RECORDS CONTROL SCHEDULE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100190020-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 54
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2005
• Sequence Number: 20
• Publication Date: August 11, 1965
• Content Type: FORM

RECORUppetlaolFcatReptjut 2005/11/21: CIA-
c
kooLE No.
l
87A00010019p02A-4
OFFICE. DIVISION. BRANCH
Of
ITEM
NO.
ra.--,---?Thes,,
a- wail! ir I I.M I IviN
(TITLE(7DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
These files are maintained under n
acacric system by subject and consist of
correspondence, cables, dispatches, and
other correspondence: reflectitx3 the
activities of the Staff. (l9W to presen
a. GrFanizatiou
riles: These i
TBFFEbondenee, nienoranda, reports, and
related records pertaining to the rolicy
Plans, Vrerams, Functions, Responsibilities,
Table of Cr3anization4 Liaison, and ACmin
istration e2 the Staff.
b. Securkty_EllERL These files are
maintainal5Mitr a numeric system by sub-
ject and consist of correspondence,
directives, and forms relating to Physical
Security.
c. Personnel Piles: Plannin,
Profmams, and Career VINEs Correspondence
on headroom, sta2fin3, rotation, career
development, annual personnel program
review, contingencies, career boards and
career panel.
SI
T 11
VOLUME
(CUBIC FT.)
? Reco
August acc&
ag 'e t btarr
DISPOSITION INSTRUCTIONS
APFR
0.8
0.5
?
Y/01q70?
D ate
"CIA Records Administration 0_ *cer
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer
inactive material to the Records
Center.
Temporary. Destroy when superseded
or no longer needed for reference.
Temporary. Review every 6 months.
Destroy raterial no longer needed
for current operations.
GROUP 1
Excluded from automalit
do
NO. '39 USE PREVIOUS
6 EDITIONS.
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
?
'
Approved For Release 2005/11/21 : CIA-RDPTO
SUM . cort.t
v Comanulicgli_onsPlanuing
I)
9.7
2.D
-- 1
?
+000100190020-1
LI
Tem Retainon a current basis,
destroy non.current material.
DEtroy50 years.
Reta after Job coipleted,
then transfer to R'ccrdb Center.
Temporary. Destroy wben request is
filled.
Tempora y when translated
material is received..
Temporary. Destroy when retueat
filled.
Tem..rary. Destroy after 20 years.
,01,0, VR191490-10 years: I than tranorrpr
Files; ? tse' are tiai n al.neci Under
irt ni?imeric system by subject and consist of
memoranda, reports, relocation procedures,
plans, and other correspondence pertaining
to Daer3ency Relocation Plannin.
0 c. I3utIdingConstructou RenovationTporary
and' %mail .. ac ese es
raNiTrinalL, 1ips, blue
prints, butldingdrawings,floorplans,
and correspondence pertainin to the
renovation, remodeling and construction of
the OC Training School and facilities..
L Services: These files are ma
tamed ucer&c system and consist
of:
) LiJrary Requests
?LrsIat?on Requests
Publication Requests
SPECIA C 8; PANELS
These files consist of reports
iemoranda minutes and agenda of
mmittees, Sub.Comatttees, working
Aronps and nateri.als regarding the Ecuip
nt Board and Technical Requirements
lioari. 1i]ed in sub-items below: (1956
to present)
C!? a. CC Equipment Board
--Approved-For-Release 2005/11/21 : CIA-RDP78-00487
NO. 120a USE PREVIOUS
56 EDITIONS.
,
RECORDS CONTROL SCHEDULE - coN-rd,WW,01"1!IN SHEET
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
.
2.
SPECIAL ?JM14flJJd ate tp?Pk-RD
a. 0111mArment Board - con't
? erA000100190020-1
3.0
2-r
to the Records Center. .
Temporary. Destroy after 10 years.
Retain for 5 years, then transfer to
the necords Center.
Temporary. Destroy after 10 years.
Retain for 5 years then transfer to
the Records Center
Destroy after 10 years.
Retain for 5 years, then transfer to
the Records Center.
Permanent. Disposal not u orized.
Cut-off at end of 2 calendar years,
then transfer to the Records Center.
A000100190020-1
L. Tee - uirements Lbard
c. cmicttor, cUo Panel
d. Eesearch aidDevelopnentTemporary.
C
Boar .
,
REPORTS:
These files are aintatned in a
numeric system aru consist of monthly
reports, secial reports, and other
types of reports pertainin% to Policy,
Liaison, Problems, actions, and other
data pertinent to staff and clandestine
communications training, career develop-
ment program for CT/R personnel, opera-
tional requirements for the development
and procurement of clandestine communi
cations equipment, development and
production of signal plans and frequency
propagation materials, creation and
maintenance of clandestine communications
procedures, development of clandestine
communications techniques, and liaison
vith Agency and other government and non
government facilities: (1962 to present)
cOra.MontAIRE_y_sp2ts Staif
Approved For Release 2005/11/21 : CIA-R
FORM NO. 1.202 USE PREVIOUS
1 JAN 56 ?"s* EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
( 41)
ITEM NO.
F ILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
.
Approved For Release 2005/11/21 : ciAlRogpno,Q,
A000100190020-1
3.
TS I t
b. Itonth13_Litsmri2..-
Branch includ-
2.6
Temporary. Retain no longer than 1
1i12,- Isolifion.
year then destroy.
c.
Weekly _Staff Itotes of Bra
2.6
Temporary. Retain so longer than 30
ActtvtieC-
Onys then destroy.
Ac-cthiaents and Objectives:
0.4
ilk')
Atwual Report or the
objective and accomplish.
ments of the Staff.
Temporary. Destroy after 10 years.
Retain 5 years, hen transfer to
Records Center.
(2) Annual Report of
Temporary. Destroy after 5 years.
Branch accomplishments and
Cut-off at end of I year; then trans-
obinctives.
fer to the Records Center.
e.Annual
Progra .-Forec s of
1.0
Temporary. Retain for 3 years then
Personnel,riarfient,
and Facilities
destroy.
required by Fiscal Year.
f
ptaca-aphic Inventory.- Au.
'?'655176Erapcc-fir-75oumenta
3.9
Tempo ry. Retain current an super
In. t
a
seded copy. Destroy previous inven
and _ c Equipments.
tories.
,!:.
Econ
puarterly report on
0.5
Temporary. Retain 2 years then
PineiaIter.
destroy
h.
of Staff
Ouarterly Training Status Rets
0....
Temporary. Retain 2 years hen
destroy.
rsonne
1.
Crystal
inventory H
0.5
Temporary. Retain on a current basis;
destroy 'hen superseded, or no longer
needed for reference.
.
Reports.
0.7
Temporary. Retain on a current basis;
destroy 'when superseded, or no longer
needed for reference.
Approved For Release 2005/11/21 : CIA-RIPPM0d4VA000100190020-1
FORM NO. ;Iva USE PREVIOUS
i
JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE . CONITINUATrON SHEET
(41)
ITEM NO.
FILES IDENTIFICATION
0
DISPOSITION INSTRUCT IONS
EITA000100190020-1
?
Tnporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years destroy non-record
material, retain material needed for
current operations, and transfer
inactive material to the Records
Center.
Temporary. Destroy when outdated or
no longer needed for reference.
Temporary. Retain 6 months then.
destroy.
Temporary. Retain 2 years then destrits
Temporary. Destroy 10 years after
receipt in Records Center. Retain on
a current basis. After case closed,
transfer to Records Center.
Temporary no longer than 1
year then destroy.
I
MD0100190020-1 1
4.
ems/viol c prittegl:For Release 2005/11/21 : CIA-R
These flies are maintained under a
numeric system subject and consist of:
2 to presen
8.0
b.
contain
Records
reference
records
sent improvements
e.I
Pt1ea.
Records Rams ? These files
atiWITITN-7-TIEFFitix the OC
Pnnagement Program i.e.,
material, procedural guidance,
of archiving, destruction, marae-
and filing systers.
0.9
6.0
Personnel *dnitistration
These flI conilat 4T-Wrigair
on the following:
(1) Confidential funds
(4.) Suggestion Award
Program documentaUon
and comments.
(a) Auto-instruction Device
suggestion files
T me and Attendance
Records.
correspondenc.
*
Approved For Release 2005/11/21 : CIA-'!}-1 ,
FORM NO. USE PREVIOUS
1 JAN 56 I 39a
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ITEM No.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
4..
comspatagasapiptug ForWrap 2005/11/21 : CIA-RypE7149.
7A000100190020-1
c
Personnel Administration
ODAIC
Piles
t FirL=j1e, on el
Terporary. Upon transfer, screen and
stationed at
forward only pertinent data to Head-
quarters, destroy all other materials.
(0) CELratings and CEL
Temporary. Retain 2 years then
'cork hee
destroy.
() Conduct and
Temporary. Retain 3 years then
material.
destroy.
5.
:
These flIes
numeric al
are maintained under a
tic eystei and contain the
following: 059 to present)
a.
Consolidated Memorandum Receipt
0.9
Temporary. Retain no longer than 3
Accounts:
Tteport
of Inventory Adjustant,
yams than destroy. Destroy when
meiaoranda receipts,
and issue slips made
accountability is transferred and
on all expendable and non-expendable
.receipted for by a responsible office;
equipments and properties charged to
0C43S. Ctntains signature of recipient,
upon revision and after audit.
PTI's executed vhen property in turned
in and inventory rAjustments. Filed by
saw.account number.
b. Sh
. Copies of
0.8
Temporary. Retain 3 years then
i plug Trac
expendable and non.
destroy.
expendable
items.
C.
.uisitjon F Copies
0.8
Temporary. Retain 3 Fiscal Tears then
of recuis
ons or equsupplies
destroy.
requested troi headquarters. Filed by
requisition number.
