RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE DCI/SPECIAL ASSISTANT FOR VIET NAM AFFAIRS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100120002-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: September 30, 2005
• Sequence Number: 2
• Publication Date: October 31, 1966
• Content Type: FORM

Approved For Release MY : CIA-RDP78-00487A000100120002-8
/2I
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
DCI/SPECIAL ASSISTANT FOR VIET NAM AFFAIRS
FORM NO. 738 Approved For Release 2005/11/21 8-00487A000100120002-8
(411
1 JUL 55 738
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100120002-8
SECRET
The disposition instructions in Records
Control Schedule 12.10-66 for the DCI/
Special Assistant for Viet Nam Affairs
have been reviewed and are approved for
implementation.
25
Date
Approved For Release 2005/ttvgEI-RDP78-00487A000100120002-8
 SCHEDULE NO.
/2
/~'6~
IB& MT%Q1LRSf~14605/11/21 : CIA-RDP78-00
CONCURRENCE
DCI/Special Assistant Viet Nam Affairs
FILES IDENTIFICATION
in the administration of the Office of the Special
Assistant for Viet Nam Affairs. Included in this
file are such subjects as Accounting, Appropria-
tions, Buildings and Grounds, Collection, Dissem-
ination, Meetings, Organization and Management,
Personnel, Security, Travel, etc.
This file is arranged alphabetically by sub-
ject in accordance with the approved agency Sub-
ject-Numeric File System.
transitory value.
tration of the office and which have only
a. Records used in the day to day adminis-
b. Records that document policy or are con-
cerned with the establishment and operations
of SAVA.
July 1965 - Current
Consists of correspondence, memoranda, cables
and excerpts from selected publications used in
the administration and operation of specific pro-
jects. These projects may be initiated by SAVA,
other agency offices or the military.
TITLE C/ lS19 '/Yq
Temporary. Destroy after 2 years. Cut off at
end of calendar year. Hold in office area for
one year then transfer to Records Center.
Hold in Records Center for one year then
destroy.
Permanent. Destruction not authorized. Re-
tain in office area as long as need for cur-
rent operation, then transfer to Records
Center. Upon liquidation of SAVA transfer to
Records Center.
Temporary. Destroy two years after completion
of project.
 ATEM NO.
FILES IDENTIFICATION
LUME
-
DISPOSITION INSTRUCTIONS
These are con ARnoi e g D-I~~IS
1607
8-00A
87A0001 00120002-8
Logistical, Medical, Military and operational
materials. For the most part material in this
file is duplicated in other agency project files.
Filed alphabetically by project name.
July 1965 - 1966
3
BIOGRAPHIC FILES
Consists of memoranda, cables, Information
1.
Temporary. Destroy when superseded or no
Reports and selected excerpts from various 0
longer of interest to SAVA operations.
Intelligence community publications concern-
ing Military, Political and other leading figures
in North and South Viet Nam.
Most of this file consists of =CR-M's.
July 1965 - 1966
4
PROVINCE FILE
Consists of case files on all 43 South Viet
1.
Temporary. Destroy when no longer needed for
Nam provinces. Included are information reports
current operation.
and cables pertaining to the geographical, politi-
cal, economic, security and other aspects of life
in the provinces.
Filed alphabetically by province.
July 1965 - Current
5
OPERATIONAL MATERIAL FILE
Consists of copies of cables and memoranda
16.5
Temporary. Destroy when no longer needed.
concerned with Viet Nam Affairs. Approximately
Screen file periodically and destroy materials
90% of this file consists of CIA, State Department
no longer needed, except for materials con-
and Department of the Army cables. These files
sidered necessary for historical purposes
are used as the source of briefings given by the
which should be transferred to-the Records
Staff and also serve in the preparation of special
Center for permanent retention.
surveys pertaining to specific matters.
July 1965 - Current
Approved For Release 2005/11/21
Lfti-004
47A000 100 12000 -
FORM NO. I39a USE PREVIOUS
I JAN 56 9 EDITIONS.
 i
ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 :
-
5
OPERATIONAL :MATERIAL FILE
Consists of copies of cables and memoranda
concerned with Viet Nam Affairs. Approximately
90% of this file consists of CIA, State Department
and Department of the Army cables. These files
are used as the source of briefings given by the
Staff and also serve in the preparation of special
surveys pertaining to specific matters.
July 1965 - Current
a. Materials that document policy or
2.
Permanent. Destruction not authorized. Re-
are concerned with the establishment
tain in office area as long as needed for
and/or operations of SAVA.
current operation, then transfer to Records
Center. Upon liquidation of SAVA transfer to
Records Center.
b. Materials used in the preparation
20.
Temporary. Destroy when 1 year old. Retain
of current briefings given by members
in office area for 6 months then transfer in
of the Staff,
monthly increments to the Records Center.
Destroy six months later.
APPROVED:
[[[
CIA Records Administration Officer Date
Approved For Release 2005/11/21 : CI'
00
87A000100120002-8
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 TEM NO
. FILES IDENTIFICATION
V LUME
DISPOSITION INSTRUCTIONS
6
REFERENCE FILES Approved For a ease
BtAOOO100120002-8
Consists of maps, plans, overlays and charts
22.
Temporary. Destroy when superseded or no
used in carrying out the mission of the Special
longer needed for current operation.
Assistant for Viet Nam Affairs. In addition, this
file includes copies of Rand reports, NIE's, NIS,
NPIC briefs, National Interrogation Summaries,
Order of Battle, and other intelligence reports;
CIA and other sources.
This file is arranged alphabetically by the
title of report.
July 1965 - Current
7
CABLE FILE (Duplicate)
Consists of copies of CIA, State and Military
1.6
Temporary. Maintain in office for one month
cables pertaining to areas of interest to SAVA
and then destroy.
operations.
These are duplicates of cables that have been
either filed in main file or destroyed except for
those series for which only 1 copy has been
received.
These cables are filed by source and by date
thereunder.
July 1965 - Current
8
LOG FILE
Consists of a log form used to record all
1
Temporary. Destroy after 3 months.
cables received by SAVA.
This form includes cable number, date and
source of cable, and a;notation as to whether or
not this cable is to be filed or destroyed. In
cases where cable is to be filed a brief of content
and file location is also entered on this form.
July 1965 - Current
Approved For Release 2005/11/21 T r1ki
n 78-OO
87A000100120002-8
FORM NO. 139 a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 0
JTEM NO.
FILES IDENTIFICATION
OLUME
DISPOSITION INSTRUCTIONS
vV For Release 200511112V: -
REFERENCE BANK STA y
78-00
87A000100120002-8
9
l
Consists of statistical data compiled for
2.
rapid retrieval of information used for the pur-
pose of preparing survey type papers or presenting
briefings.
a. Material used in the preparation of
Temporary. Destroy when revised, superseded
statistical studies and retained as backup
or no longer needed.
information.
b. Final statistical studies. There are
Permanent. Retain in office area until no
approximately 100 of these filed alphabeti-
longer needed for current operation then trans-
cally by subject category.
fer to Records Center.
July 1965 - Current
10
WORK FILES (STAFF MEMBERS)
Consists of working copies and reference
7.8
Temporary. Destroy when no longer needed for
material accumulated by individual Staff members
current work purposes. Return to appropriate
in the performance of their duties.
files any materials taken from the Operational
Material File, item 5 of this schedule.
July 1965 - Current
Approved For Release 2005/11/21 :
-004
7A000100120002-8
+vJAN'?gg ~jqa EOITION3. V~~ RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET