THE REGISTRAR STAFF PART TWO

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06370A000100010010-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 42
• Document Creation Date: December 12, 2016
• Document Release Date: January 4, 2002
• Sequence Number: 10
• Publication Date: October 1, 1967
• Content Type: BULL

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SECRET
CIA-RDP78-06378AeDlRM01110 4)
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IN THIS ISSUE
The Registrar Staff, and particularly
the External Training Branch, is the
feature in the series "OTR as a Support
Organization. " This begins on page 15.
Modifications of the OTR course
schedule are noted on page 1 and again
in the OTR Calendars on pages 5 through
7.
A schedule of beginning dates for courses
offered by OTR's Language School through
the next twelve months is on page 3.
The results of the efforts of a group of
OTR instructors in writing units of
Programmed Instruction are noted on
page 26.
Announcements of selected external
training opportunities begin on page 29.
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CONTENTS
Bulletin Board
I
QTR Calendar
5
The Registrar Staff
15
The Verdict on PAI Is In
26
Non-Agency Training
28
Interagency Training Programs
29
Training Selection Board Programs
31
Other External Training Notes
32
Office of Training Directory
35
Directory of Training Officers
36
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CIA INTERNAL U
BULLETIN BOARD
OTR
The following additional courses are now listed in
COURSE
the OTR Calendar:
SCHEDULE
CHANGES
Clandestine Services Review
30 Oct - 9 Nov
Air Operations
6 - 22 Nov
Writing Workshop (Intermediate)
Writing Workshop (Basic)
Administrative Procedures
27 Nov - 20 Dec
28 Nov - 21 Dec
11 - 15 Dec
Counterintelligence Familiarization
11-20Dec
China Familiarization
18 - 22 Dec
SECURITY
REINDOC-
TRINATION
PROGRAM
will have a series after Thanksgiving,
1 be reindoctrinated early in 1968.
The Administrative Procedures Course previously
scheduled for 30 Oct - 3 Nov has been rescheduled for
1 - 7 November. Note also modifications in the dates
for both Orientation for Overseas and Vietnam
Orientation during the remainder of 1967.
The 4 - 15 December Chiefs of Station Seminar has
been cancelled.
Special presentations of the Security Reindoctrination
Program have been arranged for employees in areas
outside the Headquarters Building.
It is expected. that all persons in the Rosslyn area
will be accommodated during a series of lectures at
the Magazine Building the week of 6 November.
Training Officers concerned will receive specific
schedules, attendance quotas, and the necessary
admission cards.
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OFF- CAMPUS
PROGRAM
SCHEDULE
OF OTR
COURSES
RENUMBERING
OF OTR
COURSES
TRAINING
PERSONNEL
NATIONAL
INTERDEPART-
MENTAL
SEMINAR
The Fall Term of the 1967-68 Off-Campus Program
at CIA is under way. A total of 141 employees are
enrolled in eleven courses, five under the auspices
of American University and six under the auspices
of George Washington University. Despite concerted
efforts to attract wider interest among employees in
order to expand the program, the figures for both
the total enrollment and the number of courses in the
current term closely reflect the averages of past years.
All OTR Schools have been requested to submit
proposed schedules for their courses beginning during
the period of 1 January through 30 June 1968. It is
hoped that these may be coordinated in time to issue
an OTR Schedule of Courses sometime in early
November.
The numbering system for OTR courses has been
revised with effect from the beginning of FY 1968.
Courses will be numbered in sequences beginning
anew each fiscal year, with the year being the last
element. If any running is an adaptation of the normal
course, a letter so indicating ("S" for special; "T"
for tutorial) will be included between the sequential
number and the year; i. e., Introduction to Intelligence
No. 2- 1968 or Introduction to Intelligence, No. 4-S- 1968.
This arrangement will facilitate record keeping,
particularly computer systems input.
(4G20, extension_has been designated
Training Officer for OSR in the Directorate for
Intelligence. She is already performing in this capacity.
The next (35th) session of the Nat ional Interdepartmental
Seminar on Problems of Development and Internal
Defense will not be held until 8 January - 2 February
1968. This course, conducted at the Foreign Service
Institute, is designed to acquaint key civilian officials
and military officers assigned to developing countries
with the country-team concept in approaching the
problems related to inimical subversion and subversive
insurgency in those countries. Attendance at this
seminar is a prerequisite to assignments of CS
officers to certain posts in underdeveloped countries.
Other 1968 NIS dates are 26 February - 22 March and
22 April - 17 May.
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LANGUAGE OTR's Language School has announced a schedule for
TRAINING both full-time and part-time courses beginning during
SCHEDULE the next twelve months. Full-time courses last for
six months; part-time courses, most of which meet for
two hours in the morning three days a week, are
scheduled for a total of either 100 hours or 200 hours.
Starting dates are as follows:
Full-time Courses
Common Languages (French, German, Italian,
Portuguese, and Spanish):
6 November 1967 6 May 1968
2 January 1968 1 July 1968
4 March 1968 3 September 1968
Russian, Polish, Serbo-Croatian, Czech,
and Hungarian:
2 January 1968
16 September 1968
All Other Languages:
15 January 1968
16 September 1968
Part-time Courses (All languages)
2 January 1968
6 May 1968
Applications (Forms 73) for either full-time or part-time
language instruction should be submitted to the Admissions
and Information Branch, Registrar Staff, a minimum
of two weeks prior to the beginning dates of the courses.
Previous experience the employee has had in any foreign
language or languages, including that in which instruction
is being requested, should be indicated under "Remarks"
(Item 18). Training Officers will be informed if any
precourse testing or interview is necessary, and of
final arrangements for attending classes.
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CLERICAL COURSES
TRAINING
AND OTR's refresher course in typewriting and shorthand
TESTING will be given:
Before employees take either course, or both, they
are required to take pretests, which are given by
the Clerical Training Faculty (CTF). The results
are used to determine the level of the course the
employee should take.
Pretests are scheduled as follows:
Typing : 15 November
Shorthand: 16 November
Submission of a Form 73 to AIB/RS for refresher
training is all that is required to initiate testing.
Training Officers are notified directly by CTF as to
time and place to report for tests.