Approved For Release 2005/11/21 : CIA-Pl5
TIO 0413
A000100190020-1
FORM NO. USE PREVIOUS
1 JAN 56 139a
EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
5.
Approved For Release 2005/11/21 : CI
LOGISTICS con't
-
40487A000100190020-1
I
d. Issue Slips (Fore 14)
0.6
Temporary. Retain 2 Fiscal Tears
then destroy.
e. Audit Reports
0.4
Temporary. Retain 3 years then
destroy.
f. Procurement Record copies of
3.7
requisitions, ceitracts, invoices,
shipping documents, purchase orders, and
related material used for procurement of
supplies, services and equipments through
private and open market sources. Filed
by Fiscal Tear under a numeric file
Destruction is by cost
system. gowerned
follevik
of transaction as
(1) $25,000 or more
Temporary. Destroy 6 years after
final payment.
(2) $2,501 to $24,999
Temporary. Destroy 3 years after
final payment.
(3) $2,500 or less
Temporary. Destroy 3 years after
final payment.
g. Work Orders: Files consist of
0.9
Temporary. Retain 2 years then
destroy.
Work Orders and pork Order Modifications.
Filed by work order number.
h. Services: Tbese files are
-under
3.9
maintained a numeric system by
subject and consist of:
(1) Reproduction Work
Orders.
Temporary. Destroy after work order
completed.
(2) Supply Requests
Temporary. Retain 1 year then
destroy.
(3) Crystal Requests
Sags 7
Temporary. Retain 1 year then
destroy.
FORM NO. 130a USE PREVIOUS
1 JAN 56 ??? EDITIONS.
pprove or e ease uuIiiIi : - -
RECORDS CONTROL SCHEDULE - corer NOJN,ILDN SHEET
(4))
1
?
?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
0
.
,
LCApproved For ReWa-?2IIII5TTITEITCTA-RDP78404137A000100190020-1
These files aremaintained wider a
umeric alphabetsystem nui: contain
cables, dispatches, memoranda, reports,
d other correspondence reflectiuz the
clandestine support activitieQ for clan-
destine communications system, equip-
ments and yr:cc:minxes. (1962 to present)
T I
Sr-1:iiET
3.0
8.4
Tespee'skri. Destroy after 50 years.
Cut-off at end of 2 years, or when
terminated, then transfer to the
Records Center.
Temporary Destroy after 50 years.
Cut-off at end of 2 years, then trans-
for to Records Center.
Temporary. Destroy 10 years after
receipt in Records Center. Review
every 2 years. Des trov non-record
material transfer inactive record
material to Records Ct.tnter.
Temporary. Retain 5 years then
destroy.
These files are maintaired under a
numeric a! a?*ti 3ySte atw Lottain
cables, dispatc1ies, enoianda, reports,
and other correspondence reflettn !7!;the
administration evf clandestine communi-
cations systems eqmipsents and procedure.
(1963 to present)
omom )4,UPPORT:
These files are maintained under a
numeric system and consi t of: (1951 to
present)
60.0
18
A. ? roved For Release 2005/11/21 : CIA-RWtot487A000100190020-1
FORM NO. USE PREVIOUS
I JAN 56 139a
EDITIONS.
_
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ITEM No.
.FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
S
i .. ? - . For Release 2005/11/21 : CIA-
UM, -
?M . convt
DP7k00487A000100190020-1
'TIT;
ET
Temporary. Destroy when obsolete or
no lonter needed for reference.
40.0
Temporary. Destroy after 50 years
Review every 6 months and transfer
one copy of each document published
during the period to the Records
Center. Destroy reference copies
when outdated, superseded or no
longer needed.
4.0
Temporary. Retain 3 years
destroy.
8.0
Temporary. Destroy when obsolete,
outdated or no longer needed.
30.0
Temporary. Destroy after 50 years.
.1AMittiv every 6 months and transfer
one copy of each document published
during the period to the Records
Center. Destroy reference copies
when outdated, superseded or no
longer needed.
Approved For Release 2005/11/21 : CIA-RIPPR0P487A000100190020-1
FORM NO. i or USE PREVIOUS
I JAN 56 1 Ova
EDITIONS.
RECORDS CONTROL SCHEDULE . CON 0 SHEET
( 41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
13;.,
9.
(91
A. ? roved For Release 2005/11/21 : CIA-
T S : can't
f Propagation: These
DP60-00314000100190020-1
8.0
3.0Temporary.
40.0
- ?-01A87A000100190020-1
Temporary. Destroy when obsolete,
outdated, or no longer needed for
reference.
fleetroy when obsolete
outdated or we longer needed for
Temporary. Destroy 5 years after
receipt is Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer
inactive material to the Records
Center.
Temporary. Destroy 10 years.
Retain e mouths after employee resigns
or transfers then transfer to Records
Center. .
tiles areiiaintaiacd under a numeric
system by subject and consist of cables
dispatches, memoranda, reports, and 41464r
data pertinent to the study of Frequency
Propagation.
(1) Predictions: Consist
of memoranda, reports,
charts, publications, and
other data on point-to-
point, intermediate, abort
range, long range, and short
term studies.
Adm istration Files These files
are maintained under a numeric system by
subject and consist of OC course out-
lines, correspondence course outlines
offered by external training facilities,
brochures, documents relating to the
general administration of the OC Train-
ing Programs, requests for information
on training and training activities
annoilncemerkts. (1952 to .present)
10 a. Pe ?
Theoe fi1are ansiaed under a
alphabetic system and contain a record
of the OC training given and
non-apety personnel.
t ,
1 &PHIA (3 :) OC-Personnel
A. ? roved For Release 2005/11/21 : CIA--'.0
FORM NO. 139a USE PREVIOUS
IJAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - coNT.INZTLo'i SHEET
(41)
ITEM No.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
.
Approved For Release 2005/11/21 : CIA-RDP70-0
a.' '.
.
W00100190020-1
'
con't
a. orse/ Training Folders con't
:_,-- LL
L
'(fl Agency Personnel -Other
Temporary. Destroy file one year
than OC.
after it beco inactive. Retain
one copy of Training Correspondence
in OC file, forward originals
parent component.
Non-Agency Personoel
Temporary. Destroy file one year
after it becomes inactive. Retain
one copy of Training Correspondence
in OC file, forward originals to
b.
6.0
pare rt component.
These fa are un a
numeric alphabetic system and contain
emsorauda, reports, records., statistics,
pertaining to all aspects train-
ing OC Personnel and the OC Training
for Inter and Intra-Agency Personnel
performing communications duties.
(1). Projected Training
Requirements for OC
0.8
Temporary. Retain for 2 years then
destroy.
Personnel.
JA (2) Training Statistics
for courses offered by OC.
0.5
Temporary. Destroy after 25 years.
Cut-off at end of 5 years; then trans.
for to the Records Center.
(3) Participants
0.9
Tempo
after 5 years.
*stain at
1 year, then foraar45
Accounting Racorda ior
courses offered by 0C.
Retain at Read-
to Readq
.
page
Warters 4 additional years then
destroy.
*. ..i.
Approved For Release 2005/11/21 : CIA-R3P
- 1 F
_4000100190020-1
FORM NO. 120a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(4')
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
.
p pved For Release 2005/1-1121-RDP78-00487A000100190020-1
1,5
,
DIG:
SECRET
b. Correspondence and Statistics:
con t
(4) Student Training Cords
0.5
Temporary. Retain Aar I year then
and training course data for
destroy.
each instructor and student
that received training.
() Training Bulletins
1.0
2E
and (T%,
destroy
(0)
.
Instructors
training
verk files
materials.
30.0
Temporary in while PCS4sco.
then 'screen a transfer to
Itand
seat
(7)
IStudent
Schedules,0.0
Temporary. Itadeds 1 year than
hWsterw.
destroy.
(8) Training Corr.pon
0.9
Temporary. ietaiu for 2 years thou
dance files.
destroy.
(9) Training Reference
80.0
Temporary. Destroy when superseded Or
Material
no longer needed
(10)
1 I Piles0.0
Temporary. Retain for 2 years then
the
Muio,_Miatsnsuce, sad
destroy.
Cyptogrnphic course naterial
and student
.
(11) Training Aids and
3.0
Temporary. Destroy wben superseded
Instructional Documents
or DO longer needed for reference.
Career Tref. _ Prokrem: These
0.5
Temporary. Retain on a current
files Intained a neric
destroy when superseded, or no longer
systen by subject and consist of corree-
needed for reference
pondeic aining to the selection and
participation of 00 Personnel for the
Career Ina "Prosaa.
Approved For Release 2005/11/21: CIA-1041
is , .
TA,000100190020-1
FORM NO. 139a USE PREVIOUS
1 JAN 56
EDITIONS.
I I
RECORDS CONTROL SCHEDULE . CONTINUATION SHEET
41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
9TRAINIMG,
a
* Ag roved For Release 2005/11/21 : CIA-RDP7EN0M41,00100190020-1
COW
a2. L ll
II L I
* MidC rer Program: These files
0.5
Temporary. Retain on * current
destroy when superseded, or no longer
needed for reference.
are 11:-"Wiie-iii"--luseric system by
subject d consist of correspondence
pertaining to the selection and partici
patton at C Personnel for the MI6.
Career Pogram.
e. OCTratnig 8ol fliator
2.0
Peraanent. Disposal not authorized.
Piles: TEse files are eafnnetUunderRetain
rliairic systeii by subject and consist
of correspondence pictures,
other documents pertaining to the history
of the OC Training School,
personnel and equipment.
years then transfer to
cords Center. .
10.
REPIC U4C:
..........,........?
Piles consist of recorde pertaining
to the asai.gnment of Signal Plan Crypt*.
;5 to present)
2.0
Temporary. Retain on a current basis;
destroy when outdated or no longer
needed for reference.
