AMENDMENT TO (SANITIZED) THE AGENCY'S REGULATIONS RELATING TO THE PROJECTS REVIEW COMMITTEE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100130004-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 82
• Document Creation Date: December 19, 2016
• Document Release Date: December 4, 2006
• Sequence Number: 4
• Publication Date: September 27, 1952
• Content Type: MF

 Approved For'Release 2006/12/04: CIA-RDP81-00728R0 J
'-I eyed"
27 etytibw'192
Director or Ce tmi r rttalli ante
C pttty Urootor 3' n )
r; paaty rr .roctor (Intell C renc'e )
P ocor ang, :aa *aretary, 1
to poctor il'enoraMti
s'?`.: i? t a ax ndmont to o tho ~e4 t t'ac 25X1
C, ,atton8 s$olizat.t1lkhto tive rjr'ugy cmt4 (w1 ow
.. l4.fRAs raoc IS .ropows i ?Faa:'t~'ty In :a ctJ on u of t?ao
s flk!Cj 1 v O( i 83"f ~. ~;{ ! ral of it ' to the Vro RJcty : +l vi w Cotanli,tto .
2, Th to r.44ttxtr of 4,f,ct ndinig w.7Qc i orl as at.
held oC3 ~. ? eptk3yT~;7o 2 1; :a atttv"'1c!', io a
re vlcmd vc?ralon o tho recormrn aiwdact chain re.0
7ho n#9+ rq.r+ . xa;
nc.io e ,In 7) covcaro 'tie gra a ttn?; or M -.. lttional author l.-
ties to the 'n>J acto 9 tvja Coig itte a and m~?rjlt>ai?a or the
Cos rettt+ o.
Ji h'- tM II ..?~ .~ : n:batantiva cu I ;,ter La c ou .tt:. or 25X1
the ai. ~ zau of the ;`.rector wl~ . 'be z lvira , I~
149 'lltb a;;1e .mturn with your concurrence ncd./cr reco txr< nd
tions,
xcttnc f~taty Director
(.Py hin.t tarat..ic
Attachment
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A. (a.) '1:10 ?r'() j(c:t ~GV- iJW our,:t,t,tOO t L 4 4, .s'd comfit uting oft
.~a3A:+15 r .it.recator ( :`a,m,'r1u) dA F1os. bor
rah la 1, ~' '~1 r et ~x" (a"z~t.~~1. i :aets~:ca Member
i n n} ty k)ir ? et or (A:du iniotr at:ton) -+ t r,+c aor
n tl vo }' uA rata 1t to L)irec; or -7 icoa;ordling .'10cr tart'
A"~. ?.~i~i.7r,Ar,s or fc poriv orLn , o w. f ,L'3a. o ay do ii!;n,tiAc adv?ic ors
P"ro ct !, evi& w Co: mu.tteo um rcly itaw rill.l w ma. or acttvit y
pro jactczy
( :) ?,;icth i.nv five da'vi tioni ?ror:; axnd/or rrdddt.tion?t to dlsa-
t allod ,at dr'-c'L
ar't c oser'ib l in the `:A.:i 'ott u13,~;ir 'word M;Q3 ?it' '~,t
: arti' orl ,wti ons without s'pec.Jlf o project
(c For resoarcIi L U :'~ ~d '~t~ ..:'a,'t,~H ~n t. .k .~'{L~uI ~i KY.t t? .L~~. 1M.f 'Y r. ~~j!~ {..161. ~ii~?~5
i:t.Vhin t111W . nits" d ' 'atf,}z J. l;tdT On.
q~~. M1/i,)iida i1'MK1s1r>Q ?~. ~~ :'.1.N 1. 1'.~ roje i1. iM' AM1.~.. ?W i,}4A 4>?~~..'ta 1.4 "4I: "i .the k,~p
}ax .nk~tq f? Vr `:'*~..d"Kt1L: t oz a pro ,t 9 :t.~11 ?.~ ?y' K'la,m'C:A!'i?t'$.;otn of pro} wiet?y ;i41i t
daavixalv1 ut~' of #thG? paS.'"MSj9G"/~`fia iyn,),-4nt &3,X'?'+''yy..?.jt(.nGae:~~l~tu~.:g. 1X1 y
will of ri: vrhich rry 1)0 incurred
riow or in ttio 11'uture,
Obtain the concurrence or comment of other Oticoei which will have
any responsibility for implcinontation or support of the Project if
it is approved, including, w1!ere appropriate, the General Counsel,
Inspection and $ecurity, end tl!e Comptroller.
Submit the original ~znd six copies of the Project to the appropriate
IlePut;y Director.
uty yrirector are an individual member of the Project ieviow Commit-
E. The Dep,~
tee ma,)', under the provisions of Ito ~ulation No, approve the Project
,
if it does not exceed ' :G25,OOO in which case he shall forward his ar)-
provai. to the ilecordirit; Secretary of tie Project Review Committees Pro-
jects not approved by the Deputy Director but vtich he desires to have
reviewed by the Committee shali clso be forwarded to the Recording; t:ecre-
tary.
F. When the Project has not already boon approved by y an individual member of
the Committee, the FtecordtC; Secretary of the Project xtoview Coramitteei
after coordinating any additional staff review doomed appropriate, will
see that each regular member of the Comitteo quid the Comptroller re-
ceives a copy of the Project at least forty.eight hours prior to the
meeting at which it will be reviewed. He will also make the necessary
arrangements for the Project Review Conmittee tneetin and the attendance
of appropriate personnel.
0. The Project Review Committee will:
(1)
itecommend approval or disapproval with exceptions, limitations, etc.,
when appropriate.
(2) Approve or disapprove the project with exceptions, li'roitations, etc. 1
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(3)
ILLEGIB
when appropriate if it dog::&1 :art e:vcoc.d ;,Z OOO, or
oturrx to sponsoring Office for snodif:ication and r
II, The 'ecordint; 'hecretary of the Project t~rivicww Jortiuittce will advise the
sl'ronsori.ni., Office of final action taken on all projects torwa rded to him
by a Doputy l irector. Fthen a project is approved,, he shall also give
appropriate notice to other Offices and activities havinL any responsi
bility for italementation or support of the project.
.i x'o joct , vu,)iLL tted, which do not comply with this '`eguilation will be ro-
'Curnned t1o the sponsoring Office without action.
,~. t, quarterly report shall be submitted to the Deputy larector (A.dminis-
trati.on) by the Comptroller, showing; the financial. otatus of projects.
K. The Coriptrollez wM report to the Project Review Con nittoe any obliga-
tion of funds without approval of the Director or the Cor:rnt.tlioe vrl.2ich,
in his opinion, are Lrupropor e;i horit such approval.
FOR THE DI3tEC'JJ.CYR OF CENTRAL LNULLIOIi dC'E :
DepuEy- Director Effective :
(Administration)
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9R 2-6799
'Hity lnforly"oti"^'
13 March 1952
MEMORANDUM FOR: COLONEL LAWRENCE K. WHITE
ASSISTANT DEPUTY DIRECTOR/ADMINISTRATION
SUBJECT: Regulations
1. At a e are the two drafts of Regulation Qand
Regulation Both have been created out of e
cloth and both very largely denovo. This will account for
inadequate reference to your lucid notes taken at our
meeting last week.
2. I am attaching also Mr. is very helpful
memorandum which you can see was very useful to me.
3. My thought is that the draft of paus is yours to do
with what you will and is offered gratui . On the
other one, I have more than a passing interest.
Assistant to the Director
Draft Reg
Draft Reg
Copy memo dtd 7 Feb 52
SECRET
t ,., r~:,~ ~. Mir. aw ,ri A'rif"jl?iy'..~ ~~ ., ... ,,.i ~_".
25X1
25X1
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13 March 1952
MEMORANDUM FOR: COLONEL LAWRENCE K. WFTITE
ASSISTANT DEPUTY DIRECTOR/ADMINISTRATION
SUBJECT: Regulations
1. A re the two drafts of Regulation 0 and
Regulation Both have been created out of whole
cloth and bo very largely denovo. This will account for
inadequate reference to your lucid notes taken at our
meeting last week.
2. I am attaching also Mr. 0 very helpful
memorandum which you can see was very useful to me.
3. My thought is that the draft of= is yours to do
with what you will and is offered gratuitously. On the
other one, I have more than a passing interest.
Assistant to the Director
Enclosures -
Draft Re
Draft Re
Copy memo dtd 7 Feb 52
25X1
25X1
25X1
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 ILLEGIB
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a -S //
7 1"x3brar::r;yr , + 2
T t Do,'~~sty .):Lx ac,t . r fear ,`-ci;:~ix .Wtr do i.
14rl:i.uLatrx`at;.l.vo L t:a;l;.f."
and 11'r,) Jcact Approval
and ,.'.'',:) j.'".ct
approva;!_ ax o trt let.tctatc.
2- '.tom iov el ,,,i. yiollcy ~c j:. r rz jt i.rrd for op x -
tlo nazi. tuuAerta+Un,,;t: i:i a ii atter ';F conco"x'S', aZ4 z'S
such, : ho;thi of 4e C'.ib,jcc'.; to ~ ~. ~?:. c ~ p x.t..F~ lnt u.,,Vrtatiorc x, .thl-xn the
] I' tits
a. Ti'-,,(;,, ?p ratioii :).:- .~. cov taro f~fi:''"o1op !c,~q 1CltA Y'tl I*ow t3111~-
loyi a, dtf1crent viathos'Is for ap',rxovia4, op irat.LoF.n,;L ux r: 1rt iit.I?AS".5? .Ji?t,i
activ'at',/ proj ct upon author zati?oxi of the and, his anpr.ov L o
a pro:Joct is ?intal. :)PC pr`,. jaets, in cone .rat,} are a proved by Vie
1' DPC up to a d;,jl'? ar 1ii itation of IO,OQO; 1. he Pty or arl Lxd xidux.;. .
zap, ber t proof .'or pro jootto between lU,,OUO ,25,OUOs aad, by tlao irrctor.?
if ovor I`L"125..CCO- Corrozjvyic1cu. ' l , p 'x,u,;I ~:r-Y:}Z 1SiiS.~ in ..,, res r'.~i with
the ADS i, 'I.10, S+ b?'uis ~,.. t' ".~ ax"c T,tt to 'Ui: 11'ks C and )C.I f.Z aw 16.24)I owi
,Xj' ?
b. s'ao diutinctiot. ,Gu"id
""ter, a "i; :l'~r:~.' a d cap a re st lt, do S'lo:1 ~7r ?.'+7L`.riikx.' a ~:J." iat niAllod.
of approvill for cacti oXfice. T , contr t:ln; .e czl of approval in u:;e
are rw aunt ; astii'i b?a tkt rensp :iat Lvo ~:F.r'ficas by foruC interare-
t at:ions of ~c=,t ;?:c,~ a .c l a ioxu .
L~? k.f~ a3Ci7wJa7.RC'Na
l"xtaJt et f -.Lail srveiutal W[t~:+U Wtsw3 i;d;a'L: a.t ~. ., :e o o auk'
top-1o"l''x3l I"'evio fi 1 txt~ ary":x'I v a` T' 't'?Z` ~X"w :a an C' ~~t~f:'~:"S :1.Si~to iv Eft, ;xt1`L' Cars
of Agency , ~i:Cay s..ax1uit:i.vZty? I"ul:..t.:ilwx`tt of UhOo ~ SAC W,..o~sp .~?~r..~rc.r, Is
jeop .% zcd by the fact that the PLC r s role JW not u ai.'ox8; ..y i nterprutcd
b. `'ixr't.11?!a:'y t *.i rf7''} .i3 t:'. yr;3.'ton of FRC procedure proviC iag
for approval by an individual la'e~;,;uty Director on bei'1 of tho PRO has
had the a fect of ulln.,; t11e intent of trop:. ittee" action . ad pro-.
cedurr, l y has meaan that any projocts have m t been xeflaatcd, in PRO'
records.
