.00 Establishment
.01 Authority
.02 Existing Records Centers
.03 Requests for Authority to Establish or
Relocate Records Centers
.04 Annual Agency Records Center Report
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* - To be issued later 2
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SECTION 302.00 TRANSFER OF RECORDS TO FEDERAL RECORDS CENTERS
302.01 Authorit. Section 505 (d) of the Federal Records Act of 1950
authorizes the dministrator of General Services to establish, maintain,
and operate records centers for the storage, processing, and servicing
of records for Federal agencies. Such centers are known as Federal
Records Centers.
302.02 Procedures for Transfers to Federal Records Centers. The follow-
ing procedures will govern the transfer of records to Federal Records
Centers:
a. Federal Records Centers will accept for transfer any records offered
by Federal agencies, subject to the following conditions:
1. That the records are not authorized for immediate disposal; and
2. That facilities for housing and providing reference service
on the records are available.
Priority will be given to the removal of records from office space,
from space convertible to office use, from leased space, and from
filing equipment which can be reused.
b. Transfers may be initiated by either oral or written request to the
Deputy Regional Director for Records Management in the General
Services Administration region in which the records are located.
Requests shall specify the nature and quantity of the records
proposed for transfer.
c. Transfers of records on an agency wide basis may be initiated by
central or headquarters offices of agencies by either oral or
written request to the Records Management Division, National
Archives and Records Service, National Archives Building, Washington
25, D. C. Requests shall specify the nature and quantity of the
records proposed for transfer..
d. Federal Records Centers will furnish agencies with a receipt
acknowledging the transfer of records.
302.03 Surveys of Records Available for Transfer. Surveys will be con-
ducted by the region Records Management Service of the records accumu-
lations of field offices of those agencies not operating approved records
centers for the purpose of recommending records for transfer to Federal
Records Centers. Such recommendations will be submitted to the field
office concerned and to the National Archives and Records Service for
coordination with the appropriate agency headquarters. Surveys of records
of agency headquarters will normally be made by the Records Management
Division, National Archives and Records Service.
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302.04 Release of FaukSent. Equipment received with the transfer of
records to a Federal Records Center will, when emptied and if needed,
be returned on request to the agency from which the records were
received. If the return of such equipment is not required, it will be
disposed of in accordance with applicable excess property Regulations.
302.05 Use of Records Transferred to Federal Records Centers. Restric-
tions lawfully imposed on the use of transferred records will be observed
and enforced by the Federal Records Centers, subject to the provisions
of section -507` (b) of they Federal Records Act of 1950. The regulations
(15 F.R. 7713; Exhibit 5, Appendix A), in so far as they concern the use
of records in the Federall, Records Centers, apply to official use of the
records by Federal agencies as well as to the public. Subject to any
restrictions on their use, such records may be borrowed by Federal. agen-
cies and the Congress for official use outside the Federal Records Centers.
302.06 Disposal Clearances. No records of a Federal agency still. in
existence shall be disposed of by a Federal Records Center except with
the concurrence of the agency concerned.
302.07 ocaia iera2 Records Centers . A list of regional Federal
Records Centers, showing, the areas served thereby, is attached as Exhibit
3, Appendix A. The Federal Records Center, St. Louis, Missouri, is the
national center for civilian personnel records of former Federal employees.
302,08 Rsauests for Official Personnel Records of Separated mnul5rees.
Standard Form 127, Request for Official Personnel Folder (Separated Employes),
Exhibit 6, Appendix As is specifically designed for use by all agencies in
requesting transmission of personnel records of separated employees tram
the General Services Administration, Federal Records Center, St. Louis 3,
-Missouri, Use of this fora insures prompt transmission of the desired
folders. It should be submitted to the Center in duplicate.
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 Approved For Release 2001/08/10 : CIA-RDP78-047-0001f13%3.01
SECTION 303.00 TRANSFER OF RECORDS TO THE NATIONAL ARCHIVES
303.01 Authority. The Administrator of General Services is authorized
by section 507 (a) of the Federal Records Act of 1950 to accept for
deposit with the National Archives of the United States the records of
any Federal agency or of the Congress of the United States that are
determined by the Archivist to have sufficient historical or other value
to warrant their continued preservation by the United States Government.
303.02 Transfers via Records Centers. Records will normally be trans-
ferred to the National Archives from a. Federal Records Center or an ap-
proved agency records center. When such transfers are made, the agencies
concerned will be furnished an inventory of the records transferred.
303.03 Direct Transfers. The classes of Federal records listed below
may be offered for direct transfer to the National Archives. Such
transfers shall be initiated by Federal agencies by written request to
the National Archives and Records Service, specifying the nature and
quantity of the records proposed for transfer. Existing arrangements
for the transfer of records of the Congress of the United States will
be continued.
a. Records of the Executive Office of the President and of
Presidential Boards, Commissions, and Committees
b. Records of the Congress of the United States
c. Records of the Supreme Court of the United States
d. Audiovisual records (motion pictures, still photographs,
sound recordings, etc.)
e. Cartographic records (maps, charts, etc.)
f. Series of records of unquestionable value that are not susceptible
to screening or other processing (such as microfir) to reduce
their bulk,
g. Records that have been in existence 25 or more years and that
are considered to have enduring value
303.04 Release of Equi ment. Equipment received with the transfer of
records to the National Archives will, when emptied and if needed, be
returned on request to the agency from which the records were received.
If the return of such equipment is not required, it will be disposed of
in accordance with applictble excess property Regulations.