T RUMS
Thec files are laintatued under
u 1tern and are filed by pubi tea.
tion . They consist of Engineer
i chtical Bulletins, Modifications
70.0
Temporary.y when superseded
oheolete or no longer needed for
reference.
, Catalo , Training Manuals,
Brochures, Operating Manuals, and Train.
tug lnstrtgtors Materials. (1957 to
A
2.0
Temporary. Destroy when superseded,
obsolete or no longer needed for
reference
.itim and Mandbooke
filed in
Approved For Release 2005/11/21 : CIA-Mtglkii*TA000100190020-1
FORM NO. igoa USE PREVIOUS
I JAN 56 "j EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-RDP78-9a
ZA000100190020-1
A.,.
PLZCAflf3 AND 'MUM con't
b.
ozois Issuaneas
2.0
Tesporery. Destroy ben superseded,
Orders,
cgol.te or no longer needed for
Tesporary. Destroywhen
oncE 1(oti.os.
ti..atori Issuances:
1and
obmolete or no longer needed for
reference.
d.
Consist of
65,0
Temporary. Destroy when superseded,
correspon
publications,obiolete
or so longer needed for
catalogs periodicals,maps, and sisilar
reference.
material satutained for reference.
I.
consistThese files of extra copies
of correspondence and are maintained
under a nuneric systee, files are maim-
tamed for convenience of reference.
(1963
a.
a.
to present)
Cables
1;0
Temporary. Maintain months, destroy
earliest month upon filinglatest
month.
.........samme.
b.
DIspatches
2.0
Temporary. 'Retain 2 years then
destroy.
C.
2.0
Temporary. Retain 2 years then
destroy.
d. Transmittal Manifests: IN and '
2.0
Tesporary. Retain 1 year then
Our ield-StationTiansuittlaTilta to.
destroy.
e. Mail Control Records: These
2.0
files coniTif-Fraiffira-Fiearde of
inconin and outgoing material
Logs
Temporary. /Weak annually, bold for I
Approved For Release 2005/11/21 : CIA--.!*,
e ,!:
716100d0080102dAlstrey,
FORM NO. USE PREVIOUS
I JAN 56 I 39a
EDITIONS.
RECORDS CONTROL SCHEDULE . CON )1;t6'Aii4;) SHEET
( 41)
ITEM NO.
FILES IDENTIFICATION
VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
con't
e. Mail Control Records
(2) Abstract Tickets
(3) Pouch Isnifest
DP78-00487A000100190020-1
(?',ECRET
Temporary.
pleted then
Temporary.
destroy.
Aooroved For Release 2005/11/21 : CIA- DP78-004137A000100190020-1
Retain until action
forsard to 0C-RMS.
Retain 30 days then
ORM NO. USE PREVIOUS
I JAN 56 1 39a
EDITIONS.
pule
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
25X1
-r-
Approved For Release 2005/WgimplA-RDP78-00487A000100190020-1
RECORDS CONTROL SCHEDULE v.n.sacti
OFFICE. DIVISION. EANCI4
Office of Communications-Engineering Staff
I TEM
NO.
r ILt IU NI ir e1/4.4,11vpi
(TITLE. DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
T !TIE
Chief OC-RMS
REPORTS
These files are maintained in a
numeric system and consist of monthly -
reports, special reports, and other
reports pertaining to policy, liaison,
problems, actions, and other data pertin-
ent to the methods, standards, equip-
ments, procurements, research and develop-
ment, and the communications engineering
staff support to the agency world-wide
staff and clandestine communications
systems, and equipment. (1953 - present)
Staff Monthly Reports
b. Branch Monthly Reports
C.
Monthly Reports
d. Weekly Staff Notes
e. Top Secret Inventory:
An inventory of all Top Secret
documents assigned.
FORM NO. rub
'''''' USE PREVIOUS
1 JAN 56 EDITIONS.
APDF
0.9
1.3
0.2
0.9
0.2
bA I I
1 November 1965
s
CIA _Records Adnumstrauatt vuit.p.?
Date
Permanent. Cut off every 2 years.,
then transfer to the Records Center.
Temporary.
destroy.
Temporary.
destroy.
Temporary.
destroy.
Retain I year, then
Retain 1 year, then
Retain 1 month, then
Temporary. Retain current and super-
seded copy. Destroy previous
inventories.
IA3
itaWthlti ntaLutt?.1'
Approved For Release 2005/1-4/4iVCAr -015P7047080,00010019002
(41).
7011.
?--,
Approved For Release 2005/11/21 :--CIA--RDP-78-00487A000100190020-1
ITEIfi NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
REPORTS-
f.
inventory
and cryptographic
g.
@IT
i,.?
v
h.
These files
annual
equipment,
nary estimates,
ing budget,
statements
work papers.
preparing
presentation.
.
i.
Financial
- con't
Cryptographic Inventory: An
OL ,,ILI
0.2
0.2
0.3
0.1
1.0
0.3
6.0
''--
CIA iibaza
Temporary. Retain current and super-
seded copy. Destroy previous inven-
tories.
-
Temporary. Destroy after 20 years.
Retain 5 years, then transfer to the
Records Center.
Temporary. Destroy after 5 years.
Retain 2 years, then transfer to the
Records Centel',
Temporary, Retain 3 years, then
destroy.
Temporary. Retain I year, then
destroy.
Temporary. Retain 2 years, then
destroy.
Temporary. Retain on a current basis;
destroy when superseded, outdated, or
no longer needed for reference.
74113WPW41444A41,44 4
ot all cryptographic documents
equipment.
Accomplishments and Objectives:
(1) Annual Report on the
Accomplishments and Objectives
of the Staff.
(2) Annual Report on the
Accomplishments and Objectives of
the Branches,
Annual Program Forecast. Files:
consist of copies of the
forecast requirements of personnel,
and facilities and the prelimi-
office estimates, operat-
narrative, and statistical
of requirements and related
These files are used in
the OC-E forecast and OC budget
(1) Staff Annual Program Fore-
dast
(2) Branch Annual Program Fore-
cast
Quarterly Economy Report on
Matters
j.
Report)
(Semi-Annual Engineering
?
_AnoramathEar-Reiease.201)5L1-1421
FORRIPIO.'USE PREVIOUS
I JAN 50 139a
EDITIONS.
--^
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
, EQ.
, kir
417
ITEM NO.
FILES IDENTIFICATION
VOLUME
- - ? -L?
I IS* e tO INSTRUCT IONS
,--cV3Y
REPORTS - con't ?
, k_)11
?
k. (Semi-Annual Communi-
1.1
Temporary. Retain on a current basis;
cations isguipment Report)
destroy when superseded, outdated, or
no longer needed for reference.
1. Communications Security
3.0
Temporary. Retain on a current basis;
destroy when superseded, outdated, or
no longer needed for reference.
Questionnaire ii Report)
in, Equipment Test Report
0.1
Temporary. Retain until equipment is
obsolete, then destroy.
n. Foreign Intelligence Reports:
0.1
Temporary. Review every 6 months,
destroy reports no longer needed for
reference. .
These files contain reports on foreign
equipment.
o. D/CO Staff Meetings
0.1
Temporary. Retain 1 year, then
destroy.
p. Accountability Reports: These
0.3
Temporary. Destroy when superseded or
no longer needed for reference.
files contain correspondence concerning
the receipt, destruction, transfer, and
inventory of accountable documents.
-
(1) Top Secret publications,
3.0
The subjects of these documents are
?.
. manuals, and documents,
contained in the file identification ir
this schedule. Review and determine
disposition as governed by the subject
of each document. (Return all Top
?-
Secret documents to OC-RMS for
disposition.)
(2) Cryptographic documents,
manuals, eta.
4.2
Temporary. Retain until superseded,
outdated, or no longer needed for
reference. Destruction authorized in
accordance with cryptographic
destruction procedures.
.
An.criravsn-4----
- - -
FORM NO. i!zaa USE PREVIOUS'
I IAN mm
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
cro.
?
5-
? .. ? .
. ?- - ? -. ?-
ITEM NO.
F ILE IDENTIFICATION:
-
VOLUME
- - - - - ;i4' Al'IO INSTRUCT IONS
REP0RT-S..7 con't
q. Annual-Training Status Reports of
,
0.9
-
. .
Temporary.
*destroy.
Retain 2 years,
-
'
-
.
then
Staff Personnel
_
FORM NO. q9a ,o4FPREvio1(4
? .o4p, ,T
pproved For Release 2005Tf1I21 : CI - DP78-00 87 000100190020-1
RFCORDS CONTROL SC,HEDULE CONTINUATION SHEET
(LTIE
twc
ITEM NO
Prppityl@iti tYrviWeise 2005/11/21 : CIA
RE/P78-00487A00010019002041T
1 oN INSTRUCT IONS 16
I 2.
PERSONNEL ADMINISTRATION FILES
:
0 >
ITEM NO.
A : : : .11 : A. ATI' ? . a a . A
. a 4 i al
1 A ail al ,a ai a' ?S IT ION INSTRUCTIONS
,
T _ _
TECHNICAL AND SPECIAL COMMITTEES AND
BOARD FILES - con't
(2) Technical Advisory Panel -
These files consist of adminis-
tration material, reports, etc.,
on the Technical Advisory
Panel.
1,--
r: f. -Bio-Medical Electronic AD HOC
r-- -
-1.5
-0,;-2
0.2
0.2
0.2
0.2
0.2
, '---q
,h
Temporary. Retain 3.years, then.
'destroy,,
Temporary. Retain 1 year, then
destroy. .
Temporary. Destroy after:4 years.
Retain 2 years, then transfer to the
Records Center.
Temporary, Destroy after 4 years.
Retain 2-years, then transfer to the:
Records Center.
.
.Temporary. Destroy after.3 years.'..
Retain-1 year, then transfer to the
Records Center?
.
