RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE FOREIGN DOCUMENTS DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400230001-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 53
• Document Creation Date: December 19, 2016
• Document Release Date: September 26, 2005
• Sequence Number: 1
• Publication Date: March 29, 1967
• Content Type: FORM

Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
RECORDS MANAGEMENT PROGRAM
CONFIDENTIAL
RECORDS CONTROL SCHEDULE
FOR THE
FOREIGN DOCUMENTS
DIVISION
FURY NU.
I Jut. 55 738
Approved For Release 2005/11/2 f l~ DP78j,
PVC / REV DATE
0MG COMP Opt TYPE
ORIG CLASS -^r PAGES REV CUSS
JUST -_aNEXT REV O/ AUTHn Ni
10.2
25X1
25X1
STAT
 !L2
Approved FSelease 2005A-RDP78-004 00400230001-4
25.06-59, showing the action to be taken to integrate this Schedule with the
FBIS Records Control Schedule 25.051-64. Explanations for the recommended
actions are also included where considered pertinent.
FDD - FBIS
.RFFCORDS CONTROL SCHEDULE CON-7 RSION
The following isa listing of the items on the FDD Records Control Schedule
RECORDS CONTROL SCHEDULE 25.06-59:
in the office of the Chief of Production, FBIS.
Comment: These records remain with the geographical Divisionsorganization
1. ITEM 1: DIVISION SUBJECT FILE
Action: Transfer to FBIS Schedule.
exist, and where. If these continue as a substantive file,
this item should be included in the FBIS Schedule.
Comment: These records should be identified as to whether they still
2. ITEM 2: TOP SECRET FILES
Action: Review.
ITEM 3: TOP SECRET COURIER RECEIPTS
Action: Omit.
Comment: Covered by Schedule 25.051-64, Item 3.
FBIS Schedule, Item 5.
to the documents' review under ITEM 2. Otherwise covered by
Comment: The Top Secret Logs and Receipts should be used as a reference
i. ITEMS 4 and 5:
Action: Omit.
ITEM 6: REFERENCE MATERIAL
Action: Omit.
Comment: Covered throughout FBIS Schedule.
6. ITEM 7: STAFF SUBJECT FILE
Action: Omit.
Comment: These files remained with OCR which gave administrative support
to FDD. Administrative files are now covered by FBIS Schedule
25.051-64, Items 6 through 15.
ITEM 8: INDIVIDUAL PERSONNEL FOLDERS
Action: Omit.
Comment: These files are on personnel who transferred with FDD to FBIS.
Nov covered by FBIS Schedule. 9',
'
8. ITEA 9: E,%TLOYEE RECORD CARD FILE ` .
Action: Omit.
CoL.: ient : Nov covered' .by FBIS Schedule, ? Item 8.
9. ITEM 10: LANGUAGE TRAINING FILES
10. ITEMS 11 and 12:
Action: Omit.
-1-
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11.
ITEM 12.1: PROPRIETARY PROJECT (UT)~~~~~[
Action:
~
Omit.
`
Comment:
These records have been retired to the Records Center as FDD
12.
ITEM 13:
records 'and should bd retained as 'such.
BRANCH SUBJECT FILES
Action:
Comment:
Omit.
These files were reported as.retired or destroyed, according to
disposition instructions, by FDD Records Officer.
13. ITEM 14: CONSOLIDATED TRANSLATION SURV^Y FILES
Action: Transfer to FBIS Schedule.
14. ITEM 13.1: AUTOMATIC LANGUAGE PROCESSING
Action: Review as noted, and take appropriate action. Transfer to
FBIS Schedule only if appropriate, otherwise omit.
15. ITEM 15: INFORMATION REPORTS
Action: Transfer to FBIS Schedule.
16. ITEMS 16, 17, and 18:
Action: Omit.
17. ITEMS 19, 20, 21, and 22:
Action: Transfer to FBIS Schedule.
18. ITEM 23: LOG BOOKS
Action: Omit
19. ITEMS 24,25, 26, 27, and 28:
Action: Omit.
Comment: These files are either non-existent, or are covered by FBIS
Schedule 25.051-64.
20. ITEMS 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, and 40:
Action: Omit
Comment: These files are either non-existent, covered elsewhere in FDA
Schedule 25.06-59 items to be transfered to the FBIS Schedule.
Item 40 should be reviewed as noted in the disposition
instructions.-
21. ITEM 41: BRANCH AND SECTION SUBJECT FILES
Action: Omit.
Comment: These records were absorbed by the Europe Division, FBIti, which
was formerly the Eastern Europe Branch, FDD, as well as the
Western World Branch, Item 32. These records are now adgquately
covered by FBIS Schedule Item 36.
22. ATE; _ 42 : REQUIREMENTS FILE
oon: Omit.
Comment: These records, as well as those of Items 33, 49, 56, and 63,
are covered by Item 19.
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23. ITEMS 43 and 44:
Action: Omit.
Comment: These records are covered by FBIS Schedule 25.051-64.
24. ITEM 45: FOREIGN NEWSPAPERS AND PERIODICALS
Action: Transfer to FBIS Schedule
Comment: This item should be reviewed toward the possibility of transfer
of the documents covered directly to the Library of Congress,
thereby precluding retirement to the Records Center and
subsequent review.
25. ITEM 46: PROJECT LOG
Action: Omit.
26. ITEM 47: OPERATIONAL INTELLIGENCE CARD FILES
Action: Review for transfer to FBIS Schedule, especially Item 47.f-
27. ITEM 48: BRANCH AND SECTION SUBJECT FILES
Action: Omit.
Comment: Covered by FBIS Schedule Item 36. See also Item 41, FDD Schedule.
28. 'ITEM 49: REQUThEM .NTS FILE
Action: Omit.
Comment: Covered by FDD Schedule, Item 19.
29. ITEMS 50, 51, 52, and 53:
Action: Omit.
30. ITEM 54: OPERATIONAL INTELLIGENCE CARD FILES
Action: Omit.
Comment: See Item 47.
31.
ITEM 55:, BRANCH SUBJECT FILES
Action: Omit.
Comment: See Item 41.
32. ITEM 56. REQUIREMENTS FILES
Action: Omit.
Comment: See Item 19.
33. ITEMS 57 and 58:
Action: Omit.
34. ITEM 59: FOREIGN NEWSPAPERS AIM PERIODICALS
Action: Omit.
Comment: See Item 45-
35. 60: LOG BOOKS
'.ict..Lon: Omit.
36.t 61: OPERATIONAL INTELLIGENCE CARD FILES
_ic i.on: Omit.
Co:,,aent : See Item 47.
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37.
38.
ITEM 62:
Action:
Comment:
ITEM 63:
Action:
Comment:
BRANCH SUBJECT FILES
Omit.,
Absorbed by Item 48. See also Item 41.
REQUIREMENTS FILE
Omit.
See Item 19.
39.
ITEMS 64 and 65:
Action:
Omit.
40.
ITEM 66:
Action:
Comment:
FOREIGN NEWSPAPERS AND PERIODICALS
Omit.
See Item 45-
41.
ITEMS 67 and 68:
Action: Omit.
42. ITEM 69: OPERATIONAL INTELLIGENCE FILES
Action: Omit.
Comment: See Item 47.
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 Approved For Wase 2005/11/21 : CIA-RDP78-004870400230001-4
cop y
To Chief Records iLnageiaent staff
From .idea Records Officer, FDD/FBIS
29 iiarch 1967
Please add the following; to the ilecordd Control Schedule
'13.1 Automatic Language Processing
Consists of ALP System steno reproduction and machine
translation output, postedited copy and published reports.
Disposition: Temporary. Hold in Records Center for 3 years
and review.
STAT
STAT
CIA Records Adnib.i:;t ation Of icer
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 OPTIONAL Fd~R~M~ pNO. I30 0- 0
MAY ,N FF N For ase / "f'`~ ~-i ~7~$ 04 7 4QQ.r 4
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Memorandum
Chief, Records Administrative Staff
DATE: 12 January 1966
FROM Records Officer, FDD/CR
SUBJECT: Records Retirement
47. Operational Intelligence Card Files
f. Foreign Language Card-Form Dictionary to be used for
machine translation dictionaries for various languages.
Maintained on 3 x S cards and filed alphabetically.
It is requested that the following item be added to FDD Records
Control Schedule.
AO
for reference purposes.
Disposition instructions.
Permanent. Retire to Records Center when no longer needed
CIA Records Administration Officer
01 L L; L_ 2,J
Appro Fp5. 49jujRt -RPV~8 -P
*0P
STA
 STANDARD FORM No. 64 Approved For Rele 2005/1"&l : `CFA-RDP78-00487A000 230001-4
7
M
um ? UNITED STATES GOVERNMENT
emoran
Office
Chief, Records Management Staff
Area Records Officer, OO/FDD
Records Control Schedule
20 September 1961
1. It is requested that disposition instructions on Item 59,
Foreign Newspapers and Periodicals, Records Schedule 25.06-59, be
revised.
2. Disposition instructions should read:
"Temporary. Transfer Free World sources to.
Records Center when no longer needed for
ready reference in FDD. Review- five years
after date of material, for transfer to
Library.of Congress. All other source
material to be retained in Section until
exploitation is completed and then forwarded
to Acquisition Branch, Libraryfor permanent
-retention."
Chief, Records Management Staff
Approved For Release 2005/t#1, . A-RDP78-00487A000400230001-4
Records Center
cc:
STAT
 Approved For Re se 2005/11/21 : CIA-RDP78-00487A0 0400230001-4
Chief, Records Management Staff
Area Records Officer, FDD/OO
Records Control Schedule
22 vay 1961
("-'"/' 1. Please change disposition instructions for item 12.1,
Proprietary Project (UT), of Foreign Documents Division Control
Schedule, to read:
"Permanent. Destruction not authorized."
2. This request is made in accordance with Headquarters
25X1 Regulation "Transfer of Records of Terminated Proprietary
Projects to Permanent Safekeeping."
25X1
25X1
ILLEGI
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 Approved Fo 4Please 2005/11/21: CIA-RDP78-0
Chief, Records Management
Area Records .Officers 00/
Records Control Schedule
20 February 1961
1. It is requested that disposition instructions on Item 15,
Foreign Newspapers and, Periodicals, Records Schedule 25.o6-59., be
revised.
2. Disposition instructions should read:
"Temporary. Transfer to Records Center when no
longer needed for ready reference by FDD. Re-
view five years after date of material, for
transfer to Library of Congress."
ST
Records Center
STAT
ST
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141,16 /
 STANDARD FORM No- 'Approved For ease 2005/11/,21..: .ClA-RDP78-004870400230001-4
Chief, Records Management Staff
Area Records Officer, FDD/00
Records Control Schedule
DATE: 15 February 1961
It is requested the following change be made in the disposition
instructions of item 19 a., Records Control Schedule 25.06-59, dated
10 June 1959:
Item 19 a. Requirements
"Temporary. Destroy one year after requirement
filled. Place in inactive files when require-
ment is completed; then hold in current files
Office Memorandum ? UNITED STATES GOVERNMENT
area and destroy."
25X1
des Rcccrd center
~"11L E cc: c Manages seAt is
Approved For Release 2005,/11/21: CIA-RDP78-00487A000400230001-4
 Approved For Release 2005/11/21: CIA-RDP78-00487A000400230~~
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Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
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 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
BEST COPY
Available
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
 Approved For Release 2005/11/21 : CIA-R9P.7A000400230001-4
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1 - Records Center
1 - Records Disposition Branch
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 Approved For Release 2005/11 1W`fc9URDP78-00487A000400230001-4
Records Control Schedule No. 25.06-59 for the
Office of Operations/Foreign Documents Division
is approved and authority hereby given to implement
the disposition instructions contained therein.
Preparation and Review:
25X1
25X1
Approved:
, Date
Approved For Release 2005/11 /215 I l P78-00487A000400230001-4
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
Effective March 11 1967 Foreign Documents
Division exclusive of Acquisition Branch
was transferred from OCR to FBIS.
STA
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
 Approved For Rase 2005/11/21 : CIA-RDP78-00487A400230001-4
Foreign Documents Division
ITEMS CHANGED FOR REVISED SCHEDULE NO. 25.06-59
OLD NEB 6 OID NEV
25.06-54 25.06-59 25.06..54 25.06-59
(Office of Chief)
1 1 17 18 36 41
2 2 18 19 a new
b omit b new b b 38 43
a a a a c omit
3 6 19 21 b b
10a 5 20 new a a
4 new b b 37 42
20 22 39 44
(Admin. Staff) x 21 23 40 45
a omit 41 omit
9 11 r a a f omit
(2) 26 26 e e
(1) 25 25 d d
b new 23 omit b b
8 c 24 24 A c e
7 10 e omit 43 47
6 9 d b b b
5 8 k c a a a
4 7 b omit 42 46
12 new b b
(Eastern Europe Br)
44 48
1G 5 4 (Western World Br) a new
b 29a b new
b b 27 32 45 49
c new a a a
c omit d new r b b b
(Support branch) 32 37 a a
(Message Center) 28 new
d e 28 33 c c
e f a a 46 50
g new b b 47 51
11 30 29 34 48 52
33 38 b b
16 new C c
12 13 34 omit c c
13 14 if 35 39 d
14 15 a a e
15 omit ( b b f
16 17 & d omit
a
b
31 new 30 35 49 omit
31 36 50 53
27 new (USSR Branch)
40 new
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Page
OID NEW
25.0641i. 25.06-59
a new
b new
c new
68 omit
69 69
a a
b b
52 55
gomit
a
b h omit
53 56 i g
h new
a a i new
5 b
57b
70
omit
55
58
(Propoganda Analysis Br)
57
60
71
omit
a
a
72
omit
b
b
73
omit
58
a
b
c omit
d
e
f
61
a
b
74
omit
g
59 62
60 63
a a
b b
61 64
62 65
63 66
64 omit
65 67
a a
d d
e e
f f
b b
cAp *bved For Release 2005/11/21 : IA-RDP78-00487A000400230001-4
d omit =';
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
TIPF OF ffjUT Past
, *,-,Td
I
17..tray Ka ex
13-Kiramr, Rscedin 'Dom, r u1t
I)
$ Coto Card
9-reran
7aera,
5-&stwers card
5-Ctr ar, legal
5 rawer,$ letter
i4-dr.*r, legal
4-dri r, letter
dsx
2-door, 3Ur:l,*P
5-drawer, map ca e
3a T' t1.ok, 6x6 mod.
201 inchq U5 card
3-ft sactto
cap a w 4se ?ltetim ;
Dout
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= (tatA1 Foot;rn) 169
lswsca,', r ">tora- a Ci + 1s Ccu.ft.) 2,102
31 ih 1959
T T 'L
Pit tT VA iZE,
428.00
',e x;52.00
s38.00
5 ,998.00
1t31t.00
1*736-00
2911.00
882.00
{")1.1X3
o
lo5/y00~y~
100.0
90.00
17900D
$5,00
5.0000
9.00
275.00
46.00
112.00
5s" ?.00
1#365-00
00.500-00
537.00
60p.00
11.3.00
2,915.00
588.00
.1j 100.00
276.00
336.00
6.00
48.00
5.50
66.00
25.77
9,0 844 .:L4
23.75
2,375.00
l:9.73
633.00
160.00
6!10.00
none
no"
TOTAL $ 87,5311.111
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t/RITS ON %
382
100
. etorage unit, 7 high 17
3t. file unit, ? hi. 4
 SCHEDULE NO.
REQ t$ 1RJ1 &05/11/21 : CIA- ILI
-
OFFICE. DIVISION. BRANCH
SIGNATURE
OFFICE OF OP + ` IOITS, FOREIGIT DOCUr U?TS DIVISIOIT,
TITLE
OFFICE OF THE CHIEF
~J 77
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
DIVISIONT SUBJECT FILE
Consists of correspondence, reports, surveys,
3.5
Permanent. Destruction not authorized.
and other papers documenting policies and opera-
Cut off file at end of each calendar year;
tions of the Division pertaining to exploitation
retain in current files area for 2 years;
and translation of foreign language publications.
then screen and transfer file to CIA
The file also includes records accumulated in
Records Center.
directing the Division's programs. Filed accordin
to Agency's Subject Filing System.
(1957 to date)
2
TOP SECRET FILES
Includes the Division's TOP SECRET documents,
2.0
Temporary. Retain in current files indef-
correspondence, reports, translation requirements,
initely. Periodically, at least annually,
and project support activities. Maintained sep-
review file for possible downgrading or
arately due to classification. Filed. by TOP
destruction.
SECRET Control Number.
(191+7 to date)
3
TOP SECRET COURIER RECEIPTS
Copies of TOP SECRET Courier Receipts used to
.1
Temporary. Destroy after 3 months. Retain
transmit documents. Filed chronologically.
in current files area and destroy 3 month s
(1958 to date)
after date of transmittal.
4
TOP SECRET DOCUMEI?T RECEIPTS
TOP SECRET Document Receipts signed by re-
.1
Temporary. Destroy after 2 years. Retain in
cipient to acknowledge receipt of document.
current files area and destroy 2 years after
(1957 to date)
Annrnxipd Fnr Pplpanp 200-5/11121 - r.1A_.
~T'2R1,
receipt date.
6A00040093Q_ Q_ Q_ 1-4
 Approved For Release 2005/11/21 : CIA
File copy of records detailing movement of
TOP SECRET material in Division custody. Original
forwarded to CIA TOP SECRET Control Officer.
Filed chronologically.
(1950 to date)
a. Unclassified Library and personal books,
technical manuals, dictionaries, and other
material used as ready reference.
These are classified documents, reports, reg-
ulations, and other material used as ready
reference.
Approved For Release 2005/11/21: CIA-1
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destruction not authorized.
Transfer to the Records Center when no
longer needed for reference purposes.
Temporary. Retain indefinitely. Review
periodically, at least annually, for material
no longer needed and return to library or
owner.
Temporary. Retain indefinitely. Review
periodically, at least annually, for material
no longer needed and destroy.
 SCHEDULE NO.
R E S E W % V S ff8pIRAGK9405/11/21: C 1
6-59
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATUR
25 1
OO/FDD FDD/Administrative Staff
TITLE
Administrative Officer 19 May 1959
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
7
STAFF SUBJECT FILE
ILLEGI
Consists of correspondence, reports and form
6.5
Temporary. Destroy after 3 years. Cut off
documents reflecting the administrative functions
at the end of each calendar year, retain in
for the Division on matters pertaining to personne
l,
current files area one year and transfer to
training, security, career service, budget and
the Records Center.
other functions of the office. File also reflects
the administrative support to the field offices
and the coordination of certain programs. Main-
tained for administrative and planning purposes.
Filed by Agency Subject Nuuierie Filing System.
(1952 to date)
8
INDIVIDUAL PERSONNEL FOLDERS
ILL E G BB
These files consist of extra copies of
8.0
Temporary. Destroy 6 months after
personnel documents which reflect accessioning,
employee is separated. Place in inactive
transfer, assignment, promotion, and separation
file upon separation of employee. Retain
of employees; also training courses attended,
in current files area 6 months and destroy.
personal qualifications, leaves, personnel evalu-
ations, security violations and other information
acquired in the administration of personnel
IL L E IB
activities of the division. Filed alphabetically
by surname.
(Current)
Approved For Relea se 20051r=L__a CI -
4
7A000400230001-4
FORM NO. $39 USC PSCVIOUs
1 JAN S6 EDITIONS.
 Approved For Release 2005/11/21: CIA-
EMPLOYEE RECORD CARD FILE
These are Form OF-1.b "Employee Record Card"
maintained on all FDD personnel. The cards con-
tain summary information extracted from the
personnel files, such as, employee's name, grade,
position, personnel actions, training, etc. Cards
are so arranged to facilitate planning Division
personnel activities, filling T/0 vacancies, re-
placetfeY.t1s, promotions, etc. Filed organization-
ally and by position thereunder.
(Current)
Lgim 87A000400230001-4
Scored Language Examinations. These are the
written results of language examinations give
to applicants and Agency personnel to deter-
mine their language potentialities. They
consist of the completed examinations to-
gether with reviewing officer comments and
evaluations. Filed alphabetically by surname
(1957-59)
Transliterations. These are copies of
transliterations of examinations used for
training purposes.
Language Examinations. These are copies of
language examinations which are prepared by
FDD branch personnel for testing purposes.
Maintained according to language. Also in-
cluded is a supply of language exams used
for the JPRS program. These are maintained
separately for security purposes.
1. Record set of all examinations together
with revisions.
FORM NO. 139 a use PREVIOUS
JAN 36 EDITIONS.
?5
.4
.5
Temporary. Destroy when employee is
separated from the Agency; upon intra-
agency transfer forward to gaining office.
ILLEG
Temporary. Destroy after 2 years. Cut
off file at end of each year; retain for
2 years and destroy.
Temporary. Destroy when superseded by re-
vised copy or when no longer needed for
training purposes.
Permanent. Disposal not authorized. Trans-
fer to the Records Center on an annual basis.
 Approved For Release /11/21 : CIA 0 87A000400230001-4
2. Extra copies maintained as supplies. 3.0 Temporary. Destroy when revised or obsolete.
REFERENCE PUBLICATIONS
erence.
Copies of supply catalogs listing Agency I .5 Temporary. Destroy when superseded or no
stock items. Maintained for convenience.of ref- longer needed for reference purposes*
upon application for replenishment. Filed by
fiscal year.
(Current)
e~c Pk-
These are revolving funds maintained for use .4 Temporary. Destroy after 4 years. Cut
by headquarters and field offices for operational off at the end of each fiscal year and trans-
and taxi expenditures. Funds are accounted for fer to the Records Center 2 years thereafter.
PROPRIETARY PROJECT (UT)
paid checks, bank statements, correspondence, and
related records.
1952-57
Consists of records, books of account, vouchets,
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(pew ne'mo"f R~i[tf/FDD
23 1-_--- RD
dated-~
VVQ
35
FORM N0. f~a USE PREVIOUS
I JAN S6 9 EoTIONS. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET ~41~
 REAB~MAMPke 5/11/21: CIA- 5 q'O4
SCHEDULE NO.