QUALIFICATION TESTS
The CTF gives the Agency?s tests in typewriting and
shorthand to employees who want to qualify as typists
and stenographers. Training Officers or Personnel
Officers arrange registration directly with the CTF,
extension Qualification tests in both typewriting
and short an are given on the same morning, type-
writing at 9 a. m. and shorthand at 10:30 a. m. CTF
notifies Training Officers or Personnel Officers of
results of the tests.
Tests will be given on: 30 October, 13 November,
4 December, 18 December
Applicants report to Room 416, Ames Building.
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OTR CALENDAR
OCTOBER
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
Administrative Procedures
ADP Orientation
Chiefs of Station Seminar
China Familiarization
CIA Review
Clandestine Scientific and Technical Operations
Clandestine Services Review
CS Records I (for CS CTs)
Clerical Refresher
Counterintelligence Familiarization
Field Finance and Logistics
Information Reports Familiarization
Intelligence Production (for CTs)
Introduction to Communism
Introduction to Intelligence
Management (GS-11 - 14)
Midcareer Executive Development Course
Operations, Phase II (for CS CTs)
rroject ubr:rul.
Senior Management Seminar
Supervision
Support Services (for CTs)
Support Services Review: Trends and Highlights
Vietnam Orientation
Writing Workshop (Basic) (for and at NPIC)
9 - 13 Oct;
31 Oct - 2 Nov
9 - 20 Oct
23 - 27 Oct
10 Oct
9 - 20 Oct
30 Oct - 9 Nov
5-6Oct
16 Oct - 9 Nov
16 - 25 Oct
2 - 20 Oct
16-20Oct
23 - 27 Oct
9 Oct - 8 Dec
23 Oct - 3 Nov
9 - 20 Oct
(Sun) 29 Oct - 3
(Sun) 8 Oct - 17
9 Oct - 8 Dec
2 - 20 Oct
2-6Oct
(Sun) 29 Oct - 3
2 - 6 Oct
9 Oct - 1 Dec
10 - 13 Oct
9 - 13 Oct
3 Oct - 17 Nov
Nov
Nov
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NOVEMBER
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Administrative Procedures
Advanced Management (Planning)
Air Operations
Basic Country Survey: USSR
CIA Review
Clerical Refresher
Counterintelligence Operations
Information Reporting, Reports, and Requirements
Intelligence Research Techniques (for and at NPIC)
Intelligence Review
Introduction to Communism
Introduction to Intelligence
Managerial Grid (GS- 14s)
Operations Support
Orientation for Overseas
Supervision
Vietnam Orientation
Writing Workshop (Basic)
Writing Workshop (Intermediate)
1-7Nov
(Sun) 26 Nov - 1 Dec
6 - 22 Nov
6 - 17 Nov
14 Nov
20 Nov - 15 Dec
6 - 24 Nov
13 Nov - 1Dec
27 Nov - 8 Dec
27 Nov - 8 Dec
27 Nov - 8 Dec
6 17 Nov
(Sun) 12 - 17 Nov
13 Nov 1 Dec
1-2Nov; 29-30Nov
27 Nov - 1 Dec
3, 6 - 9 Nov
28 Nov - 21 Dec
27 Nov - 20 Dec
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S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Administrative Procedures
ADP Orientation
Chiefs of Station Seminar
CIA Review
CS Records I
CS Records II
CS Records III
Counterintelligence Familiarization
Field Finance and Logistics
Information Reports Familiarization
Management (GS-11 - 14)
Orientation to Intelligence (for CTs)
Support Services Review: Trends and Highlights
Vietnam Orientation
11 - 15 Dec
12 - 14 Dec
cancelled
12 Dec
4, 6, 8 Dec
11 - 15 Dec
18 - 19 Dec
11 - 20 Dec
4 - 22 Dec
11 - 15 Dec
18 - 22 Dec
4 - 8 Dec
11 - 22 Dec
5-8Dec
12 - 14 Dec
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For clerical employees who support the CS at headquarters.
Covers the organization, functions, procedures, and regu-
lations of the Agency. Emphasis is on the CS.
For users and potential users of computer services
within the Agency. A general orientation on automatic
data processing is provided.
Advanced Management (Planning) (1 wk - all day)
For senior officers of the Agency. The accent will be on
concepts of planning, directing, and controlling. It will
include an orientation in programming.
Basic Country Survey: USSR (2 wks - all day)
For employees whose work requires a basic and comprehensive
knowledge of the Soviet Union. A brief study of Tzarist Russia
and developments since the Communist seizure of power.
For chiefs of small and medium-sized stations, deputy chiefs
of stations, and chiefs of bases. Focus is on the person of
the Chief of Station and his administrative and operational
responsibilities. Enrollment limited to 18. SI clearance
required.
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China Familiarization (1 wk - all day)
For professional employees. Covers survey of mainland
China's geography, history, economic factors, and its
role in foreign affairs. Provides introduction to the Chinese
language, including pronunciation.
CIA Review (1 1/2 hr s - morning)
For all returnees from the field. Covers recent developments
affecting the Agency's organization and mission at the NSC,
USIB, and Agency levels. Includes the security reindoctrina-
tion lecture.
Clandestine Scientific and Technical Operations ('2 wks - all day)
For middle-grade and senior officers of the CS and DDS&T.
Covers collection responsibilities of the CS in S&T operations,
fundamentals of guided missiles, biological and chemical
warfare, and use of nuclear power. Field trips. Enrollment
limited to 20. SI clearance required.
Clandestine Services Records I (Introduction) (3 days - M W F - part time)
For all levels of CS personnel. The CS Records System:
input, maintenance and retrieval methods, and the disposition,
disposal and destruction of records. A prerequisite for
CS Records II and III and to CI Familiarization, CI Support
and CI Operations. Enrollment limited to 40.
Clandestine Services Records II (Biographic Research) (1 wk - part time)
For all levels of CS personnel. Principles, techniques
and specific procedures used in exploiting the records of
the Agency and other resources for biographic information.
Enrollment limited to 25.
Clandestine Services Records III (Records Officers Briefing) (2 days -
part time)
Completion of this course is one of the requirements to
qualify as a CS Records Officer. A review of operational
factors and relationships upon which decisions are made to
destroy or retain CS operations records; to amend, index
or file elements; or to desensitize documents or files.