Temporary. Destroy after 3 years..
Retain 1 year, then transfer to the
Records Center. . .
Temporary. Destroy after 4 years.:.
Retain 2 years, then transfer to the.
Records Center.
Panel
rl g., CIA Research and Development
Review Board
.
1J( h. Joint CIA/DOD Research and
Development Committee (Tactical Command &
roliTYWI)
f
1 i. Office of CommUnications Equip-
ment Board
r '
[0
0j. Research and Development Review
Board . .
*DA k. Audio Counter Measures Meetings:
F;ORRLN05.6 139a I::: TIP:E VIOUS
JAN 56 Approved IttkOckatte&Oilitftik5/3101tHUi-e1A-ROP781004811A00411100190020-1
01-
A.
we
Xe
ADoroved For ReI2s 2005/11/71?
ITEM NO.
? __________
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
5.
LIAISON FILES
Liaison Files: These
c-p.), .7
3.6
0.5
2.1
2.0
Temporary. Retain on a current basis;
destroy when no longer needed for
reference.
Temporary. Retain on a current basis;
cancel clearance and destroy when no
longer needed for reference.
Temporary. Commercial firm corres-
pondence retain 2 years, then destroy.
Military correspondence retain 5 years
then destroy.
Temporary. Retain 5 years, then
destroy.
files
system
a. Technical
are maintained under an alphabetic
and consist of:
(1) Bio data and correspondence
on commercial and/or military
representatives. (forms)
(1960 - present)
(2) Security Clearance Files:
Index for military and commercial
firm personnel. Listed by commer-
cial firm and contains name, date
of clearance, job title, and type
of clearance. (1952 - present)
(3) Correspondence Files:
Letters to and from commercial
firms and military establish-
ments on requests to and from .
them on technical specifications,
visitations,, and receipt of
correspondence on their latest
equipment., (1957 - present)
(4) Synopsis Files: Liaison
tasks pe
TS/D, FI
rmed for OC, FBIS,
and Contacts
Division DDI).
(5) Technical Representative
0.1
. ,
.l.
Temporary. Retain on a current basis;
destroy outdated material.
Liaison Monitoring - Correspond-
ence from and to commercial firms
regarding rotation and replace-
ment of personnel including
personnel resume.
FORM NO. USE PREVIOUS
I IAN RA 1.39a
ESITIONS.
WraiBg FaiWasitett?99P01/4 iql&P,Pueop4s7A000 00190020-1
(41)
Cr:.
--
1LJ C
: g
x
ITEM NO.
F ILAt-ppfii e erocEtictcp-Th se 20?03TI1/2
CatROP78-487A000100$90020A
0 INSTRUCTIONS
.
-LIAISON FILES - con't .
_ ______
. .
b. Inter & Intra-Agency Liaison
t? '--2 4-7
..i.i.r.,
t'IL ih,:.11
1.0
1,0.
Vrtritf 7
-..-,eilL:g
;-13-
-Temporary.
destroy.
.
.
.
.
- '
_ .
Temporary.
destroy..
-
?
. . .
-
- .
..
. ' .
. .
,
. ?
.
_ - .
-
.
.
. .
: .
_
_ _
-
.
.
-
-
?
Retain 5 years,
,'.
. . .
.
.
. .
- . . ?
? . -
. ?
_ .
-Retain. 2 years,
_ ,
'
---
, .
. . .
. .
.
- . .
-
..i.-
.
. .
.
. . .
--
. .-.-.
? ..
.
'
. ..
. --
.
then'
.
.
.
?
. -
'
. .
.
then
- -
? . . .
. . ?
.
.
. .
.
.
, .
-_.
? . .
--
.
-
?
Files: These files are maintained under
an a phabetic system and consist of
correspondence on communications staff
and clandestine equipment, equipment.
requirements, and/or exchange of equip-.
ment or information to and from inter .
and intra-agency components, foreign.
governments, and military establishments..
(1955 - present) .
c.- Contractor Contract Reports:
These files consist of trip reports
regarding specific equipment and the
research and development of equipment
by commercial firms. - .
-
,
,
. .
. .
- -
.
.
. .
_
. .
?
?
,
FORM NO. 1 on" USE PREVIOUS
EDITIORS.
1 JAN 56
Appr9atglff NEW infit1/01.: wymFahg04P7t4000100190020-1
ITEM NO.
A. ? roved For Release 2005/
FILES IDENTIFICATION
? ? : I ? AAA ____---
VOLUME
DISPOSITION INSTRUCTIONS
6.
REFERENCE MATERIALS
a. Working Files: These files are
maintained for the convenience of the
user and consist of documents, books,
publications, catalogs, periodicals, mapS
rough notes, drafts, forms, etc.,
accumulated and temporarily maintained
separate from any file system until a
specific job has been completed. The
collection may also include folders
and documents temporarily charged out of
a file system or on loan from the Library
0 b. Reference Materials: These
materials consist of classified and
unclassified catalogs, schematics,
bulletins, books, commercial report data,
manuals, brochures, trip reports,
booklets, periodicals, maps, and similar
material from various sources, and used
for reference purposes. This information
relates to communications equipment,
system, theory, and techniques relating
to communications support functions at
Headquarters and in the field.
?
. )
82.0
285.0
Upon-completion of,a specific jcib,
return any loaned materials to file or
the Library, then destroy.remaining
papers, ? ?
Temporary. ?Destroy when obsolete,
superseded, or no longer needed for
reference; except material that has
future value may be sent to the
Records Center for 5 years, then
destroy.
FORM NO. USE PREVIOUS
1 JAN 56 139a
EDITIONS.
?v ?T-0
I I
;-0.487A0001001900201
RECORDS COOTROL SCHEDULE . CONTINUATION SHEET
B
( 41)
1*
I TEM NO.
FiLEA? e' roVedqb ? Z 7 - ,
'
: 1 i . : A gii ill :,1Pei a? I NSTRUCT I ONS
7.
CHRONOLOGICAL FILES
These files consist of extra copies
of correspondence and are maintained under
a numeric system for convenience of
reference. (1958 - present)
. .
. .
. Cables
4.4
Temporary. Maintain 1 year, destroy
earliest monthupon filing latest
month.
. Dispatches
2;4
Temporary. :Retain 2 years; then
destroy, '
c. Memoranda
3;0
Temporary. 'Retain .2 years, then'
....?
destroy.
d: Transmittal Manifests - IN and
-6..0
TempOrary. Retain 1-year then
destroy.
OUT Field Station Transmittal Manifests
e. Memoranda for the Record
2.3
Temporary. Retain no longer than 2?
years, then destroy. .
f. Mail Control Records - These
files consist of control records for
incoming and outgoing material. .
.
. ?
(1) Logs
4:0,-
TemporarY.. ..Break annually, hold for *.
1 year, then destroy.--
I (2) Abstract Tickets
1...0.-
Temporary. Retain until action is
Completed, then return to OC-RMS
(3) Mail Receipts and Manifests
1.0
Temporary. ? Retain 30 days, then
destroy:
,
,
. .
FORM NO. 139a USE PREVIOUS ,
I JAN 56 EDITIONS.
Apprch?ty6rfff WNW *WW1.: ft 100190020.1
(4.1)'
ITEM NO.
AppirogiediTer Redaft 2005/11/21 ? CIARDP78J0487AOOO100l9O0bsei
OSITION INSTRUCTIONS -
8.
,
'
.
,
?
_
PUBLICATIONS AND HANDBOOKS
, ...
t,-.i
6.0
2.0
.0L5"
.3.0 -
..
.
_-
12.p
'.
-
.?
.
'
8.0
.
-l6-"
;,:t..,.:..4
. . ?
' ?
. .
. .
_.
?
-? - .
. .
Temporary. . Destroy when superseded,
obsolete, or no longer needed for:
reference:. . -
.
? .
Temporary. Destroy when superseded,,
obsolete, or no longer needed for
reference.. . - . . - ' -. ..... -, ? ..
. .. ?
Temporary. Destroy. when superseded.
obsolete,- or no longer needed for .
reference- :: -. .' - - ' ' ?
. , . ? -
.Temporary.-:EZEMCWOE1=210=1302,36C
Retain until superseded, outdated; n
no longer needed for reference, thea
transfer one copy 'to' theRecords :
Center. Destroy after 5 years.;
_ . .
. . _ .
Temporary.-: XMOCRIMPOCCCOM20=033730CEC
-Retain until superseded, outdated, 6
no longer needed for reference, theA
:transfer one copy to the Records
Center. Destroy after 5 years.. ? -
. . .
. .
.
Temporary. Destroy ighenssuperseded,
'Obsolete, or no longer needed for
reference. . .
. .
. ,
These files are maintained under a
numeric system and are filed in chrono-
logical order. (1953 - present) ?
a. OC Regulatory Issuances:
(1) OC Notices, Orders, Memo-
randa Handbooks, and other :
internal issuances and direct--
ives.
(2) Equipment Notices: Notices
on new equipment developed by OC
and-lcommercial firms.
-
(a) Equipment Notice' :
Index: 3x5 cards indexing -
the equipment notices. .
;' .
(3) Work Orders and Work Order:
- Modifications: These files .
. consist of Work Orders, Requests,
and modification work orders for
'communications equipment L , . - ?
.
- Al (4) :Engineering Technical
_-.. .Bulletins: Field. handbooks on.
-:.- technical communications enginee
ing theory; test procedures,
. equipment; and equipment parts oi
? interest to dommunications
components.- .
(5) Engineering Technical
Manuals: Manuals consisting
of technical information and dat,
? on.00 Equipment: ?
. .
. ,
?
_ - .
. .
. .
'
FORM NO. 1.40a USE PREvtouApprov-ed FRER946?TOMR1 YetilEbRik-131NOTHOTAPC1014190020-1
1 JAN 56 EDITIONS.
ITEM NO.
