PUBLICATIONS PROCUREMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01495R000600070009-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: June 7, 2005
• Sequence Number: 9
• Publication Date: November 17, 1969
• Content Type: MF

Approved For Release 2006/10/20: CIA-RDP80BO1495R000600070009-9
1ber 1"D
hd 2361U RA DUb
HIR
2. ttoi
Sttaw and your ti
procueme*t, but I be
~troller
Deputy Director for IutelIigence
Pablcatiu Procureen
problems iaa implemasting ,ease of your
These problems are probably the result
you with su ci+a t backgro*d on the sate
i netruc.tion .
ture to provi e
cope of oar
publications procurement program. The fdUovia
table
sus marize the major categories of expenditures for
year:
aver
4:138 -
,21
his
ltcationc
erious practical
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en
penditurese are to the next two categories and provide the
like C61 and O1R but also in varto" other compone
Y MS, CGC . and CP`I R. Via category t ost often critlctxe4.
es, ace-aunts for only
4. You shod alto be aware of the fact that the annual rate
a publications is between five and ten percent; even
jobs net only in the intelligence pro
sld moss significantly fewer publications each
peclfic backgreti. nd and proposals for more practical
a are presented below under the principal potnt In your
inatiucli s.
fer- d catl0csa Prt3c m
been made for this year.
haves already
It is not practical to attempt to modify these commitments on a
w esale basis. Some subscriptions will be eliminated following
the current review and revaUdatton, but I do not expect signifiesot
savings will possible in Y 1070. Commitments, as of 7 November,
will total more t
wo billed. Taking this together with
the going daily orde
r rate a
bott 0 I weld anticipate Y 197
25X1
expenditures of ove A$y recommendations. consequently,
start with reaffirmation of the
budgeted for 1)70
25X1
publications procurement.
Validation of Now roqu re seat Orders b Office B
Area M vision Cbief
validation procedures are needed to
lees. If Area Division chiefs or mice heads
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er, so.* a of these senior officials would be s
excessive portion of their ti a *r this task. For ^xRm
based on statistics for F ! I J09, l estiu::ate that:
7. 1 dtdbt that you intend for such senior rani
devote so large a part of each day to affairs that are individually
*nt. On this testis, I believe that validation by an
Office head Or equivalent is ce erproductivee, instead. I propose
is eer the level for v:4idating purchase order generally
. 13*taumo you have expressed particular concern about
general purpve t3 perte lc ls, such as the Now York
Tim! a sh ci2, and because the uuu2 r of such per
small. I believe that it is pmeticai to requires Deputy Directors
to validate all new subscriptions for these periodicais. i
expect any significant savta from this category, ivowever, because
it represents only eight Pere rtt of our e xpe ditur- for publ .cat ,
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14. Ya~w r en oraa ua calls for an annual review and
revaliatat. by each Deputy Director of all subscriptions and
Procurements within his Dita rate. The size the job and
the p1qvical pr esses rna this a difficult, time-consuming,
and impractical task-. perAfieaally, I estimate the quantity of
material t each Deputy Director would have to rev ie* and validate ea1 year would be:
Officer
DCI Ara
(of which CIA
Library)
)DP
N Aber of New Orders n-bcr of 25X1
_q
thousands of
the Process old require weeks. urtherm
?a ). If
fan reviews by the Deputy Dtr torn P% questionable. Ti ne it r.s
will have already been bougLt and delivered, and effective coat ml
cannot be awbieved by and- ad -t -year review of what has alreadY
pired.
ibeli that 'ecttve control of
d before the order is placed and
qun-ly, foc : prepai
Inc ite
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11. In i.,-Y recomw sudat as, I
vatida tioa authority at the kilghest level rra ensurate
(a) a4equete ti =a to look Udo each order, and (b) easy access
to the perwwael who Initiate the orders sad
knowledge of Ia d ual w*K ssat m- and capabil.iti s.
Clearly, a batter control sy;aterr. n aaat be based on beta
Judgment ou the part of the validating officers.
That a Fvel for publications pr"urement
970 be re to ned0 Cep t otf ir. tAs,
tetive current
gyring pmt atieas in order to hold publications
its to the miziw v= level meew"*ry for off
f iUraeat of respective responsibilities and for
cmtinuing development of high levels of skill on
the part of CIA a ye .
tvie tM+gni
attached t uidelines for Publical ti roc
T Guidelines establish a validation process
specifically author to Cto question individual
or" re, a modify some of the explicit instructions
r 2p October me oral j.
(c) T1 *d the Central e - e Service and the Foreign
Broadcast Information Service be ea r pt from: the
level
of is atoa. beta the spirit of the Guidelines.
> Icieat operatic requires validation of puree
Gatdelines. Time-se Services ha
a lower level in these compose than
Pcstiora3 Procurement
a ibilittes. They also
id ex r ie erd
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in paragraph 12 are .PPE>t. V" .
dated 17 t--a ennlt r 1S89, ; lbO ct: PubItcatims
!s! 'L'..1