RECORDS DISPOSITION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100190030-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2005
• Sequence Number: 30
• Publication Date: February 1, 1960
• Content Type: MEMO

A-fDP78-00487A0001001900;su-u
Approved For Release 2005 F-Tq
Chefs Staff
Office of t.t-icatf ons, Arsa M*carda Officer
Beards Disposition
I YIbroar,. 3964
The Director of C e t at tba--,} q t..or Staff Meting of
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t (3) guide 1ims vhiee be outlined.
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- ,ord:i Officer. 720 ezt eut to vXzich asPpiio tiCr of these Weida limos have be"
acor .aplia hedt . srs lister below:
1. All records in the O Mae of Cem^,aniaatto lane been eeaplete b'
Avls-WVd v: "1c- L e pawn,. :A x' r'Cord duplicate
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copie1 % 're no record .3r r> la awed, cover si ee . w u.c da
cc*tain reeord infor tiou, rerex? a material which is no 1c ger
rid red.i bate been rem*ved frcz the rtles and d s ed e_d_
2. Aside from records shze ra tei ti = pericad.s betty . been estabU ed' by
statute or apocial requirntr., the r Conti( period for reoWdS at
til
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fiats of every five yea". ilia Permits rem to' be + at
a ' time that the Office of ioattrns-. nsd they to," +
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Approved: For Release` W# -121 CIA RDP78-00487A00,t 0190030--0
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190030-0
BEST COPY
Available
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190030-0
 Approved F lease 2005/11 of
LDP78-004> 00100190030-0
PERMANENT RECORDS
OFFICE OF COMMUNICATIONS
l.a. Documentary material reflecting policy, decisions, plans, programs,
organization, and accomplishments of the Office of Communications.
2.c. Special reports, surveys and documents pertaining to historical events
of permanent significance to the Office of Communications.
3.c. Special and Honor Awards: These files contain background material,
letters of recommendation, recommendation for honor or merit award,
proposed citations, and documentation.
2.a. Monthly, Special, Statistical, Recapitulation Reports and Documents
pertaining to historical events of permanent significance to OC-RMS
9.a.OC Regulatory Issuances: These files are maintained in a chronological
numeric system and contain one of each OC Regulatory Issuance, as the
OC official record copy.
10.b. LOCATOR CARDS: Disposition record of each TOP SECRET Document
10.c. (3) Document Control Tickets: These files consist of originals of
Document Control tickets (Form 238) and are maintained in a numeric
1O.d. system. (1951 - present)
1O.d. TOP SECRET Cover Sheets: These files contain cover sheets for TOP
SECRET Documents and are maintained in a numeric system. (19+7 - present)
2.a. Monthly Reports, Special Reports, and Documents pertaining to policy,
liaison, problems, action, and other data pertinent to the methods,
standards, and protection of the Agency World-Wide Staff and Clandestine
Communications Systems and Equipment, and documents pertaining to
historical events of permanent significance to OC-Security Staff.
3.a. United States Intelligence Board (USIB).
b. United States Communications Security Board (USCSB).
ENINGEERING STAFF
l.a. Staff Monthly Reports
SIGNAL CENTERS
l.a. Monthly Reports
(1) Staff
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3.a. Monthly Reports - Staff
9. e. OC Training School History Files: These files are maintained
under a numeric system by subject and consist of correspondence,
pictures, maps, and other documents pertaining to the history
of the OC Training School, facilities, personnel and equipment.
SPECIAL PROGRAMS STAFF, COMINT OPERATIONS
These files are maintained under a numeric system and consist
of Intra=Agency, Inter-Agency, and OC correspondence relating to
the overall operational support/responsibilities of the Branch.
These are considered to be historical documents and should be re-
tained permanently.
2. REPORTS
a. Special Activities: Information summaries, trip reports, and
survey reports. These are consdiered to be historical documents
and should be retained permanently. (1954 to present)
b. Semi-Annual Operational: Reports on operational projects and
administration of field activities. These are considered to be
h,~tbridal documents and should be retained permanently. (1963
to present)
3. REQUIREMENTS These files are maintained under a numeric system and
consist of special support requirements for significant events,
crisis, and other special activities. These are considered to be
historical documents and should be retained permanently.
(1960 - to present)
4+. ACTIVITIES SUPPORT FILES These files are maintained under a numeric system
and ordinarily consist of correspondence and memoranda relating to
the overall administration, support responsibilities, and the
operational requirements levied on OC. These are considered to be
historical documents and should be retained permanently.