- II
IA-RDP78-00487A000100190020-1
FILE IDENT IF ICAT ION
VOLUME
DISPOSITION INSTRUCT IONS
PUBLICATIONS AND HANDBOOKS coWt_
(b) Agency Regulatory
Issuances: Agency notices,
regulations, handbooks,
and DD/S directives.
(c) Other Agency
Issuances: Other Agency
documents, publications,
and directives.
4.0
_Temporary. Destroy When superseded, .
obsolete,. or no longer needed for
reference.
8.0
Temporary.. Destroy when superseded,
obsolete,. Or no longer needed, for'.
reference,',
FORM NO. USE PREVIOUS
I JAN 56 a
EDITIONS.
Appit6OalingoeSilisaise60.1011fUtl ff /21 bot--r-R6P1741-094N-A000100190020-1
( 41)
.0,
r:
ITEM NO.
FILE IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS ?
.
CORRESPONDENCE FILES
,
.6. _
12,0
1:0-
.. , .
_
Temporary. Destroy :5 years After:
receipt in the RecordsyCenterReview
every 2:years, destrOy,non7reCord .-
material needed for current operations
then transfer tos.the:Records Center.'
. .
Temporary. Destroy when outdated or
no longer needed for reference:.
, ... . _
These files are maintained under a
numeric system by subject and consist
of (1952 (1952 - present)
..
. .
.
IA a. _Inter and Intra-Agency Liaison
Correspondence: These files contain
Agency, Milirry, 'Commercial, and other
Agency correspondence concerning corn-
munications equipment, or systems, and
equipment developments for application?
in the implementation of communications
activities, and the technical. evaluation
of equipment and systems used in '
support of Agency operations.
. .
b.- Records Management: These file
contain materials dealing with the OC .
Records Management Program, i.e.i
reference material, procedural guidance,
records of archiving, destruction,
management improvement, and filing
systems.
FORM NO. 39
a USE PREVIOUS
I JAN 56 EDITIONS.
IS
7 u1u0020-1
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
(411
-----L-
ITEM, N. FILE DE-NT I F I CAT I ?N
r---
g?g g ' g----' g g g g 4'1 ! g -410 INSTRUCTIONS
10. SEARCH AND DEVELOPMENT FILES
16.0
0.5
4.5
1.0
-19-
Temporary. Destroy after 25 years.
Close files every 3 years; when
completed or when terminated which-
ever comes first, then transfer to th
Records Center.
Temporary. Retain 10 years, then
destroy.
?
Temporary. Retain 5 years, then
destroy.
Temporary. Destroy after 25 years.
Close files every 3 years, then
transfer to the Records Center.
These files are maintained under a
.numeric system.
a. ? General Administration and
Planning Files: These files consist of
documents, R&D contracts and programs,
correspondence rdlating to the overall
administration and support of the Branch
and its budget, reports, requirements,
work schedules, and control systems. The
files reflect the activities, support,
administration, and the general planning,
supervision, and control of the research
and development contracts and programs.
(1) Production Cost Data:
These files consist of Project
Compilation Summaries of cost by
project. (1962 - present)
(2) Project Control Files:
These files consist of control
cards, logs, indices, and the
monthly project status reports,
and other media reflecting com-
prehensive individual contracts
administered by the Branch.
(1962 - present)
-
,
b. Project Approval Requests:
These files consist of approval memoranda
for projects, contracts, and the Planning,
Programming, and Budgeting (0/PPB) Control
Records and Catalog Forms. (1964 - present)
. .
FORM NO. 120a USE PREVIOUS
1 JAN KG w'd EDITIONS.
A p p rorypecbNem? 24113N111/1 1piljDA7T8 -oNo Lw.,9 001 00190020-1
CONT I
( 41)
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190020-1
FORM NO.
I JAN 56
FILES IDENTIFICATION
RESEARCHAND DEVELOPMENT FILES - con't
c. Technical Committee and Board
Files: These files consist ot:
(1) Agenda, directives, minutes
of meetings, and reports cover-
ing general operations of the
committee or board.
(2) Papers relating to the
establishment, revision, or
termination of individual pro-
jects and contracts.
(3) Correspondence files per-
taining to the committees and
boards.
(4) Meetings with foreign
representatives on communt--:
cations equipment.
VOLUME
2.0
4.0
2.0
.1.0
d. Special Equipment Studies Files: 40
These files contain-correspondence and
studies on:communications equipment,
contracts, projects; systems designs,
etc. (1955 - present) -
P
e. External Contract Files: These 36.0 .-
files.Zdansist of individual procurement
translations, i.e., documents relating to
the negotiations, commitments, placements
and administration-of the contracts, pur-
chase orders, comparable instruments, pro-
posed contracts, correspondence and
receipts to and from commercial firms and
Office of Logistics; basic contracts,
amendments, task orders, payments, audit
of accounts,. specifications, modifications,
technical publications, conference reports
DISPOSITION INSTRUCTIONS
Permanent. Disposal not authorized..
Retain 2 years, then transfer to the
Records Center.
Permanent. Disposal not authoriZed..
Retain 3 years, then-transfer to thil,
Records Center:
-
Permanent.. :Disposal not authorized..
Close file every 3 years then trans:-
fer to the Records Center.
Permanent. Disposal not.authorize&
Retain42 years,. then transfer to the
Records Center.
Permanent: Disposal not authorized..
Retain while active, hold inactive
records 1 additional year, then trw.ss_
fer to the Records Center.
Permanent. Disposal not authorized:
Retain 2 years after completed, ter-
minated, or cancelled, then transfe;e
to the Records Center.
Amendment 1, dated 23 March 1966
Approvcd For Rcicace 2006/11/21 : CIA RDI34-60487A000100100020 1
It USE PREVIOUS
".".. EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
ITEM NO.
SI S ?
". II; 9 8 el -. - . II
; i III I ?? lIr , P1-' ION INSTRUCT IONS
If.
?
RESEARCH AND DEVELOPMENT FILES - con't '
?
trip reports, work orders, contract
monthly reports, Analysis and Appraisal
Reports, OC-E Equipment Notices,. etc.,
on the equipment status and development..
(1956 - present)
(1) Special Communications
Satellite Projects. (1963 -
present)
Source Data Files: These files
wlmq
61.,t5Lii
9.0
_.....
60.0
15.0
4.0
be
6.0
-21-- ,
Permanent. Disposal not authorized.
Retain 2-years, then tranSfer. Or--
the Records Center.
, ,
Temporary: Destroy when determined
that the files have served all
research purposes
Temporary. Destroy when no longer
needed for research or reference
-purposes.
? .
Tetpotary. 1Destroy 6. months After
cancellation, completion, or..
termination of the related contract.
Permanent. Disposal not authorized.
Retain on a current basis; forwardkl
copy"to the R&D Lab as treated for
inclusion in the Library.
,
Amendment 1, dated 23 March 1966
contain maferial collected and assembled
on data of .a. preliminary or intermediate
character generated from such, processes
as experiments or observations of a
routine, repetitive nature, and used for
reference in arriving at determinations:.
in the conduct of research contracts.
g. Reference Files: These files
consist of technical and scientific data
accumulated in conducting the research
and development of assigned projects .
(1) Project Notebooks: Note-
books containing data accumulated
by:technical personnel either' to
be duplicated in technical reports
or elsewhere in-casefileS, or to
be of such a routine or fragmen-
tary nature that their retention
would not add significantly. to
the contract file. -
G' h. OC Equipment Manuals: These
files confain manuals created by. the
Staff for OC equipment. (1951 - present).
FORM NO. 130a USE PREVIOUS
I JAN 56 s' EDITIONS.
__ApprovelMilieFeVsieloAtic9Acihmovinba7s466d100190020-1
(4''
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190020-1
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION '.STRUCTIONS
11.
RESEARCH AND DEVELOPMENT LABORATORY FILES
These files are maintained under a
numeric system by subject and consist of
reports, cables, dispatches, and corres-
pondence reflecting the activities of the
Research and Development Laboratory.
a. Analysis and Appraisal Report 47.0
Files: These reports are filed by number
and cross referenced by project number.
The reports relate to the research and
development, testing, and evaluation of
agency, commerOial, and foreign items
(and in some cases production items) to
make sure that design, technical char-
acteristics, and requirements are met and
to provide information for corrective
action. Included are research, envir-
onmental, engineering service, and other
test directives; plans, preliminary, final
Analysis and Appraisal Reports; related
correspondence; and comparable test data.
(1951 - present)
Internal Design Project Files: 44.0
These files contain/reflect a complete
history of each project from initiation
through research, development, design,
testing, procurement, and production.
They include correspondence, notes, man-
uals, schematics, drawings, authorization,
requirements, requisitions; test and
trial results; specifications; and
photographs considerect-to be essential
to document design, modifications, and
engineering development; technical and
progress reports; notice of cancellation
and/or completion; research, applied
research, and development projects,
tasks, and subtasks. All or any segments
may be filed together or separate when
economical or desirable for efficiency.
(1951 - resent) -22-
Permanent. Disposal not authorized-.
Cut-off at end of 5 years, then tras-
fer to the Records Center;
Permanent. Disposal not authorized.,
Cut-off at end of 5 years; then.
transfer to the Records Center.
Amendment
1, dated 23 March 1966
Ri.\'?4"5.6 139a UE:EITP1:,,,c:.10 uApproved FcrPegigEls@OM?1.11iMEDM-R1511B7810,1:1487A00E1-11a0r190020-1
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190020-1
ITEM' NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS - ? _
7,1nn
RESEARCH AND DEVELOPMENT LABORATORY FILES
con't . ..o..
c
.
1?\ c. Laboratory Notebooks: These
23.0
Permanent. Disposal not authorized%
Cut-off at end of 5 years; then
no ebooks are used to record and preserve
.
engineering and scientific data and to
provide legal evidence of the date of
conception of invention. They contain
data essential in establishing patent
tights. All laboratory notebooks are
identified by the author's name and
transfer to the Records Center.
contain the reports, development progress,
and the projects, tasks, or subtasks to
which they pertain. (1951 - present),
.r\
d. R&D Technical Reference Files:
12.0
Temporary. Destroy 10 yearsafter
receipt in the Records Center. Revd
every 2 years; destroy non-record
material needed for current operatic
then transfer inactive material to 1
Records Center..
These files consist of RK1) technical.
reports, investigated findings, and
scientific publications maintained as a
source of ready reference for R&D per-
sonnel. (1950 - present)
A e. Drawing Files: These files con-
51.0
.Permanent. Disposal not authorized,
Retain while active, hold 1 additiaz
year, then transfer to the Records
Center.. ?
sist of correspondence, requirements,.
schematics, specifications, design lay-.
outs, and equipment drawings for OC
peculiar equipment. (1951 -. present)
f. Project Control Files: These
files consist of cards, logs, and indices
filed by project. . (1951 - present)
(1) Project Cards - indexed to
0.5
Temporary. Destroy when no longer
needed for reference.
active and inactive project
files. (1951 - present)
(2) Project Initiation Assign-
0.5
Temporary. Destroy when no longer
needed for reference.
ment Sheets - (1951 - present)
'
-23-
Amendment 1 dated 23 March 1966
inn- USE
FORM NO. PREVIOUS Approved For Release.200.5/11/2.1.:CIA-RDP78-00487Annni nni ann9n_i
JAN 56 EDITIONS.
. CONTINUATION SH
ew
us
he
al
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190020-1
ITEti NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS -
RESEARCH AND DEVELOPMENT LABORATORY
, , ,,,T
FILES - con't
(3) Project Completion Sheets -
,
0.2
Temporary. Retain 10 years, then
consfgting of production costs
and estimate value of completed'
projects. (1963 - present)
destroy.
. . .
(4) Project Cost Cards -
1.0
Temporary. Retain until informatio';
contain hours spend on each pro-fl
is transferred to production comple
ject for equipment production
sheets, 'then destroy.-
cost per unit. (1964 - present)
.
(5) Research and Development
0:'-2
Temporary. Retain 3 years, then
Work Schedules - consist of
destroy.
development, fabrication, and
design work schedules for pro-
jects completed by the Laboratory.
Ag. OC-E Research and Development-
3.0
Permanent. Disposal not authorized.
Manuals: (1953 - 1963)
Retain 5 years, then transfer to thi
Records Center
h. Research and Reference Files:
325.0
Temporary. Destroy when no longer
These files consist of agency and corn-
mercial catalogs, brochures, equipment'
manuals, technical- manuals, or communi-
cations equipment. (1955 - 'present)
'0V i. Foreign Equipment Information
0.5
needed for reference...
- Permanent. Disposal .not authorized.
Files: These files consist of documents
Retain-3 years, then transfer to
relating to the exchange and collection
of foreign equipment and information
pertaining to the equipment. Includes
papers relating to plans for visits with
foreign government officials, and col-
lection of equipment data. (1960 - .
present) .
the Records Center.
-24-.
Amendment I, dated 23 March 1966 -
FORM NO. USE PREVIOU
139a pprovedo r Rel es 39ppo 1,siEillyek-i.Rpumq0749catqco 90020-1
RECORFM 0
JAN SU EDITIONS.
-
iITEM NO.
11.
1. PROCUREMENT AND SUPPLY FILES
LAtaiiktiV_Vd f tor Release RIOS/11/2f FiCIAA-- 8=MigThaCTO1W-Kir43---
INSTRUCTIONS
RESEARCH AND DEVELOPMENT LABORATORY
FILES - con't
J. :External Project Files: These.
files consist of extra copies of external
projects, trip reports, inspection
reports, project reports, etc,
(1961 - present)
These files are maintained by
Project under a numeric system .and
consist of: (1955 - present)
a. Petty Cash Accounting Files:
These files contain reports, correspond-
ence, and receipts documenting the $300
petty cash transactions and monthly
audits. (1964 - present)
b; Parts and Equipment Stock
Control:Records: These files consist of
the control land maintenance records for
the parts and equipment used by the R&D
Lab. (1955 - present)
c. Supply Unit Subject Files:
These files consist of copies of memo-
randa to and from Headquarters and papers
used in the administration of the supply
unit. (1962 - present)
d. Purchase Order Files: These
files consist of files documenting the
procurement of equipment, supplies, and
services by informal purchases from local
sources. These files include initiating
requisitions, specifications, purchase
orders, delivery information, and
'related correspondence and papers.,
F0121,1 NO. Qea USE PREVIOUS
JAN 56 EDITIORS.
4.0
0.1
4.0
0;3
2.0
-25-
Temporary. Destroy after 25 years.
Retain 5 years, then transfer to the
Records Center.
TO>
Temporary. Retain 1 year, then
destroy.
Temporary. Destroy when no.. longer
needed for reference.
Temporary.. Retain 3 years, then
destroy.
Temporary. Transfer to inactive file
in office area at end of Fiscal Year.
Retain there until after audit. Retir
to the Records Center, then destroy 3
years after end of Fiscal Year covered
Ap pii6camg ES 20031111 / 21 c cO lAtRaWarONNIA000100190020-1
(41)
ITEM NO
ase 2005/11/21 : ?IAADR-7 -00487A0001001)901120g1ON INSTRUCTIONS
PROCUREMENT AND SUPPLY FILES - con't
Maximum
usually
$25,000
years)
value of purchase orders is
under $5,000. (transactions of
and.over Must be retained 6
_(1960 - present)
e. Requisition Files These. files
-consist dr-copies of requisitions for
equipment and supplies requested from
Headquarters. (1962 - present)
4.0 Temporary. Hold 6 months after
fulfillment of request, then destroy.
f. Reference Material: These files
consist of brochures, procurement proced-
ural guides and other materials used as
reference. (1955 - present)
/5 g. Master Voucher Files: ,These
files consist of receiving reports,
RIA's, requisitions, and Issue
Slips covering equipment and/or supplies
issued'by the warehouse. These slips
reflect. signature of recipient and are
used in posting to stock record cards.
(1960 - present)
h. Consolidated Memorandum of
Receipt: Issue Slips made on. all non-
expendable equipment and property charged
to an employee indicates signature of
recipient. 171 executed when property is
turned in. (1962-- present)
i. Property Passes: These files
consist of Forms reflectihg all equip-
ment or property taken off post.
(1965 - present)
FORM NO. ina USE PRE VI OUS
I JAN 56 ED i0/15.
16.0 Temporary. Destroy when revised,
superseded, or no longer needed for ?
reference.
Temporary. Segregate-into .completed
files after receipt, deliver, and
adjustment. Destroy 4 years there-
after. Retire to the Records Center,
following inventory, and audit for
balance of the 4 Years.
0.5 Temporary. Destroy upon change of
responsible officer, upon revision,
or after-audit. *
0.2 Temporary. Destroy 3 months after
return to issuing officer.
Apprombffpg R?Ippga2rJr3 fj1; cw,F3.9R7A-9M7A900100190020-1
ITEM NO.
Appirowedi Row Release '
i *vv 'Te' ' ;
i 1 11.1-11-1M1 1-4I 5- OS IT ION- I NSTRU-C71: I ONS-
12.
ENGINEERING SUPPORT FILES
,LL?ild
23.0
30.0
16.0
24.0
24.0
. .... '
Temporary. Review annually; destroy/
outdated and obsolete material no
longer needed for reference.
Temporary. Retain 2 years, then
destroy.
.
Temporary. Destroy 10 years after
receipt in the Records Center. Revs
annually, destroy non-record materia
retain material needed for current
operations, transfer inactive materf
and terminated projects to the
Records Center.
Temporary. Review annually, destroy
Superseded and outdated material no
longer needed ?for reference.
Temporary. Review annually, destroy
superseded and outdated material no
longer needed for reference.
,
These files are maintained under an
alphabetic system and contain:
a. Equipment Files: These files
consist of intra and_lfliar=azency cables,
dispatches, reports and other
correspondence rela_ing Lo installed
facilities I land field stations.
(1958 - presen
b. Station Files: These files .
consist of cables, dispatches, reports,
surveys, IBM listings, and other corres-
pondence reflecting engineering require-
ments and administrative support functions
for the stations and projects.
(1953 .- present)
(1.71)c. Project Files: These files
corisist of cables, dispatches, reports,
maps, drawings, manuals, and other corres-
pondence relating to building construc-
tion, programming, renovations, equip-
ment installations, etc. (1954 - present).
d. Equipment Evaluation Files:
These files consist of proposals, dis-
patches, cables, manuals, drawings from
commercial firms, and agency components on
tho la"1"nfi^r"- and other items relating
patch panels, antenna and
antenna equipment, etc. (1958 - present)
,
e. Planning Group Files: These
files consITEM7
improvements to
planning and
construe-
tiolic,of new sites; equipment layouts for
communications sites and stations;
F,"1"5.5 I 39a EDITIONS.P?" Approved REcEifdgamting?IttliktugA.-RAINMQ4Z#09.1110/0190020-1
FArifirii*oiFaRewate-aici5tilt2f : CIA-IFIE/P78-}0048tA0D010-04[9002A-li oN ,s1S.T.R tk,"1" I t.is ?
ENGIYEERING SUPFCRT FIL1]S - con't
remodeling of radio stations; and the
drawings of the stations and the equip-
ment layout plans.
f. Drawing and Layout Files:
These files consist of building and
equipment designs, -drawings, maps,
specifications, etc. (1952 - preSent)
(2) Equipment drawings, station
wirings, specific systems, and
equipment layouts.
