LETTER TO MR. STEVEN GARFINKEL FROM (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B00236R000200150010-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 19, 2016
• Document Release Date: September 19, 2005
• Sequence Number: 10
• Publication Date: February 14, 1983
• Content Type: LETTER

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CENTRAL INTELLIGENCE AGENCY
WASHINGTON, D.C. 20505
OIS Registry I
14 FE B 1983
Mr. Steven Garfinkel
Director, Information Security
Oversight Office
General Services Administration (AT)
18th & F Streets, N.W.
Washington, DC 20405
We have reviewed the draft of Guidelines for Declassification of White
House Information and have two additions to suggest:
1. Add to the final paragraph on page 2 the following: When
the identity of the agency having declassification authority over
information relating to intelligence matters is not apparent or
when the reviewing officials do not possess the requisite expertise,
that information should be referred to CIA for review and
declassification.
2. Insert in line 4 on page 4 after the sentence ending with
the word "present.": When a declassification action pertains only
to the transmitting or referencing item, that fact must be clearly
noted in marking the item to avoid inadvertent declassification
of any classified attachments.
if you have any questions please contact me at
Sincerely,
25X1
25X1
Director o Information Services
Directorate of Administration.
Distribution:
Orig - Addressee
1 - D/OIS Subject
25X1 1 - _DZQIS C1
CRD Liaison w/ISOO
rono
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 ed 1, se 200 bth1CIA-RDP85B00236&000200150010-6
February 4, 1983
Administration Office Washington, DC 20405
I
Central intelligence Agency
Washington, DC 20505
The National Security Council (NSC) has aked me to solicit comments from
several of the major classifying agencies on the proposed guidelines for
declassification of White House information. A copy of the proposed
guidelines is attached and I would appreciate your comments by February 10,
1983. I realize the response time is short, so phone comments will be
accepted by Jane Payne on 535-7263 or by me on 535-7251.
Sincerely,
STEVEN GARFINKELi
Director
N
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 IS`1-,i-! GUIDELINES FOR DECLASSIFICATION
WHITE HOUSE INFORMATION
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Authority. National Archives and Records Service (NARS) employees especially
trained by the Records Declassification Division of NARS and the National Security
Council and specifically designated by the Archivist in writing are authorized
to use these guidelines in the review for declassification of White House
national security classified information in accessioned records and donated
historical material in the legal custody of the National Archives, including
the Presidential Libraries.
Definition. White House classified information is National Security Information
originated in a prior administration by the President, the White House Staff,
by committees, commissions, and boards appointed by the President, or others
specifically providing advice or counsel to a President or acting on behalf
of a President. White House classified information also includes information
addressed to or otherwise provided in a prior administration to the President,
the White House Staff, etc., by a foreign government or governments, an
international organization of governments or any element thereof with the
expectation, expressed or implied, that the information, the source of the
information, or both are to be held in confidence.
Other restrictions. NARS general and specific restrictions will continue to be
applied to the accessioned records originated by the White House as in the past.
The donor restrictions on donated historical material will be applied before
declassification. review is undertaken.
Administrative ksn These declassification guidelines are applicable to
White House classified information which meets the criteria for classification
of Section 1.3 of Executive Order 12356. White House originated documents bearing
an apparent national security information marking which do not meet those criteria
may be considered to have been marked for administrative purposes rather than
national security reasons and should be considered as not classified. When
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marked documents are determined not to be classified, the marking will be
cancelled and the annotation "Determined to be an administrative marking,
cancelled per E.O. 12356, Sec. 1.3 and Archivist memo of n placed on
the first page or cover of the document. Examples include:
1. Press releases, press guidance, questions and answers, and background
material prepared for release to the press and other media.
2. Speeches, proclamations, and other public documents, legislation,
and executive orders which were released or otherwise publicly promulgated.
Also drafts of the above which are substantially the same as the released or
promulgated final version or where the portions not released do not concern
national security affairs.
3. Public relations and press or-other media relations excluding
information which might reveal a confidential source, an intelligence activity
or an intelligence source or method. .
4. Information on public events such as elections results, demonstrations,
foreign press coverage, etc., excluding those which might reveal a confidential
source, an intelligence activity or an intelligence source or method.
5. Information concerning presidential nominations and appointments and
similar personnel related matters excluding those which might reveal a confidential
source, an intelligence activity or an intelligence source or method.
6. Information relating exclusively to domestic political issues and
problems in such areas as agriculture, cominerc-, education, the environment,
health, housing, justice, labor and social services.
Agent, information.. Portions of'White House classified documents quoting from or
paraphrasing classified information originated by a federal agency will be
reviewed for declassification in accordance with that originating or responsible
agency's declassification review guidelines.
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 Page a
Agency consAJU&iLQ8
,ik~w 1~?~e A- ~~ 5 c obfl ~l~gsformation
not declassified under these guidelines will be reviewed for declassification in
consultation with the agency or agencies which originated or have primary subject-
matter interest in the classified information or in accordance with applicable
declassification guidelines provided to the Archivist by those agencies.
Excluded agencies of the Executive Office of the President. These guidelines are
not intended to be applied to copies of classified records or documents originated
by the Executive Office of the President or their predecessors which have "agency"
status under the Freedom of Information Act, for example,
Council on International Economic Policy (1971-77)
National Security Council
Office of Management and Budget
Office of Science and Technology Policy
Declassifiabie eateRories. The following categories of White House classified
information may be declassified:
1. Travel and visitor information where the trip or visit was overtly undertaken.
Included specifically are proposals for such trips and visits and general planning
material, agendas, routes, schedules, itineraries, appointments, travel arrangements,,
accommodations, manifests, seating plans, and similar administrative details asso-
ciated with the trip or visit. Excluded is any information concerning protection
of the traveler or visitor, emergency communications and continuity of government.
2. Meetings or conference' information such as agendas, schedules, administra-
tive arrangements, seating plans and lists of attendees or participants. Excluded
from this category are substantive briefing papers, memoranda and correspondence
concerning national security affairs (per Section 1.3 of E.Q. 12356) and
biographical information on foreign leaders and participants.
3. Routine transmittal letters, transmittal memoranda, lists and indices
where the document attached, transmitted or referenced can be or has been
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declassified; or where the transmitting or referencing item itself contains no
national security information (per Section 1.3 of E.0.12356) and can either be
separated from the classified attachment or the classified attachment is not
present. Excluded are such items which include names of intelligence personnel
or reveal titles or references to classified documents which titles or -references
are themselves classified or otherwise not releasable. Under current procedures
such items 'would routinely be marked "Becomes unclassified upon removal of all
classified enclosures."
4. International education and cultural programs and exchange activities
and information relating to "Food for Peace" and similar agriculture aid-programs
unless the declassification and release of the information might impact adversely
on current foreign education and cultural exchange activities and programs or on
current foreign assistance 'policy matters or reveal a confidential source.
5. Social exchanges between the President and foreign heads of state or
political leaders which are more than 10 years old, including specifically
correspondence concerning gifts exchanged and travel plans (but excluding any
information concerning protection of the traveller), greetings, birthday,
special occasions and congratulatory meesages, sympathy and condolences when
the information in the document is limited to the sentiment expressed.
6. White House classified information more than 10 years old relating to
routine legislative issues including executive-legislative branch relations,
comments and reports on proposed legislation, White House relations with
individual congressmen and committees, etc. Excluded are legislative issues
relating substantivally to defense, nuclear matters, intelligence and foreign
relations.
7. White House classified information more than 10 years old relating to
the federal budget excluding funding for intelligence programs and activities;
nuclear weapons development, testing and procurement; and foreign assistance pro-
grams notAp#W 6d3Fo @ /12/14: CIA-RDP85B00236R000200150010-6
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Declassification martin . The declassification stamp marking to be applied to
information which is determined-to be declassified pursuant to these guidelines
should appear as follows:
DECLASSIFIED
E.O. 12356, Sec. 3.4(b)
Archivist Memo (date issued)
By NABS, Date
Down railing authority!. White House classified information more than 10 years old
which was marked TOP'SECRET may be downgraded to SECRET when reproduced and
transmitted for declassification review unless the document contains RESTRICTED
DATA or FORMERLY RESTRICTED DATA or contains sensitive compartmented information
(SCI). When transmitting such reproductions as may be downgraded, the "TOP"
portion of the marking "TOP SECRET" should be cancelled wherever it appears on
the reproduction and a stamp marking as follows will be placed adjacent to the
most conspicuous original TOP SECRET marking on the front page or cover of
the document:
Downgraded to SECRET
for Transmittal and Declassification Review
Per Archivist Memo . (date issued)
ROBERT M. WARNER
Archivist of the United States
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communication networks.
? 2002.7 Referral and decision.
(a)
(z
When the identity of the agencies having declassificatior
authority over foreign government information is not
apparent to the agency holding the infoniation, or when
reviewing officials do not possess the requisite expertise,
the information shall be referred for review and a declassification
determination as follows.
Categories 2002.6 (b) through (d),
,Department of Energy or Nuclear Req~,latory Commission (as
appropriate)
(2) Categories 2002.6 (e) and (f), Celtral Intelligence
Agency.
(3) Categories 2002.6 (g) through (1), Department of State.
(4) Categories 2002.6 (m) through it), Department of Defense.
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(5) Categories 2002.6 (u) and (w), Department of the Treasury.
(6) Categories 2002.6 (x) through ('h), National Security
Council.
(b)
Referrals to agencies shall include copies of the documents
containing the foreign govermmient information. Agencies
shall review the referred documents and promptly notify
the Archivist of the United States of the declassification
determination. Forwarded caries of the documents shall be
marked to reflect any downgrading or declassification
action and shall be returned to the National Archives.
? 2002.8 Downgrading.
Foreign government information classified "IOF7 Secret" may be downgraded
to "Secret" after 30 years unless the agency with declassification
authority over it determines on its own, or after consultation, as
appropriate, with the foreign government or international organization
of governments which furnished the inforriation, that it requires continued
protection at the "Top Secret" level.
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TRANSMITTAL SLIP DATE
TO:
CIT Liaison w/IS00
ROOM NO. I BUILDING
ROOM NO. BUILDING
FOR
I FEB 55 '241
EXTENSION
REPLACES FORM 36-8
WHICH MAY BE USED.
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