(1962 to present)
3.a. Monthly Reports:
Staff
l.a. Area Monthly Reports of Communications Activities: These reports contain
information as to policy, liaison, problems, actions, and other data
pertinent to the operation of the Agency world-wide communications
system. These are considered to be historical documents and should
be retained permanent
1 5
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AMERICAS DIVISION (continued)
2, AREA POLICY.
(1946 to present).
0
l.a. Area Monthly Reports of Communications Activities: These reports are
received from all major OC Areas, stations, and other facilities. These
reports contain information as to policy, liaison, problems, actions,
and other data pertinent to the operation of the Agency world-wide
communications system. These are considered to be historical documents
and should be ratained permanently. (1963-1964)
l.b. Division Monthly Reports of Communications Activities: These reports
contain information as to policy, liaison, problems, actions, and
other data pertinent tothe operations of the Agency world-wide
communications system. These are considered to be historical documents
and should be retained permanently. 01963-1964)
2. AREA POLICY: These files are maintained under a numeric system
and consist of cables, dispatches, and other correspondence re-
flecting major policy and scope of OC Area Activities and the
25
25
7.1. Unconventional Broadcast: Cables, dispatches, and other correspondence
on unconventional broadcast, and the assignment of responsibility
for unconventional broadcasts. Historical Documents.
II
scone of area activities, and the establishment
cables, dispatches, and correspondence reflecting major policy,
These files are maintained under a numeric system and consist of
(except 1963-1964)
1. a. See same as l.a. except 1963 - present)
l.b. See same as l.b. except 1963 - present)
2. AREA POLICY. See same as 2. of F---Ixcept 1958-present)
~.a See same as l.a. of
l.b. See same as l.b. of
except 1958-present)
except 1958-present)
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OC SCHEDULE T 6 q 1j Questions and Answers
Question
2,h,1 Are copies of these reports retained elsewhere?
Answer
No. Original is sent to the D/CO and then returned to the
Originator for file.
Question
3,& & b Are these the official files of the Board.
Question
4)c
Answer
Yes, The D/CO is the CIA member.
When will these cards be destroyed? What does "Archive" mean here?
Changed. Destroy after 50 years.
Question
5,d What is"keying material"?
Answer
Keying material d those materials which when combined with plain
text in a systematic procedure allow you to derive cipher text` and the
keying material is of no further value after the systems are developed.
Question
5,e Is this info available elsewhere?
Answer
No. It is used as background material for cryptographic specification
standards and becomes obsolete rapidly,,as equipment is modified or changed.
Question
7,c Does OC prepare any of these manuals? If they do are record copies
retained?
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Exctodad tra; !t
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declns.^?ticotlon
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Yes. Record copies will be retained by OC-E and OC-SP. The
majority of these manuals are products of NSA.
Question
9,c Does "archive" mean transfer to Records Center?
Answer
Yes. Changed.
Question
10 Shouldn't this read "as governed by the disposition instructions
for the files to which they relate."
No, should read as is. This istaotool used in OC for better
management of Top Secret documents. These documents are reviewed on
a yearly basis for downgrading, destruction, retention, or archiving.
Question
5,a Is this information available elsewhere?
Answer
Yes, available in OD Divisions Project files.
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SECRET
RECORDS HOLDINGS FOR WHICH
THE OFFICE OF COMMUNICATIONS IS BEING
OFFICE OF RECORD
1.
50-64/4,
Security
Staff
All, except:
12, b., and c.
11.
2.
50-64/09,
Records
Management
All, except:
5;
and
9, b., and c.
All,
except:
9.
All,
except:
9,
All,
except:
9,
All,
except:
9,
All,
except:
9,
6, c;
a.
a.
a.
a.
8. 50-65/03, Administration Staff All, except: 4, b. (4);
5, f; 7, b., and c.
9. 50-65/05, Telecommunications All, except: 11.
Staff
10. 50-65/06, Engineering Staff All, except: 8. b... and
c; 14, b. (15), (c), (d),
(e), and (i). - -'
11. 50-65/15, Operations Support All, except: 11, a, b,
Staff and d.
X1 12. 50-65/10,11 All, except: 12, and 14.
13. 50.66, Director of Communications All
14. 50-66/01, Program Coordination All, except: 6.
Staff
15. 50-66/02, Special Programs Staff All, except: 15, b.;
16.
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SCHEDULE NUMBER
16. 50-66/07, Signal Centers All, except: 9, a., b
d., and f.
All, except: 3., a.
18. Office of Communications Field All, except: 13.
Records Control Schedule
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