RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE MANAGEMENT STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100160019-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 27
• Document Creation Date: December 19, 2016
• Document Release Date: May 17, 2006
• Sequence Number: 19
• Publication Date: September 25, 1956
• Content Type: FORM

Approved For Release 2006/05/17: CIA-RDP78-00487AO00100160019-6
30-56
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
MANAGEMENT-` STAFF
11 /f/h'
FORM NO.
1 Jut. 55 738
?2 Annroved For Release 2006/05/17 - f;IA-RflP78-1)[1487Aflflflflfll&flfllg-E,
 Approved For Release 2006/05/17: CIA-RDP78-00487AO00100160019-6
REccans MpmITION AUTHORITY
Recordffi Conti ml Schedule (No. 30-56) for the
Management Staff is approved and authority
hereby given to implement the disposition
instructions contained therein.
Preparation and Review
 FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Management Staff, Office of the Chief
subject.
VOLUME
(CUBIC FT.)
STAFF SUBJBCT FILE
Consists of correspondence, reports, and 6.0
other papers which document the activities
of the Chief, Management Staff. This file
is used in administering the Agency's
Management Program of developing and recomme d-
ing plans, programs, policies, and proce-
dures to improve management efficiency thro
out the Agency. Filed alphabetically by
Approved For Release 2006/05/17: CIA-RDJR78,004
RECORDS CONTROL SCHEDULE
(1949-1956)
MANAGES SURVEY REPORTS FILE
Consists of case files containing the
official record copies of Management Improve
meat Survey Reports. These files also
contain exhibits, graphic presentations,
recommendations, and supporting papers
documenting project inception, scope, pro-
cedure., and accomplishments. Arranged
organizationally and alphabetically by
survey title thereunder.
(1950-1956)
1 .0
FAM69 (70160019-630-56
DATE r
c~ S 3' b
Permanent. Disposal not authorized.
(Cut off-every other year; transfer
to Records Center 1 year thereafter.)
Permanent. Disposal not authorized.
(Place in completed survey reports file
upon completion or discontinuance of
project; cut off at end of each year
and transfer to Records Center 1 year
thereafter.)
0 EC'~.
 ITEM NO.
j{Tpc e I $(n1 (..1A-F<
i POS I T I ON INSTRUCTIONS
3
TABLES OF IORGMZATION REVIEW MD CO( tMA'i'ION
PILES
Consists of retained copies of the Staff's
2.8
Temporary. Destroy when 2 years old.
comments, recommendations, and approvals
(Cut off at end of each year; transfer
or disapprovals of requests for changes in
to Records Center 1 year thereafter.)
Tables of Organization. These requests are
received by the Staff for review and
coordination after which they are forwarded
to the Office of Personnel. Record copies
of the request, concurrences, justificatio
,
comments, and Form 261, T/O Change Authori-
zation, are maintained by the Office of
Personnel. Arranged organizationally and
.chronologically thereunder.
(1954-1956)
4
TABLE OF ORGANIZATION FILE
Consists of a copy of the Agency T/O con-
tainin
rosters of a
roved A
1.0
Temporary. Destroy upon verification of
i
d T/O
g
pp
gency
rev
se
.
positions. This T/O is used for reference
to official position titles, position
numbers, unit strength, etc. Authorized
changes to the T/O are noted on this
copy for use in verifying the revised T/0.
Record copies are maintained by the Office
of Personnel. Arranged organizationally
and by position thereunder.
(Current)
 ITEM NO.
pp[@Ve I $Q -
160011)a6Pos IT ION INSTRUCTIONS
5
AGII~ STAFF PROJECT FIZZ
a. Project Initiation File
Consists of Forms 30-27, Request or Pro-
.1
Attach to related Form 30-28 and
posal For Management Assistance From O&M
'
place in Project Completion Reports.,,
Service,
which contains information as to
File upon completion or discontinuance
the type of project or assistance requested
of the project (item 5b)
elements of the project, description of
project, analyst or examiner assigned to
project, estimated time required, etc. Eec
project.requires approval of the Chief,
Management Staff. Arranged organizaationall
and by project number thereunder.