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J t't toziiw zxid 't )}'+7jc ctS1 av' : };N:Icc uui i?mi. sab.I o for
'fr ',ti) "act ocopo by under
t+z+;.:. 1i bi Warine tho-C Ji:tii;ij-mat:! u ;:. "17ji'j':x'+. '; .u'.) tl.i:l.i.for i lr'l?' G?.x'p1oti ,t:Lon
f.' i'itZ1X'C? 1?3 a j:>217 ix'7'tt Jr" ct, ierciforc, no llP:iJ..t'oM 'LT1torprota-
ti.Ji'1 ul In toJ :t8 of :.i.rl)ptusaerrtra.zz the
ac .?~:i.ty winder the r6i.
C1. It is rccoL.giLz(d, for oxcu::plo, i.Aiat op;.ld'xa1:,:Lons
in- contact;IV,, a; crrto =d :i~3i:t' : t iarrtiu i;'c~x' ;t:, rrccL co 1 C}c-
tlon y)raiaTio so s probably rc .o vo adoquatc P 13M 1)01 appraval thzv w;h
app oval of area hudgoti lot-!ov'er', :?]' ojeotw def:Lnat..t e ar a. zto-
norii as o$'..wat- ;anal a atitioc ~t hLct: mount, de ,,Ll."ncad, planned,
colieniv cep :r:xt::Lono i ~x' dor.1.14, tlacia :L :.t::ci, z;:j roJ aaa):1, t i~rt~~oos,
whether ;a unsor c by or :,', vk3z~ Ofto.,. ian+rul.vo ?actcsx? of direct
Agency Policy conoorn wh i.ch mere not appratead in bud;;;ot est:t,nateu.
`'taa~-~"+,. Ls aaQ provi.s loe! in cx.i.si l.d,tj?.e C'trrr'Lt.Li'ti:.on '. Jx' ,lif crcarxti tJiaa(s be-
twee) ?tJ.14 .r ;rcal,.? )f :L oroz t, in such a r:~.rat1 i.unaL
tt21;:i.erW,J.nk u ?
J,43 aa,i.urraat3.c: ?t,2a at. t1oro arc r:auit .p1:~ isac'tor.3 or 1.,prin-
ye t I 'or
c1;;1ce a ~,;I .cc; 'rie~~aJ.c~ r:ke en thic U.lic,o icwol of 1,,o1loy a rrrrovat,, ,,
currant A't;;e,.vaq * p?,ruc'tice, 0&0 uctt3rlti Ln?. U at ovel on the, traa3is of I1; m-
?oxx;irx.'Uzar1, crite.:ri a, ,wtliilc 01P; uses a criterion bas :t solely on the
doJwl .Za.l, ~ z omn 11 ?t /a' i y1L ..J' dc r,r;"tj, :t.o cd in oacr, : ~.ra ^a:'t,a!? :Lxz ;..
r-'s+M?Wi/ ~Mn ~}MG 1M I:f. ~y'1n ? V ~' ?. '~ ai:.,4'~'.l M?7I;' t!(.".l ~..ta1a V?.1. ray zmt,, r iU, ;o Y' 4,~,.rLLm ~ rn.~ rra:.i acid project
approval cannot ho mlhh re d to unifor ra?ly, c:eunot bo iniLer%1ro 1 tad acc;:.i'.a-
atoly, and 't"'Jhorofore, cc'lfa.nota be used aS a satii a `ii (~~Jtir3""1 ? tl'Ldo to Tireo-
cribe proper ~act.i.o ~?1 wader var ;~~?n,,- circa iimtavices o `: he +;;rcLda to action
has cora.sistontly fall on back onto c-auto,ii la''ic? :x crt.:Lr? .
a6
a. z'cvi e e J.ct1. n3_; vd~;1,t, .r"tA,.~i.rJnit u o i;lro'G",],.de to ;:LCxS.Y?. dLtir :.ble
criteria orl. -tlw b=, i5 ;;,f a.""Pic:l ZSxoi r ,i,,s arid p;."') ,bets bo, evaluated
to dawm..ine V-10. degree r ra rrr: d and 1amc ;'la ented
y be asai!ncd a va.L",to of
ra,isI. ti It w?: C',+ t 3'.S raw
P. .~ach.. va?.uation,, , cihet:Itcr poa tiie o.x ne ;atiVe, h 1 o justi-
fied or explained and Incinded as a part of he p j c4 1, i+~'+syita- pion.
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1 ..
Pro va:': :
t pro r;z yacir :r, ui o t-tne of rropoctrd act3.or.t 'or 1'1 jo attai.:x:, :nt
cy:C c ;x rlsr 1 is b, rrcttvvc:. t c zat 'i: s Wu.' 3.c:i.erit dci icri.ption of >'?"'7 t .x a d ...l e+.
to aNt.)a,.z t in tile. of a p C:-
vlaii a1 v' d;vroved, ro' rreii. it d C`k~C w?'.:bee In detail tvhe specific objec-
tives ~ tho n1ar~,i.s to be c n o da, the It:;., and . wp.praisos
,LCtce s.
,, r; ck and likelihood of
t." e aertf;i.'t.L `I. ty,
insofar as p injects art: con.or3rmcd., of a bud,L;?~`t oL
:rate only an aLxt laoritati? s ondomx'?Lt:1oci~s ant.*! .k~.: :3 '~~t ; ztt zx of i ; .x:oy effort, i. ,aied. in the am a
avid activity esti,itat c s. Apr?rJ-vca f of a : er""i :t. Pate doo not c o,?C'iti't utc
author d ation ,: rr of p r.) ja ca'ts nor e.:"pend: .ure of funds
therefor rrl.fi,iAc~~,Ft subjcot!n ; 'b~l; otl o os tabii hod procc;duras.