(3) Drawings of stations and -
projects equipment layouts for.
planning purposes.
(4)
?
drawings of all area 34.0
2.0
4.0
2.0
(5) Teletype equipment drawings 16.0
consisting of wire diagrams,
schematics, and drawings for
Modification Work Orders.
-28-
Temporary. Retain on a current basis,
destroy when obsolete or no longer
needed for reference.
Temporary.
obsolete or
destroy.
Retain until equipment is
station closed; then
Temporary. Retain no longer than .1
year, then destroy:
Temporary.- Retain on a current basis,
destroy when no longer needed for
reference.
Temporary. Retain on a current basis,
destroy when obsolete ?or no longer
needed for reference.
FORM NO. iva Ust Pr,EvIo usAPPrOVTLFR5 2ogemp ? cits-mqp.,,99187m93100190020-1
EDITIONS. F,11.ffr,
1 JAN 56 3e t. 3-
( 4'>
ITEM NO.
FILES I DENT I AT Nee
V ? k
' ' ' .
? 0 ('N iNSTRUCT I ONS
0 e
. i III Ie ?4 I
? OT-0 ? : :
It
13.
LOGISTICS SUPPORT FILES?,
-i.71,-;--
,." -, i ?
-
These files are filed under a
subjective numeric system..
.
(1951 - present)
a. Logistical Administration Files:
12.0
Temporary. Retain 3 Fiscal Years",
-then destroy.
,
.
These files contain reports, corres-
pondence, cables, dispatches, copies of
instructions, and internal issuances
relating to the administration of logis-
tical support functions at Headquarters
and the field_stations.
b. Receipt and Control Files:
- .
.
? .
(1) Signed copies of memo-
randum receipts for non-
expendable property.
0.5
Temporary. Destroy upon receipt of
Consolidated Memorandum Receipt
Listings.
,
(2) Copies of Consolidated
Memorandum Receipt Listings
0.9
Temporary. Destroy when superseded. or
no longer needed for reference.
(IBM run furnished by Office of
\- Logistics) .
(3) Activity Registers -
Received from OL on a monthly
and semi-annual basis. Reports
relate to the consolidated his-
tory run of equipment and stock
issued, transferred, or on hand.
,
?
(a) Monthly Reports
0.4
Temporary. Retain 30.days, then
destroy.
'
(b) Semi-Annual Reports
0.4
Temporary. Retain 3 Fiscal Years,
then destroy.
-
-
-.29,1-
FORM NO: 139a USE.PREVIOUS
AppngS8%. Nitiagb 6?g/11/ t: ClAIROP781:0048M-000100190020-1
(41)
0)-
Ma.
WO
X0
o)-
(re.
wo
xo
11TEM NO.
FIL
11,0 0 a SW- ? es 4-
? ?
V V
INSTRUCT I ONS
LOGISTICS 'SUPPORT FILES - con ' t
c. Receiving Reports
? d. Materiel Support Files: These
files are maintained under a numeric
system and consist of:
(1) Field Support Files:? :
These files contain contracts,
purchase instructions, receipt-
ing reports; shipping notices,
requisitions, and correspondence
dealing with supply matters and
request for supplies.
(2) Supply Stock Requisitions:
Requisitions for materiels to
?stock the four domestic ware-
? houses with OC equipment.
(3) Requisition Logs: Logs- and
requisitions containing requisit-
ion numbers, line itemsnumbers,
method of shipment, reference,
date originated, and an
abstract of the contents.
(4) Station Supply Files:
These files contain cables, dis-
patches, and memoranda pertaining
to supply support matters.
e. Materiel Records: Materiel
records consisting of stock record cards,
lists, voucher registers, and property
vouchers.
FORM NO. 139a USE PREVIOUS
I IAN CA 'natters.
8Frq
32.0
150.0
12.0
0.5
4.0
1.0
Temporary. Retaims3 Fiscal Years,
_ _
then destroy.
Temporary. Retain 3 Fiscal Years,
then destroy.
Temporary. Retain 3 Fiscal Years,
then destroy.
Temporary. Retain 3 Fiscal Years,
then destroy.
?
Temporary. Retain 3 Fiscal Years,
then destroy.
Temporary. Retain 3 Fiscal Years,
then destroy.
ApprigginZire'Re YdEtit&21 16-141th15'P ttins""M
: ----000100190020-1
'crOu
?
ITEM-NO.
F I L ppzik 1.? , ?,,r, e ease I I'
--?
I% Vr.4
II:: i ill ei .: 6: . PEA INSTRUCT IONS
. . 'vs
.
?
.
- ?
Mt0;',C`i
LOGISTICS SUPPORT FILES.,-.cont
sl'.1)ALt
. _
..---
(1) .Allocated Stock Records:
2.0
.
.Temporary. Destroy 5 years after
-receipt in the Records Center. -Retain
until equipment is obsolete, then.-
transfer to the Records-Center. -
?
f 4 - These records are used to
,control, issue, and maintain
stock levels of.non-expendable
items; includes strategic stock-
pile and clandestine equipment.
(2) Financial Analysis Number
0.5
Temporary. Destroy when new listing.
received.
.
? .
?- Account Directory: A directory
containing OC allotment numbers.
for equipment funding. -:
. f.- Alphabetic Equipment Listings
6.0
Temporary. Destroy when new listing
received.
(FIN): . is ings o a S equip-
TFET-ind parts. .(Federal Identification
Item Numbers)..
. .
g.. Supply Catalogs and Maintenance
_
Parts Listings:. These catalogs and
.
listings provide property identification,
classification, and maintenance parts
numbers fpr which there is a recurring
demand or continuing need.
(1) Supply Catalogs
?
400.0
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference. -
? (2) Maintenance Parts List
l(includes military).
.
225.0
Temporary: Destroy when superseded,
outdated, or no longer needed for
reference. .
'
-
;
.
.
-31-
--
'
FORM NO. USE PREVIOUS
I JAN 58 139a
ED,ito.s.
ApprReets1R5Rrailfike i.81Rd[101,:cgAlwpoomboo?100190020-1
(41)
in
Xe
Approved For Release_ 2005111/21_:_ CIA,RDP78-00487A000100190020-1
ITEM NO.
FILES IDENTIFICATION ?
VOLUME
DISPOSITION INSTRUCTIONS
?
,
LOGISTICS SUPPORT. FILES:- con't
.
. _
?.
SECRET
,
.
.
h. Mister Cross Index: Control
3.5
.Temporary. Destroy when. superseded,
-outdated, or no longer needed for
- reference.
? ? .
card cross indexed to Agency and irlanu-
facturer designation numbers to obtain
stock numbers or reference memo numbers.
. .
.
'
- ? 1.. Description- Cards: Cards con42,du14.0
Temporary.. Destroy when superseded,
outdated, or no longer needed for
reference.
tam n the stock numbers for procurement or
to establish a stock 'number for equip-.
ment identification and for corrections
to change descriptions or to change ?
.
? equipment coding. -
.
.
.1.. Agency Designation Cards: -
0.8
Temporary. Destroy when superseded,
outdated, or. no longer needed for . .
reference.
Cross index to the designation folders
on OC equipment (Agency. developed equip-
ment). .
?
-
k. Parts IdentificationCards:
2.0
Temporary. Destroy when superseded,
outdated,.or no longer needed for
reference.
Card index on communications equipment
parts.
--? .
.
- -
. 1. Control Cards: Supply Action
9.0 .
.Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Requests number card system maintained to
check on basis file and a cross index to
-descriptionsfiles. .
?
? ? . . '
m. Drawing Index: Card indexes to
1.0
Temporary. Retain on a current basis.
_drawings. . .-
Destroy outdated or obsolete cards..
.
. .
n. ' Department of Defense Nomencla-
17.0.
'
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
ture Cards: Description of items,
-manufacture indicator, and other pertin-
.ent data filed by number and code.
.
-
o. OL Change Notices:. Notices
1.0
ew :ti
'it': 61,4g
Temporary. Destroy when changes are
completed..
.
. from OL on equipment deletions and Other
changes-fto be posted to control cards,
- cross index, and description cards.
.
.-32-
.
Annrnuari Fnr paionQa 9nng/11/91 ? riA_PnP7g_nniis7annn1nn1gnn2n4
FORPANO.kOSE PREVIOUS
I JAN 56 139a
EDITIORS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET'
?
1
17-1Ivinl?''
. .
FILES I DEN I ICAT ION * - -
.LU -
? ? i , . ? i OM 11,10 7 I 11 1!
. . ? .1' . . T' UCT-I ONS .
.
LOGISTICS SUPPORT FILES -L. c.on't
.,. .
-
. ig.
? ' p.- Special Allocations for Equip-
" WU-.8
.
1.0
20-:00
? -
.
,
nT1Fik,
-33-
, ? - . ? .
,
. . ___.... .. ..
.
? ?
'Temporary. Destroy after:10 years.
'Retain 5 years', then transfer to the
Records Center. .
.
,
-
.Temporary. Destroy after 25 years.
Retain' 15 years, then transfer to the
Records Center.
- . . .
.
? .
.
, .
.
.
. _
_ .
.
?
? ? .
.
?
.
, - .
.
?
?
.
.
-
. .
?
.
- .
" . _
,_
.
.. ? -
? .
. .
. .
___________
ment and Supplies:' These files contain
requisitions and other correspondence
relating to special procurement equip-
ment and supplies for Special operations,
Stockpiling, and. clandestine operations.
. .
0 q. 'Drawing of OC 'Peculiar Equip-'
ment: These files contain drawings of
- OC equipment and parts used for reference
in requisitioning materiels.
. -
.
--.. -
?
. . ,
. .
?
'
? -
. _
? . . .
, ?
. , .
? ? ?
. .
-
. ' .
?
.
? ,
. . .
.
.. .
_ . .
, .
. . -
..
.