(1953-1956)
b. Project Completion Reports File
Consists of Forms 30-28, Completion Report
.3
Permanent. Disposal not authorized.
on Management Project by Ol8OM Services
(Retain current files area 1 year
which contains such information as date
after completion or discontinuance of
project was completed;, immediate results,
project, then retire to Records Center.)
accomplishments, recommended future actions
etc. The related Form 30-27, described
under item 5a, is attached to and becomes
a permanent part of this completion. report.
Arranged organizationally and by project
number thereunder.
(1953-1956)
6
CONVENIENC'F FILE (Reading)
Consists of extra copies of outgoing
1.3
Temporary. Destroy when 3 years old.
correspondence maintained for convenience
(Cut off at end of each year; transfer
of reference. Filed chronologically.
to Records Center 1 year thereafter.)
(19+9-1956)
SEC
 pv rF rage 2006/057-1-7: CIA-R )Ri78dW4
Consists of weekly reports submitted from
subordinate Staffs for informational
purposes and summary reports prepared by
the Chief, Management Staff. These reports
contain information on current assigments
of personnel,, regulations submitted for
authenication, processing of employee
suggestions,, current status of records'
surveys, etc. Filed chronologically.
(1951-1956)
Consists of a record of the receipt and
dispatch of material classified secret and
below maintained primarily for security
reasons, Filed chronologically.
(1951-1956)
Consists of the ?rftce copy of Form 35-16,
Courier's Classified Mail Receipt, which
was signed by the courier at the time the
material was picked up for delivery to
addressee.
(1954-1956)
Consists of published Agency Regulations,
Notices, Handbooks, etc., maintained for
reference purposes.
FORM NO. 139a Use PREVIOUII
I JAN 55 (OITIONS.
.3
7A0001001600'W.'OS I T I ON INSTRUCTIONS
Permanent. Disposal not authorized.
(Cut off at end of every other year;
transfer to Records Center 1 year
thereafter.)
Temporary. Destroy when 2 years old.
Temporary. Destroy when 2 years old.
Permanent. Retain in current files area.
(Destroy individual issuances only when
obsolete or when replaced by current
issuance.)
 Approved For Release 7OU6/05/17: CIA-RDP78-004 ,~rQdO-ID&I60019-6 25x1
RECORDS CONTROL SCHEDULE 30-56
OFFICE. DIVISION. BRANCH
Management Staff, Organization and Methods Staff
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
ll
STAFF WORKING FILES
Consists of working files maintained by
18.9
individual examiners containing studies,.
analyses., notes, rough drafts, interim
reports, manuscripts, and related papers
used for reference and background informa-
tion. These files are created in the
course of organizational planning, develop-
ment and simplification of procedures, and
similar management projects. Arrangement
varies with each file.
(1951-1956)
a. Completed project material.
Temporary. Destroy 1 year after final
action on project.
b. Incomplete or discontinued project
Temporary. Destroy 3 years after last
material.
action taken. (Upon discontinuance of
project place one copy of each pamphlet,
report, graphic presentation, last man-
uscript report, together with supporting
papers documenting project inception]
scope, and procedures in the "Iftnagement
Survey Reports File" (item 2) and destroy
all other material 3 years thereafter.)
12
WILY PROGRESS REPORT FILES
Consists of retained copies of the weekly
progress reports which were submitted to
.2
Temporary. Destroy when 1 year old.
the Chief, Management Staff from Area
Chiefs for informational purposes. These
reports contain information on current
assignments of personnel,, T/O change
requests processed, status of surveys, etc.
SECRET
Arranged chronologically.
(1954-1956)
 ITEM NO.
p p f E % V e 1 " F j y 2 -
p
OS I T ION INSTRUCTIONS
13
SU tARY OF ANNUAL ACCOMPLISBIGMTS
Consists of retained copies of narrative
.2
Temporary. Destroy when 2 years old.
reports prepared for the Chief, Management
Staff. These reports contain summarized
information taken from weekly progress
reports and a resume of current project
activities. Filed chronologically.
(1953-1956)
14
ORGANIZATION AND MUMODS PROJECT FILE
a. Project Initiation File.