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~~r~1`-, .
(b-25-52)
303.05 Use Records Transferred to the National Archives.
Restrictions lawfully imposed on the use of transferred records will be
observed and enforced by the National Archives and Records Service,
subject to the provisions of section 507 (b) of the Federal Records Act
of 1950. The regulations (15 F.R. 7710; Exhibit 5, Appendix A), in so
far as they concern the use of records in the search rooms of the
National Archives Building,, apply to official use of the records by
Federal agencies as well as to the public. In cases of demonstrated
need and subject to axW restrictions on their use, records deposited with
the National Archives maq be borrowed for official use outside the National.
Archives Building by Federal agencies and the Congress, provided:
a. That documents of exceptionally intrinsic value shall not be re..
moved from the National Archives Building except with the written
approval of the Archivist.
b. That records in fragile condition, or otherwise deteriorated to
an extent that further handling will endanger them, will not be
loaned,
c. That each official who borrows records shall provide a receipt
for them at the time they are delivered, and that he shall assume
responsibility for their prompt return upon the expiration of the
time for which they are borrowed.
303.06 DisRosaI Clearanp-.es. No records of a Federal agency still in
existence shall. be disposed of by the National Archives and Records
Service except with the concurrence of the agency concerned.
303.07 sfeir of AudicnistuLl Records. The following' policies shall
govern the transfer of audiovisual records to the National Archives:
a. Motion Pictures. Govairnment-owned motion-picture records on nitro..
cellulose film normally will not be accepted for deposit with the
National Archives. Federal agencies having nitrate motion pictures,
deemed to have sufficient value to warrant transfer to the National
Archives for permanent ;preservation, will obtain from the National
Archives and Records Service agreement to accession the motion pic-
tures prior to converting the nitrate film to safety acetate film.
Normally, the following shall be considered the minimum number of
copies of notion picture film necessary for security, duplication,
and use by the National Archives:
The negative (original or duplicate) that most nearly rep-
resents the action originally photographed in pictures of
actual events, or that best represents the edited production
of a picture for which action is staged, with a master posi...
tine print and one "use" or projection print. In most cases
these will be the negative after laboratory cutting is done,,
or the composite negative of sound film, the master fine-
grain ;positive print, and one other print.
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b. Still Photographs. A negative and a captioned print (whether on
film, glass, paper, or other medium) of each still photographic
image are necessary for security, duplication, and use by the
National Archives, and such copies, when available, shall be
included in collections of still photographs offered for transfer.
c. Sound Recordings. The following copies, when available, shall be
included in collections of sound recordings offered for transfer
to the National Archives:
For conventional disc recordings the matrix or stamper of each sound
recording unit or the original instantaneous recording if no matrix
or stamper is made, and a pressing or dubbing of the recording, if
one has been made. For magnetic sound recordings on wire or tape,
for scribed or embossed recordings on tape, or for recordings photo-
graphically reproduced on sensitized film, a "dubbing" if one has
been made; otherwise the original magnetic embossed or photographed
recording,
d. Copies of existing finding aids (such as data sheets, continuities,
review sheets, scripts, or indexes) that are necessary of helpful in
the proper identification and the use of audiovisual records shall
be transferred with these materials.
303.08 Transfer of Cartographic Records. The following classes of
cartographic recd s when no longer needed for purposes of current
administration will be offered for appraisal and, if accepted, for
direct transfer to the National Archives.
a. Manuscript maps; printed and processed maps on which manuscript
changes, additions, or annotations have been made for record pur-
poses, or which bear manuscript signatures to indicate official
approval; single printed or processed maps that have been attached
to or interfiled with other documents of a record character or in
any way made an integral part of a record.
b. Master sets of printed or processed maps in the custody of the agency
by which they were issued. Such master sets should be kept segre-
gated from the stock of maps held for distribution and from maps re-
ceived from other agencies. A master set should include one copy of
each edition of a printed or processed map issued.
c. Index maps, card indexes, lists, catalogs, or other finding aids
that may be helpful in using the cartographic records transferred.
d. Preliminary or intermediate materials such as manuscript field note-
books of surveys, triangulation and other computations,-"fair drawings"
for individual color plates, and aerial photographs for mapping purposes.
e. Related records that bear on the preparation$ compilation, editing,
or printing of maps, such as project folders containing specifica-
tions to be followed and appraisals of source materials to be used.
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GSA Reg. 3-IV-302.07
(l4-25-52)
A. National
GSA
Region Area Served
Entire Federal Government
(For personnel records of
separated Federal employees.)
Mailing Address
Federal Records Center
Records Management Service, Region 6
General Services Administration
172 Locust Street
St. Louis 3, Missouri
B. Regional
2 New York, Pennsylvania,
New Jersey, and Delaware
General Services Administration
250 Hudson Street
New York 13, New York
District of Columbia, Maryland,
West Virginia, Virginia, Puerto
Rico, and the Virgin Islands
North Carolina, South Carolina,
Tennessee, Mississippi, Alabama,
Georgia, and Florida
Kentucky, Illinois, Wisconsin,
Michigan, Indiana, and Ohio
7 Texas, Louisiana, Arkansas,
and Oklahoma
8 Colorado, Wyoming, Utah, and
New Mexico
California, Arizona, Nevada,
and the Territory of Hawaii
General Services Administration
GSA Regional Office Building
Washington 25, D. C.