Enrollment limited to 20.
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Clandestine Services Review (9 days - all day)
For CS officers who have recently returned from overseas
assignment. Covers the organization and function of the
directorates, the CS in detail. Enrollment limited to 40.
Clerical Refresher (4 wks - morning)
For clerical employees seeking to improve accuracy and
to develop speed in either shorthand or typewriting.
Separate instruction may be taken in either skill.
Counterintelligence Familiarization (8 days - all day)
For Agency personnel who need knowledge of the essential
elements of counterintelligence but who are not expected
to be CI operations officers, and for personnel who will
support CI operations. Covers both U. S. and Agency
policy and doctrine for CI, as well as basic tactics.
Enrollment limited to 20.
Counterintelligence Operations (3 wks - all day)
For CS officers who will plan, manage, and engage in CI
operations in the field or who will guide and support CI
programs and operations in the field from Headquarters.
Emphasis is placed on the identification and selection of
CI targets and the organization and implementation of CI
operations in the field. Enrollment limited to 10.
For operational support assistants and support officers re-
quired to maintain budgetary, financial, and property records
at a Class B, C, Type II, or Type III Station.
Information Reporting, Reports, and Requirements (3 wks - all day)
For CS employees required to report intelligence information.
Covers official policies and procedures for completing a
report as well as practical exercises. Enrollment limited
to 10.
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Information Reports Familiarization (1 wk - all day)
For CS employees assigned as junior reports officers or
those assigned to type CS reports and intelligence cables.
Enrollment limited to eight.
Intelligence Production (9 wks - all day)
For Career Trainees. Provides specific training in and
familiarization with various techniques and skills required
to produce intelligence.
Intelligence Research Techniques (2 wks - all day)
For analysts. Covers each stage of the research process
from the origin of an intelligence research topic to writing
a skeletal report. A research project is used as a
practical exercise.
Intelligence Review (2 wks - all day)
For middle-grade and senior officers who have been in the
Agency at least five years. Covers the Agency's develop-
ment under the central intelligence concept, recent
organizational developments to meet current and future
responsibilities, changes in functions of the intelligence
community, problems of coordination, and future trends
in intelligence.
For professional employees at EOD. Covers historical
development of the USSR and Communist China and the
doctrine, organization and operations of the Communist
movement. (Part II of Intelligence Orientation Course.)
Introduction to Intelligence (2 wks - all day)
For professional employees at EOD. Covers concepts of
intelligence, the intelligence agencies of the U. S. Government,
and the Agency's responsibility for collection, production,
and dissemination of intelligence. Includes discussion of
the fundamentals of American beliefs and practices. (Part I
of Intelligence Orientation Course. )
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Management (1 wk - all day)
For officers in Grades GS-11 through GS-14. Examines
current thinking in managerial style as it relates to
communication, employee motivation, and work performance.
Exercises in team-action problem-solving are used through-
out to provide students an opportunity to apply the concepts
and principles covered.
Managerial Grid (i wk - all day)
For selected middle-level officers. The Managerial Grid
concept of classifying leadership and managerial styles is
examined. Personal managerial styles are analyzed through
team and individual exercises designed to permit the under-
standing of the managerial styles of others to serve as a
means of diagnosing problems which prevent effectiveness at
any organizational level. Priority will be given to individuals
whose supervisors have completed the Grid.
Midcareer Executive Development (6 wks - all day - 240 hrs)
25X1 A For designated midcareerists. Covers the activities of
components of the Agency, the U. S. Government in its
international setting, and problems of management, also
includes the Managerial Grid. Admission requires Training
Selection Board action.
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Operations Support (3 wks - all day)
For CS employees with assignments overseas which will
require their supporting the operational activities of CS
officers in the field. Covers name checks, dispatch and
cable writing, records maintenance, operational expenses,
travel claims, and tradecraft familiarization. Enrollment
limited to 30.
Orientation for Overseas (2 days - all day)
For employees (and dependents) assigned to an overseas
post for the first time. Covers the Agency's mission and
functions, security, cover,legal,and medical advice, and
effective working relationships with people of other cultures.
Orientation to Intelligence (2 wks - all day)
For Career Trainees. Introduces the concepts of intelligence,
the structure of the U. S. intelligence community and its
relationship to the policy level of Government, and the
responsibilities of the Agency for collection, production,
and dissemination of intelligence.
Project USEFUL (1 wk - all day)
For U. S. military officers (field grade and above) and
civilians in the military (GS-13 and above). Includes
functions and capabilities of the Agency to support the
military and the support CIA requires of the military.
Senior Management Seminar (1 wk - all day - starts Sunday p.m.)
For GS-15s and above. Features the Managerial Grid.
Selection by Senior Training Officers. Conducted by
contract instructor.
Supervision (1 wk - all day)
For employees in grades GS-5 through GS-10 who have
supervisory responsibilities. Explores current thinking
on the role of the supervisor in terms of personal behavior,
responsibility for subordinates, and organizational and
individual needs. Provides materials and a setting for
experiencing and examining interteam and intrateam skills
and activities.
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Support Services (8 wks - all day)
For Career Trainees assigned in the Support Services.
Acquaints students with organization and mission of various
Support Services components. Emphasis is on training for
field assignments. Includes the Grid.
Support Services Review: Trends and Highlights (3 1/2 days
For professional Support Services employees GS-9 through
GS-15. Emphasizes significant trends and developments
within the Agency's support activities, and includes presen-
tations on ADP, records management, and planning, pro-
gramming, and budgeting.
Vietnam Orientation (1 wk - all day)
For senior and middle-grade officers of the CS and for junior
CS officers whose work is directly related to the Agency's
role in Vietnam. A familiarization on the Agency's mission,
doctrine and programs in the area, with a view to increasing
capabilities for planning, supporting, and conducting operations.
Writing Workshop (Basic) (4 wks - morning - Tues & Thurs)
For professional employees. (Non-professionals may attend
under certain circumstances.) Covers basic principles
of grammar and rhetoric, and elements of sentence
construction and paragraph structure.