Consists of Forms 30-27,, Request or
.1
Attach to related Form 30-28 and
Proposal For Management Assistance From
'place in "Project Completion Reports
0&M Service, which contains information as
File" upon completion or discontinuance
to the type of project or assistance
of the project (item il+b )
requested, elements of the project,
description of project, examiner assigned
to project, estimated time required, etc.
Each project requires approval of the
Chief, Yinagement Staff. Arranged
numerically by project number.
(1953-1956)
b. Project Completion Reports File
Consists of Forms 30-28, Completion Report
.2
Temporary. Destroy 2 years after comple-
on Management Project by Service, whit
tion or cancellation of project.
contains such information as date project
was completed, immediate results, accomplis
h-
ments, recommended future actions, etc.
e
related Form 30-27, described under item
l&a, is attached to and becomes a part of
this completion report. Arranged numerics
ly
by project number.
(1953-1956)
41 3
 ITEM NO.
ppirov G @ a -
0100160019+6POS I T ION INSTRUCTIONS
l5
R CR ?MLICATIONS FILE
Consists of published material such as
4.9
Temporary. Destroy when no longer
regulations, notices, handbooks, brochures,
needed for reference purposes.
etc., maintained for reference purposes.
16
LThEARY MATERIAL
Consists of bound library books,
1.0
Temporary. Return to library when no
dictionaries, guides, manuals, etc.,
longer needed for reference purposes.
maintained for reference purposes.
FAIR hMYMM3AMff1W1 Ism 1 c)-
 RE'Cprov CO For Release s2006/05/17: CIA-RDP78-0048 ',0k1~0D1660019-6 56
25X1
OFFICE. DIVISION, BRANCH
Management Staff, Records Management Staff, Office of the Chief
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTION Y 17,16
17
STAFF AI NIS'TRATIVE FILE
This file documents the activities performed
6.0
Permanent. Disposal not authorized.
by the Records Management Staff and consists
(Cut off at end of each year; transfer
of correspondence, surveys, studies, and
to Records Center 1 year thereafter.)
report pertaining to Records Disposition,
'
forms management, reports and correspondence,
r
and similar records management activities.
Filed in accordance with the Agency File
Manual.
(1955-1956)
18
REC(RDS MANAGEMENT PROJECT FILE
a. This file is the formal project file of
.1
Attach to related Form 34-28, (item 18b)
the Staff, listed on ,Forms 30-27, "Request
upon completion or discontinuance of pro-
or Proposal for Mna,ement Assistance from
jest.
O&M Service," and contains such information
as type of project, elements of project,
brief description of project, analyst
developing the project, estimated man days,
starting date approval, and target date.
Each project requires the approval of the
Chief, Management Staff. Filed numerically
by project number.
(195-1956)
C
FORM NO. 139 USE PREVIOUS
 ITEM NO.
ppLqx~e I -
1 POSIT ION INSTRUCTIONS
18
RRCOU MANAGEMENT PROJECT FILE (cONTD)
b. Completion Project Report File
This file consists of Forms 30-28, "Comple-
.1
Temporary. Destroy 1 year after
tion Report on Management Project by O&M
completion or cancellation of project.
Service," and contains such information as
date of request, date started, date completed
brief description of project, project
analyst, immediate results accomplished
and recommended future action. The
related Form 30-27 is attached to and
becomes a part of this completion report.
Filed numerically by project number.
(1954-1956)
19
EMPLOYEE RECCRD CARD FILE
Consists of OF4b, Employee Record Card,
.1
Temporary. Destroy upon separation of
prepared on each employee of the Staff and
employee or forward to gaining component
used for informational purposes such as
upon transfer within the Agency.
ROD date, personnel actions, assignments
and other information necessary for the
supervision of personnel activities of the
Staff. Filed al habetically by surname.
(Current)
20
COURIER CLASSIFIED MAIL"RECEIPT
Consists of Forms 35-16, Courier's Classi-
.2
Temporary. Destroy when 1 year old.
fied Mail Receipt, which was signed by the
(Cut off at end of each year;destroy
Courier at the time the material was picked
1 year thereafter.)
up for delivery to addressee. Filed
chronologically.
(1954-1956)
Annravecl Y 123a ~/(T fR u f~ RL~J~"~$~~~~$~I~~Q 1 16001
 ITEM NO.
