ITEMS FOR DISCUSSION(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100020011-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: May 4, 2006
• Sequence Number: 11
• Content Type: MISC

Approved For Release 2006/
ITEMS FOR DISCUSSION WITH N REPORTS INVENTORY:
Basically what we need is some guidlines in the form of a handout to
DDS Office "Project-Director's".... which sets forth the requirements and
procedures to use in the Reports Inventory:
MUST HAVE ANSWERS TO FOLLOWING ISSUES:!
1,, What is criteria for "significant internal management/administrative report)
A. Man hours spend in preparation?
B. Computer time?
C. Programmer's time?
D. Distribution (total numbers of copies and to whom)
How do we determine... and again what criteria do we use to identify
reports prepared on pre-printed forms. Which of these should be included
in our inventory?
A. Analyse Hazels computer runs on R49$1(H Forms inventories to
determine if these could provide basic source data for the
Offices in preparation of their "Reports" inventories.
B. Is it possible to come up with a summary run for example
of the sm hundreds of forms used for reporting purposes in
Office Of Finance ...how many of these (and which ones) should
be included in our "inventory of significant" reports. Same
applies to all support offices...
Must be able to give some specific guidlines to DDS Offices on how they
are to handle this portion of the inventory... Report forms" When is a
re?:ort form a basic report...what about "feeder-reports" prepared on
pre-printed forms. How do we identify the end product of feeder reports?
3. Is it reasonable to assume that we can obtain sufficient information from
OCS (or the SIPS task force) on computer produced reports; to eliminate this
large category of reports from the requirements levied on the individual
support offices.
A. Perhaps the inital cut at the inventory...to identify total numbers
of reports and their cost...can be obtained from data now available
in OCS.
Approved For Release 2006/05/24: CIA R - X0100020011-3
 Approves of r Release 2006/05/24: CIA-RDP75-0Q399R000100020011-3
STAT NOTES ON REPORTS SURVEY TO HISCUSS WITH ~(Contl.
3. B. From basic runs in OCS (on reports they are producing in response
to requirements from DDS Offices).... these can then be turned
over to the OPI to augment the information on the print outs to
include all information required for the $Z8 follow up ana*ysis.
(see Para 4 A. (4) of Tansmittal memo attachment...for type
of anajrysis required).
4.
Re item three above: Give me some ideas on
the basic data needed on
each report to preform the analysis,xa#x justification
and certification aspects of thestudy.
v
A.
Clear statement of requirements for
report....and
revalidation of
these requirements.
B.
What are feeder reports and corallar
y reports
C.
What is current distribution of repo
rts (no. copie
s and to whom, and why)
D.
Identification and description of re
port
E.
Date report was first initiated?
F.
How do we handle reports that are of
general inter
est to several
Offices and Components...i.e. the ma
ny personnel r
eports xatutRx
steming for personal action informat
ion.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
5. Establish guidlines on who (what level of the organization),...reports on
what? in developing basic inventory....
Example: Who is responsible for "inventory" data on Finance, Logistics,
and Bersonnel reporting requirements levied on Field stations?
The parent DDS/Office?
The DDP Area Division?
6., What should be done about a review of regulatory issuances (Handbooks and Regs)
to identify reporting requirements levied in those directives?
Approved For Release 2006/05/24: CIA-RDP75-00399R000100020011-3