00 - 6-
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATUR
25 1
OO/FDD SUPPORT BRANCH
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
ISPOSITION INSTRUCTIONS
13
BRAITCH SUBJECT FILES
Consists of correspondence, reports, studies,
7.2
Permanent. Disposition not authorized.
records, and other-Papers documenting policies an
Out off file at end of each calendar year.
operations for the Support Branch. Each Section
Screen the cut off file and retain in
of the Branch supports the Division by procuring,
current files for 1 year; then transfer to
screening and distributing incoming material,
CIA Records Center.
editing and publishing; reports and surveys pro-
duced by the Division, and by maintaining statist'
-
cal records and developing necessary reports of
all existing translation and exploitation activiti
es.
Current active portions of this file are maintain
by each Section of the Branch; inactive files are
maintained in a central file. Filed according to
the Agency Subject Numeric Filing Manual.
(1957 to date)
14
COITSOLIDATED TRAITSLATIOIT SURVEY FILES
r5t
}
This is the central cross-index of all
15.2
Permanent. Disposition not a thorized.
foreign language exploitation and translation pro-
t
i
jec
s
n process or completed by all USIB agencies
private institutions, universities, and commercial
~,r l~,1 C}re~
translation organizations. The indexes are on
3x5 cards and arranged according to subject,
~~-c> E
country, author, source, and document number.
VJ
Reference to file prevents duplication of trans-
lation efforts.
25X1
(197 to date)
,lutomatic Language Processing
Temporary. Hold in F.-cords Center for
LLP System steno reproduction and machine
3 years and review.
translation output, postedited copy and
see D memo 29 filar 1967
published reports.
-- - t
Approved Eor Release 9005111/21
- UAI
SECRET
DP78-00
-w~------ -- _ -~
87A000400230001 -4
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
87A000400230001-4
18
REQUISITION FILE
Copies of requests to Printing Services
0.6
Temporary. Destroy after 1 year. Cut off
for printing, reproduction, copying, and book-
file each calendar year; then retain current
binding work. Filed numerically according to JrJc
files area for 1 year and destroy.
Number.
(July 1957 to date)
19
REQUIREMENTS
A;
a. These are specific requests for exploitation
7.0
Temporary. Destroy K year after require-
and translation of foreign language material made
ment filled. Place in inactive files when
on the Division by the Agency and other =Uam....
requirement is completed; then hold in
members. Filed numerically by office assigned
current files area and destroy.
numbers.
(1957 to date)
b. These are guide type requirments for con-
1.0
Temporary. Destroy when superseded or
tinuous exploitation of foreign language material.
cancelled.
Filed by requestor.
20
FIELD CONTRACT SERVICE ORDERS
Q
These are requests to the field offices for
3.0
Temporary. Destroy after years. Place
service (translation or research). The files con
in inactive file when request fulfilled;
tain a copy of the contract service order, corres
destroy I years later. 0
0
pondence and any instructions. Translation
requests are on a one-time basis whereas research
requests may be of longterm or continuing basis.
+
Filed by field office and type of service order
(1957 to date)
A. Translation
B. Research
2nnsilligi - rja_
i:Z'2NF
t7
FORM NO. i39a USE PREVIOUS
I JAN 56 D EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
E
87A000400230001-4
21
PROJECT RECORD SHEETS
a. Consists of Forms No. 695, Project Record,
2.5
Temporary. Destroy after 3 months.
detached from FDD reports when the prgIdect
Cut off file each 3 months; retain cut off
is completed. Prepared by FDD persons,
file in current;- 3 months and destroy.
originating the project and attached to it
during translation and exploitation pro-
ceasing. Serves as accountability and con-
trol record during processing and is re-
tained for reference purposes. Information
duplicated in Item.l?j. Filed by office
and chronologically.
(1958 to date)
b. Project record sheets maintained on special
2.2
Temporary. Destroy; year after project
projects. Not duplicated elsewhere. Filed
completed. I !I&
by office number.
(1956 to date)
22
COMPILATION OF STATISTICS
a. These are statistical reports compiled for
2.0
Permanent. Disposition not authorized.
the Division based on monthly reports and
Retain in current files for 3 years; then
work sheets. Information relates to the
incorporate with Branch Subject Files and
number of requirements placed on FDD, langu-
retire to CIA Records Center. ~.tr4\
ages, pages, cost, etc. File used for ref-
'ol
erence, planning, justification, and activit
y
comparisons. Filed chronologically.
(1952 to date)
b. Work Sheets used for compiling above
1.5
Temporary. Destro~ear; after report
statistical reports.
has been compiled.
1)
(1954 to date)
,~ () 1
1
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 15
16
17
25X1
APPR
INFORMATION REPORTS
One copy of each Information Report and
publication produced by the Division such as
OO-W, Q, X. summaries, translations, JPRS, and
other information reports. These are the of-
ficial Agency record copies and are maintained
here for convenience of reference. Copies of
most reports are available in Records Center
for distribution. Filed by report number or by
title and category.
(1946 to date)
RECLASSIFICATION ACTIONS
These are letters and memos from FDD clas-
sification officer requesting and authorizing
regrading action on specific documents, and
memoranda and notices from CIA classification
authorizing regrading. Filed numerically.
PROJECT RECORD CARD FILES
a. This file is the status record of the
Division's projects, completed or in process
It is used to maintain control over projects
to compile the Division:'.4:., production re-
ports, and as a reference to items reported
in the Monthly Consolidated Translation
Survey. Recorded information includes title
source, language, number of pages, require-
ment number, date of publication, etc.
These are 5x8 cards filed numerically by
project number.
(1947-1954)
CIA Records
date)
327.0
Permanent. Disposition not authorized. At
the end of each year retire to the Records
Center reports over 2 years old.
14.0
3.7
office) .
Temporary. Destroy 1 year after notification
of reclassification. (Record copy should be
available with CIA classification control
a. permanent. Disposition not authorized.
Retire to Records Center when no longer
needed for reference purposes.
b. Temporary. Transfer to Records Center
after completion. Destroy five years
after completion of project.
FORM 1 JA N"56 139. REVIOUS RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 25X1
25X1
FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CI PER 487A000400230001-4
I11FOR11ATIO11 REPORTS Ot
One copy of each Information Report and ub- 327.0
lication produced by the Division such as iI
summaries, translation JPRS, and other in-,-
record copies and are maintained here for con-
venience of reference. Copies of most reports
Filed by report number or by title and category.
(1946 to date)
These are letters and memos fromFDD classifi
cation officer requesting and authorizing re-
grading action on specific documents, and memor-
anda and notices from CIA classification authoriz
ing regrading. Filed numerically.
This file is the status record of the 3.7
Division's projects, completed or in process. I
is used to maintain control over projects, to
compile the Division's production reports, and
as a reference to items reported in the Monthly
Consolidated Translation Survey. Recorded in-
formation includes title, source, language,
number of pages, requirement number, date of
publication, etc. These are 5x8 cards filed
numerically by project number.
(1951E to date)
SECREII
Permanent. Disposition not authorized. At
the end of each year retire to the Records
Center reports over/ years old.
Temporary. Destroy 1 year after notificatiol
of reclassification. (Record copy should be
available with CIA classification control
office).
Temporary. Destroy 5 years after comple-
tion of project or when necessary indentifi-
cation is incorporated in CTS File. (see
item 14).
 0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA
fp
87A000400230001-4
c. Anticipated Statistical reports made up from
1.2
3-cti~r~r'~ryr Le~i~rr`o.~t wi~ci: no iori~er fi'~ce~~u
a and b above and filed in looseleaf binder
for convenient references while participatin
g
at meetings, etc.
23
LOG BOOKS
a. Project Numbering Control for Division. A
.2
Temporary. Destroy after 1 year. Cut
listing by numbers of projects assigned to
off file at end of each year; retain 1
the Branches. Maintained for control and
year and destroy. .e,
statistical purposes.
b. Publications Numbering Control for Division
.3
Temporary. Destroy after 1 year. Cut
Reports. Includes the publication number,
off file at end of each year; retain 1
project number, requirement, branch and date
s.