L. Fro ;;r m approval:
Approval of a pS.'Ca rw is i2::a?ti only an elAdor ,c- cent Cif t;hc) pro-
i:3ITIs f:?)aiit, ieu ! _.v ?, 'o.ti a dL 9t't,_ vo to o1?.Lo ~it.aCfs
..~~'~: '+ ':~ f~C;'ti `'.~~"t i.:i].i?? .i":'iFl;3."~w~F~ i}.~':`tI'i76'ctt wo.T.iNUi'lil".'l'itw.`"i
to carry o:,.t
S~?)3,"S3Vi41 to w e fandr. for G.'3^J.LOratOI T -.)uxj-)ores in 'vh,'3 do-va .opment-. Of
94~0 aw%+d prt...Jocte on talcs; specifically provitod in the pz-~;,g 'at a :-
pr0V t ? ?,~`o i'i; 1'- va is not ap ~i'o t to }bLit1;aSii ;r d e pe .d .A.?l.~.l';w'~uist
1 t
it, i.;ile r pii.c icu ion of. t':'.o 'proposcct ;?~xh i : Snecifi-
c:LL:Ly at, fort-! p at, &?,c t;:1.;;ac of t.x~a ,ra- CT.?? al.
~``L?lr 1?~"?? ject apprc~'ga1 is l"~JI'!tr i7ti upon oetiort of fl-
t? ,:t:1 d eoz,pioted. project plai. as t 1 ;,1~ n's.ut:c~a't;t'4r'a and control -:rocs
c`i'.tx'ea prascr:i.b?cW in Agency itr i.fUat,i?on s. :Y1'!e'd 'ia a? approval Is ?. ;I
it conabitt.,t, s r oval to Ob,}~ui .ia'Gc and oxp:er d. allocated funds for the
of :Rb4, ,'.i ject cori>rxi rnnd, and 1.s a C,:L:1c.;ct.d..ve to carry- Out
tt? detas'3:'L.le activity spec-i ad ~d tit the sp pr'vve 1:?3?;:7 ~i?act ..x;13.
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CENTRAL INTELLIGENCE AGENCY REGULATION
4 May 1951
3. PROJECT REVIEW COMMITTEE (See Regulation No.
A. (1) The Project Review Committee is established consisting of:
Deputy Director - Chairman
Deputy Director (Plans) - Member
Deputy Director (Administration) - Member
Executive Assistant to Director - Recording Secretary
Members or sponsoring official may designate advisors
(2) The Project Review Committee will review all area or activity projects:
(a) Which involve deviations from and/or additions to detailed
budget presentations.
(b) Which are described in the budget under broad general authori-
zations without specific supporting project details.
(c) For research and development projects involving contracts within
the United States prior to execution.
B. Office heads sponsoring such projects will obtain from the appropriate Deputy
Director a preliminary determination of propriety and desirability of the
project. Thereafter documentary presentation will be made to the project
Review Committee in accordance with prescribed procedures.
C. The Committee or any appropriate member may act finally on projects not
exceeding $25,000 and will recommend action to the Director on projects
in excess of this amount.
E. Members may designate immediate assistants to act for them as Committee
members when appropriate. In cases where no Deputy Director sits as a
Committee member, the Committee will not take final action but will sub-
mit its recommendations to the appropriate Deputy Director who will be
governed by paragraph C., above.
r H. r~ rry !r ., r
r fi . hr. r h Kt H f'+
1~~;, .,~ ~ r ~r her x t. a;~i .? ~ ~ ~1 ~ :QQ 12/Q~ _.,:cJ. a-R?,P 31-0QZZ.8R000100130004-6,
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SECRET
CENTRAL INTELLIGENCE AGENCY REGULATION
L. May 1951
F. The Committee will establish procedures for processing projects.
Director o ent ra Effective: L. May 1951
Intelligence Rescind: Pages 1-3 of
3 May 1951
SECRET
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SECRET
CENTRAL INTELLIGENCE AGENCY REGULATION
4 May 1951
PROJECT REVIEW COMMITTEE (See Regulation No.
A. (1) The Projebt Review Committee is established consisting oft
Deputy Director - Chairman
Deputy Director (Plans) - Member
Deputy Director (Administration) Member
Executive Assistant to Director Recording Secretary
Mombers or sponsoring official may designate advisors
(2) The Projoot Review Committee will review all area or activity projeotes
(a) Which involve deviations from and/or additions to detailed
budget presentations.
(b) Which are described in the budget under broad general authori-
zations without specific supporting project details.
(a) For research and development projects involving contracts within
the United States prior to execution.
Be Office heads sponsoring such projects will obtain from the appropriate Deputy
Director a preliminary determination of propriety and desirability of the
project. Thereafter documentary presentation will be made to the Project
Review Committee in accordance with prescribed procedures.
C. The Committee or any appropriate member may act finally on projects not
exceeding $25,000 and will recommend action to the Director on projects
in excess of this amount.
E. Members may designate immediate assistants to act for them as Committee
members when appropriate. In cases where no Deputy Director sits as a
Committee member, the Committee will not take final action but will sub-
mit its recommendations to the appropriate Deputy Director who will be
governed by paragraph C.,above.
.. 'p '' ,~ 46 :12184 .CJA-,R?P8;1:-00..728800.0100130004,-.6..