WL(:jte ArI OA-
i POSITION INSTRUCTIONS
21
REFERENCE PUBLICATIONS FILE
Consists of classified Agency publications
2.0
Temporary. Destroy when no lczi ger
such as regulations, notices, handbooks,
needed for reference purposes.
brochures, and publications from other
government agencies maintained for referene
purposes.
 Approve For 'Release 2006/05/17: CIA-SDP ,A4 A0904-0''160019-6 30-56
RECORDS CONTROL SCHEDULE
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
OFFICE. DIVISION. BRANCH
Management Staff, Records Management Staff, Records Disposition
fiM4NcN
ITEM
NO.
VOLUME
(CUBIC FT.)
BRANCH WORKING FINS
Consists of copies of memos, reports,
forms, surveys, analysts' survey worksheets
and similar background material pertinent
to records disposition, maintained and used
in day to day operations and for convenie.nc
(Current)
RECORDS CONTROL SCHEDULF, FILES
Consists of the Official authenticated
copies of Records Control Schedules, and
where applicable, Authority To Dispose of
Records obtained from the National Archives
and Congress.
a. Records Control Schedules. These
schedules were prepared by or approved by
the Branch to effect disposition of all
records of individual offices. Schedules
contain detailed information on record
type, use, content, and volume. Arranged
organizationally.
(Current)
b. SF 115, Request For Authority To
Dispose of Records. These forms contain
evidence of legal disposal authorizations
received from the National Archives and
congress for those records not covered by
General Schedules.
(Current)
4..2
Temporary. Screen annually and destroy
superseded or obsolete material.
Permanent. Disposal not authorized.
Retain in current files area indefinitely.
Permanent. Disposal not authorized.
Retain in current files area indefinitely.
 Approved For Release 2006/05/17: CIA- -004
7s,&1 a 60019-S0-56
RECORDS CONTROL SCHEDULE
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATUR 25X1
Management Staff, Records Management Staff, Project Staff
TITLE DAT Q
Jf0
ITEM
NO.
FILES IDENTIFICATION
(TITLE,-DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
24
STAFF WORKING FILL
This Wafile consists of copies of
3.8
Temporary. Destroy when 2 years old.
memos., reports, forms, and working papers re
Cut off at end of each year; destroy 2
lating to the activities of the Staff, main-
years thereafter.
tained and used only for day to day opera-
tions of the Staff. Essential material is
duplicated in Item 17. Filed by folder
title
/j~
(1954-1956)
25
FILING AI.S
a. This file consists of Manuals compiled
1.0
Permanent. Disposal not authorized.
by Records Management Staff for the
Retain 1 copy of each manual in current
various offices of the Agency.
files area indefinitely.
b. This file consists of drafts of the
1.0
Temporary. Destroy when Manual is pub-
Filing Manuals compiled by Records
lished
Management Staff for the various offices
of the Agency.
26
DELIVERY RECEIPTS OF VITAL DEPOSITS FILE
a. This file consists of Form 36-215,
.8
Temporary. Destroy when 1 year old.
"Vital Materials Transfer Slip," the
(Cut off at end of each year; destroy
delivery receipts of vital material deposits
1 year thereafter.)
made and is maintained for reference purposes
Essentially duplicated in the originating
Office. Filed chronologically.
(1953-1956)
FORM NO. j39 USE PREVIOUS
 ?
?
ITEM NO.
A Cssecb?rrn-I RIeL 9a 2006/05/17: CIA-R
P V G 4 4
7A00010016001 ga19POs I T ION INSTRUCTIONS
26
DELIVERY RECILIPTS OF VITAL DEPOSITS FILE (CONTD)
.. r
b. This file consists of Form 36-215,
.2
Temporary. Disposal not authorized.
"Vital Materials Transfer Slip," the delivery
Retain in current files area indefinitely.
signed receipts for NSC and CIA Special
Material Deposits maintained primarily for
security reasons. Piled chronologically.
(1953-1956)
27
VITAL MA.T RU S DEPOSIT SCHEDULES
This file consists of schedules identi-
.1
Temporary. Destroy when superseded.
fying' vital materials to be deposited,
frequency of deposits,, and disposition
instructions. Filed by office-chrono-
logically.
(current)
28
VITAL 14ATERIALS INVENTORY FILE
a. Quarterly
This file consists of Forms 36-292 and is
.2
Temporary. Destroy upon preparation of
a record of the vital materials deposits
Annual Inventory Report.
and withdrawal activity of each office
for the respective quarter.. deposit number,
document date., reel number, and security
classification. Filed chronologically.
(1954-1956)
b. Annual
This file consists of Form 36-292, and is
.2
Temporary. Destroy when superseded.
a record of the total annual holdings of
vital material deposits of each office
of the Agency,, showing deposit number.,
document date, reel number, and security
classification. riled numerically by
office code.
(current)
FORM NO. 139a USE PREVIOUS
I JAN se #01 IONS. Aooroved P9FW9aq9? /0 ~ ~ I -R[~~ $~( bl~'$f~'~O~~~Pb~160019-6
 ITEM NO.
ppi a IAr, !n$7Q : CIA-R
&- 4H
A00010016001"POs IT ION INSTRUCTIONS
29
EMPLQS' SUGGESTION AND EVALUATION FILE
Consists of copies of evaluations of
.1
Temporary. Destroy when 1 year old.
employees' suggestions and related working
papers. Records copies are maintained by
the Incentive Awards Staff. Filed
numerically by number of suggestion.
(1953-1956)
30
REFERENCE PUBLICATIONS FILE
This is a reference file only, containing
10.0
Temporary. Destroy when no longer
classified Agency reference material, of
needed for reference purposes.
the functional areas of records management.
(Current)
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Ann rnvPrit5~Rp7a~~[Tt'l~/n5T`tTQ-RlI'_'ti'~$~lnt~'~W rnn1a-r;
 Approve or -
RECORDS CONTROL SCHEDULE
30-26
25X1
Off ICE, DIVIS 0~y BR CH
nagement Starr, Records Management Staff, Forms Management
SIG
Branch
TI TL
(?L1'
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
31
BRANCH W( KING FILES
This file consists of memos., reports, forms,
and working papers relatin
to th
fo
8.5
Temporary. Screen annually and destroy
g
e
rms
management activities and the activities of
superseded obsolete material.
the Branch Chiefs' participation in the IAC
Ad Hoc Sub-Committee on Information Processin
g.
Essential material is duplicated in item 17.
Arranged alphabetically by subject.
(1953-1956)
32
REF NCE PUBLICATIONS FILE
This file consists of Agency reference
material, published material of vario
10.5
Temporary. Destroy when no longer
us
government agencies also commercial
needed for reference purposes.
publications, maintained for reference pur-
poses.
33
F FILE
a. Numerical File
This file contains the official forms used
by the Agency consisting of initial request
20.0
Permanent. Disposal not authorized.
(Plac
i
i
ti
i
and justification, revisions, reprints,
e
n
nac
ve f
le When form is
superseded or becomes obsolete
Retire
correspondence, reference to issuance, and
copy of the form. Filed numerically b
.
to Records Center upon accumulation of
y
number of form.
1 cubic foot.)
(1946-1956)
ECKT,
 ?
?
ITEM NO.
A"re,iecbfram Relerase 2006/05/17: CIA-R
P17d-t 48
A000100160019a6POS IT ION INSTRUCT IONS
33
FORMS FX (C)
b. Functional File
This file brings together all similar forms
4.0
Temporary. Destroy individual forms
of the Agency, reflects duplicate and over-
when superseded, or obsolete.
lapping forms and aids in consolidating and
eliminating the establishment of unnecessary
new forms. Filed numerically by functional
code and by form number thereunder.
(1949-1956)
34
FORM RECORD AND INDEX CO TROL FILE
This file consists of Form 2, "Form Record
1.0
Permanent. Disposal not authorized.
and Index Control," a 5x8 visible index
Flag when superseded or obsolete and
card which serves as a perpetual inventory
retain in current files area indefinitely.
of each form used by the Agency, reflecting
all pertinent data and the complete history
of each form; also serves as a ready reference
.
Filed numerically by number of form.
(1946-1956)
FORM NO. '~Aa USE PREVIOUS
I JAN 55 ?7 EDITION/. Annrnv?rl
 Approved For Release 2006/05/17: CIA-RDP78-004
AAG@~&4G0160039.66
RECORDS CONTROL SCHEDULE
OFFICE. DIVISION. BRANCH
SIGNATUR
Management Staff, Incentive Awards Staff
;
TIT E
9
ITEM
NO.
FILES IDENTIFICATION *
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
35
STAFF SUBJECT FILE
This file consists of copies of memos.,
1.0
Temporary. Destroy when 3 years old.
budget estimates, reports, purchase orders,
(Cut off at end of each year; transfer
committee minutes and working papers
to Records Center 2 years thereafter.)
relating to the activities of the Staff..
Maintained and used as a working or subject
file for day to day operations. Filed
alphabetically by folder title.
(1953-1956)
36
STAFF CHRONaWGICAL FILE
This file consists of copies of correspon-
1.0
Temporary. Destroy when 3 years old.
dence prepared in addition to the specified
(Cut off at end of each year; transfer
number of copies and used solely for con-
to Records Center 1 year thereafter.)
venience of operations and/or reference
purposes. Essential material is duplicated
in Item354. Filed chronologically.
(1953-1956)
 ITEM NO.
pp Lczte m'I 17 : CIA-RI
: &- #4
AO0010016001 "POSITION INSTRUCTIONS
37
EMPLOYEES SUGGESTION CASE FILES
This file consists of folders utilized
11.0
Temporary. Destroy when 3 years old.
to centrally maintain all pertinent docu-
(Cut off at end of each year; transfer
ments of an employee suggestion. Includes
to Records Center 1 year thereafter.)
originals and copies of correspondence and
forms on approved and disapproved cases suck
as transmittal of suggestions, proposals
for evaluation, briefings and committee
findings. Form 2+, Employees Suggestion
Form; form 2b, Evaluation of Employee
Suggestion; for 37-16Z+a, Report of Progress
or equivalent, and related papers properly
filed therewith. Filed numerically by
Suggestion number.
(1954-1956)
38
EFFICIENCY AWARDS FILE
This file consists of folders utilized to
.5
Temporary. Destroy when 3 years old.
centrally maintain all pertinent documents
(Place in inactive file upon completion
on proposals for superior accomplishment
of case or final Committee action; cut
and efficiency awards. Includes copies of
off inactive file at end of each year
memos and correspondence, on approved and
transfer to Records Center 1 year there-
disapproved cases, transmittals, recommenda
after.)
tions, committee findings, SF52, Request for
Personnel Action, and related papers pro-
perly filed therewith. Filed numerically b
assigned case number.
(1953-1956)
39
CASH AWARD FILE
This file consists of form 431, Request for
.1
Temporary. Destroy when 3 years old.
Payment of Cash Award, and transmittal
(Cut off at end of each year; transfer
letters maintained and utilized as a work-
to Records Center 2 years thereafter.)
ing file for control and periodic reporting
purposes. Filed chronologically by - fiscal
year.
(1953-1956)
FORM NO. 139a Ils[ PREVIOUR
t JAN 55 [RTI t/RR.
Ann rnvPdti~K"A7a~~l[7t`Itd?S~TT~t"1A-Rff-~tQ[~flt~~~7~}~I~tlfl~q_F;
 ITEM NO.
A edEFNorFReiea5e 2006/05/17: CIA-R
P SO4
7A0001001600119LeOSITION INSTRUCTIONS
40
CONTROL AND STATUS FILE
This file consists of that portion of
1.5
Temporary. Disposal not authorized.
Employees' Suggestions Form that is
Retain in current files area indefinitely.
detachable and is utilized to control and
reflect the status of the Suggestion during
its processing cycle and final disposition.
Filed numerically by Suggestion number and
cross referenced alphabetically by auggesto
s
name.
(1952-1956)
#i
INCENTIVE AWARDS LOG
This file consists of a register of
.1
Temporary. Destroy when 3 years old.
control numbers assigned to all Incentive
(Cut off at end of each year; transfer
Award Program applicants. Includes name
to Records Center 2 years thereafter.)
of Suggestor or recipient and date of
receipt of document.
(1952-1956)
4+2
SUGGESTION INDEX FILE
Consists of 3"x5" card files giving per-
.2
Temporary. Destroy individual cards 2
tinent information regarding the subject
years after final committee action.
of suggestion,. utilized solely for conven-
ience of operations to check for duplicate
suggestions. Filed alphabetically by
subject.
(1952-1956)
 ITEM NO.
A We c19eA 2006/05/17: CIA-R
PV 444
7A000100160019.POS I T I ON INSTRUCTIONS
f
43
REPORTS FII
Consists of copies of reports relative to
.2
Temporary. Destroy when 3 years old.
the Incentive Awards Program, including a
(Cut off at end of each year; transfer
quarterly progress report to the DIS,
to Records Center 2 years thereafter.)
annual report to the Civil Service
Commission. (replaced annual report to
Bureau of the Budget); or equivalent and
related papers properly filed therewith.
(1953-1956)
44
INCENTIVE AWARDS C0MMTTTE AGENDA
This file consists of the staff copy of the
;1.2
Permanent. Disposal not authorized.
Committees agenda. Includes summary of
Retain in current file area indefinitely.
evaluating official and Incentive awards
staff; recommendations for guidance of
committee; and informal resume of the
committees deliberations; or equivalent,
and related papers filed therewith.
(1953-1956)
45
mmwa PU]3LICATIONS FILE
This file consists of regulations, bulletins,
6.0
Temporary. Destroy when no longer
manuals, circulars, and other processed or
needed for reference purposes.
printed documents, Includes promotional
materials and publications from other
Government agencies concerning the Program,
utilized for reference purposes and/or
convenience of operations. Filed
alphabetically by subject.
ME
J
 Approved For Release 2006/05/17: CIA-R,DP78-004
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RECORDS CONTROL SCHEDULE
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OFFICE. DIVISION. BRANCH
Management Staff, Business Machines Service
S
T
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESC.RIPTION,.ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
4+6
PROJECT FILE
This file consists of correspondence, reports
tabulations, vorkpapers, manuals and related
material pertaining to the development of
systems and procedures for the utilization
and the application of office business
machines and related equipment. Filed
alphabetically b project, area, or study.
(l951.-1956}
a. Copy of each pamphlet, final report, or
.2
Permanent. Disposal not authorized. Cut
other processed document of the project
off at end of every 5 years and transfer
together with supporting papers documenting
to the Records Center.
the project scope, procedure and accomplish-
ments.
b. Project workpapers, including back-
.6
Temporary. Dispose of 6 months after final
ground materials, analysts, notes, rough
action on project report or 3 years after
drafts, interim reports and related papers
completion of report if no final action is
exclusive of the documents covered by item
taken. On material to be retained 3 year;
a above.
transfer to the Records Center 1 year after
submission of report.
47
PATENTS BOARD FILE
This file consists of correspondence and
.3
Temporary. Destroy when 3 years old.
reports relating to various inventions sub-
Cut off at end of each year; retain 3
mitted to the Chairman of the Agency Patent
years in current files area and destroy.
Board by Agency personnel. As required by
Executive Order 9865 the Chairman determines
the individuals title to the invention and
is responsible for protecting the rights of
the government. Filed chronologically.
(1951-1956)
FORM NO. Iq p USE PREVIOUS
I JAN 56 J9 EDITIONS.
AnnrnuPrl For RPIPasP 9n n6/0.5/17 ? C,IA-RflP7R-Of4R7Aooo1flfl16flfl1g-E
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48
PROJECT S1 T FILE
This file consists of the office copy of the
.3
Temporary. Destroy when 1 year old.
Request or Proposal for Management Assistance
Place in inactive file upon completion
(Form 30-27), and Completion Report on
of project; retain 1 year and destroy.
Management Project (Form 30-28). These
copies are used for control and reference
purposes and reflect the progress of each
project. Filed numerically by project
number.
(1953-1956)
49
REQUISITION JUSTIFICATION FILE
This file consists of the written justifies-
.8
Temporary. Destroy when 1 year old.
tion for new, replacement, or additonal
Cut off at end of each year; retain 1
office business machines requested by
year in current files and destroy.
various components by the requisition which
is approved or disapproved by the Chief, BMS.
Filed alphabetically by machine.
(1954-1956)
50
MICROFfl EQUIPMENT INVENTORY FILE
Consists of Equipment Inventory Record
.4
Temporary. Destroy when equipment is
(Form 110) maintained and used to control
inoperative or when card is superseded.
the location and utilization of microfilm
equipment within the Agency. Filed numerical
ly
by serial number.
51
REFERENCE PUBLICATION FILES
Consists of brochures, catalogs, manuals,
4.2
Temporary. Destroy when no longer
and other published materials pertaining
needed for reference.
to technical office equipment. Used for
convenience of reference. Filed alphabe-
tically by tupe of equipment.
SEC, R&
K
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sA@@ OO1-60019-6
RECORDS CONTROL SCHEDULE
30-56
SECH
CONCURRENCE
OFFICE. DIVISION. BRANCH
SI 25X1
Management Staf`, Regulations Control Staff
T I ,~pp
l s
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
52
STAFF AUMINISTaATIVE FILE
Th,_s file consists of correspondence on
2.0
Temporary. Destroy when 1 year old.
general administrative matters, personnel
(Cut off at end of each year; destroy
files, training programs, and material on
1 year thereafter.)
policy and procedures relating to the
functions of the Regulations Control
staff .
(1952-1956)
53
CONVENIENCE FILE (Reading)
Consists of extra copies of outgoing
1.0
Temporary. Destroy when 1 year old.
correspondence maintained for convenience
(Cut off at end of each year; destroy
of reference. Filed chronologically.
1 year thereafter.)
(1952-1956)
54
CURRENT ACTION JOB FILE
This file consists of all regulatory
6.0
Temporary. Place in Completed Job
material published by the Staff that has
File, item 57, upon completion of
been assigned a Job Number. Filed by Job
case and dispose of accordingly.
Number.
(Current)
55
DD/P JOB M MM FILE
Consists of D)/P material which has been
.1
Temporary. Place in Completed Job
assigned a Job number for convenience of
File, item 57, upon completion of
reference during Staff processing. Filed
case and dispose of accordingly.
numerically by Job number.
(Current)
ET
 This file is the office copy of each
regulatory issuance published by the Agency
and are maintained in Manuals. Filed by
number of issuance.
(Current)
This file consists of background files of
published issuances which have been removed
from the Current Action Job File. Filed
numerically by Issuance member.
(1955-1956)
PUBLICATIONS CONTROL CARD
This file consists of Form 57k, "Publicatio 1.0
Control", a 5x8 visible index card which
serves as a perpetual inventory of each
numbered issuance of the Agency, reflecting
all pertinent data and the complete history
of each issuance; also serves as a ready
reference. Filed numerically by number of
issuance.
(Current)
REGULATORY ISSUANCE INDEX CARD FILE
Consists of 2 sets of 3"x5 cards contains
the title and assigned issue nce number of
current published issuances used in,
answering inquires concerning subject
content and in preparing the published
index for Agency use. One set of cards is
filed alphabetically by subject, the other
rn merically, by issuance number.
(Current)
Permanent. Retain in current files
area indefinitely.
Permanent. Disposal not authorized.
(Cut off at end of 6 months; transfer
to Records Center 6 months thereafter.)
Temporary. Disposal not authorized.
Retain in current files area indefinitely.
Temporary. Destroy cards when related
issuance is superseded or becomes
obsolete.
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60
SMI 1J D STR 1 BU ON i nZ
Consists of extra copies of current
12:0
Temporary. Destroy all extra copies when
regulatory issuances maintained by the
issuance is supreseded or becomes obsolete.
Staff and used to fill supplemental
requests for these issuances.
(Current)
61
REGULATORY ISSUANCE DISTRIBUTION CONTROL FILE
Consists of unnumbered forms used to
1.5
Temporary. Destroy related control sheet
control the initial distribution of Agency
when issuance is superseded or becomes
regulatory issuances. These forms contain
obsolete.
listings of the offices., issuance title,
distribution date, number of copies sent
to each office., and the number of copies
held iii reserve. Arranged numerically by
issuance number.
(1954-1956)
SEMI
T
DS COWTROL._SSCH.EDU..E -- CONTINUATION SHEET