Writing Workshop (Intermediate) (4 wks - morning - Mon & Wed)
For professional employees. (Non-professionals may attend
under certain circumstances.) Covers principles of good
writing, including clarity, accuracy, and logic.
)5X1A
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OTR as a Support Organization:
The September OTR Bulletin identified the six functional
areas and two formal branches of the Registrar Staff, pointing
out that lines of action often cut across both the functional areas
and the branches. The same issue then presented a detailed
account of the activities of the Admissions and Information Branch,
with its responsibilities for disseminating information on train-
ing opportunities throughout the Agency, enrolling employees
in internal training programs, and maintaining records on the
completion by employees of training taken under Agency auspices,
whether at internal or external facilities.
This issue continues the presentation of the activities of the
Registrar Staff, concentrating on those centering in the External
Training Branch and those associated with the office of the
Registrar but relatively independent of either branch. The
Registrar and the Deputy Registrar are supported in these
functions by the seven members of the External Training Branch
and three assistants.
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EXTERNAL TRAINING BRANCH
Each year, more than two thousand CIA employees attend
some type of non-Agency program for training in management,
science and technology, and certain technical fields, and for
studies in language and area and in liberal arts. Since the
requirements of the Agency touch on so many unusual and divergent
fields, it is impractical for all training requirements to be met
internally. In any one month employees will spend three thousand
mandays participating in training, on a full-time or part-time
basis,at a university or commercial firm, at a military facility
or other Government agency, or perhaps through a correspondence
course. Employees from each directorate participate in external
training. The grade levels of employees so involved range from
GS-4 to GS- 18. Locations of training sites are scattered from
Washington and its immediate vicinity to California, from
- The duration of such programs varies from three hours
up to full time for a year or more. In every instance, attendance
is arranged so as to conform to security and cover requirements.
The Agency's external training program is administered and
monitored by the Registrar and the members of the External
Training Branch (ETB). Public Law 85-507, the "Government
Employees Training Act" (GETA), is the blanket authority for all
Agency training, and Headquarters Regulation "Training
at a Non-A enc Facility, " define-s Agency pol y re ative to
GETA. rescribes that the Director of Training "designate
the non- facility which can most appropriately and economically
meet the requirement, and set the administrative requirements for
Agency personnel in approved courses or programs. "
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As the responsible office for carrying out this activity, ETB
screens and processes requests for external training. It coordinates
nominations and enrollments and attends to the administrative
details associated with the training, insuring that financial, budg-
etary, security, and cover requirements are met by providing
briefings for individuals, preparing travel orders, arranging
travel and tuition advances or reimbursements, handling billings,
and overseeing the actual enrollment procedures.
The document for requesting external training, Agency Form
136, "Request for Training at Non-Agency Facility, " is designed
to record information on the training program desired, as well
as the objectives of the training and the employee's. qualifications,
in such a way as to meet the requirements of other Agency offices
or staffs concerned and to serve as computer input data.
Each application is reviewed by the Registrar to assure not only
that the stated training objective is valid and meaningful but that
the requested training, if approved, would be in accordance with
applicable regulations and policy. Other factors considered
before approving any application include the possibility of meeting
the requirement through internal training capabilities, the
appropriateness of the course requested from the standpoint of
effectiveness and comparative cost, the qualifications of the
applicant in relation to course prerequisites, the employee's
capacity to complete the course successfully, the availability of
sufficient funds, cover and security problems. It is also necessary
to determine whether or not a Continued Service Agreement, com-
monly known as a training agreement, is required. The Agency
requires such an agreement whenever an individual is approved
for full-time academic training which will last three months or
longer, or for training at any non-Government facility for which
the combined cost of tuition, travel, and per diem exceeds $1, 000.
The External Training Branch fulfills its role as coordinator
of enrollments in external programs in a variety of ways. Each
case is treated individually, and in the great majority of instances
ETB enrolls the student through its own direct action. In appropriate
circumstances arrangements are made for the student to be enrolled
by the Central Cover Staff; in some cases the employee is requested
to enroll personally as a private individual, and, occasionally, the
employee's component is designated the action agent.
For the duration of their training, ETB becomes the adminis-
trative office for employees sponsored for long-range programs
outside of the local area. Additionally, ETB briefs trainees before
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their departure for certain of the programs, particularly where
Agency representation is a prime factor. In other cases, depending
on the courses involved, special briefing techniques are used.
General budgetary planning precedes any training activity. At
one time the Office of Training funded the Agency's entire external
training program. Recent decentralization of the external training
budget has placed the bulk of this responsibility with the individual
components in consultation with ETB. OTR budgets on behalf of
the Agency in general for Training Selection Board programs,
courses at the Foreign Service Institute, the Civil Service Commission's
planning, programming, and budgeting courses, and Department
of Defense weapons courses in which spaces are allocated to the
Agency on quota basis.
ETB also insures that the necessary documentation for record-
ing the completion of training at external facilities is submitted
by the employee for incorporation in his individual personnel
record and in the Agency Training Record. Evidence of completion
may be in one or more of several forms, among them, a certificate
issued by the training facility, a certification signed by the individual,
or a training critique. The training critique is useful to the student
in bringing the training into focus and perspective, and is especially
helpful to the Registrar in checking on the effectiveness and
applicability of specific external training courses. It provides
timely information about the course and serves as a guide with
regard to future participation, and as an administrative aid in
enrolling subsequent students and in preparing briefings.
In summary, Agency policy, following the lead of the Federal
Government, specifically recognizes the desirability of external
training as a supplement to self-development and internal training.
The External Training Branch of the Registrar Staff serves to
arrange just such training for CIA employees. The Admissions
and Information Branch of the Staff has broad resources for
providing preliminary information on a wide range of training
opportunities at non-Agency institutions; ETB administers the
effort once the decision is made to utilize any of these opportunities.
The Registrar Staff, and particularly ETB, is an open door through
which Agency employees can tap this vast training potential.
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THE OFFICE OF THE REGISTRAR
Certain of the responsibilities assigned to the Registrar are
of such a nature that they do not fall neatly within the scope of
either of the formal branches. Among these are the Training
Selection Board, the Off-Campus Program, Program Assisted
Instruction, and Counseling, each of which will be discussed
more fully in the immediately following paragraphs.