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SECRET
CENTRAL INTELLIGENCE AGENCY REGULATION
L. MALY 1951
F. The Committee will eetablioh prooodures for prooesoing projeots.
SECRET
` c#~oz Jlbt~s ',' . 2~Q. t , RP 1. QQ7;28R000.'1001_.300Q4-.6
reo or o en ra Effective: 4 May 1951
intelligence Rescind: Pages 1-3 of
3May1951
0
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Office Memorandum ? UNITED STATES GOVERNMEN'C
TO Management Officer DATE: 9 March 1950
FROM
SUBJECT:
Budget Officer
Recorruriended revision of Administrative Instruction I"Projects"
for incorporation into Agency Manual of Operating Regulations
1. The subject draft is transmitted to you in conformance with the
verbal request of Mr. I of your office.
2. It will. be noted that some changes have boon made in the wording
and positioning of several sections of the previous instruction toward
clarification of requirements.
3. The following additional provisions are given and for reason as
a. Item A 3 -- ";Then doubt exists as to whether or not a prospective
expenditure of CIA funds requires PRC action under "2" above,
the question will be directed to the Budget Officer for informal
assistance and guidance."
25X1
Reason: Since it is assumed that problems may arise of a
~ordeerline" nature such as to make difficult the question as
to whether or not PRC action is required, the Budget Officer's
"informal advice and assistance" may be helpful to Assistant
Directors and Staff Chiefs at the inception of such action.
b. Item B 3 -- "Assistant Directors and Staff Chiefs may obtain
assts ance in the preparation required by "a" above from assigned
budget analysts."
Reason: On the basis of their several responsibilities in connection
wit the budgetary structure of Office and Staff Sections to which
they. are assigned, it is believed that Budget Analysts are in an
excellent position to render assistance and advice with regard to
Project Review Committee actions.
c. Item Ble -- "Submit the project, in original and one copy, to
1 e Ch irman of the Projects Review Conmittee, through the
Budget Officer."
Reason: As it is presently written the cited instruction does
not provide the Budget Officer an opportunity for review of
Project Review Committee submissions prior to Committee action.
Since determinations resulting from Project Review Committee
meetings have direct implication to scheduling of the budget,
it is believed that preliminary review by the Budget Officer of
such actions will be productive in the saving of Committee time
when in session because of pre-clearance of --
~Q c!k a .1.A :_R F'$~.. Op72,$I O.Q i Q13O.QQ~< .;;
 Approved For Release.2006/ ,A- >F+' -0 728R000100130004-6
a. Completeness of all data, symbols, and references
in relation to the existing budget structure;
b. Availability of funds;
c. Cases in which the existing budgetary status of
approved activities is sufficient so as to obviate the necessity
of referring a project for PRO action.
d. Item D 2 -- "All financial arrangements involving transfers of
funds shall be made by the Budget Officer or his authorized
representative."
Reason: It is believed that mention of the functional respon-
sibility at this point is appropriate to the information of
the paragraph.
E. R. SAUNDERS
Attachment
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 ..kpl t v e " y
*tANOARP FORM NO, 04
Approved For Release 2006/12/' 4 . 'CIA=RdP 1-"l7 8R000100130004-6
Office Memorandum ? UNITED STATES GOVERNMENT
TO M Lnrar oment Officer
FROM : Budget Officer
DATE: 9 August 1950
SUBJECT: Draft submission for Manual of Agency Ref;u:Lations
titled, "Projects Review Committee"
1. Since the Manual of Agency Regulations has not as yet
been released it is requested that the following changm be
effected in the subject draft:
a. Citation A 2 d
Former Reading: "1hich involved major deviations
from budget presentations necessitating possible
requirements for additional funds in excess of budget
allocations."
Revised to: 11"vVhich involve major deviations from
budget presentations. 11
b. Citation D 3 b
25X1
will e su m1 t e in writing to e i,,xecutive -rri..-
sufficient detail to enable a recommendation to be made,
either for final action or reference to the Projects
Feviovr Commit boo for preliminary review."
wx be su rig , e in writing to the Ixecu? ive roug
the Budget Officer with sufficient detail to enable a
recommendation to be made, either for final action or
reference to the Projects Review Committee for pre-
liminary review."
2. It is requested that the particulars of the attachment
receive Agency distribution as soon as possible since information
is involved of importance to the current budget execution year.
Attachment
 Approved For Release 2006/12/04: I .- P8 -00728R000100130004-6
CENT1UAI., INTELLIGENCE AGENCY REGUJJ TON
I. PROJECTS 1ti;V7.EVJ C0111, 1.1"I'TEE
I
_Y l l u ust 19 0
A. 1. The projects Review Committee was established effective
1 January 19L1.9 with the following committee membership:
a. Executive Chair7nan
b. Budget Officer - Member
C. Assistant Director or Staff Chief
sponsoring project - Member
d. General Counsel - Legal advisor and
rec
order wit
hout vote
e. Such advisory personnel as required by
the Chair
man
or the sponsoring official (without vote).
2. The purpose of the Projects Review Committee is to review
and m.alce recommendations to the Director in connection with
all administrative and operational projects involving the
expenditure of CIA funds:
a. Of a vouchered nature for purposes other than those
which would be deemed appropriate to the pursuance of
normal activities as described in the budget document
and for which funds are available.
b. Of a vouchered nature which are described in the
budget document under broad general authorizations.
(example: $200,000 is allocated for communications
development or research purposes. A specific project
is planned under this authorization ;,,Bich will require
obligation of '75,000- Prior PRC action is required.)
c. For research and development projects involving
contracts within the United States prior to execution.
d. Which involve major deviations from budget presentations.
e. Of an unvouchered nature Which are to be included in
the Agency budget estimate for operation of covert activi-
ties during a fiscal year for which estimates have not
been submitted, or for covert expense coming within the
purview of paragraphs c and d above.
3. When doubt exists as to whether or not a prospective
expenditure of CIA funds requires PRC action under 11211 above,
the question will be directed to the Budget Officer for
informal assistance and guidance.
SECRET
 Approved For Release 2006/12104 00728-000100130004-6
CEII`.t'RAL INTELGIU1,NCE AGENCIi REGULATION
Augusb 1950
n 1. Assistant Directors and Staff Chiefs desiring, to imple-
mend; projects involving the expenditure of CIA funds will:
a. Prepare a detailed project description, including:
(1) Necessity for project.
(2) Additional personnel requi,rement;s and/or organi-
zational changes, if ark*.
(3) Estimate of time required to implement or complete
the project, including; urgency.
()) 'rT Nether vouchered or unvouchored funds are
recommended, and basis for recommending unvouchered
funds.
(5) Estimated cost, by purpose, separately for vouchered
and unvouchered funds if both are requested; current
status of any previous authorizations for same or
i nilar oro:iect will be shown separately.
4`.
16t81
b. Coordinate ? ie project watia eacn .
activity and obtain written concurrence or non-currence
from each for submission with the project, including
written reasons for non-currencese
c. Submit the project, in original and one copy, to the
Chairman of the Projects Review Committee, through the
Budget Officer.
2. Covert projects may be modified in presentation to the
extent commensurate with essential security factors.
3. Assistant Directors and Staff Chiefs may obtain assistance
in the preparation required by "all above from assigned budget
analysts.
C. 1. The committee All meet at call of the chairman,
review projects submitted, and maze recommendations to the
Director, who will take final action on each project.
2. The sponsoring officer, if he so desires, may submit a
minority report to the Director, and such minority report
will be added to the report of the committee as an appendix
to the report.
3.- The Recorder will record the meeting, including the action
of the Director, and distribute one'copy each to:
SECRET
 CEIJTIZAL I1I rELI.~Ic L:NcE ACL;I~IC:f. IZECIU:L/l'1'~[ oir
D
_1 AuFu s.t 1950
a. Assistant Director or Staff Chief who initiatod
the project
b. Exe;cu Live, who will issue necessary instructions
to implement the action of the Director.
D. 1. No official of CIA will make commitments to an outside
agency in connection with the development of any contemplated
project involving the possible transfer of funds from CIA to
such outside agency until the prior approval for the project
has been obtained from the Director.
2. All financial arrangements involving transfers of funds
shall be made by the Dudget? Officer or his authorized repre-
sentative.
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CENTRAL INTELLIGENCE AGENCY REGULATION
10. MANAGEMENT IMPROVEMENT ACTIVITIES
SECRET
A. In accordance with expressed desire of the President to improve
the operational efficiency of government agencies, a statement of
management improvement activities for CIA must be submitted
to the Bureau of the Budget with each annual budget estimate.
B. Such statement will be published as operating policy of CIA. Each
office head will cooperate fully to the end that the spirit of these
programs will be effectively implemented.
"STATEMENT OF MANAGEMENT IMPROVEMENT ACTIVITIES
FOR FISCAL YEARS 1950 AND 1951
Management Improvement Activities
Management improvement schedule for substantive matters
for the current and budget year:
a. Reorganization of covert activities in accordance with
instructions from the National Security Council.
b. Development of an integrated intelligence production
program, interdepartmental in scope, including:
1) Establishment of priorities in areas and subjects.
2) More adequate allocation of responsibilities
between CIA and IAC agencies to prevent unnecessary
duplication in either research or production.
-/I-& - SECRET
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CENTRAL INTELLIGENCE AGENCY REGULATION
SECRET
Management improvement schedule in overall support
of substantive matters for the current and budget year:
a. Continuing survey of reproduction needs and
facilities to:
(1) Establish priorities.
2 Determine and establish better and more
economical means and methods, including
supply, techniques and machines.
(3) Eliminate unnecessary projects and multiple
duplication in several agencies of the same
material.
(4) Reduce numbers of copies to a minimum to
meet actual current needs.
b. Research into and implementation of improvements
in budget development, review, presentation and
control.
c. Development and implementation of improved
machine methods for handling reccrds and report-
ing in connection with:
1) Personnel matters
2 Supply accounts
3 Payrolls
d. Program for the maximum standardization of
equipment and other supply items.
e. Continuing the forms control program.
f. Identification and reduction of backlogs in both sub-
stantive and support activities.
g. Improvement of the records management program.
h. Development and implementation of a career manage-
ment program for CIA personnel
i. Continuing survey of the distribution system to
increase the speed of delivery of both administrative
and intelligence material and reduce delays incident
to improper routing.
j. Continuing survey of the organization and review of
functions, personnel requirements, methods and pro-
cedures to increase efficiency and effect possible
economies.
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 Approved For Release 2006/12/04: CIA-RDP81-00728R000100130004-6 SECRET
CENTRAL INTELLIGENCE _. AGENCY ,REGULATION
"III. Rest on.9ibility for Action
1. The !'top official' designated to supervise the manage-
ment improvement program in CIA is the Deputy
Director (Administration.
2. An Office of Intelligence Coordination has been estab-
lished to supervise interdepartmental relationships and
substantive intelligence programs to the end that:
a. Intelligence services of common concern will be
continually more centralized.
Overlaps and duplications in the collection, produc-
tion and dissemination of intelligence and unevaluated
information will be reduced or eliminated.
c. Effectiveness of the collection effort and the sub-
stance of production will be continually improved.
3. A Management Analysis staff is engaged in constant
studies and surveys within the Agency to determine and
recommend possible improvements and economies.
Improved methods and programs at a minimum cost is
its primary objective.
4. Office heads receive indoctrination in the principles of,
and the necessity and personal responsibility for, strong
executive action toward management improvement activi-
ties within their sphere of operations, both administra-
tively and substantively from a program viewpoint.
5. Budget controls are exercised with strong, central super-
vision to insure flexibility of operations without waste,
and to the utmost possible extent without non-productive
work.