~.rl
year and destroy.
Used for control purposes.
J~
24+
REFERENCE PUBLICATIONS FILE
Classified copies of NSC, NIS, charts, reg-
l+.0
Temporary. Destroy when superseded or
ulations, memos requirements, pamphlets,
no longer needed.
etc. used for reference. Maintained by
Editorial Section and fil
d b
bli
e
y pu
cation.
25
LIBRARY MATERIAL
Bound books, encyclopedias, dictionaries,
20.0
Temporary. Return to CIA Library when no
gazeteers, year books, and others. Maintained
longer needed.
for reference.
y r i
ApprnuarLFnr Pg%1I%nc.P 200-5/11121 r.1A1
J;Z*JR90l
4 7AO00400230001-4
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA
RDP78-00
87A000400230001-4
26
BOOK PURCHASE FILE
Record of reference books purchased for the
1.1
Temporary. Destroy when book is returned
Division through the Library.
to the Library.
a. Pink copy of library purchase order re-
tained as a suspense file. Filed by title.
b. Document request card recording all
books purchased for or loaned to the Divisio
n.
Used for control purposes. Filed alpha-
betically by book title.
27
SUBSCRIPTIOII LISTS
Lists of periodicals and newspapers obtained
.5
Temporary. Destroy after 1 year. (flew
or received by each Area through Acquisition
list is prepared annually.)
Branch Library. Each Area desk has one copy.
~j11
Screening Section keeps a central subscription
list which is maintained in loose leaf binders.
28
LOG OF MATERIAL SCREE aED
Lists all foreign language material
.2
Temporary. Destroy after 1 year. Cut
screened for FDD. Serves as central control for
off file at end of each year; retain in
documents sent to Area Branches for further
current files area 1 year then destroy.
analysis. Documents are returned to Screening
Section with indication whether Area wished
document or.book ordered. File includes a record
of control number., languages involved,, date
screened and if accepted or rejected. Maintained
in notebook binders for each area branch. Used
by each area for monthly statistical workload
report which is submitted to Records section.
Approved For Release
7AO00400230001-4
FORM I JANN 56 139a EDITIONS.
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM
NO.
29
RE~%%&&WFA R MPM05/11/21 : CSERI
SUPPORT BRANCH, Message Center Section
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Records and controls of all classified material
received and dispatched by the Division. Records
maintained primarily for security purposes. Files
divided by type of material recorded and arranged
chronologically,
a.' Incoming Mail Log. Looseleaf notebook
recording all mail received by the Division.
Filed chronologically by number.
(1950 to date)
b. Outgoing Mail Log. File of 3x5 trans-
mittal slips recording all mail dispatched
by the Division. Filed chronologically by
number.
(1958 to date)
c. Dispatches Log. Looseleaf notebook re-
cording all dispatches transmitted by Div-
ision. Filed chronologically by number.
(1957 to date)
d. Library Log. Looseleaf 4x5 notebook
used to record all of Divisiorts short term
loans of library books.
(1957 to date)
VOLUME
(CUBIC FT.)
o.6
CONCURRENCE
GIB
Temporary. Destroy after 1 year. Cut
off at end of each calendar year, then
retain 1 year and destroy.
Temporary. Destroy after 1 year. Cu
off at end of each calendar year; the
retain 1 year and destroy.
Temporary. Destroy after 1 year. Cu
off at end of each calendar year; the
retain 1 year and destroy.
Temporary. Destroy after 1 year. Cut
off at end of each citlendar year; then
retain 1 year and destroy.
ILLEG
FORM NO. 13 9 USE PREVIOUS
i JAN 56 EDITIONS.
 FILES IDENTIFICATION
Approved For Release 2005/11/21: CIA
e. Subscriptions Log. A Kardex file for
domestic subscriptions. A record of the
periodical by title together with issues
received and dissemination of same,
f. Document Receipts. Copies of unsigned
document receipts acknowledging receipt of
classified material distributed outside the
Agency. Retained as suspense file and ref-
erence file,
(1957 to date)
g. Cable Log. A numerical listing of all
cables received in the Division. Filed
chronologically.
CLASSIFIED MAIL RECEIPTS
These are copies of the mail receipts which
are signed by couriers for pick-up of material
for delivery to addressee, Filed chronologically
(1958 to date)
Record of registered mail together with
postal receipts which are submitted to the Agency
Mail Room when replenishment of fund is necessary
Filed by fiscal year.
Temporary. Destroy after 1 year. Cut
off at end of each calendar year; then
retain 1 year and dstroy.
Temporary. Destroy after 1 year. Cut-
off file at end of each calendar year;
retain in current files for 1 year and
destroy.
Temporary. Destroy after 1 year. Cut off
file at the end of each year; retain 1 year
then destroy.
Temporary. Destroy after 3 months. Place
in inactive file when book completed;
destroy 3 months later.
Temporary. Destroy after 4 years. Cut
off at the end of each fiscal year; re-'
tain for four years then destroy.
1 JAN 56 'JV? EDITIONS. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 R E0*0Wt6d TWR6I W 805/11/21 : CI'f
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
00/FDD Western World Branch
BRANCH SUBJECT FILE
Consists of copies of memorandums, reports
and other papers relating to the administration of
the Branch and its Sections. Portions of the file
are maintained by each Section Chief as a con-
venient reference. Filed according to the Agency'
25X1
TITLE
Chief, Western World Branch 18 May 1959
Subject Numeric Filing System.
(1956 to date)
a. Branch Subject File. Maintained in
office of the Branch Chief.
0.5
b. Section Subject File. Maintained in
office of Section Chief*
0.8
33
REQUIREMENTS FILES
a. Copies of operational guides and specific
requirements served on the Branch by other
offices or agencies. Record copies main-
tained in Support Branch. File is used in
preparing reports. Filed alphabetically
according to requesting office.
(1955 to date)
Temporary. Destroy after 1 year. Cut
off file at end of each calendar year;
retain in current files sea 1 year and
destroy.
Temporary. Destroy after 1 year. Cut
off file at end of each calendar year;
retain in current files area 1 year and
destroy.
Temporary. Destroy after 1 year except
continued guide requirements which are
destroyed upon cancellation. Place
in inactive file when requirement is
completed or cancelled.
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
Approved For Release
be Extra copies of operational requirements
maintained by each geographical section
for convenience.
34
35
36
37
RESEARCH AND REFERENCE MATERIAL
Copies of classified intelligence reports,
State dispatches, reports from Army, Navy, Air
Force, and FBIS, maps, pamphlets,. NIS's, and
other material used as reference. Maintained in
each section and filed according to category.
(1956 to date)
LIBRARY REFERENCE MATERIAL
Unclassified bound books, technical manuals,
dictionaries, year books, etc., used as reference
material. Books assembled in bookcases and on
individual desks and shelves as needed.
(1954 to date)
FOREIGN NEWSPAPERS AND PERIODICALS
Copies of newspapers and periodicals re-
ceived by subscription or special circumstances.
Material used fo-p scanning, expbiting, or trans-
lation as directed by requirements and the
Division's mission. Material distributed to
Sections concerned and filed chronologically.
(1954 to date)
PROJECT RECORD SHEETS
Consists of record sheets removed from pro-
jects completed by Branch. Maintained only to
prepare monthly production report. Filed
numerically by project number.
(Current)
88.o
Temporary. Destroy when requirements have
been completed or cancelled.
Temporary. Retain indefinitely. Screen
periodically at least annually, and des-
troy material superseded or no longer
needed.
