LETTER TO MR. MAX HUGEL FROM ROBERT M. WARNER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00890R000300080120-6
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 19, 2016
• Document Release Date: December 15, 2005
• Sequence Number: 120
• Publication Date: March 6, 1981
• Content Type: LETTER

General National Archives
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0 6 MAR 1981
Mr. Max Hugel
Deputy Director for Administration
Central Intelligence Agency
Washington, DC 20505
Dear Mr. Hugel:
I:'D./A I c; istry
L V - asi
Public Law 96-511, the "Paperwork Reduction Act of 1980", set the
stage for this year's Records and. Information Management Conference
(RIMCO '81) sponsored by the National Archives and Records Service
May 20-22, at Gettysburg, Pennsylvania.
The 1981 conference will provide an opportunity for Federal managers
and records and information management specialists to participate in
the development of recommendations for productive implementation of
the Act by Federal agencies. Discussion groups will be formed to
study the topics listed in Attachment A. The Administrator of GSA
and the Director of the Office of Management and Budget have expressed
an interest in the conference and are looking forward to receiving
recommendations from the discussion groups.
The RIMCO '81 program also includes noted authorities from the Federal
Government and private sector who will discuss timely topics on the
theme, "Implementation of the New Paperwork Reduction Act of 1980."
Likely conference speakers include Congressman Jack Brooks, co-author
of the Paperwork Reduction Act, and the noted commentator Joe McCaffery.
A program with a complete list of scheduled topics and speakers is
enclosed for your review.
Unfortunately, accommodations can not be made for all Federal managers;
therefore, we recommend that the agency nominations be highly selective.
Emphasis should be on individuals with backgrounds in several aspects
of records and information management. Special consideration should be
given to those managers whose responsibilities will be most directly
affected by the Act. We have reserved 5 places for your nominees. If
you would like to send more people than we have allotted for your
agency, please list their names on the sheet provided and we will
notify you if they can be accommodated. The deadline for submitting
nominations is March 25, 1981.
Please complete and return the enclosed shared-training agreement and
the Proposed Registrants Form.
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In an attempt to keep travel costs to a minimum we are considering
providing chartered buses to Gettysburg. Please indicate on the Pro-
posed Registrant Form if the nominee would like to be a passenger on
the bus. The tentative pickup points are: Farragut Square (west-side)
17th Street, Nina; 8th and Pennsylvania Avenue, Ni, L(National Archives);
Montgomery Mall; and the New Carrollton Metro Station.
If you need additional information, please contact the Conference
Coordinator, Yvonne Starbuck on [phone].
Sincerely,
ROBERT M. WARMER
Archivist of the United States
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RIMCO '81 is an opportunity for Federal managers and records and information
management specialists to participate in developing recommendations for the
implementation of the Paperwork Reduction Act of 1980. About 50% of the
conference will be devoted to working group sessions dealing with the
more specific subject areas listed below. Nominees to attend the conference
should select their preferences from the working groups described below.
Selections should be indicated on the form enclosed with the agency nominations.
A-l. Organization and Staffing. How does the Act offset the existing
structure of operational RIM programs in the agencies? What does the single-
manager concept do to existing staffing patterns and organizational structures?
Will existing services and lines of authority and communication be enhanced or
diminished? Will professionalism in the RIM disciplines be increased and how
can we increase it in the agencies?
A-2. FILS. What will FILS do to existing workloads? How can an agency make
FILS work for it without taking away from other services? Who becomes the
agency FILS expert? How do FILS requirements effect agency mission accomplish-
ment? How will agency personnel accept and use the FILS system? Will they be
the sellers?
A-3. Reviews. What are triennial reviews? How can the agencies expect to
benefit from them? What areas should be reviewed? How thorough can triennial
review be? How can these reviews improve agency RIM programs? How will
implementation of review recommendations be evaluated?
A-4. Program Manager Responsibilities. How are agency program managers
affected by the Act? How are agency RIM personnel affected by the Act? How
does the Act affect the relationship between the two staffs? What is the
relationship between agency program managers and agency RIM managers? How
can the relationship be enhanced? What is the responsibility/authority/expertise
of each manager? What is the line of authority/expertise?
B-l. Government-wide Initiatives. What can agencies do to increase
productivity? How do agencies measure white-collar productivity? Can agencies
work both independently and together to make use of office automation
effectively and productively? To what extent can an agency work independently
or in concert to use electronic mail efficiently? How best can agencies work
together to meet the spirit and the intent of the Act? What structures work
best for co-operative efforts?
B-2 NARS Programs. This group will meet to discuss the papers coming out
of the recent RIMD Conference that evaluated how well NARS meets its goals
in TA, training, professional and clearinghouse activities, inspections,
and standards development. How do agencies view the NARS role in RIM? What
areas need greater emphasis?
B-3 Lead Agency Roles. Participants from OMB, GAO, NBS, ARTS, and NARS will
be invited to discuss their roles as setforth by the Act. How can the lead
agencies better serve the other agencies? What do the other agencies expect
from the lead agencies? How should the lead agencies interact? What lines of
communication should be established?