The CIA Training Selection Board was established 1 January
1964 for the purpose of selecting candidates to participate in
external training programs where effective representation of the
Agency is considered by the Board to be a significant criterion
for nomination. Headquarters Notice dated 18 December
1963, the original authority for the Board's creation and action,
provided:
1. The Training Selection Board will be
responsible for considering annually and rec-
ommending candidates to be nominated by the
Agency for attendance at the Senior Defense
Colleges, the Senior Seminar in Foreign Policy
conducted by the Foreign Service Institute, and
the Advanced Management Program at Harvard
University.
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2. Candidates for these programs will compete
for appointment in terms of their performance,
need for the training in their present or projected
assignments, other qualifications as required by
each institution, and their apparent ability to
represent the Agency.
3. Heads of Career Services will submit nom-
inations in response to an annual solicitation by
the Chariman of the Training Selection Board.
4. Candidates who are available in the head-
quarters area will appear before the Board for
personal interviews during the selection process.
5. Candidates and alternates chosen by the Board
will be recommended to the Deputy Director of
Central Intelligence for final selection.
lso stated that the Training Selection Board, on a
continuing basis, would evaluate external training programs other
than senior officer courses to select those of interest to the Agency.
For such courses, the Board, in consultation with Heads of Career
Services, would establish quotas, arrange with the sponsoring
institution for a suitable number of spaces in selected pro rams
and approve nominees to represent the Agency. Finally,
assigned the Training Selection Board responsibility for con inua y
reviewing the Midcareer Training Program and recommending to
the Executive Director-Comptroller methods and procedures to
insure its continued and improved effectiveness.
25X1 A
At the present time the Training Selection Board operates in
accordance with Headquarters Regulation= As stated in this
regulation, the purpose of the Board is to: (1) Evaluate training
opportunities available through non-CIA facilities; (2) assure
effective selection of candidates for non-CIA training programs
where representation of the Agency is deemed to be a significant
factor; and (3) monitor the Midcareer Training Program. Head-
25X1 A
to the Midcareer Trainin
ertainin
s Re
art
ulation
g
g
p
er
g
qu
Program, specifies~ea ne Training Selection Board shall approve
persons, nominated by Heads of Career Services, to participate in
the Midcareer Executive Development Course. Specific respon-
sibilities of the Training Selection Board with respect to external
training, both senior officer courses and programs of special
interest, are detailed in Headquarters Regulatia These
responsibilities are essentially the same as when t ey were set
out in-
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The chairman of the Training Selection Board is the Director
of Training, by virtue of the requirement that he have cognizance
of and general supervision over all Agency training. The Director
of Training, in this capacity, is the representative of the Executive-
Director. Another ex officio member of the Board is the Director
of Personnel, who at the same time is the representative of the
Support Services. There are three other members of the Board,
one representative from the Directorate for Intelligence, the
Directorate for Science and Technology, and the Clandestine
Services. Secretariat services to the Board are provided by
personnel assigned to the Registrar Staff.
The Training Selection Board meets on the average of twice
each month during the year. In the fall, the Board holds a two-day
meeting away from Headquarters to review intensively the background
and qualifications of career officers who have been recommended by
their directorates as candidates for senior officer courses. This
meeting is followed by another two days of interviews by the Board
with proposed nominees available in the Headquarters area.
At present there are twenty-four specific courses and programs,
including the senior officer schools, under the purview of the
Training Selection Board. In addition, all proposals for full-time
sponsored academic training of one semester or more are reviewed
by the Board. Nominations for senior officer schools, as well
as all recommendations for full-time academic training of a
semester of more, after review and endorsement by the Board,
are submitted to the Deputy Director of Central Intelligence for
final approval. Final selection of Agency representatives in the
other courses and programs under its purview is the responsibility
of the Training Selection Board.
The following are the courses or programs on which action by
the Training Selection Board is required:
Advanced Intelligence Course
(Defense Intelligence Agency)
Advanced Management Program
(Harvard University)
Air War College
(Maxwell Air Force Base, Montgomery, Alabama)
Armed Forces Staff College
(Norfolk, Virginia)
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Army War College
(Carlisle Barracks, Pennsylvania)
Career Education Awards
(National Institute of Public Affairs
Conferences for Federal Executives on Business Operations
(The Brookings Institution)
Defense Systems Analysis Educational Program
(Institute of Defense Analyses and University of Maryland)
Educational Program for Federal Officials at Midcareer
(Princeton University Woodrow Wilson Fellowships)
Executive Seminar Centers (Civil Service Commission)
(Kings Point, New York; Berkeley, California)
Federal Executive Fellowships
(The Brookings Institution)
Fellowship in Congressional Operations
(Civil Service Commission)
General Administrative Conferences
(The Brookings Institution)
.Industrial College of the Armed Forces
(Ft. McNair, Washington, D. C.)
Management Development Program for Federal Executives
(Graduate School, U. S. Department of Agriculture)
Midcareer Educational Program in Systematic Analysis
(Civil Service Commission, Bureau of the Budget, and the
National Institute of Public Affairs)
Midcareer Executive Development Course
(Support School, OTR)
National War College
(Ft. McNair, Washington, D. C.)
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Naval War College
(Newport, Rhode Island)
Program for Management Development
(Harvard University)
Science Conferences
(The Brookings Institution)
Senior Seminar in Foreign Policy
(Foreign Service Institute)
Summer Institute for Federal Executives
(University of Wisconsin)
Full-time Academic Training at a University
The Off-Campus Program at CIA is a cooperative educational
enterprise developed by the Office of Training with The George
Washington University and The American University to enable
employees to carry on both undergraduate and graduate study. The
program was established by OTR beginning in the spring of 1962
when each university agreed to designate CIA as an Off-Campus
Center where courses selected by the Agency and approved by the
universities would be offered for academic credit. The Registrar,
Office of Training, manages and administers the program.
The Off-Campus Program affords certain substantial benefits
to the Agency and to the employee. The employee is given an
opportunity to obtain, at his own expense and on his own time,
selected college courses at a convenient location and lower tuition;
the Agency profits from the lower tuition costs for sponsored training
while providing an opportunity for self-development. Additionally,
the Off-Campus Program includes courses, not available through
OTR or other components, in direct response to specific require-
ments within the Agency. All instructors are CIA employees, well-
qualified in their fields; they are nominated by the Registrar, OTR,
but are approved. by and under independent contract with the university
whose courses they teach.
