APPROVAL OF AGREEMENT WITH THE GENERAL SERVICES ADMINISTRATION (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00038R000100260032-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: March 24, 2006
• Sequence Number: 32
• Publication Date: September 7, 1967
• Content Type: MF

DD/S 67-4589
0 7 SEP 1967
MEMORANDUM FOR: Acting Director of Planning, Programming and Budgeting
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Acting Director,
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SUBJECT : Approval of Agreement with the General Services
Administration Regarding the Suitland Records Center
REFERENCES : (a) Memo dtd 1 May 67 for Deputy Directors, Heads
of Independent Offices, Operating Officials frm
Ex Dir-Compt, subj: Financial Agreements
with Other Government Agencies
(b) Ltr dtd 25 Aug 67 for R. L. Bannerman frm
Acting Archivist of the United States
1. Reference (a) requires that any financial agreements with other
Government agencies be coordinated with the Director, Planning, Programming
and Budgeting.
2. Reference (b), a copy of which is attached, is an agreement with
the General Services Administration regarding our use of space at the Suit-
land Records Center. The agreement involves only $10, 000 which was
obligated by the Office of Logistics at the close of FY 1967. It is being
brought to your attention in accordance with the requirements of reference (a).
3. Would you please review the agreement with GSA and indicate
your concurrence below.
Bannerman
Deputy Director
for Support
Att:
Ref (b)
CONCURRENCE:
 Approved For Release 2006/04/13 : CIA-RDP72-00038R000100260032-7
,SUBJECT: Approval of Agreement with the General Services-Administration.
Regarding the Suitland Records Center
Distribution:
Orig - Adse (Return to DD/S for forwarding to C/SSS/DDS) w/ref (b)
1 - AD/PPB w/ref (b)
1 - DD/S Subject (w/h) w/ref (b) and background
1 -,DD/S, Chrono
1 -SPA/DDS,
1 - D/Log w/ref (b)
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 Approved For Release 2006/04/13 : CIA-RDP72-00038R000100260032-7
W,/~ f p / -
GENE'.AL SERV.CES ADMINISTRATION
National Archives and Records Service
Washington, D.C. 20408
August 25, 1967
Mr. R. L. Bannerman
Deputy Director for Support
Central Intelligence Agency
Washington, D.C. 20505
In accordance with your letter of July 31, 1967, and subsequent
conversations between members of our staffs, we have prepared
and signed the enclosed Courtesy Storage Agreement for the
storage of approximately 25,000 cubic feet of CIA records in
vault space in the Washington National Records Center.
If you will sign and return one of the copies of the agreement,
this will conclude the formal part of the arrangement. Meanwhile,
I understand that work has already begun on the expanded-metal
personnel barrier to enclose the storage area, looking toward
early transfer of your records.
Sincerely yours,
Walter Robeftson, J,
Acting Archivist
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Keep Freedom in Tour Future With U.S. Savings Bonds
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General Services Administration
National Archives and Records Service
Courtesy Storage bareement
The Central Intelligence Agency has 25,000 cubic feet of security classified
records which require vault storage, which it is unable to transfer for
regular accessioning by the Washington National Records Center, and for
which CIA cannot provide vault space at the present time. To alleviate
this situation, the General Services Administration is willing to provide
vault space in the Washington National Records Center on a temporary basis,
subject to the following conditions:
1. Provide approximately 25,000 cubic feet of shelf space
partitioned from other records.
2. Limit access to this partitioned space to CIA personnel and
other authorized persons.
Permit passage through GSA vault space to the partitioned space,
during regular working hours, by CIA personnel and other
authorized persons cleared by GSA.
4. Inspect the partitioned area monthly, in cooperation with CIA
personnel.
1. Finance the construction by GSA of an expanded-metal personnel
barrier to enclose the shelf apace and area assigned by GSA.
2. Store in the partitioned space only records of at least secret
classification or records requiring that degree of protection.
3.
4110.
Keep the partitioned space at least 80 percent filled with
such records.
Maintain the records and the partitioned space in a clean and
orderly condition.
Transport, shelve, and unshelve all records moved into or out
of the partitioned space.
6. Coordinate with the Center any proposed transfer of records
into or out of the partitioned space to avoid possible conflict
in the dock area.
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7. Service all reference requests and furnish all messenger
service required.
8. Furnish the Center monthly with statistics on reference
activity and records holdings in the partitioned area.
9. Obtain GSA security clearance for all CIA personnel and
other authorized persons needing to pass through GSA vault
space an route to the partitioned space.
10. Assign no more than 3 CIA or other authorized persons full
time in the partitioned space and limit all visits to the
partitioned space to regular working hours, except in
emergencies.
31. Require all CIA personnel and other authorized persons to
abide by the rules of the Center.
12. Furnish all office supplies and equipment required in the
partitioned space.
13. Reimburse GSA for telephones and other facilitating services
not ordinarily provided by the Center.
This agreement is intended to provide CIA with security records storage
space for a period not to exceed December 31, 1970. The agreement-may
be terminated sooner to suit the convenience of either party. In the
meantime, CIA will initiate plans to provide for either (1) withdrawal
of the records by the end of the period specified, or (2) transfer of the
records to the custody of the Center. In the event the Center does not
have a. pressing need for this particular space at the end of the three-
year period, the agreement may be extended on a year-to-year basis.
For the General Services Administration:
Acting Archivist of thited States
For the Central Intelligence Agency:
'."BALD R. 1. Bailing elan
August 25, 1967
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