RECORDS CONTROL SCHEDULE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100150005-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: September 28, 2005
• Sequence Number: 5
• Publication Date: March 25, 1974
• Content Type: FORM

SCHEDULE NO. C'
REQ9W9v" "0Feftflt91t0L05/11/21 : CIA-RDP78-00
7A00010015 5-2 74 J
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
DDM&S/ISAS/AGENCY RECORDS CENTER
TITLE
Chief, Agency Records Center 25 March 1974
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
ADMINISTRATIVE SUBJECT FILES
Consists of memoranda, reports and other
documents pertaining to the administration and
operation of the Records Center. Filed according
to the Agency Subject Numeric File Manual.
a. Policy, Plans, Programs and Reports
Permanent. Disposal not authorized. Retain
in current files. Process documents into
Agency Archives after ten years.
b. Administrative
Temporary. Destroy after two years. Cut
off at the end of each calendar year.
Retain in the current files area for two
years and then destroy.
2
REGULATORY ISSUANCES
Agency Headquarters Regulations,
Temporary. Retain in current files.
I Notices, and Handbooks main-
Destroy issuances when obsolete or replaced
tamed or re erence purposes.
by current issuances.
3
REFERENCE LIBRARY
This is a collection of unclassified
Temporary. Destroy when obsolete or no
publications consisting of magazines, bulletins,
longer needed.
and other publications used for reference
purposes.
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100150005-2
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA
RDP78-0
487A000100150005-2
4
RECORDS STATISTICAL FILE
Consists of statistical forms used in
Permanent. Disposal not authorized.
Accessioning and Disposal functions. These
Retain in current files area.
files show space available in Records Center
and space used by various offices of the
Agency. Filed by office.
5
SPACE LOCATOR FILE
Consists of a 1-1/2 x 3 card stamped with
Permanent. Disposal not authorized.
a number to reflect each shelf space within the
Retain in current files area.
Records Center. This file is used to show, by
means of colored signal tabs, which spaces are
vacant on the shelves. Filed in numerical order
in a tub file.
6
RECORDS CONTROL SCHEDULE FILE
Consists of copies of Agency components
Temporary. Destroy after three years
approved Records Control Schedules. These are
after a revised schedule is received.
used in checking and verifying the groups of
records accessioned and destroyed by the Records
Center. Filed organizationally.
7
DISPOSAL TICKLER FILE
Consists of copies of Form 140, Records
Retirement Request, used for the systematic
and orderly disposal of temporary records and
for statistical purposes on permanent records.
Filed chronologically by year of scheduled
destruction.
a. Temporary Records
Temporary. Destroy when disposition is
completed.
FORMMNNS. 139a USE PREVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
RDP78-00
87A000100150005-2
b. Permanent Records
Permanent. Disposal not authorized.
Retain in current files area.
8
DISPOSAL JOB FILE
Consists of copies of Record Retirement
Permanent. Disposal not authorized.
Requests (Form 140), Shelf Lists (Form 140-A),
Cut off at end of each fiscal year.
Notification of Disposal Action (Form 141),
and related memos. This file has the official
signed copies and is used for the verification
of the disposal of records. Filed numerically
by disposal job number.
9
RECORDS GROUP FILE
Consists of Records Retirement Requests
Permanent. Disposal not authorized.
(Form 140), Shelf Lists (Form 140-A), and
Retain in files area. When job is destroyed
Notification of Disposition Action (Form 141),
or transferred, insert Form 141, destroy
used by the Records Center personnel as a
Form 140 and incorporate Form 140-A with
reference aid and a proof of action media.
the Disposal Job File. Item No. 8.
Filed by organization.
10
RECORDS LOCATOR FILE
Consists of the originals of Records
Permanent. Disposal not authorized.
Retirement Request (Form 140) filed in Kardex
When the group of records under a partic-
cabinets. This file is used to show retention
ular job number are destroyed, pull Form
period, classification, monthly activity,
140 and incorporate with Disposal Job File.
restrictions, and location of records. Filed
Item No. 8.
numerically by job number.
11
SUSPENSE FILES
Consists of request forms for Records
Temporary. When document is returned, the
Center service on permanent records, top secret
Am-e-.4 C__ ')W_9441191 - CIJ
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request form is removed and interfiled in
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FORM NO. 139a USE PREVIOUS
I JAN 56 J EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FIItES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
RDP78-0
87A000100150005-2
records, and records being furnished to offices
the completed request file.
other than the originating office. This file
is used as a control on records sent out that
must be returned to Records Center. Filed by
month, then alphabetically by name of requester.
Current.
12
FINISHED INTELLIGENCE LOCATOR FILE
Consists of 5 x 8 cards, Form 325, that are
Temporary. Destroy three years after dis-
used to locate records. This file indicates
continuance of item. Place in inactive
the office a report is received from or sent
file when a revised report is received or
to, the number of copies in stock, and the space
when report becomes obsolete and destroy.
location on the shelf.
13
COMPLETED REQUEST FILE
Consists of copies of Form 490, Records
Temporary. Destroy after two years. Cut
Center Service Request, that have been serviced.
off at the end of each calendar year.
These copies indicate the document furnished,
Retain in the current files area for two
person requesting, date sent, courier receipt
years and then destroy.
number, and is used in lieu of an outgoing mail
log. Filed chronologically by month and then
job number.
14
COURIER RECEIPTS
These are copies of receipts signed by
Temporary. Destroy after three months.
courier upon pickup of classified material.
Filed chronologically.
15
I
CLASSIFIED DOCUMENT RECEIPTS (Discontinued)
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56 139a EDITIONS!OUS RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release 21011015111121 :
CiA
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--RDP?Z--Ot
~48iAOOOiOOiSO005-2
16
VITAL MATERIALS DEPOSIT SCHEDULES
Consists of copies of Agency components
Permanent. Disposal not authorized.
approved Vital Material Schedules. This file is
Retire to Agency Archives when superseded.
used by Records Center personnel to check,
verify and control Vital Materials deposited in
the Center. Filed by organization.
17
VITAL MATERIALS DEPOSIT SLIPS
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Consists of Form 620 ((1tte Copy) which is
Temporary. Destroy after five years.
retained by the Records Center to verify
deposits; it is also used as a reference and
finding media. Filed by organization.
18
CONVENIENCE FILE
Extra copies of correspondence originated
Temporary. Destroy after two years. Cut
by the Office of the Chief and maintained for
off at the end of each calendar year.
ready reference. Filed chronologically.
Retain in the current files area for two
years and then destroy.
19
IBM CARDS
These are punched cards that reflect each
Temporary. Destroy cards after disposition
job number, total footage, space location,
action is completed on each retirement job.
Agency organizational component, and disposition
date.
20
LOGS
Consist of logs maintained to reflect the
accessioning and disposition of retirement of
records by job numbers.
Approved For Release 2005/11/21 : CIA
-RDP78-0
487A000100150005-2
FORM NO. 139a USE PREVIOUS
I JAN 56 9 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CI
-RDP78-0
487A000100150005-2
a. Accessioning Log
Permanent. Disposal not authorized.
Retain in current files area.
b. Disposition Log
Permanent. Disposal not authorized.
Retain in current files area.
APPR
ED:
Data
Approved For Release 2005/11/21 CIA
RDP78-0
487A000100150005-2
FORM N56 139a ED ITIONS!ous
I JAN RECORDS CONTROL SCHEDULE -CONTINUATION SHEET I41
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21
CIA-RD
78-00487A000100150005-2
21.
Disposal Authorizations (Standard Form 115)
PERMANENT. Disposal not authorized.
Retain in current files area.
Disposal authorizations received from
NARS/GSA and GAO. The Agency record
copy is sent to Chief, Records Center for
retention. Working copies are held in
ISAS/RAB and offices concerned.
APPROVED
C ref
ecords Adminstra on Branch
DATE:a~P 97
Approved For Release 2005/11/21
CIA-RD
78-00487A000100150005-2
FORM^NO. 139a USE'PREVIOUS
ST