PROPOSAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B00236R000100180018-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: September 19, 2005
• Sequence Number: 18
• Publication Date: March 26, 1982
• Content Type: REQ

Approved ForlWease 2005/12/14: CIA-RDP85B0023OW00100180018-6
26 March 1982
Proposal
1. The Classification Review Division (CRD) should continue working on
a major Agency requirement, the classification review of Foreign Relations
of the United States (FRUS), for the Department of Sta.te.he current work-
looaac o 28, OOOppages t it at lave to be reviewed for classified material by the
Agency in 1982, plus the upcoming workload of 33,000 pages in 1983 will require
2.5 man-years in manpower for each year. This is an ongoing and long-standing
program that the Agency has to carry on.
2. Agency classification review responsibilities at the National Archives,
Presidential Libraries, and with the Department of Defense and other agencies
will require 2.75 man-years of manpower. Under present circumstances and those
anticipated in the foreseeable future, the indication is that the demand for
Agency classification review services will increase at the Presidential Libraries
and with the DOD and other agencies. More material will be made available to
researchers and. the public at the Libraries and more histories and publications
are being released at other agencies. The Agency has a vested interest in these
areas that no truly classified information will be inadvertently released, that
no classified information will be published that could seriously harm national
security, and that above all sources and methods will be protected at any cost.
3. The Director of Information Services (DIS) has delegated to CRD the
responsibility for carrying out the DDA classification review of manuscripts by
present and former employees. The DIS, as a member of the PRB, is charged with
this responsibility. We believe that CRD should continue to discharge the
classification review for the DDA, the DIS and through him the PRB. It will
take 2.0 man-years of manpower to carry on this duty as it is presently handled
and structured under the PRB.
4. After exhaustive study and deliberation, we believe the Agency should
continue a limited but highly integrated systematic review service and capability
within DDA/OIS/CRD. It will give the Agency a well-balanced posture under the
new Executive order for classification and systematic review. The systematic
review as reconstituted is optional and we propose that the function as kept in
CRD be that option. CRI) will continue systematic review by reviewing records
that appropriately lend themselves to proper review and declassification. With
an eye toward turning up new materials, CRD proposes that we step back a little
and clean up the Agency records and get them set for a re-focused systematic
review that identifies the record groups in their proper context and time framework
that are of permanent historical value and only review these. CRD will have to
work with OIS/RNID and others on this phase of the work and we propose to devote
4.0 man-years of manpower to the re-focused Agency systematic review. The Agency
with such a program will be in a good long-range position to answer the require-
ments of any President, any Executive order, any Congress, and any critic on
systematic review of Agency records of permanent historical value. The Agency
will be in a strong position.
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S. CRD, in carrying out the functions as outlined in this proposal., will
commit 12 man-years of manpower to the overall tasks as assigned to classification
review officers at the GS-13 level.
6. To manage and support the 12 man reviewing officer force, we will need
a division chief, two branch chiefs, one secretary, one information control
assistant and one clerical. The total work force in the restructured CRD will
be 18 people.
7. If the DIS and CRD are to be charged with the carrying out of a consoli-
dated classification of manuscripts for the entire Agency under the aegis of the
PRB as presently constituted, CRD would have to devote 3.0 man-years of additional
reviewing officer manpower to the effort. It would also require 2.0 man-years
of support manpower for clerical, technical and secretary support. The total
work force in CRD under this additional requirement will be 23 people.
Approved For Release 2005/12/14: CIA-RDP85B00236R000100180018-6
 OIS Registry
Approved For%p1ease 2005/12/14 :.CIA-RDP85B00236W0010018001
DDA 82-0008/15
18 March 1982
MEMORANDUM FOR: Director of Central Intelligence
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Executive Order 12065
1. In accordance with your request last evening, Attachment A
provides an overview of the problems with E.O. 12065; Attachment B is
the Executive Order.
2. As I mentioned, we had estimated that it would cost $80 million
in the first 10-year review if we were to fully comply with the Executive
Order. I am now advised that because of an increase in the proficiency
of the reviewers this figure has been reduced. We will spend $21 million
by 1988 in order to meet about 30 percent of the documents requiring
4eviewv. Of this 30 percent,. it is estimated that not more than two
pert' _rrt will.be declassified and that two percent -wi.ll be of little
interest to the public. At the end of the first 10 years we must start
reviewir-; the, material previously reviewed during the first 10 years.
3. The revised Executive Order is now held by Judge Clark. The
Intelligence Community has made .its recommendations to the Information
Security Oversight Office which are now contained in the revised order.
The revised order makes it optional to have a systematic review program..
Since we are declassifying such a small--amount, we would have a program
that is restricted to certain categories of material thereby relieving us
from. the current burden.