- ?
FORM NO., USE PREVIOUS
I JAN 56 I ..39a
EIPIVIoRS.
. _ _MUVU IUU _
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
ra-):?
1
ITEM NO.
FILE . -II)-I;1 I.' IC7' i:1 - - - '" - - --- -
I i ' ':' i I i I -061 90020144 INSTRUCT IONS
'
14.
-
.
?.-
.
?
?
.
.. TECHNICAL SERVICES . .:
a
of

SECRET
.
6.0
. -:
24.0
.
6.0
. . .
. , . . . .
. .
? :-------
.
. .
. .
- _ ?_ . . . .
. ? - .
. . . - - . . .
? :.
,
? .
- "
. .
. ' ?
- . -
? . .
. .
.
. .
. . . .

. ' . .
Temporary. Review every 2 years and
destroy outdated, superseded, or.
obsolete material. .
.
-
.
-
: .
- ,
.
Temporary. Review every 2 years and
destroy-outdated, superseded, or -?
obsolete material.
. ' '
*
? .
. . .
Temporary. Retain- on a current basis;
destroy when superseded, or no longer
needed:for reference. .
? :. .1. . . .
. ?
- ' . . .
. .
...___
:' These
numeric
. pondence
wire maintenance,
graphic
testing
repair and/or
equipment,
elements,
cessing
issuance
? a.
,
.
-
. . .
.
.
.
.
.
? -'
-
.
_ .....
files are maintained under
system and-cOn--SiSt_of corres-
pertaining to electronic and
OC equipment and crypto-
equipment utilized by the Agency,
and inspection of equipment,.
-recondition of OC stock
repair service for OC. ..
and maintenance crystal pro-.
facilities, stock levels and
of crystals. ? .
Langley Technical Section:
. . .
(1)0 Electronic Maintenance
Files: These files consist of
technical data, manuals, corres-
. pondence, and drawings relating
to. the maintenance of equipment
? such as: . KY l's, KY 3's,
MICROWAVE, etc., within.the.
Headquarters Complex. (1964-.
present) .
,
(2) Wire Unit Maintenance
Files: These files consist of
.correspondence, technical data,
drawings; manuals, etc., relat-

ing to wire unit maintenance
teletape equipment. (1964 -
present).
.
. ? - '
. (1) Administration and. Planning
Files: These files consist
of
.
pr'n 7
ab'S-
_34_
cables, dispatches, manuals,
and-other correspondence reflect-
ing the activities, planning,
programming, and administration
FORM NO. 120a USE PREVIOUS
I JAN Se EDITIONS.
Approvkg&iimpitiafftiogemat : pieb,RQUA3r9948MQQ0100190020-1
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ITEM NO.
- Approved For Release- 2005/11/21 : CIA-RDP7 _n
1214171?41"14)N9W-ILNINSTRUCTIONS
FILES IDENTIFICATION voLura
TECHNICAL SERVICES - co41 t
SECO
of the.Section. (1960 - present)
(2) Allotment 26 - Control
Cards: These files consist of
(5x8 cards) allotment 26 serial
numbers, index to testing and
inspection reports, equipment
location, equipment movements
and responsible element.
11960 - present)
(3) Equipment Accountability
Files:k These files consist of
property-turn-ins, vouchers,
repair request, job orders for
requisitioning equipment, and
property destruction certifi-
cations. (1963 - present)
(4) Equipment Standardizations;
These files consist of stand-
ards and categories for repair-
able and non-repairable equip-
ment. (1963 - present)
(5) Contract Correspondence
Files; These files consist of
correspondence, copies of
brochures, copies of contracts.
for crystals, equipment, equip-
ment parts, notices of contract
expiration/renewal, and request
for service agreements.,
(1961 - present)
.FIMPICI.' 139a USE PREVIOUS
1 JAN 56 EDITIONS.
1.0
0.5
0.5
1.0
SEP'ET
-35-
Temporary. Retain on a current basis;
destroy when superseded, or no longei
needed for reference.
Temporary. Retain 2 years, then
destroy.
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed for reference.
Temporary. Retain 2 years, then
destroy.
pproved ror Keiease 2005/11/21 ? CIA-RDP78-00487A000100190020-1
RECORDS CONTROL SCHEDULE . CONTINUATION SHE
(41)
? "
Annrovd
? ,
ITEM NO.
-.-.-....-
FILES IDENTIFICATION
VOTTEr.44"#"1"tr"TIRVeffliotv
INSTRUCT tONS
,
TECHNICAL
.
?
?
- ?
SERVICES - con't: _ _
..._
(6) Equipment Information
nP t
& t
. .
1.5
1.0
3.0
. .
.
.1.0
?
-
. - ..
-
_Temporary. Retain on a current basis;
destroy when superseded, Or no longer
needed for reference.
-
Temporary. Retain on a current basis;
. destroy when superseded, or no longer
needed for reference. '
.
Temporary. ? Destroy upon receipt of
'.new listing.
.
.
.
Temporary. Retain 2 years, then?
destroy. .
,Files: - These files are main-
"firrigd under an alphabetic ?sy-Ft
system by equipment and contain
crystal data, Parts listings;
schematics, and adjustments
peculiar to OC equipment.'.
(1963 - present)
. .
(7)' Stock Data Reports: 'Equip-
ment 11151 runs containing the
stock status of supplies in the
warehouse:. "(1963 - present) ?
.
(8) Stock Equipment Listings:
These files consist of an
alphabetic and numeric IBM
-stock listing of all-agency
? equipment and price listings..
. (1957 - present)
- - -..-
(9) Supply and Equipment -Accoyth
Accountability Files: These, .
files contain an inventory of
equipment assigned to OC at
,
?
.
. ?
for shop use,'invoiceS,
3.2
-36-
-
. .
.
Temporary. Retain 2 years, then
destroy.
?
? -.
.
. . ,
.
reguJnS, property-turn-ins,
and job orders. (1963.-..,present)
(10). Crystal'OrderS: :These
fileig- contain cables, dis-
patches, correspondence., work
orders, requisitions, crystal
orders, and receipts for crys-
.tals. (1964 -. present)
.
.
. .SECRE1
FORM NO. 129
a USE PREVIOUS
I JAN RR EDITIONS.
ApproveteggsRtlf.m?OiRigal:.CKTRINT8494837AQQ0100190020-1
( 41)
.1
ITEM NO.
- _
FILES IDENTIFICATION
VOLUME
- -
DISPOSITION INSTRUCTIONS
TECHNICAL SERVICES - con't
(11) Crystal Shop Equipment
"VET
a.,.?
0.5
5.0
Temporary. Retain until equipment As
obsolete, then destroy.
?
Temporary. Retain on a current basis;
destroy when obsolete, outdated, or
superseded.
.
-
,
'
.
.
Temporary. Retain 3 Fiscal Years,
then destroy.
Temporary. Retain 6 months, then
destroy.
Temporary. Retain 90 days, then
destroy.
Temporary. Retain 3 Fiscal Years,
then destroy.
'
Inventory: These files contain
an inventory of the crystal lab
equipment with instruction bro-
chures. (1950 - present)
(12) Teletape Technical Files:
These files consist of manuals
and correspondence relating to the
testing, inspecting, and rehabili
tating of teletype equipment.
(1961 - present)
(13) Testing & Inspection Receiv-
ing Reports: These files consist
. .
12.0
2.0
1.0
2.0
.

kwlillImiL
-37-
of receiving reports for expend-
able cargo, non-expendable cargo,
stock items, and local items.
(1964 - 1966)
(a) Non-Expendable Cargo
. _
(b) Expendable Cargo
_
,
(c) Stock & Local Items
_
(14) Testing & Inspection Work
Reports: These files consist of
reports to be completed on equip-
ment received from contractors.
Reports include contractor speci-
fications for each type of equip-
ment received for testing &
?inspection. (1962 - present)
FORM NO. ust rstvious
JAN Be 139a
EDITIONS.
*WWI Mr1141.1engEitgg/11 /201NCIAARLY1118*(5487A000100190020-1
"WO
X0
0>
MCI
WO
XL,
ITEM NO.
..L
FILES IDENTIFICATION
VOLUME
_... ..._...._... _
DISPOSITION INSTRUCT IONS
?
TECHNICAL SERVICES - con't
(15) Reference Materials and
SECRET
5.0
5.0
2.0
1.0
80.0
5.0
6.5
?
5.0
vi. QFPC-11
TLi
-38-
,
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
?
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed jor
reference.
. Manuals: These files are main-
tained for convenience and con-
sist of: (1955 a present)
(a) Technical Bulletins
Crest Procedures)
?
(b) Classified OC Equip-
m-ent Manuals
(c) Agency Parts Lists
_
(d) Brochures (Government
Cantract Guideline)
.
. ?
(e) Commercial Manuals,
VFice Listings, and
Brochures S
(f) General Electric Data
_
?
(g) Analysis & Appraisal
laports
(h) Crystal Lab Manuals
_
- S
?
FORM NO. 29
a USE P11E1,101)1;
? limo', WISITION2.
AW1Ethrigfilpttik glitTlj/V, N:TgARINN7?41(14,87A000100190020-1
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(41)
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- ? _ _ gon2n4
I TCM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
?
.
:TECHNICAL SERVICES - con't
. ? '
.
? (i) Department of Defense
. Index of Specifications &
Standards
.
? ? ?
. '
'
,
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. ?
. ?
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? - .
. -
,
? ..
?
SEJKT
0.5
.
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-39-
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, .
.
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. .
.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference. .
.
- .
.
? ?
?
. . ?
. ? ? .
.
?
?
-
- .
-
FORM NO. 139a USC PREVIOUS
1 JAN 56 to1710611.
. AVE1402+96dat4111101JeaCKS006/11k251N r 6114-R13R78400487A000100190020-1
(41)
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