SAMPLE AGENCY REGULATION ON REPORTS MANAGEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100020009-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: May 4, 2006
• Sequence Number: 9
• Content Type: REGULATION

Approved For Release 2006/05/24: CIA-RDP75-00399R0001000?QX B.3
SAMPLE AGENCY REGULATION ON REPORTS MANAGFMTNT
SYNOPSIS: This regulation provides
for a continuing i gency Reports Man-
agement Program to improve the quality
and reduce the cost of reports.
l,, SCOPE
The Agency Reports Management Program includes all recurring adminis-
trative or management reports submitted between: (1) Headquarters
components, (2) headquarters and the field, and (3) the Agency and
outside organizations. Individual components may expand this scope
to include one-time reports.
2. DFF N I I O S
A report is an account or statemen, of information in written narrative.,
tabular, punch card or graphic form,, transmitted from one organiza-
tional element to another in response to a need for information, A
recurring report is one for which there is a standing requirement
for its submission at prescribed intervals (daily, weekly, monthly)
or periodically on each occurrence of an event or situation of certain
prescribed characteristics (e,go, a report of an accident).
3:, POLI CI FS
The Agency Reports Management Program shall be administered an a
decentralized basis through Major Component programs governed by the
following policies:
a, Requirements for reports and rescissions thereof shall be in
writing,
b? Only approved reporting requirements shall be established or
continuede An approved reporting requirement is oneft-has been
coordinated'by an official designated to perform this tunction9
~1\ to which a reports control symbol has been assigned t ~a
c,, Reporting requirements in effect on the date of this regulation
shall be considered approved pending their continued evaluation
in accordance with paragraph 3f below.
Approved For Release 2006/05/24: CIA-RDP75-00399R000100020009-6
 Approved For Release 2006/05/24: CIA-RDP75-00399R000100020009-6
d, An official shall be designated at each of the following head-
quarters levels to coordinate requirements for recurring reports
in the categories shown:
Headquarters Levels Caoriea
Deputy Director
Reports submitted between
Major Components, and
between Operating Offices
? within a Major Component
Operating Official Reports submitted between
divisions and staffs within
n Operating Office,
e. Each approved requirement for a recurring report shall be assig ed
a reports control symbol by the official responsible for coordin-
ating the requirement. Reports control symbols shall be cited in
directives requiring reports and in reports submitted a