All employees in an overt status in the Agency are eligible to
participate in the Off-Campus Program. Although the primary purpose
of the Off-Campus Program is to provide an opportunity for self-
sponsored development, Agency sponsorship under the Government
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Employees Training Act is possible if the training is demonstrably
job-oriented.
Courses offered in CIA's program include general courses
common to almost every undergraduate schedule, specialized
undergraduate courses, several of a technical nature, and graduate
courses. They are selected from the universities' regular curricula
to meetindependent requirements and expressed interests of
employees or groups of employees in an Office. The minimum
enrollment acceptable for running each course is established by
the university.
The breadth of the program has expanded gradually, with more
and more courses in the management sciences being added in order
to keep abreast of the growing automation technology. Three of
the eleven courses being given in the fall term of the 1967-68
academic year are in this category. In addition, special attention
has been given to courses in mathematics. Since 1962, there has
been a total enrollment of 1, 706 in 123 courses covering 57
different subjects.
An Instructional Systems Study Group (ISSG) was constituted in
January 1966 to survey new developments in educational technology
and, on the basis of its evaluations, to make recommendations on
the extent to which such technology should be applied to the train-
ing requirements of the Agency. The Registrar served as OTR's
representative on the ISSG, and in July 1967 assumed the function
of coordinator of that group. He is responsible for managing the
Agency's Program Assisted Instruction (PAl) effort and his office
serves as the focal point in the Agency for information on pro-
grammed learning and instruction and other similar educational
technology.
Although it was not the exclusive area of the ISSG's attention,
programmed instruction was the principal concern. Programmed
instruction is a teaching method which uses a sequence of instructional
material, or program, presented in such a manner as to require
the learner to read or study the material and then react to it before
receiving more instruction; a program begins with a specific
description in behavioral terms of desired learning outcomes, and
the student proceeds in small steps at his own pace, making active
responses to the material at each step, and receiving immediate
confirmation of the responses before continuing.
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The ISSG, following its initial survey in OTR, concluded that
Programmed Instruction, as an aid to instructors rather than as
an independent instructional system, and incorporated in the
broader concept of Program Assisted Instruction, is an effective
training technique which could be applied in selected areas of
Agency Training. Concurrent with the ISSG survey, OTR
instructors were trained to write PAI units, PAI units developed
commercially and by other Government agencies were examined
and in a few cases procured for use in Agency courses, and a
contract under which a private producer is writing units of a
language program was entered.
The Registrar's role is to insure that these efforts are carried
on. Exploration of possibilities for the application of new
educational techniques, and specifically PAI, within the Agency
will continue. (The training programs of components of the
Support Services other than OTR are being examined in this
perspective at the present time.) In cooperation with the Office
of Computer Services and the Office of Research and Development,
trends in the area of Computer Assisted Instruction will be closely
followed to determine the usefulness of this technique to the
Agency's training effort. Training opportunities will be arranged
to equip more instructors with the capability of programming
instructional materials. The collection in the Registrar's office
of books, periodicals, sample programs, and other reference
materials, including information on courses for instructional
programmers, is being augmented.
One of the services of the office of the Registrar is providing
information and assistance in planning education for Agency
employees or their dependents. This service includes maintenance
of a collection of college catalogs and other reference guides on
both undergraduate and graduate academic programs. The
Registrar's office also maintains a substantial file of other
publications on scholarships, fellowships, grants, and loans
offered by institutions both in the United States and abroad. This
library is open to all employees, and an information specialist
is available to assist in locating information on colleges of interest.
In addition, the office of the Registrar counsels on educational
opportunities and scholarship aid. Any employee in the headquarters
area who has children of college age or nearing that age will find
direct use of these services beneficial. Personnel overseas may
avail themselves of these same services through their operating
area desks.
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ISSG's Ideation, Illations:
The Verdict on PAI Is In
An article in the March 1967 QTR Bulletin announced OTR's
putting Program Assisted Instruction (PAI) on trial. Twelve OTR
instructors who participated in the Training Seminar in Instructional
Programming were to produce units of PAI to be used in OTR
courses. There have now been three follow-up meetings by partici-
pants in the seminar, the last being held in June. A brief examination
of the results of the students' efforts should be of interest.
Some instructional programs have been completed and tested.
They are being used, or will be used when the classes for which they
were designed are taught again. They include "Perception" for use
in the Supervision course; the initial unit in a series for use in the
courtesy-level Portuguese language course; and a unit on irregular
verbs in German. "Banish Gobbledygook" is being used occasionally
in the correspondence course in writing; it will be further tested
during the regular Writing Workshops beginning this fall. Other
programs already tested but now under revision are "Alphabetic
Filing, " "American Thesis, " "Secret Writing, 1"Map Reading, "" and
"Subject-Verb Agreement. "" Three instructors have decided not
to use the programs they developed during the seminar, but they
intend to use other forms of PAI which they, or others, will develop.
One of the most successful programs is "Secret Writing."
When this subject was taught by the lecture-demonstration method,
approximately fifty percent of the students were able to write a
suitable secret message at the end of the instruction. All students
who completed the programmed unit, however, were able to write
acceptable letters using secret writing. In addition to the fact that
all the students learned the skill, the program required considerably
less class time than the former method of instruction.
Most of these PAI units are short, requiring from one to two
hours to complete. The "Map Reading" program is the longest.
The average student takes about eight hours to complete it. One
unusual feature of this unit is that it is designed so that a student
who has had previous training in map reading may complete the test
frames only and finish the program in about one hour.
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Student reaction to these programmed units of instruction, as
indicated by their critiques, has generally been favorable. They
describe PAI as a useful method and have suggested that this approach
be tried in other subjects.
The verdict on PAI as a result of the experience gained from
the seminar is that it is an effective technique in some areas of
instruction. This finding is reinforced by the success other OTR
instructors have had in preparing programmed units for their
courses after attending similar training courses at non-Agency
facilities. OTR plans to hold additional seminars and to use external
training opportunities in this field to enable more instructors to
add PAI to their stock of teaching techniques.