262.
Temporary. Retain indefinitely. Screen
periodically, at least annually, and
return or dispose of material no longer
needed.
ILLE
(IB
145.0
Temporary. Retain in Section until ex-
ploitation is completed and then forward
to Acquisition Branch, CIA Library for
retertion.
Temporary. Destroy after 1 month. Destroy
after monthly report for that period is
completed.
I JAN 56 "*7? EDITIONS. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 38
39
Approved For Release 2005/11/21 : CIA Ff O 87A000400230001-4
Ledger-type books used to control assigning
of project numbers within the Branch and as a
ready reference. Recorded numerically and in-
cludes project title, language, and requirement.
(1957 to date)
OPERATIONAL INTELLIGENCE CARD FILES
These card files are maintained as ready
reference of various intelligence material in
each language area and are useful in preparing
Information Reports.
a. Abbreviations and glossary file of 1.2
unusual foreign language terms used to
supplement dictionaries. Maintained
by language area, on 3x5 cards, and
filed alphabetically.
b. Index of newspapers and periodicals .6
listing title, editor, address, politics
affiliation, source, and other data.
Maintained by language area, on 5x8 card Et
and filed alphabetically by title.
co Personalities. File of certain individu .3
als reported in foreign newspapers and
periodicals. Card includes name and
brief biography. Maintained by language
area, on 3x5 cards, and filed alphabeti-
cally by surname.
FORM NO. ~3ga USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destroy after 1 year. Cut
off file at end of each year; retain in
current files area for 1 year and destroy.
ILLEGU
Temporary. Retain indefinitely. Screen
periodically, at least annually, and destro
when glossary is published or material is
no longer needed.
Temporary. Retain indefinitely. Screen -
periodically, at least annually, and destroy
when card is obsolete or when material is no
longer needed.
Temporary. Retain indefinitely. Screen
periodically, at least annually, and destroy
when card is obsolete or when material is no
longer needed.
ERE1 I
- - -4 (41)
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET _ -/`
 Approved For Release 2005/11 2'f': Cil DP78-00
25X1
b. Card file index to above. Index on 6x6
cards, filed alphabetically.
25X1
14.o
2,0
7A000400230001-4-c.~ S j
Temporary. Retire to Records Center.
Review five years after date of transfer,
for possible destruction.
Temporary. Retire to Records Center.
Review five years after date of transfer,
for possible destruction.
"'I I
CIA Rewrds
or 3
Date
I I Approved For Release 2005/11/21 : CIA-RDP78-004B7A000400230001-4 I
F
I0JANN56 139a EDITIONS~e?g (41)
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 9
40
25X
25X1
Approved For Release 2005/11/21 : CIA- a -4
14.0
Card file index o
Index is maintain on 6x6 McBee Keysort
cards, filed alphab tically.
FORM NO. 139a USE PREVIOUS
I JAN 36 EDITIONS.
Temporary. Retain indefinitely. Retain
in current files area until exploitation
is completed and when no longer needed
files may be destroyed upon Division
Chief's approval.
Temporary. Retain indefinitely. Retain
in current files area until exploitation.
of documents is completed and when no
longer needed these may be destroyed.
 STANDARD FORM `Approved For Release 2005/11/21 : CIA-RDP78-00487A000400230001-4
Office Memorandum ? UNITED STATES GOVERNMENT
TO Records Administration Offic
?
FROM : Area Records Officer, FDD/OO
SUBJECT: Records Schedule Change
Request attached schedule change be approved.
STAT
STAT
A
STAT
STAT
?" `tpo r Mlea0 1 7887A000
%6 3
DATE: 1 May 1963
STAT
 R E 4J T99 R %4&05/11/21 : ZIETIP78-00
SCHEDULE NO.
06-
OFFICE. DIVISION. BRANCH
4
SIGNATU 1:
25 1
FDD/Eastern Europe Branch T'\
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
VOLUME
CUBIC FT.)
DISPOSITION IN RUCTIONS
41
BRANCH AND SECTION SUBJECT FILES
Consists of extra copies of memos, reports
and other papers relating to the administration
of the activities of the Branch and Section.
Maintained as a convenience file for reference.
Filed by subject.
(1958 to date)
a. Branch Subject File
b. Section Subject File
1.3
1.1
Temporary. Destroy after 1 year. Cut off
file-at end of each year; retain in current
files area 1 year and destroy.
42
REQUIREMENTS FILES
a. Copies of operational requirements
1.2
Temporary. Destroy after 1 year. Place
served on the Branch by other offices or
in inactive file when requirement has been
agencies. Record copies maintained in
completed or cancelled.
Support Branch. Used for reporting pur-
poses. Filed by requesting office.
b. Extra copies of operational requirements
1.5
Temporary. Destroy upon completion of
maintained in each geographical section
requirement.
for convenience.
Aigiamwiad Faic Release 2006M G_14 R
LPiM 0 93 4
AW A 3000 -4
FORM NO. 139 USE PREVIOUS (41)
1 JAN 56 EDITIONS. ~u:n?
 43
pamphlets, publications, maps and other material
Used as references in preparing information
reports. Material is maintained by individual
sections due to geographical and language
variations. Filed by subject content.
44
45
46
REFERENCE AND RESEARCH MATERIAL
EGRET
Consists of copies of intelligence reports,
State dispatches, National Intelligence Survey,
LIBRARY REFERENCE MATERIAL
These are bound books, technical manuals,
dictionaries, year books, etc. Used for referen
purposes.
FOREIGN NEWSPAPERS AND PERIODICALS
73.4
189.0
30.0
among the sections according to language content
These are to be exploited, abstracted,
translated or reviewed for the purpose of
carrying out the Divisions mission. Divided
a. Log book used for assigning project
numbers within the Branch and for main-
taining a ready reference, Information
recorded is the project number, title,
date, requirement, language and pages.
(55-58)
b. 3x5 card file maintained on projects
in process or completed. Filed by
requirement number and office. Used fo:
control and in preparing monthly pro-
reports.
ApPFGved For Re
sc.u ET
FORM . NO. 139a c^eT~^Y`~OUS
Temporary. Destroy when superseded or no.
longer needed.
Temporary. Retain indefinitely except that
material when no longer needed will be re-
turned to the Library.
Tempora ., but off at end of each yehr;
retain ii urrent files area 1 year and
destroy.;
Temporary. Maintain one month level.
Destroy when monthlyxeport completed.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 0
47
Approved For Release 2005/11/21: CIA
OPERATIONAL INTELLIGENCE CARD FILES
Maintained by each language area and
used as a ready reference in preparing informa-
tion reports.
a. Abbreviations and glossary files which 4.8
supplement dictionaries. Maintained
on 3x5 cards and filed alphabetically.
b. Index of newspapers and periodicals 0.5
giving title, editor, source, political
affiliation and other pertinent data.
Maintained on various sized cards.
Filed by title,
c. Personalities. Card files maintained 1.3
on names of individuals appearing in
foreign newspapers and periodicals givi g
brief biographic summary. Filed alpha-
betically by surname.
d. These cards contain information on .3
organizations, plant data and other
groups which is extracted.from the
foreign documents and used as reference
material. Filed categorically in each
language area.
e. Index of political articles appearing i
Journals and newspapers, to be used by
Radio Propaganda Branch. Maintained
on 3x5 cards and filed by source, author,
country, etc.
(1957 to date)
f. Operational Intelligence Card Files
Foreign Language Card Form Dictionazr
to be used for machine translation
dictionaries for various languages.
On 31 cards and idled alphabetically. mc
FORM NO. ~3ga USE PREVIOUS
I JAN 56 EDITION$.