General Services Administration
50 Whitehall Street, S. W.
Atlanta, Georgia
General Services Administration
Room 528, Court House
219 South Clark Street
Chicago 4, Illinois
General Services Administration
1111 Commerce Street
Dallas 2, Texas
General Services Administration
Bldg. 41, Denver Federal Center
Denver, Colorado
General Services Administration
630 Sansome Street
San Francisco 11, California
GSA RECORDS DEPOSITORIES*
1 Maine, Vermont, New Hampshire
Massachusetts, Connecticut, and
Rhode Island
General Services Administration
Post Office & Courthouse
Boston 9, Massachusetts
# Transfers limited at present to types of records specified in GSA Circular
No. 9, as amended.
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(3SA
Ron Area Served
6 Missouri, Kansas, Iowa, Nebraska,
North Dakota, South Dakota, and
Minnesota
10 Washington, Oregon, Idaho, Montana,
and the Territory of Alaska
Mailing Address
General Services Administration
Room 1800, Federal Office Building
Kansas City, Missouri
General Services Administration
909 First Avenue
Seattle !i., 'Washington
-2-
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 Exhibit 5, Appendix A
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4111111110,
TITLE 44-PUBLIC PROPERTY
AND WORKS
Chapter I-General Services
Administration
Subchapter A-Archives and Records
Management
AVAILABILITY OF OFFICIAL RECORDS
1. Consonant with section 3 (e) of the
Administrative Procedure Act (50 Stat.
238; 5 U., S. C. 1002 (c) ) the rules pre-
scribed herein govern the availability to
the public of matters of official record
within the General Services Adminis-
tration. The Administrator of General
Services has custody of : (1) Official rec-
ords created by the General Services Ad-
ministration, (2) records deposited with
the National Archives of the United
States, (3) historical material in the
Franklin D. Roosevelt Library, and (4)
records deposited in regional Federal
records centers. These four types of
material are governed respectively by
the provisions of Parts 1, 2, 3, and 4 of
Title 44, Code of Federal Regulations,
hereby prescribed.
2. The rules issued by the War Assets
Administrator as to the disclosure of
official records, July 23, 1948 (13 F. R.
4389, 4391). are hereby revoked.
3. The rule issued by the Director,
Bureau of Federal Supply, as to the dis-
closure of official records, May 27, 1949
(14 F. R. 2812). is hereby revoked.
4. The rules issued by the Archivist
of the United States governing the use
of records, archives, and historical ma-
terials in the custody of the Archivist,
December 10, 1948, as redesignated and
amended (13 J'. R. 7743, 15 F. R. 1346,
1913; 44 CFR Parts 1, 2, and 5) are.
hereby superseded.
PART 1-AVAILABILITY OF RECORDS CRE-
ATED BY GENERAL SERVICES ADMINIS-
TRATION
Sec.
1.0 Scope.
1.1 Legal custody.
1.2 Records not to be disclosed.
1.3 Requests.
1.4 Authentication and attestation of cop-
ies; costs.
1.5 Service of subpoena or other legal de-
mand; compliance.
Auraoarry: 64 1.0 to 1.5 issued under sec.
205, 63 Stat. 389; 41 U. S. C. Sup., 235.
J 1.0 Scope. The provisions of this
part apply to official records created by
the General Services Administration.
1 1.1 Legal custody. The Adminis-
trator has legal custody of all official rec-
ords created by the General Services
Administration.
1 1.2 Records not to be disclosed. The
following records will not be disclosed:
(a) Records relating solely to internal
management.
(b) Records that are confidential by
law, or for reasons of national security,
or otherwise in the public interest.
? 1.3 Requests. (a) Requests for ac-
cess to official records of the General
Services Administration shall be ad-
dressed in writing to the Administrator.
General Services Administration, Wash-
ington 25, D. C. Such requests shall (1)
met forth the reasons why the applicant
is properly and directly concerned, and
(2) identify, exactly as may be, the par-
ticular documents desired.
(b) Each application will be judged
on its specific merits, the nature of the
applicant's concern, the records sought,
,s,nd the public interest. A brief state-
ment of reasons will be furnished if an
application directly related to an agency
proceeding cannot be granted.
? 1.4 Authentication and- attestation
of copies; costs. The Assistant General
Counsel, Claims and Litigation Division.
Office of General Counsel, and the Ad-
ministrative Officer, Office of General
Counsel, as alternate, are authorized to
authenticate and attest, for and in the
name of the Administrator of General
Services, copies or reproductions of offi-
cial records. Such copies or reproduc-
tions will be furnished in appropriate
cases upon payment of costs.
41.5 Service of subpoena or other
legal demand; compliance. When a
subpoena duces tecum or other legal de-
mand for the production of matters of
official record within the General Serv-
ices Administration is served upon the
Administrator notwithstanding the pro-
visions of this part for making available
upon request records and authenticated
copies of records, the Administrator will,
so far as legally practicable, comply with
such subpoena or demand by submitting
authenticated copies of such records, or
the original records if necessary, unless
he determines that disclosure of the in-
formation is contrary to law or would
prejudice the national interest or secu-
rity of the United States. When such
subpoena or demand is served upon any
officer or employee of the General Serv-
ices Administration other than the Ad-
ministrator, he will, so far as legally
practicable and unless otherwise directed
by the Administrator, respectfully de-
cline to produce such records on the
ground that he does not have legal cus-
tody thereof, is without authority under
this part to produce the same, and the
Administrator has not determined that
disclosure is lawful and will not preju-
dice the national interest or security of
the United States.