The Modern Age has a false sense
of superiority, because of the great
mass of data at its disposal. But
the valid criterion of distinction is
rather the extent to which man knows
how to form and master the material
at his command.
Johann Wolfgang
von Goethe
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NON-AGENCY TRAINING
This section of the OTR Bulletin contains information on
non-CIA courses or programs related to career develop-
ment of CIA employees. Attendance may be sponsored by
the Agency or it may be self-sponsored. The Training Of-
ficer must be consulted on Agency-sponsored training.
Agency Sponsorship:
A Form 136, "Request for Training at Non-Agency
Facility" (revised effective June 1966), is sent to
the Registrar's office, External Training Branch,
by the Training Officer. For overt employees, the
completed form is sent directly to ETB. For non-
overt applicants. the form is sent first to DDP/OPSER/
CCS. No formal steps toward registration should be
taken prior to QTR approval.
Self- sponsorship:
According t Para c(12), an employee who
takes a non- roe at his own expense is re-
quired to send a written request for approval through
administrative channels to the Director of Security.
The request will include the subject(s) to be studied,
the name and address of the school, the full name(s)
of the instructor(s), and the dates and hours of in-
struction.
For additional information on the courses outlined in this sec-
tion of the OTR Bulletin or on other external courses, call AIB/
RS/TR, extensions For information on registration, call
ETB/RS/TR, extension
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INTERAGENCY TRAINING PROGRAMS
Civil Service Commission
SEMINAR IN ADP MANAGEMENT AND ADMINISTRATION
28 - 30 November 1900 E Street, N. W.
This seminar brings together persons having ADP management
responsibilities in Federal agencies for the purpose of receiving
and exchanging information pertinent to the major problems of data
processing management and administration. After a delineation of
the scope of ADP management, all tasks and techniques of the data
processing manager are discussed. Emphasis, however, is on
significant, nonroutine problems such as personnel turnover, use
of languages and software, performance measurement and scheduling,
open shop versus closed shop programming, relationships between
users and systems analysts, systems analysts and programmers,
programmers and operators, optimization of machine use, and
enforcing documentation. For administrators and deputy administrators
of ADP operations, data processing managers, programming super-
visors, and supervisory systems analysts. Cost: $135.
ADVANCED SYSTEMS TECHNOLOGY FOR ADP SYSTEMS ANALYSTS
4 - 8 December 1900 E Street, N. W.
This course provides state-of-the-art information about the effects
of the latest developments in computer technology. Topics covered
include: implications of the newest multiuse computers for the
systems analyst; methodology for redesigning, modifying and
expanding existing systems; machine compatibility and conversion
problems; total systems concepts. For digital computer systems
analysts. Cost: $160.
COST/BENEFIT WORKSHOP
11 - 15 December; 26 February - 1 March 1900 E Street, N. W.
Five major case exercises permit participants to engage in actual
analyses which contribute to an understanding of PPBS requirements,
cost/benefit analysis, systems analysis, benefit criteria and
calculations, model building, cost estimations, and analytical
procedures. Each participant receives a handbook on cost/benefit
methodology. A minor amount of algebra is used, although graphical
solutions are used whenever possible. Nominees should be actually
engaged in analysis involving cost/benefit calculations or be in a
management position where knowledge of such procedures is
important. Cost: $165.
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Civil Service Commission (cont)
WORKSHOP IN EQUAL EMPLOYMENT OPPORTUNITY FOR CONTRACT
COMPLIANCE SPECIALISTS
11 - 15 December 1900 E Street, N. W.
This is a program to train persons who conduct reviews to determine
whether recipients of Federal funds are adhering to the civil rights
requirements of respective agencies. Special consideration is
given to problems of implementing the equal employment policy
of the Government in situations involving a contract between a
Federal agency and a private organization or private industry.
This training may be done in conjunction with the Office of Federal
Contract Compliance. Cost: $110
EXECUTIVE SEMINAR IN INTERAGENCY MANAGEMENT INFORMATION
SYSTEMS
14 - 15 December 1900 E Street, N. W.
This two-day seminar examines the development of information
systems for communities of agencies which have common major
categories of information requirements -- the research and develop-
ment community, the foreign affairs community, the economic
opportunity community. Discussion focuses on positive steps
already taken or recommended to speed the development of compatible
systems for effective information flow and exchange among agencies.
For GS-15 or above. Cost: $90.
ADVANCED SEMINAR IN ADP AND PERSONNEL MANAGEMENT
18 - 21 December 1900 E Street, N. W.
This four-day program explores in detail the various systems
approaches involved in applying automatic data processing to personnel
management. Areas of emphasis are: Hardware, equipment
characteristics, and capabilities; tools of systems analysis and their
use in personnel management; developing and designing a system to
meet management needs, considering both cost factors and organiza-
tional changes resulting from ADP; and problems of control and
evaluation. This seminar builds upon the material presented in the
two-day Introduction to ADP in Personnel Management. For persons
serving in the personnel field or who are closely associated with
personnel administration, GS-12 through GS-15. Cost: $140.
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TRAINING SELECTION BOARD PROGRAMS
CAREER The Agency has been invited to submit
EDUCATION nominations for the 1968 Career Education
AWARDS Awards Program of the National Institute of
Public Affairs (NIPA). This program affords
a year of graduate-level university study to
public service careerists at the midcareer
level. It is expected that the participant will
obtain educational benefits which enlarge the
individual's capacity to appreciate the principles
to which this Nation is dedicated and to apply
his knowledge in furthering them while fulfilling
his responsibilities. The program is intended
to encourage early identification and rapid
development of able young administrators in
government, and to permit a broader and
more flexible utilization of university resources
than regular departmental organization or
fixed curricula normally allow.
Eight universities -- Cornell, Harvard, Indiana,
Princeton, Southern California, Stanford,
Virginia, and Washington -- participate in the
program. Aspirants may express a school
preference, but NIPA makes the ultimate assign-
ments. In addition to their full salary and travel
allowances, winners normally receive a grant
of $1000 from NIPA.
CIA employees have been among Career Education
Award winners the past three years, as many
as three having received the award in a given
year. Candidates must be career officers, hold
a bachelor's degree, and meet the admission
requirements of the institutions they will attend.