#87A0004002300Q1-4
Temporary. Destroy when dictionary
published or when no longer needed.
Temporary. Destroy when obsolete or when
no longer needed.
Temporary. Destroy when no longer needed.
Temporary. Destroy when no longer needed.
Temporary. Destroy when no longer needed
for reference purposes.
Per t. Reti.ro to Records nter no
longer nee for ref ce purposes.
par id w Jan 1,c,66
A00040013000 .1, s-
 a
CIA
3. If this request is approved, it is further requested
1is Request 66-516 be destroyed.
STAT
FORM 'NO. X39 a USE PREVIOUS
Approved For Release 2005/11/21 : CIA -RDP78-0Q 487A000400230001-4
2 5 NOV 1968
OPTIONAL FORM NO. 10
5010-104
Memorandum
Chief, Records Administrative Staff DATE' 25 November 1968
SUBJECT: Records Control Schedule 25.06-59
1. It is requested that the disposition instructions for
item 47 F., Operational Intelligence Card Files, Foreign
Language Card-Form Dictionary be changed to read "Temporary
Destroy when no longer needed.
2. Similar card-form dictionaries are available
elsewhere in machine language form.
STAT
r,rcL ygd Cyr Release 05/11/21 IA
 ITEM
NO.
FDD/USSR
RECJQARSo;9M R LRa i!2b05/11/21 : CIA-F
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
BRANCH AND SECTION SUBJECT FILES
Extra copies of memos, reports, regulations
and other papers relating to the administration
of the activities of the Branch and Section.
Maintained as a convenience file for reference.
Filed by subject matter.
(1958 - 1959)
a. Branch Subject File
b. Section Subject File
REQUIREMENTS FILES
a. Copies of operational guide requirements
and specific requirements served on-',the
Branch by other offices and agencies.
Record copies maintained in Support
Branch. Used for office reference and
reporting purposes. Filed by requesting
office. (This file is in the process
of being converted to a 3x5 card file).
b. Extra copies of operational require-
ments maintained by each functional
section for convenience.
VOLUME
(CUBIC FT.)
SECRET
Temporary. Destroy after 1 year. Cut off
file at end of each year; retain in current
files area 1 year and destroy.
Temporary. Destroy six (6) months after
completion of requirement. Place in inactive
file when requirement is completed or can-
celled.
Temporary. Destroy when requirement has
been completed; cancelled or superseded.
ILLEG
 ?
0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000400230001-4
C. 3x5 card file index to Branch require-
.1
Temporary. Destroy six (6) months after
ments for easy reference. Filed by
completion of requirement. Place in inactive
office and numerically thereunder. This
file when requirement is completed or can-
card file is also used for statistical
celled,
reporting purposes.
50
REFERENCE AND RESEARCH MATERIAL
Copies of intelligence reports, State
97.0
Temporary. Destroy when no longer needed
dispatches, Army, Navy and Air Force reports,
as reference.
National Intelligence Surveys, pamphlets, pub-
lications, maps, also rough drafts of completed
reports. Used as references in preparing infor-
mation reports. Material maintained by each
section due to geographical and technical varia-
tions. Filed by subject c,.
51
LIBRARY REFERENCE MATERIAL
These consist of bound books, technical
272.0
Temporary. Retain indefinitely except
manuals, dictionaries, year books, etc. Used
that material when no longer needed will
for reference purposes.
be returned to the library.
52
FOREIGN NEWSPAPERS AND PERIODICALS
These are to be exploited, abstracted,
113.0
Temporary. To be forwarded to Acquistion
translated or reviewed for the purpose of
Branch when exploitation completed.
carrying out the Divisions mission. Divided
among the sections according to functional
interest.
53
LOGS
a. Periodical Log. A 5x8 card file used
.4
Temporary. Destroy when card is filled or
to record receipt of newspapers and
when publication no longer being received.
periodicals. This file is kept to
account for newspapers and periodicals
and to evaluate the future needs. Filed
in a Kardex safe by title of newspaper
and periodical.
(1958-1959)
winni-A
FORM NO. ~3?a USE PREVIOUS
I JAN 56 ?7 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA
00
87A000400230001-4
b. Administrative Log. Lists projects
a:
Temporary. Destroy when no longer needed.
completed by and sent from Branch.
e. Book loan records. 3x5 card file on
.1
Temporary. Destroy when books are returned
books on loan to the section*
to the Library.
54
OPERATIONAL I1ci'ELLIOENCE CARD FILES
Maintained by each functional area and
29.6
Temporary. Destroy when no longer
used as a ready reference in preparing informa-
necessary or superseded.
tion reports.
a. Abbreviations and glossary files which
(.8)
supplement dictionaries. Maintained on
3x5 and 5x8 cards. Filed alphabetically,
b. Personalities and Organization Indicies.
(14.0)
Contain names of individuals and organiza
'4
tions appearing in foreign newspapers
and periodicals giving a brief summary.
Filed alphabetically in each geographic
area*
c. Urban Development. Card collection of
(6.3)
urban development in various cities of
the USSR relating to communications,
rail, transportation etc. Filed by
city,
d. Plant Data. Cards containing informa-
(8.3)
tion regarding industrial installations.,
production and various plant data,
e. Periodical-article Index. Card index to
(.2)
articles translated from Soviet periodica
ls
for use, principally., of Radio Propagandd
Branch,, FBID.
Approved For Release 2005/11/21 : CIA
R7
87
FORM No. ~39a USE PREVIOUS
I JAN 56 EDITIONS. .
 REARD60"01i otROl J12D05/11/21 : SM 8-00
ILLEGI ?
OO/FDD FAR EAUX CH
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (C
BRANCH SUBJECT FILE
Consists of copies of memorandums, reports
and other papers relating to the administration
of the Branch and its Sections. Portions of the
File are maintained in each Section as a conveni-
ent reference. Filed according to the Agency's
Subject Numeric Filing System.
a. Branch Subject File. Maintained in
office of the Branch Chief.
(1956 to date)
b. Section Subject File. Maintained in
office of Section Chief.
(1956 to date)
REQUIREMENTS FILES
? a. Copies of operational guides and
specific requirements served on the
Branch by other offices or agencies.
Record copies are maintained in Support
Branch. File" is used in preparing
reports.
b. Extra copies of operation regiAirements
maintained by each geographical section
for convenience.
Annrnvnrl Gnr C?nlnncn 2005/
FORM NO. X39 USE PREVIOUS
1 JAN 56 J?7 EDITIONS.
25_.06-59
 RSFMt 487AOOO4OO23OOO1-4
188.0
147.0
a. Ledger type books used to control 0.1
assignment of project numbers within
Branch and as ready reference.
(1957 - 58)
b. Loose-leaf notebooks used to record 0.4
receipt and disposition of Chinese periodi-
cals and newspapers. Used as reference.
File lists title, date, source, and
such information on the publications.
(1947 to date)
SECRET
Temporary. Retain indefinitely. Screen
periodically, at least annually, and destroy
material superseded or no longer needed.
Temporary. Retain indefinitely. Screen
periodically, at least annually, and return
or dispose of material no longer needed.
o. s dell a
ui do Br ,
m nent ten ion. S.O;
as s~-~, - 4
Temporary. Destroy after 1 year. Cut
off at end of each year; retain in current
files area 1 year and destroy.
Temporary. Destroy after 1 year. Cut off
at end of each year; retain in current files
area 1 year and destroy.
FOR
I 56 iu a EDITIONS.