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 Far LeGkle, B 21M*MQ r.cCJA` DR44OM9Q 9%)OS0120-6
May 20-22, 1981
SHERATON INN, GETTYSBURG, PENNSYLVANIA
SHARED TRAINING AGREEMENT
between
(Department or Agency)
and
General Services Administration
National Archives and Records Service
Under the authority of Section 8 of the Government Employees Training
Act (5USC 4103), the Annual Federal Records and Information Manage-
ment Conference has been scheduled to meet Federal Agencies' needs.
A registration fee of $175 per conferee will cover expenses incident to
the conference (including accommodations, meals, gratuities, and all
conference materials). Agencies issuing travel orders to participants
should provide for transportation costs to and from the Conference. A
small per diem of $3.50 (depending upon the agency's per diem
rate) is commonly provided by the agency to meet incidental expenses.
Two copies of this agreement should be signed by an agency official
authorized to commit funds and then be returned by March 25 to: General
Services Administration (NR), Washington, DC 20408. Cancellation of this
agreement, in whole or in part, by either party will be honored until
May 1. No part of the registration fee can be cancelled or _refunded
after that date. Substitution of appropriate personnel will be honored.
Inquiries concerning this agreement should be directed to: Yvonne Starbuck
Conference Coordinator, [phone].
Terms of Shared Training Agreement
The agrees to pay to the National
(Name of Agency)
Archives and Records Service the sum of $ for registration of
the personnel listed herein to attend the Annual Federal Records and
Information Management Conference to be held at the Sheraton Inn, Gettysburg,
Pennsylvania, on May 20-22, 1981.
In return, the National Archives and Records Service agrees to cover
expenses incident to the conference (including accommodations, meals,
gratuities, and all conference materials).
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El CHARTER BUS Q OTHER
MAILING ADDRESS
El CHARTER BUS
O OTHER
3, (attach additional sheets for other nominations)
El CHARTER BUS D OTHER
a A-2. FILS
a A-3. INSPECTIONS
A-4. PROGRAM MANAGERS'
RESPONSIBILITIES
a B-i. GOVERNMENT-WIDE
INITIATIVES
Q B-2. NARS PROGRAMS
B-3. LEAD AGENCY ROLES
BILLING ADDRESS BILLING TO BE MADE ON
ESF 1080, VOUCHER FOR TRANSFER BETWEEN
APPROPRIATIONS AND/OR FUNDS
El SF 1081, VOUCHER AND SCHEDULE OF
WITHDRAWALS AND CREDITS
Return to. GSA/NARS'NRM, RIMCO '81, WASHINGTON, DC 20408
(Indicate three preference.
number 1 - 3 by priority)
ORGANIZATION &
STAFFING
A-2. FILS
Q A-3. INSPECTIONS
E IA-4. PROGRAM MANAGERS'
RESPONSIBILITIES
Q B-1. GOVERNMENT-WIDE
INITIATIVES
B-2. NARS PROGRAMS
Q B-3. LEAD AGENCY ROLES
(Indicate three prefarences;
number I - 3 by priority)
ORGANIZATION &
STAFFING
0 A-2. FILS
a A-3. INSPECTIONS
0 A-4. PROGRAM MANAGERS'
RESPONSIBILITIES
Q B-1. GOVERNMENT-WIDE
INITIATIVES
El B-3.
(Indicate three preferences;
number 1 - 3 by priority)
Q A-1. ORGANIZATION &
STAFFING
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 'ej
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c Records and Information Management Conference
IMPLEMENTATION OF THE NEW PAPERWORK REDUCTION ACT OF 1980
May 20-22, 1981
Gettysburg, Pennsylvania
Wednesday, May 20
8:30 - 12:00
10:00 - 11:30
Registration
Welcome
- The Archivist of the United States
Keynote Address
- Honorable Jack Brooks
12:00 _ 1:30 Luncheon
"Motivation"
- Blair Ewing, Office of Personnel Management
2:00 - 3:30 Speakers
"Organization"
- Reed Phillips, Department of Interior
"Quality Circles"
- Dave Hatcher, Department of the Navy
3:34 - 4:30 "Work Group Techniques"
- Office of Personnel Management
4:30 - 5:00 Group Planning
Banquet
Everett 0. Aldredge Award
Joe McCaffery, after dinner speaker
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Thursday, May 21
7:30 - 8:45 Breakfast
9:00 - 12:00 Group speakers on specific interest area
Group discussions - work sessions
12:00 - 1:30 Luncheon
- Kincannon, Office of Management and Budget, speaker
1:30 - 3:30 Group discussions - work sessions
4:00 - 6:30 Exhibits (cash bar at 5:00)
6:30 - 8:00 Barbecue dinner
Friday, May 22
7:30 - 8:45 Breakfast
9:00 - 12:00 Group presentations
12:00 - 1:30 Luncheon - wrapup
- Assistant Archivist of the United States
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ADDITIONAL AGENCY NOMINEES
(on a space available basis)
NAME TELEPHONE NO.
We will contact you for a supplemental shared-training agreement if any
of the above people can be accommodated.
GSA/NARS/NRM
RIMCO '81
Washington, DC 20408
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