PART 2-PRESERVATION AND USE OF REC-
ORDS DEPOSITED WITH THE NATIONAL
ARCHIVES OF THE UNITED STATES
See.
2.0 Scope.
2.1 Legal custody.
2.2 Availability of records; restrictions.
4-25-52)
ADMISSION TO SEARCH ROOMS
2.3 Application for admission.
2.4 Admission card.
2.5 Application, motion pictures and sound
recordings.
2.6 Withdrawal of admission privilege.
2.7 Hours of adr.dssion.
SEARCH ROOM RULES
2.8 Register of searchers.
2.9 Requests.
2.10 Searcher's responsibility.
2.11 Protection of records.
2.12 Keeping records in order.
2.13 Limitation on quantity.
2.14 Removal prohibited.
2.15 Disturbances.
2.18 Smoking and eating prohibited.
PHOTO-COPYING
See.
2.17 Photo-copying by the National Ar-
chives.
2.18 Photo-copying by a searcher.
UNLAWFUL REMOVAL OR MUTILATION
2.19 Penalty for unlawful removal or
mutilation.
AUTHENTICATION AND ATTESTATION
2.20 Authentication and attestation of
copies; costs.
LEGAL DEMANDS
2:21 Servloe of subpoena or other legal de-
mand; compliance.
AvTHoarrY: If 2.0 to 2.21 issued under sea.
205, 63 Stat. 389; 41 U. S. C. Sup., 235. Inter-
pret or apply secs. 507, 509, Pub. Law 754.
81st Cong.
12.0 Scope. The provisions of this
part apply to records deposited with the
National Archives of the United States.
? 2.1 Legal custody. The Adminis-
trator has legal custody of all records
deposited with the National Archives of
the TTnited States.
12.2 Availability of records; restric-
tions. (a) Records will be made avail-
able subject to the conditions under
which they have been transferred to the
National Archives and subject to such
restrictions as may be imposed by the
Archivist.
(b) Records that contain information
the disclosure of which would be preju-
dicial to the national interest or security
of the United States or contrary to
standards of propriety (save in cases
where the public interest nevertheless
requires disclosure) will not be made
available.
ADMISSION TO SEARCH ROOMS
? 2.3 Application for admission.
Records deposited with the National
Archives of the United States may be
consulted only in the search rooms
designated for this purpose, which in
the National Archives Building includes
the central search rooms, the branch
search rooms, and the theater. Admis-
sion to the search rooms may be ob-
tained only by making application to the
Archivist of the United States on a form
provided for that purpose and stating
clearly therein the purpose for which
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records are to be consulted. Such ap..
plications must be made at the office
of the -Chief of the General Reference
Section, except that applications to view
motion pictures or hear sound record-
ings must be made at the office of the
Chief Archivist of the Audio-Visual
Records Branch. An applicant may be
required to submit an acceptable letter
of introduction or otherwise to identify
himself.
? 2.4 Admission card. If the appli-
cation is approved, a card of admission
will be issued. This card is not trans-
ferable and must be produced when re-
quired. It is valid for a period not in
excess of one year- and may be renewed
upon application. The possession of
this card does not entitle a searcher to
examine any records the use of which is
restricted.
? 2.5 Application.. m o t i o n pictures
and sound recordings. Applications for
admission for the purpose of viewing
motion pictures or hearing sound record-
ings should be made sufficiently in ad-
vance of the time such service is desired
to permit the completion of necessary
arrangements. A group of persons must
be represented by an authorized spokes-
man who, in making application for ad-
mission, must give the identity of the
group he represents. On receipt and
approval of the application, -a time will
be fixed for the rendering of the service,
and the applicant will be notified thereof.
1 2.6 Withdrawal of admission privi-
lege. The privilege of admission to the
search rooms may be -withdrawn by the
Archivist of the United States for the
violation of the provisions of this part, or
for disregarding the authority of the
supervisor in charge.
? 2.7 -flours of admission. Records
and library books will be available for
consultation in the central and branch
search rooms from 8:45 a. in. to 5:15 p. in.
Monday through Friday, Federal holi-
days excepted. In addition the central
search rooms will remain open from 5:15
p. in. to 10:00 p. m. on Mondays through
Fridays, and from 8:45 a. m. to 5::15 p. M.
on-Saturdays, Federal holidays excepted,
Provided, That requests for records and
library books are flied with the super-
visor in charge of the central, search
rooms before 4:00 p. m. on the day on
which they are to be used or before 3:00
p. m. on Friday, if they are to be used
on Saturday. Under special circum-
stances, by direction of the Archivist of
the United States, the search rooms may
be closed during any of the hours spect-
fled in this section or may be opened at
other times. The theater is opened only
by special appointment.
SEARCH ROOM RULES
12.8 Register of searchers. Each day
that a searcher uses records in it search
room he must sign the register of search-
ers maintained in that search room.
12.9 Requests. Requests for records
should be made to the supervisor in
charge of the search room on a form pro-
vided for that purpose.
? 2,10 Searcher's responsibility. When
a searcher has completed his use of rec-
ords, or leaves the search room other
than for short periods of time, he must
notify the supervisor. A searcher is re-
sponsible for all records delivered to him
until they have been returned by him to
the supervisor.