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
FILES IDENTIFICATION
Approved For Release 2005/11/21: CIA
RESEARCH AND REFERENCE MATERIAL
Copies of classified intelligence reports,
State dispatches, reports from Army, Navy., Air
Force, and FBIS, maps, pamphlets, NIS's, and
other material used as reference. Maintained
in each section and filed according to subject.
(1950 to date)
LIBRARY REFERENCE MATERIAL
Unclassified bound books, technical
manuals, foreign language dictionaries, year
books, etc., used as reference material.
Assembled in book cases and on individual desks
and shelves as needed.
Copies of newspapers and periodicals
received by subscription or other channels.
Material used for scanning, exploiting, or
translation as directed by requirements and the
Division's mission. Material distributed to
Sections concerned and filed chronologically.
(19511. to date)
LOG BOOKS
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
p~~Q
(~[
487A000400230001-4
61
OPERATIONAL INTELLIGENCE' CARD FILES
These card files are maintained as ready
reference of various intelligence material on
certain language areas and are useful in pre-
paring Information Reports.
a. Abbreviations and. glossary files of
4.0
Temporary. Retain indefinitely. Screen
unusual foreign language terms used to
periodically, at least annually, and destroy
supplement dictionaries. Maintained
when glossary is published or material is
by language area, on 3x5 cards, and
no longer needed.
filed alphabetically.
b. Index of newspapers and periodicals
1.2
Temporary. Retain indefinitely. Screen
listing title, editor, address,
periodically, at least annually, and destroy
political affiliation, source, and
when card is obsolete or when material is
other data. Maintained on 5x8 and
no longer needed.
3x5 cards and filed alphabetically by
title.
c. Personalities. File of certain indivi
2.0
Temporary. Retain indefinitely. Screen
duals appearing in foreign newspapers
periodically, at least annually, and destroy
and periodicals. Cards include name
when card is obsolete or when material is
and brief biography. Maintained by
no longer needed.
language area, on 3x5 cards, and filed
alphabetically by surname.
d. Organizations, plant data, ministries,
1.6
Temporary. Retain indefinitely. Screen
or groups. Cards include data relatin
periodically, at least annually, and destroy
to their purpose and organization.
when card is obsolete or when material is
no longer needed.
e. Miscellaneous. Card.files containing
.4
Temporary. Retain indefinitely. Screen
information collected for possible use in
periodically, at least annually, and destroy
reports.
when card is obsolete or when material is no
longer needed.
A roved For Release 2005/11/21 : CIA
c,rpnr
R698--U
487A000400230001-4
FORM NO.66 i39a USE PREVIOUS
I JAN EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved. For Release 2005/11/21 : CIA
0
487A000400230001-4
f. Scan files. This is a 3x5 reference
.5
Temporary. Retain indefinitely. Screen
file of .items appearing in certain
periodically, at least annually,, and destroy
Chinese newspapers and collected for
when card'is obsolete or when material is no
possible use on a selective basis on
longer needed.
a later date.
ECRET
Approved For Release 2005/11/21 Cl
-RDP78-0
487A000400230001-4
 I TEM
NO.
62
63
CONFIDER s'.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
These are copies of memos, reports, notices
and other papers which are accumulated and utiliz d
in the administration of the activities of the
Branch. Filed by Agency Files System.
(1958-59)
REQUIREMENTS FILE
a. Copies of operational requirements
served on the Branch and distributed to
the Sections and individual analysts
involved. Record copies maintained in
Support Branch. These are retained for
reporting purposes after requirement
has been filled. Filed by requesting
office.
b. Requirement log maintained in notebook
form and on 3x5 cards for control pur-
poses.
64
Consists of copies of intelligence reports,
State dispatches, pamphlets, publications,
FDD reports and other material. Used as
reference in preparing information reports,
Material maintained by individual sections
due to functional breakdowns. Filed by type and
subject.
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
RECRRF%&I91~505/11/21 : CIA
.8
.4+
65.0
SCHEDULE NO.
2 .06- 9
AQAA4A
-
25X1
Temporary. Destroy after one year. Cut
off file at the end of each year; retain
in current files area for one year then
destroy.
Temporary. Destroy 3 months after require-
ment fulfilled. Upon completion of require-
ment, place in Section Chiefs files; hold
for 3 months and destroy.
Temporary. Destroy 3 months after require-
ment has been fulfilled.
Temporary. Destroy when no longer needed
for reference purposes.
 65
66
67
Approved For Release 2005/11/21: CIA
LIBRARY REFERENCE MATERIAL
These are bound books, technical manuals,
173.0
dictionaries, gazeteers, etc. Used for referenc~
purposes*
FOREIGN NEWSPAPERS AND PERIODICALS
These are to be exploited, abstracted,
68.0
translated or reviewed for the purpose of
carrying out the Division's mission. Divided
among the Sections according to subject content.
a. Log books used for assigning project
numbers and control within the Branch
and for JPRS projects. Maintained for
ready reference. Information recorded
is, project number, title, date, require
went pages, etc.
(1958-59)
b. Log of periodicals received in Section.
Lists title, issue number, date of
receipt and return. Filed by title on
5x8 cards maintained in Kardex.
(1958-59)
68
5x8 card file of abstracts from foreign
Scientific periodicals used for reference and
research. Cross indexed by subject, periodical
title and author.
a. Filed by subject 1954-59
10.2
b. Filed by title 1957-59
11.6
c. Filed by author 1957-59
0.4
Apprnvprl Fnr Pplpaca 9Mr'111/21 ::IA
FORM NO. 139a USE PREVIOUS
I JAN 56 X7.7 EDITIONS.
Temporary. Retain indefinitely except that
material to be returned to library when no
longer needed.
Temporary. To be forwarded to Acquisition
Branch, CIA Library when exploitation com-
pleted.
Temporary. Cut off file at end of each
year and retain in current files area one
year and destroy.
Temporary. Cut off at end of six months.
Retain six months and destroy.
Temporary. Destroy when no longer needed.
Temporary. Destroy when no longer needed.
Temporary. Destroy when no longer needed.
TV,
4vr>ftvvv~vv
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 w
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
RDP78-00
87A000400230001-4
69
OPERATIONAL INTELLIGENCE FILES
f
Maintained by each functional area and
used as ready reference. in preparing reports.
a. 3x5 card file of scientific conferences
0.5
Temporary. Destroy when no longer needed.
of the USSR. Filed by conference.
b. 3x5 index to books, periodicals and
5.8
Temporary. Destroy when no longer needed.
newspapers (in Russian). Filed by
title.
c. 5x8 card file on the Medical institu-
1.5
Temporary. Destroy when obsolete or no
tions in the USSR. Filed alphabetical)
.
longer needed.
d. Biographic information of Soviet
2.9
Temporary. Destroy when no longer needed.
scientists on various sized cards.
Filed alphabetically.
e. 3x5 card file of electrical terms in
0.2
Temporary. Destroy when no longer needed.
German and Russian. Filed alphabetical
y.
f. Information on 5x8 cards on the Academy
4.5
Temporary. Destroy when published or no
of Sciences, USSR. Filed alphabetical)
longer needed.
by institutes, departments. To be used
for future projects and reference.
g. 3x5 card file of dissertations of
1.6
Temporary. Destroy when no longer needed.
Candidates of the Academy of Sciences.
Filed alphabetically by subject.
h. 5x8 index of items published in the
0.2
Temporary. Destroy when no longer needed.
IGY report. Filed by author.
i. 5x8 index to "Referativnyy Zhurnal".
3.0
Temporary. Destroy when no longer needed.
Filed by subject and issue.
ENI
Approved For Release 200 1/21 : CIA
-
FORM NO. +3Aa USE PREVIOUS
I JAN 56 J EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET