RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE DIRECTORATE OF ADMINISTRATION REGULATIONS CONTROL STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100150002-5
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: November 14, 2006
• Sequence Number: 2
• Publication Date: December 2, 1974
• Content Type: FORM

Approved For Release 2006/11/14: CIA-RDP78-00487AO00100150002-5
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RECORDS MANAGEMENT PROGRAM
.0 RECORDS CONTROL SCHEDULE
FOR THE
I FO 77 N55 38 ADMINISTRATIVE - INTERNAL USE ONLY (41)
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 Approved For Release 2006/11/14: CIA-RDP78-00487AO00100150002-5
Preparation:
In accordance with Federal Statutes and Records
Disposition Authorizations granted by the U.S. Congress
the attached Records Control Schedule 14-74 for the
Regulations Control Staff, DDA, is approved and imple-
mentation of the disposition instructions contained therein
is authorized. This revision supersedes Records Control
Schedule 14-58.
Date
 ADMIN-IUO 14-58
BRANCH Regulations Control a
Administration DATEIS) OF OLD SCHEDULE(S)
(14-58 - De _ty Director Support'- Regulations) 1958
S NAME AND TITLE
Chief, Regulations Control Staff CONCURRE
14-58
12
ITEM
NO.
F ILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
REGULATIONS SUBJECT FILES
This file contains material which reflects
the policies and procedures as they relate to
regulations in general. The files also con-
tain copies of correspondence and memoranda
pertaining to general administrative and
housekeeping functions of the staff. Filed
by subject title.
a. Documentary material
E'I$E~4CHEDULE NO.
1974
Permanent. Disposal not authorized.
Retain in current files area indefi-
nitely. Transfer to Records Center
when no longer needed in current files
area.
14 E 15
b. Administrative type material
AGENCY REGULATIONS BACKGROUND FILES
Consists of all regulatory material pro-
posed for publication. File includes all
drafts, correspondence, concurrence, non-
concurrence, comments, authentication,
plus final printed documents, and other
pertinent data relating to the history of
each publication. Filed by issuance number.
Temporary. Destroy after one year.
Cut off at the end of each year and
destroy one year thereafter.
Permanent. Materials are put into
closed file when issuance is published.
OLD SCHEDULE
AND ITEM NO(S).
 OLD SCHEDULE
AND ITEM NO(S)
NEW
ITEM
NO.
FILES IDENTIFICATION
ADMIN~ IUO
Is
VOLUME
se- se
DISPOSITION INSTRUCTIONS
b. Closed file
3
Permanent. Maintain a six month's
level in current files area then
transfer to Agency Archives to hold
for six months then microfilm.
Destroy paper copy when film is found
to be satisfactory. Send silver
original camera master (positive or
negative) plus one diazo, vesicular,
or silver reference copy to the Agency
Archives to replace paper copies.
c. Office reference copies of microfilmed
closed files
1.5
Temporary. Retain in current files
area indefinitely for reference.
Destroy when no longer needed.
17
3
REGULATORY ISSUANCES FILE
These constitute the Agency record copies
5
Permanent. Disposal not authorized.
of published regulatory issuances. They
Retain in current files area in-
include the current and obsolete (rescinded
definitely for reference. Transfer
and expired) copies; are maintained in
to Agency Archives when no longer
manuals and filed according to issuance
needed in current files area.
number. (These duplicate records in item
2b of this schedule.. except they contain
original notes of extension periods and of-
fice confirmations not contained in 2b
copies. The two records series serve two
different purposes.)
18
4
INDEX CARD FILE
Consists of 3x5 cards containing the subject
2
Temporary. Destroy cards when publi-
and reference number to current published
cation is superseded or becomes obso-
issuances. File is used in answering in-
lete.
quiries about subject content and in pre-
paring a published index for Agency-wide use.
n 7nnf;;/111/14 1Al RfP7R-nn4R7Annn1nn
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
Approv-ea-1707rKeleabte
FILES IDENTIFICATION
LL S I AT
ADMIN-IUO
VOLUME
DISPOSITION INSTRUCTIONS
19
5
PUBLICATIONS CONTROL CARD
Consists of Form 574, Publications Control,
5
Permanent. Disposal not authorized.
a visible index card which serves as a per-
Retain in current files area indefi-
petual inventory of each numbered Agency
nitely. Transfer to Agency Archives
issuance. Card contains abstract of history
when no longer needed in current
of each issuance and is used as a ready
files area.
reference. Cards are also used as the master
control of assigned numbers and to record
retirement to the Agency Archives. Filed
numerically.
22
6
SUPPLEMENTAL DISTRIBUTION FILE
These are extra copies of current regula-
1
Temporary. Destroy all extra copies
tory issuances used to fill supplemental re-
when issuance becomes obsolete
quests, held in headquarters in addition
(rescinded or expired).
to those stored in the Records Center.
Filed by issuances number and segregated by
headquarters and field.
13
7
COURTESY COPIES
These constitute advance notice which is
1
Permanent. Disposal not authorized.
forwarded to the staff whenever a revision
Incorporate with background material
or new regulation has been drafted. Main-
when a job file is initiated.
tained for reference purposes and in
planning activities for the staff. Filed
by issuance number or subject.
20
8
DISTRIBUTION CONTROL FILE
Consists of a record used to control the
1
Temporary. Destroy when no longer
initial distribution of Agency regulatory
needed for reference purposes.
issuances. Information recorded indicates
(Per NARS, these are purely for
offices to which distribution is made,
administrative control and have no
date, number of copies, and also number of
permanent value.)
copies held in reserve. Filed numerically
under each category series.
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
Approved or Release r -
FILES IDENTIFICATION ADMIN-IUO
VOLUME
-
DISPOSITION INSTRUCTIONS
16
COORDINATION COPIES
Deleted as no longer maintained.
21
"CONTROLLED DISTRIBUTION" ACCOUNTABILITY FILE
Deleted as no longer maintained.
23
REPRODUCTION REQUISITIONS
Deleted as no longer maintained.
24
INDIVIDUAL SUSPENSE FILES
Deleted as no longer maintained.
25
CLASSIFIED MAIL RECEIPTS
Deleted as no longer maintained
ADMIN-IUO
 Approved For Release 2006/11/14: CIA-RDP78-00487A000100150002-5
ADMINISTRATIVE - INTERNAL USE ONLY
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