? 2.11 Protection of records. A search-
e: is required to exercise all possible care
to prevent damage to any records de-
livered to him. Except when a super-
visor authorizes the use of a fountain
pen, the use of ink at desks upon which
there arerecords is prohibited. -Records
may not be leaned upon, written upon,
folded anew, traced, or handled in any
way likely to damage them. The use of
paper clips, :rubber bands, or other fast-
eners not on records when delivered to
a searcher is prohibited. The use of rec-
ords of exceptional value or in fragile
condition is subject to such special re-
strictions as the supervisor may deem
necessary.
1 2.12 Keeping records in order. The
searcher must keep unbound papers in
the order in which they are delivered to
him. If records are found to be in dis-
order, the searcher must not attempt to
restore them to order, but should call this
condition to the attention of the super
visor.
? 2.13 Limitation -on quantity. The
supervisor in charge of a search room
may limit the quantity of records de-
livered to a searcher at any one time.
? 2.14 Removal prohibited. No rec-
ords or other property of the National
Archives and Records Service may be
taken from the search rooms except by
nlernbers of the staff of the National
Archives and Records Service acting in
their official capacities.
? 2.15 Disturbances. -Loud talking
and other activities likely to disturb
searchers are :prohibited. Persons desir-
ing to use typewriters or to carry on
proofreading or similar work may be as-
signed desks In a room designated for
such purposes..
? 2.16 Smoking and eating prohibited.
Smoking and eating in the search rooms
are prohibited.
PHOTO-COPYING
1 2.17 Photo-copying by the National
Archives. Requests for photographic
copies of records to be made by the Na-
tional Archives and requests for certifi-
cation or authentication of such copies
should be made to the search room
supervisor.
4 2.18 Photo-copyie g by a searcher.
Records may be copied by a searcher
with his own photographic equipment
only by permission of the head of the
branch having physical custody of the
records.
UNLAWPUL REMOVAL OR MUTILATION
12.19 Penalty for unlawful removal
or mutilation. The unlawful removal or
mutilation of records is forbidden and
is punishable by fine or imprisonment
or both (62 $tat. 695; 18 13. S. C. Sup.,
2071).
AUTHENTICATION AND A9rrESTATION
12.20 Authentication and attestation
of copies; costs. The Director of the
Federal Register Division, the Chief Ar-
chivist of any Records Branch, or the
Chief of the General Reference Section
of the National Archives are authorized
to authenticate and attest, for and in
the name of the Archivist of the United
States, copies or reproductions of records
deposited with the National Archives of
the United States. Such copies or re-
productions of records will be furnished
in appropriate cases upon payment of
costs.
LEGAL DEMANDS
12.21 Service of subpoena or other
legal -demand; compliance. When a
subpoena duces tecum or other- legal de-
mand for the production of records and
material deposited with the National
Archives of the United States is served
upon the Administrator :riotwithstand-
ing the provisions of this part for mak-
ing available upon request records and
authenticated copies of records, the Ad-
ministrator will, so far as :legally practi-
cable, comply with such subpoena or de-
mand by submitting authenticated copies
of such records or material, or the origi-
nal records or material if necessary, un-
less he determines that disclosure of the
information is contrary to law or would
prejudice the national interest or secu-
rity of the United States, When such
subpoena or demand is served upon any
officer or employee of the General Serv-
ices Administration other than the Ad-
ministrator, hg will, so far as legally
practicable and unless otherwise directed
by the Administrator, respectfully de-
cline to produce such records or material
on the ground that he does not have
legal custody thereof, is without author-
ity under this part to produce the same,
and the Administrator has not deter-
mined that disclosure is lawful and will
not prejudice the national interest or
security of the United -States.
PART 3-PRESERVATION AN]D USE OF HIS-
TORICAL MATERIAL IN THE FRANKLIN D.
ROOSEVELT LIBRARY
Sec.
8.0
3.1
8.2
3.3
Scope.
-Definitions.
Legal custody.
Availability of historical
restrictions.
- 2 -
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(4-25-52)
j 8.4 Application for permission to use his-
conditions under which it has been ac-
quired by the Library and subject to such
restrictions as may be imposed by the
Archivist.
(b) Historical material that contains
information the disclosure of which
would be prejudicial to the national in-
terest or security of the United States,
or contrary to the conditions under
which the historical material has been
acquired by the Library, or contrary to
standards of propriety (save in cases
where the public interest nevertheless
requires disclosure) will not be made
available.
(c) Inquiries as to the availability of
historical material should be addressed
to the Director.
ADMISSION TO SEARCH ROOMS
? 3.4 Application for permission to
use historical material. Permission to
use unrestricted historical material may
be obtained by making advance written
application to the Director on a form
provided for the purpose, and stating
clearly therein the specific subject of the
applicant's interest, and the purpose of
his study. An applicant must satisfy the
Director that he is qualified to do re-
search, and that his proposed study has a
serious and important purpose.
13.5 Admission card. If the applica-
tion is approved, a crud of admission will
be issued. This card is not transferable
and must be produced when required. It
Is valid for a period not in excess of one
year and may be renewed upon applica-
tion. The effective beginning date on
each newly-issued card of admission will
be scheduled in advance in such a man.
ner as to prevent over-crowding in the
search room, and the applicant will be
notified as far in advance as possible of
the effective beginning date assigned to
his card of admission. The possession
of this card does not entitle a searcher to
examine historical material the use of
which is restricted.
? 3.6 Withdrawal of admission privi-
lege. The card of admission may be
withdrawn by the Director for any viola
tion of the provisions of this part, or for
disregarding the authority of the super-
visor in charge.
? 3.7 Hours of admission. The search
rooms will be open from 9 a. M. to 5 p. m.
Monday through Friday, Federal holi-
days excepted, and at such other times as
the Director may authorize.
searcher is responsible for all historical
material delivered to him until it has
been returned by him to the supervisor.
? 3.10 Protection of historical mate-
rial. A searcher is required to exercise
all possible care to prevent damage to the
historical material delivered to him. Ex-
cept when a supervisor authorizes the
use of a fountain pen, the use of ink
at desks upon which there is historical
material is prohibited. Historical ma-
terial may not be leaned upon, written
upon, folded anew, traced or handled in
any viay likely to damage it. The use
of paper clips, rubber bands, or other
fasteners not on the historical material
when delivered to a searcher is prohib-
ited. The use of historical material of
exceptional value or in fragile condition
is subject to such special restrictions as
the supervisor may deem necessary.
? 3.11 Limitation on quantity. The
supervisor in charge of a search room
may limit the quantity of historical ma-
terial delivered to a searcher at any one
time.
? 3.12 Removal prohibited. No his-
torical material shall be taken from the
search rooms except by members of the
staff of the Library acting in their offi-
cial capacities.
? 3.13 Disturbances. Loud talking
and other activities likely to disturb
searchers are prohibited. Persons de-
siring to use typewriters or to carry on
proofreading or similar work may be as-
signed desks in a room designated for
such purpose.
? 3.14 Smoking and eating prohib.
ited. Smoking and eating in the search
rooms are prohibited.
torical material.
8.6 Admission card.
3.6 Withdrawal of admission privilege.
8.7 Hours of admission.
SEARCH BOOM iwLzs
8.8 Requests.
8.9 Searcher's responsibility'.
8.10 Protection of historical material.
8.11 Limitation on quantity.
3.12 Removal prohibited.
8.18 Disturbances.
8.14 Smoking and eating prohibited.
LOANS AND RBPRODVCTIONS
8.16 Loans.
8.18 Permission to make reproductions or to
publish historical material.
AUTHENTICATION AND ATTESTATION
8.17 Authentication and attestation of
copies; costs.
LEGAL DEMANDS
8.18 Service of subpoena or other legal de-
mand; compliance.
MusEUM
8.19 Admission fee.
8.20 Waiver of admission fee.
8.21 Hours of admission.
AUTHOarrr: If 3.0 to 3.21 issued under sec.
205, 63 Stat. 889; 41 U. S. C. Sup. 285. Inter-
pret or apply sec. 207, 53 Stat. 1065.
? 3.0 Scope. The provisions of this
part apply to historical material in the
Franklin D. Roosevelt Library.
13.1 . Definitions. As used in this part,
unless the context otherwise requires:
(a) The term "act" means the Joint
Resolution of Congress, approved July 18,
1939, "to provide for the establishment
and maintenance of the Franklin D.
Roosevelt Library, and for other pur-
poses" as amended by sec. 104 of the
Federal Property and Administrative
Services Act (53 Stat. 1082, as amended
by 63 Stat. 381; 41 U. S. C. Sup. 214).
(b) The term "Library" means the
Franklin D. Roosevelt Library, Hyde
Park, New York.
(c) The term "building" means the
building occupied by the Library at Hyde
Park, New York.
(d) The term "Administrator" means
the Administrator of General Services.
(e) The term "Archivist" means the
Archivist of the United States.
(f) The term "Director" means the
Director of the Franklin D. Roosevelt
Library.
(g) The term "historical material" in-
cludes books, correspondence, papers,
pamphlets, works of art, models, pic-
tures, photographs, plats, maps, and
other similar material.
? 3.2 Legal custody. The Adminis-
trator has legal custody of historical ma-
terial in the Library.
terial; restrictions. (a) Historical ma-
terial will be available subject to the
SEARCH ROOM RULES
? 3.8 Requests. Requests for his-
torical material available under ? 3.3 (a)
should be made to the search room su-
pervisor on a form provided for that pur-
pose.
? 3.9 Searcher's responsibility. When
a searcher has completed his use of the
historical material, or leaves the search
room other than for short periods of
time, he must notify the supervisor. A
-3-
LOANS AND REPRODUCTIONS
$.3.15 Loans. Historical material
may not be borrowed for use outside the
Library except upon authorization in
each instance by the Archivist.
? 3.18 Permission to make reproduc.
tions and to publish historical material.
Historical material referred to in 13.3
(a) may not be reproduced or published
except upon the written. authorization of
the Director.
AUTHENTICATION AND ATTESTATION
? 3.17 Authentication and attestations
of copies; costs. The Director is author-
ized to authenticate and attest, for and
in the name of the Archivist, copies or
reproductions of available historical ma-
terial. Such copies or reproductions will
be furnished in appropriate cases upon
payment of costs.
LEGAL DEMANDS
? 3.18 Service of subpoena or other
legal demand; compliance. When a sub-
poena duces tecum or other legal demand
for the production of historical material
In the Franklin D. Roosevelt Library is
served upon the Administrator notwith-
standing the provisions of this part for
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makingavailable upon request material
and authenticated copies thereof, the
Administrator will, so far as legally prac-
ticable, comply with such subpoena or
demand by submitting authenticated
copies of such material, or the original
material if necessary, unless he deter-
mines that disclosureof the information
is contrary to law or would prejudice the
national Interest or security of the
United States. In the event that a sub-
poena or other demand. is served for his-
torical material of the type referred to in
13.3 (b), the Administrator will pro-
duce or submit copies of such historical
material only with the approval of the
President of the-United States. 'When a
subpoena or demand for historical mate-
rial is served upon any officer or
employee of the General Services Admin-
istration other than the Administrator.
he will, so far as legally practicable and
unless otherwise directed by the Admin-
istrator, respectfully decline to produce
such material on the ground that he does
not have legal custody thereof, is with-
out authority under this part to produce
the same, and the Administrator has not
determined that disclosure is lawful and
will not prejudice the national interest
or security of the United States.
PART 4-PRESERVATION AND USE Of -RaC-
ORDS IN REGIONAL FEDERAL RaCORDS
CENTERS
Sec.
4.0 Scope.
-4.1 IWin.ttions. -
4.2 Legal. custody.
4.8 :Stetitxtctions on use of certain records.
4.4 Requests.
4.5 Penalty for unlawful removal or mutila-
tion.
4.6 Photo-copying by regional Federal ree-
ords Centers.
4.7 Authentication and attestation of
copies; costs.
4.8 Service of subpoena or other legal de-
mand; compliance.
AUT'Iroarrv: Ii? 4.0 to 4.8 Issued under sec.
205, 01 Stat. $09; 41 U. S. C. Sup., 285. Inter-
pret or apply -sacs. 505, 509, Pub. Law 754,
81st Cong.
. t 4.0 Scope. The provisions of this
part apply to records in regional Federal
records centers of the General Services
Administration.
4.1 Definitions. As used in this part,
unless the context otherwise requires:
(a) The term "regional Federal rec-
ords center" means a records center
operated by the General Services Admin-
istration primarily to serve other Federal
agencies.
(b) The term "Administrator" means
the Administrator of General Services.
(c) The term "Regional Director"
means the Director of a region estab-
lished by the General Services Admin-
istration.
(d) The term "Chief" means the Chief
of a regional Federal records center.
14.2 Legal custody. The Administra-
tor has legal custody of records in re-
gional Federal records centers.
? 4.3 Restrictions on use of certain
records. Records In regional Federal rec-
ords centers that contain information
the disclosure of which would be preju-
dicla,l to the national interest or security
of the United States or contrary to stand-
ards of propriety (save in cases where the
public Interest nevertheless requires dis-
closure) will not be made available.
Otherwise records will be made available
to persons properly and directly con-
cerned subject to conditions or restric-
tions under which they have been trans-
ferred to the respective regional Federal
records centers, and such restrictions re-
specting their use as may be imposed by
the respective Regional Directors.
9 4.4 Requests. Requests for access
to records in regional Federal records
centers shall be addressed in writing to
the appropriate Regional Director of the
General Services Administration, Re-
gional offices are located in Boston, Maa3.,
New York, N. if., Washington, D. C.,-
At-lanta, Ga., Chicago, III., Denver, Colo..
Kansas City, Mo., Dallas, Tex., San Fran-
cisco, Calif., and Seattle, Wash.
14.5 Penalty for unlawful removal
or mutilation. The unlawful removal or
mutilation of records Is forbidden and
is punishable by fine or imprisonment
or both (62 Stat. 695, 18 U. S. C. Sup.,
2071).
14.6 Photo-copying by regional Fed-
eral records centers. Requests for pho-
Aft
MUSEUM
13.19 Admission fee. A charge of 25
cents, inclusive of tax, if any, shall be
collected from each person visitln2 and
viewing the exhibit rooms or museum
portion of the Library.
1-3.20 Waiver of admission fee. The
Director is authorized to waive the ad-
mission fee (a) for children 12 years of
age or under when accompanied by an
adult assuming responsibility for their
safety and orderly conduct, (b) for per-
sons from non-profit organizations or
educational institutions, when-suchper-
sons are accompanied by official instruc-
tors, and when application is made in
-advance, (c) for persons in the support
or care of charitable institutions and
their attendants, (d) for officials of
States, counties, and municipalities, and
organizations, semi-public or private,
which may be engaged in activities af-
fecting the Library, and (e) for em-
ployees of the Federal Government and
others on official business: Provided,
That the applicable tax will be collected
from suchpersons unless exempt by law
in accordance with the act of June 29,
,
1939, as amended (53 Stat. 139; as
amended; 28U. S. C. 1700).
? 3.21 Hours of admission. The mu-
seum portion of the Library will be open
from 10 a. m. to 5 p, m. Tuesday through
Sunday, including holidays. When a
holiday falls on Monday the museum will
be open on the holiday and not on the
following day.
tographic copies of records in regional
Federal records centers and requests for
certification or authentication of such
copies should be made to the Chief of
the appropriate regional Federal records
-center.
4 4.7 Authentication and attestation
of copies; costs. The Chiefs of the sev-
eral regional Federal records centers are
authorized to authenticate and attest.
for and inthe name of the: appropriate
Regional Director of the General Serv-
ices Administration, copies or reproduc-
tions of records in regional Federal
record centers. Such copies or repro-
ductions of records will be furnished in
appropriate cases upon payment of costs.
14.8 Service of subpoena or other
legal demand; compliance. When a
subpoena duces tecum or other legal de-
mand for the production of matters of
official record within -a regional Federal
records center is served upon the Ad-
ministrator notwithstanding the provi-
sons of this part for making available
upon request records and authenticated Aft
copies of records, the Administrator will.
so far as legally practicable, comply with
such subpoena or demand by submitting
authenticated: copies of such records, or
the original records if necessary, unless
he determines that disclosure of the in-
formation is contrary to law or would
prejudice the national interest or secu-
rity of the United States. When such
subpoena or demand is served upon any
officer or employee of the General Serv-
ices Administration other than the Ad-
ministrator, he will, so far as legally
practicable and unless otherwise di-
rected by the Ad nInistrator, respect-
fully decline toproduce such records on
the ground that he does not have legal
custody thereof, Is- without authority
under this part to produce the same, and
the Administrator has not determined
that disclosure is lawful and will not
prejudice the national interest or secu-
rity of the United States.
Dated: November 9, 1950.
JEN18 LAaSON, -
Administrator.
(F. R. Doe. 50-10210; -riled, Nov. 13, 1950;
8:48 A. m.]
(Published
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P%P
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(4-25--52) i y
TITLE 44-PUBLIC PROPERTY
AND WORKS
Chapter I-General Services
Administration
Subchapter A-Archives and Records
Management
PART 3-PRESERVATION AND USE OF HIS-
TORICAL MATERIAL IN THE FRANKLIN D.
ROOSEVELT LIBRARY
MISCELLANEOUS AMENDMENTS
Part 3 under the subheading of Mu-
seum is hereby amended by-
(1) Inserting after the word "busi-
ness" in paragraph (e) of ? 3.20 the fol-
lowing language: "and uniformed mem-
bers of the armed forces of the United
States", and
(2) Adding at the end thereof a new
section to read as follows:
? 3.22 Checking of certain personal
property. Visitors to the museum rooms
of the Franklin D. Roosevelt Library
must check all parcels, luggage, and such
other personal property as may be de-
termined by the Director at a place
designated by the Director.
(Sec. 205, 63 Stat. 889; 41 V. S. O. Sup. 285.
Interpret or apply sec. 207, 58 Stat. 1065)
These amendments shall become effec-
tive upon publication in the FEDERAL
REGISTER.
Dated: August 30, 1951.
JESS LARSON,
Administrator.
IF. R. Doo. 51-10814; Filed, Sept. 6, 1951;
9:02 a. m.]
(Published in the Federal Register, September 7, 1951, 16 F.R. 9093)
TITLE 44-PUBLIC PROPERTY
AND WORKS
Chapter I-General Services
Administration
Subchapter A-Archives and Records
Management
PART 1-USE OF RECORDS IN THE CUSTODY
OF THE ARCHIVIST OF T,IE UNITED STATES
AUTHENTICATION AND ATTESTATION OF
COPIES; COSTS
Section 1.4 of rules relating to the
availability of official records of General
Services Administration as set forth in
Part 1, Subchapter A, Chapter I, Title
44, Code of Federal Regulations (15 F. R.
7710) hereby is amended to read:
? 1.4 Authentication and attestation
of copies; costs. The General Counsel,
with respect to official records located
within the Central Office of General Ser-
vices Administration, and the Region
Counsel, with respect to official records
located within each regional office of
General Services Administration, are
authorized to authenticate and attest,
for and in the name of the Administrator
of General Services, copies of reproduc-
tions of official records. Such copies or
reproductions will be furnished in ap-
propriate cases upon payment of costs.
(See. 8, 48 Stat. 1122, as amended; 44 U. S. O.
8000)
Dated: January 3, 1952.
RUSSELL FORBES,
Acting Administrator.
IF. R. Doc. 52-242; Filed. JRn. 8. 1952;
8:48 a. in.]
(Published in the Federal Register, January 9, 1952, 17 F.R. 234)
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 EXHIBIT 6, APPENDIX A
GSA REG. 3-IV-302.08
STANDARD FORM 127
PRESCRIBSEDERVByICES Appro kj el ;PIOAhP@4VL? CPL% Q47r1O O 70021
GENERA L
ADMINISTRATION
REG. 3 -IV?30 2. (SEPARATED EMPLOYEE)
.
Submit in duplicate to the Federal Records Center, St. Louis, Missouri
SECTION I - TO BE COMPLETED BY REQUESTING OFFICE
(-
General Services Administration
Records Management Service, Region 6
Federal Records Center
1724 Locust Street
St. Louis 3, Missouri
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NAME UNDER WHICH FORMERLY EMPLOYED
ERALLY (If other than item 2)
(4-25-52)
1. DATE OF REQUEST
019-1
If formerly employed loyed by agencies in addition to above, list under item 7)
PERSONNEL FOLDER ACTION (Check appropriate box)
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a. Currently employed. Request transmission
of folder covering previous Federal employ-
ment for permanent retention
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b. Request transmission
of folder for tempo-
rary use
c. Consolidate attached papers
with official personnel
folder previously forwarded
CONSOLIDATE ATTACHED PAPERS WITH FOLDER PREVI-
OUSLY FORWARDED
0
I_
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FOLDER FORWARDED ON A LOAN BASIS IN LIEU OF IN-
FORMATION REQUESTED. IF EMPLOYEE IS REHIRED,
FOLDER SHOULD BE RETAINED BY YOUR AGENCY
NOTE: Original will be used as charge-out by Federal Records Center. Duplicate will be returned as transmittal sheet
when appropriate.
REQUESTING AGENCY WILL TYPE NAME AND ADDRESS
OF OFFICE SUBMITTING REQUEST IN ADDRESS BOX.
TO BE USED TO MAIL FOLDER OR REPLY.
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Approved For Release 2001/08/10 : CIA-RDP78-04718AO02700210019-1