The universities expect candidates to have a
previous academic record considerably better
than average. A nominee should be able to
compete successfully in an environment where
traditional methods of thinking and operating
may be sharply challenged and where high
standards of accurate, critical, objective analysis
will be demanded. At the optimum, nominees
should be between 28 and 35 years old, have at
least five years of civilian service, and be in
grades GS- 12 through GS- 14.
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Senior Training officers must submit nominations
together with a proposed plan of subsequent assign-
ment, to the TSB by 17 November.
ADVANCED The fourteen-week Advanced Intelligence Course
INTELLIGENCE given by the Defense Intelligence School,
COURSE Washington, D. C. , presents graduate-level
instruction emphasizing the management aspects
of intelligence activities rather than intelligence
techniques. It is designed to prepare military
officers and civilian personnel to fill important
command, staff, and policy-making positions
in the national intelligence structure. Nominations
for the next running, 19 February through 24
May 1-968, should be submitted to the CIA Training
Selection Board by 29 December 1967. Nominees
must have considerable intelligence experience
and broad training, including a bachelor's degree,
and be in grade GS-13 or above.
BRANDON Brandon Systems Institute, 1130 17th Street, N. W. ,
SYSTE16 Washington, D. C. , has announced the following
schedule of seminars. The three to be given
in November maybe taken as a complete series
or individually; the two to be given in December
may be taken together as a series or individually;
those given in January and in February are
individual two-day seminars.
"Decision Tables: Principles and Applications,
to be given 6 and 7 November, provides the
programmer or systems analyst with the skills
needed to make practical application of the
decision tables technique in developing systems
and in programming. Cost: $150.
"Project Control Systems for Data Processing, "
to be given 8 November, presents workable,
orderly methods for controlling systems and
programming projects. It is for data processing
managers and others responsible for the manage-
ment of systems and software development projects.
Cost: $100.
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"Computer Systems Analysis Techniques," to
be given 9 and 10 November, presents an organized,
unified body of techniques for the conduct of
systems analysis projects, and a defined
discipline of systems analysis for use in
present and planned computer installations.
Cost: $150.
"User's Guide to Systems Analysis," to be given
4 through 6 December, equips the user to generate
workable systems ideas, to communicate them
effectively, to participate fully in systems develop-
ment, and to obtain maximum benefit from the
completed system. Instruction is provided in
the fundamentals of the systems development
process from the viewpoint of the EDP user.
Cost: $200.
"Computer Operations Management and Control, "
to be given 7 and 8 December, identifies elements
to be analyzed and presents methods for measuring
them in terms required for review of present
capability, planning future resource requirements,
making progress toward installation goals, and
planning for a conversion to new hardware.
Cost: $150.
"Management Standards for Data Processing, "
to be given 11 and 12 January, defines methods
and performance standards for data processing
operations, systems, and programming. It is
for persons responsible for the application of
standards to data processing functions. Cost:
$150.
"Computer Systems Analysis Techniques, " to be
given 1 and 2 February, is as described under
the November series.
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CONFERENCES
FOR
C ORPORATION
EXECUTIVES
Combination costs, applicable for participants
taking more than one seminar within a series,
or a complete series, are: Three days, $200;
four days, $250; five days, $300.
The School of Advanced International Studies,
1740 Massachusetts Avenue, N. W., Washington,
D. C. , announces three presentations in its
Conferences for Corporation Executives program:
Thursday and Friday,
7 - 8 December 1967
Europe in Transition
Friday, 16 February 1968
Far East: Competition & Potential for
U. S. Business
Friday, 26 April 1968
Note: A limited number of free tickets are
available to Agency employees; however, the
fee of $75 for one-day conferences or $100 for
the two-day conference must be paid for anyone
attending under cover. For information on
registering, call extension=
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34 CIA INTERNAL USE ONLY
 Approved For Release 2002/01/29 : CIA-RDP78-06370A000100010010-4
Office of Training
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O/DTR Director of Training John Richardson
Deputy Director of Training
SCHOOLS Intelligence
International Communism
Language
Rm 819, Glebe
Rm 819, Glebe
Rm 711, Glebe
Rm 639, Glebe
2107 Washington Bldg
Annex, Arl Towers
Rm 620, Glebe
Rm 632, Glebe
Operations
Support
STAFFS Career Training Program
Plans and Policy
Registrar
Deputy Registrar*
Admission, Information
& Records
External Training
Support
W *Also Executive Secretary, Training Selection Board
Ui
Rm 743, Glebe
Rm 807, Glebe
Rm 839, Glebe
Rm 839, Glebe
Rm 832, Glebe
Rm 835, Glebe
Rm 820, Glebe
Approved For Release 2002/01/29 : CIA-RDP78-06370A000100010010-4
 Approved For Release 2002/01/29 : CIA-RDP78-06370A000100010010-4
Directory of Training Officers
O/DCI
2.7 A DDI
DDP
DDS& T
DDS
7E-07
ZE-52
3C-29
6E-38
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Inspection Staff
Audit Staff
General Counsel
7D- 49
1201 Key
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Cable Secretariat
1A-53
04
0/PPB
6E-25
ONE
7E-62
2E-52
CRS
2E-61
DC
912 Key
IAS
NPIC
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 Approved For Release 2002/01/29 : CIA-RDP78-06370A000100010010-4
25X1A DDI (cont) OBGI
OCI
OER
DDS Administration
Communications
Finance
Logistics
Medical
Personnel
Security
Training
DDS& T FMSAC
OCS
OEL
ORD
OSA
OSI
OSP
1001 Magazine
6G-29
4F- 19
4F- 19
4G-20
GB-37
GD-09
1211 Key
1215 D Ames
1D-4044
5E-56
4E-71
839, 1000 Glebe
1A-35
2E-29
ZF-39
611 Ames
5B-2806
6F- 36
5G-03
Approved For Release 2002/01/29 : CIA-RDP78-06370A000100010010-4
 SECRET
Approved For Release 20O4lYgM'IN`9-06370A000100010010-4
Approved For Release 2002/01/61RDP78-06370A000100010010-4
CIA INTERNAL USE ONLY