4. Any help you can give us in getting the revised Executive Order
published would be greatly appreciated.
far. z tia
cc: EXDIR
,, 'OIS
OD/OIS Distribution:
1 - Coved For Release 2005/12/14: CIA-RDP85B00236R000100180018-6
1 - C/CRD
 Approved For Haase 2005/12/14: CIA-RDP85B00230100180018-6
SUBJECT: SYST51 TIC REVIEW FOR DECLASSIFICATION
SYNOPSIS : -
The program of Systematic Review for Declassification mandated by Bcecutj,,e
Order.12065 is a disaster. It is not cost effective; it syphons off valuable,
scarce resources from CIA's primary mission; and it poses security rises:. It
should be abolished. The General Accounting Office has also recorrmended -i.ts
abolition.
BACKGROMT:
(
Such ISOO exec ptions can be difficult to come by.
Section 3-4 of Executive Order 12065 - (E.O. 12005) effective 1. Deceruxer 3grg
requires the Executive Branch to institute programs to review all "peI mnentiy
valuable records" when they reach 20 years of age (30 years for forei . goVe _
bleat information) to determine whether the records should remain classifzed_ If
they remain classified after such review, they then must be reviewed a,, 10
years later, and every 10.years thereafter until declassified, unless a longer?
period is agreed to by the Director, Information Security O ersicht Office
ISM
The above requirement is not new. The idea started during the Eisenho,,:er
administration .and in 1972 President. Nixon issued E.O. 11652 which contained a
similar declassification review requirement with two major differences: the
initial review was to take place when records reached 30 years of age, and the
time interval for re-review was left' to Department Heads. E.O. 12065, recog --
nizing that agencies were not geared up to switch from the old 30-year perioct
to the new 20-year requirement overnight, allowed agencies 10 years to close
the gap. Hence, by 1 December 1988 all permanent records dated 1 December 1,969
and before are to receive an initial review. _
CURRENT STATUS:
Our best estimate indicates that we still have approximately 22,000 cubic
feet of.permanent records that must be reviewed by 1 December 1988 if we are
to comply with E.O. 12065. We have 33 ,people performing the review. Because
of the sensitive nature of our records, we must use mostly senior analysts with
long years of experience. They are highly trained in their jobs and utilize
procedures designed to maximize their production. In spite of this devotion of
resources, we are able to review on an average only 800 cubic feet per year,.
Thus, by 1 December 1988, unless we more than triple our staff, we u -ill acco.
plish less than 30 percent of our objective. Also, in December 1983, as we
continue to attack the remaining 70 plus percent, we will have to begin the
second review of all material once reviewed and on which the decision Was made
to continue classification. Since our experience shows that we continue clas-
sification on over 85 percent of the -records reviewed, we twill have to re-review
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 most of the e OBY 1&cei'r;' IIA-F q~$5B0 3 01001800 e8tu be~
faced with the first review of records beginning to mature in December 1988.. -
1t' is an impossible job.
CURRENT PROBLEMS :
CIA's program for systematic review of classified material entails the
following:
1. ' Dollar Costs:'.. - We will spend $21 million by 1888 t.-ider our C rent
program and still. nog 'coirply with E.O. 12055
-2_ Hu fan Resource Cdsts:. 33 - people, mostly valuable, scarce senior
analysts, spend ?ull time. reviewing classi ied docnients under our current
setup; over 88 people ZYould'.be required if we are to camply with E-0- 12065_
These people could and should. be used to collect and. produce intelligence.
3. Results of Review: On the average, two percent of the material. ;`
reviewed is declassified., - .'The.. declassified material that does eventually-
reach' the public 11,711 be' of : little interest.
4. Security Risks : Given our workload and time pressures, there is
always the .c anger o u an error resulting in the release of compromising
ixxfor anon. also,' the release of the declassified material adds to the total
picture our.adversaries have access to. When added to ratterial. released under-
FOIA, books, and leaks, this total picture is awesome and frightful:
5. Chilling Effect on Intelligence' Relationships: Because of past
Congressional investigations, FOIA releases, books. by former e:uployees,, mcf-
leaks, many agents and foreign intelligence contacts who would have cooperated
in the past now perceive that we are unable to keep their relationship secret-
With systematic review for declassification added to the list, we. guarantee,
these folks that if their names haven't come up for review previously,, they
:,rill come up when documents containing their names or identifying data beccz e .
20 years old.
RECOM' ATIO:
It is recommended that E.O. 12065 be modified to eliminate Section. 3-4
or, alternatively, to exempt CIA from its provisions- The General Accounting
Office has concluded after a lengthy investigation that this program should
be abolished Government wide. If so, then it is submitted that even more so
should it be abolished with respect to CIA.
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