6. An inspection staff attached to the Inspection and Security
Office performs special investigations of operating and
administrative act* 'ti i Re po Xa drectives from
the Director of
A 11W a co ions submitted
5 le
are coordinated from a management viewpoint to the end
that deficiencies may be rectified and improvements
achieved.
- a~_ SECRET
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 Approved For Release 2006/12/04: CIA-RDP81-00728R000100130004-6 SECRET
CENTRAL INTELLIGENCE AGENCY REGULATION
--- ----------
"IV. Anticipated Pro ress of the Program of Management
Improvement Activities
1. In a new agency of this nature, the functions of which
are based on interdepartmental relationships and mutual
support programs, with changing missions and responsi-
bilities, and with the peculiar and unique function of
covert activities abroad, it is not yet practicable to
schedule management improvement activities on a set
time schedule basis.
"V. General Statement
1. Each of the improvement program activities listed in
Section II above requires current and continuing atten-
tion. Most of the problems are dependent to some
extent on a factor or factors which cannot be directly
controlled by the Agency and are subject to delays and
interdepartmental discussions and agreements which
require varying periods of time for completion. Even
the apparently purely administrative problems are
affected by this situation.
2. a. The Office of Intelligence Coordination, in carry-
ing out its responsibilities for interdepartmental
coordination in conjunction with the IAC agencies,,
must remain abreast of difficulties and problems
arising in this field, and is charged with responsi-
bility for recommending CIA action to solve such
problems in the most efficient and economical
manner possible to obtain. Policy and program
inadequacies detected in surveys are also referred
to the Office of Intelligence Coordination for action
and proper resolution.
SECRET
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 Approved For Release 2006/12/04: CIA-RDP81-00728R000100130004-6 SECRET
CENTRAL INTELLIGENCE AGENCY REGULATION
The Management Analysis Division, in carrying out
its broad responsibilities for developing and recom -
mending the organizational structure, assignment
of functions, and personnel staffing of the Agency,
with the attendant problems of administrative pro-
cedures and support, is engaged in daily constant
surveys of some portion or portions of the Agency.
Problems involving lack of adequate policy guidance
or programs determinations are detected at their
source in these surveys and placed in proper chan-
nels for solution.
c. The two staffs referred to above, together with the
Comptroller and the Inspection and Security Office,
will be required to coordinat closely to the extent
that the Deputy Director for (Administration; in con-
ducting the overall Management Improvement Pro-
gram, will be in a position to render the greatest
possible assistance to the Director in carrying out
the desires of the Bureau of the Budget and the
President. "
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CENTRAL INTELLIGENCE AGI,i,TICY REGULATION
11. DESIGNATION OF CIA OFFICIALS
A. The following is a current listing of CIA officials:
Director
Walter B. Smith
Executive Assistants
Lyman B. Kirkpatrick
Chester B. Hansen
Director of Training
Matthew Baird
Deputy Director
William H. Jackson
Assistant Directors
James M. . ion and Dissemination
Deputy
Ii. Marshall Chadwell, Scientific Intelligence
Deputy
Kingman Douglass,
, Deputy
William L. Langer, National Estimates
Current Intelligence
Deputy
Max Franklin Millikan, Research and Reports
James Q. Reber, Intelligence Coordination (Acting)
Deputy Director (Plans)
Allen W. Dulles
-1-
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CENTRAL INTELLIGI.'-NCE AGENCY 11EGULATION
25X1
John Chief, Medical Staff
F Deputy
Andrew E. Van Esso Chief of Procurement
F Deputy
I I
25X1
Director of Central Effective: 18 Apr 5
Intelligence Rescind: Pgs 1-3 of
IApr51
-3-
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 Approved For Release 2006/12/04: CIA-RDP81-00728R000
CONFIDENTIAL
Security Information
CENTRAL INTELLIGENCE AGENCY RI~GULATION
rely,.1952
12. DESIGNATION OF OFFICERS
A. Top Secret Control Officer
Office of Collection and Dissemination, is designated
Mr.
25X1
as Top Secret Control Officer.
B. Custodian of Registered Documents
25X1 (1) Mr. Office of Collection and Dissemination, is
25X1 designated as Custodian of Registered Documents.
(2) 1 1, Office of Collection and Dissemination, is
designated as Alternate Custodian of Registered Documents.
C. CIA Fair Employment Officer
Mr. Wilfred L. Peel, Chief, Organization and Methods Service, is
designated as CIA Fair Employment Officer.
. CIA Records Officer
D
25X1',. General Services Office, Administrative Service,
d Offi
is designated as CIA Records cer.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE
(Administration) Rescind: : Pa 1 of
I1,
5S
-1-
CONFIDENTIAL
Security Information
f a d
2406/12/04: CIA-,RDP81-00728R000100130004-6
 KrHO 1b E , d84-007288000100130004-6
1Mu FORM NO o,~ Approved For Release 20061
_._~._. _......_ _. Sec
Office Memov~andum
? UNITED STATES GOVERNMENT
TO : Acting Chief, Organization and Iviethods
S::rvice
FROM : Chief, Administrative Service
SUBJECT: Designation of CIA Records Officer
1. Juno 1.951, be amended to include the. following:
DATE: 3.3 March 1952
1. It is requested that CIA Re,rrulation 1;umberl dated
L. CIA Records Officer
M:r. Administrative Service,
O.ff . .-. es, is designated as
CTA Records Officer z
2. Mr.O will take over these duties effective as
of iviond.ay, 17 March 1952.
C Y?vF'I DEN "N 1,
' IAL
Socurity Information
0!'12/,04,,: CiA-,R?P81-0072$80001001.30004-6.
Vnp 17 t 52
 Approved For Release 2006/12/04: CIA-RDP81-00728R000100130004-6
CENTRAL INTELLIGENCE AGENCY REGULATION
. June 1951
12. DESIGNATION OF OFFICERS
A. Top Secret Control Officer
Mr. , Office of Collection and Dissemination, is designated as Top Secret
Control cer.
B. Custodian of Registered Documents
(1) M , Office of Collection and Dissemination, is designated as Custodian
of Registered Documents.
(2) Office of Collection and Dissemination, is designated as Alternate
Custodian o Documents.
/5? CIA Fair Employment Officer
1r. Wilfred L. Peel, Special Assistant to Deputy Director (Administration),
is designated as CIA Fair Employment Officer_7
-1-
L. June 1951
tive:95I
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2 April 1951
 Approved For Release 2006/12/04: CIA-RDP81-00728R000100130004-6
CONFIDENTIAL
CENTRAL INTELLIGENCE AGENCY REGULATION
12. DESIGNATION OF OFFICERS
A. Top Secret Control-Officer
2 April 1951
Mr. Office of Collection and Dissemination, is
designated as Top Secret Control Officer.
25X1 B. Custodian of Registered Documents
(1) Mr. Office of Collection and Dissemination, is
25X1 designated as Custodian of Registered Documents.
(2) Office of Collection and Dissemination,
is designated as Alternate Custodian of Registered Documents.
Deputy Dire for Effective: 2 April 1951
(Administration)
CONFIDENTIAL
 Approved For Release 2006/12/04 - ) 1-00728R000100130 D40. a.7 8 `~-
SEP2 r G
F01'.: 1',C.'':CCK'j, 1'i'J CU' lVi'i
,`_iU13~i'1:~C'f': P1.)!)0500 I,ef~;L11,,.Lion do.
,.; ib,jUCs. ''j o1',:,;'. Co11'i,roi.
1. The first sentence of 1)a..rrl,t_ ra1.,h G in the ;;ub jcc't; drr;f L
tion provi.dO ; Lho11;: "'1 he f.xr. i11i u, repx oduct:L t ORMA1..l01
; , A=R DP8:1.OO72.8ROOO1 O.O13OOO4-6
, ?I ;d ` Qt 2/O4 CI
 p 9,a
STANDAUD NORM NO 01 ?O728R000100130004-6
Approved For Release 2006/12/04',-;', fAtI
Office Memorandum ? UNITED STATES GOVERNMENT
TO Chief, Organization and Methods Service
General Services Office
FROM : General Counsel
DATE: 3 June 1952
SUBJECT: Board of Contract Appeals
1. To get this matter squared away, let's start afresh.
If you agree with the conclusions of Mr memorandum of
3 June, would you revise the proposed regu ation so that para-
graph B provides for designation by the Deputy Director for
Administration. (No need to put DCI in here as the signer of
the order can always do his own designating.) The regulation
should, of course, be for the DCI's signature.
2. Then would you prepare a designation for the DD/A's
signature naming Mr. 0 as Chairman and Mr. 0 and
I I as members.
3. You then may wish to re-do your Staff Study to include
the point made in our memorandum of 27 May. This could be done,
I think, by adding to paragraph 1 in your Discussion Section,
the second sentence of our paragraph 2 about how a contractor
might try to take a case to court on the ground that we had not
provided adequate administrative recourse. On this basis we will
concur in your revised Staff Study and eliminate some of the
extra papers that have grown up around this recommendation.
LAWRENCE R. HOUSTON
Encl:
OGC memo to Mr. Houston fr dtd 3 June 52
OGC memo to DL/A fr Mr. Houston, dtd 27 May 52
O&MS Staff Study to DD/A3 May 52
0&NS Proposed Regulation
Rules of Procedure - Board of Contract Appeals
0GC/LRH:mis
Distribution:
Orig-Addressee
2-OGC
SECURITY I F r~r T r)
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 Hpprovea t-or Keiease 2UUb/1 4;:;tN:fry?oKro-_2i'IlUU(J42bK000'IUUII:3UUU4-b
Office Memorandum ? KITED STATES GOVERNMENT
TO : Mr. Lawrence R. Houston
DATE: 3 June 1952
SUBJECT: Proposed Lstablislunorit of Board of Contract Appeals
1. Reference is made to the attached file calling for the es-
tablishment of a Board of Contract Appeals for CIA. Some collateral
matters have been raised in connection with the establishment of
such a board: (1) Appropriate signing authority for the proposed
regulation and (2) Composition of board by name or position.
2. With respect to (1), we would probably be correct in hold-
ing that the DDA is empowered to sign t He proposed regulation. This
is given additional support in connection with procurement effected
under the authorities contained in certain sections of the Armed Ser-
vices Procurement Act in connection with which the term "agency"
includes the DDA. However, in connection with procurement not ef-
fected pursuant to those sections of the Armed Services Procurement
Act, a possible question arises as to whether agency 'thead"" or
"director" includes the DDA. I order_-to. avoid....ar .._po.s.sible.....challenge
of a legally constituted board, it would seem pr..eferabl.e,to.have. the
Director sign the initial regulation. This would be consistent with
the"Armed Services Board of Contract Appeals which was created by
a joint directive of the Secretaries of the Army, Navy and Air Force.
Members of the Board are assigned and designated by the Assistant
Secretaries of the respective services. It is therefore suggested
that the Director sign proposed regulatiorC0 and that the DDA
designate the members of the Board. The following amendment to para-
graph B of the proposed regulation would appear appropriate: Delete
the period following Intelligence and insert "or the Deputy Director,
Administration.""
3. With respect to (2) above, Mir. Peel expresses some preference
for designation by name rather than by position. The reason for this
preference is that the Board should be composed of individuals whose
backgrounds and professional attainments are in harmony with the type
of matters which might arise in a Board proceeding. Hence, if the
designation is by position, the background and professional attain-
ments of the encumbent might not be suitable based on a standard of
desired qualifications. As noted above, designations and replace-
ments to the Board of Contract Appeals in Army, Navy and Air Force
are made by the Undersecretaries. Pursuant to my conversation with
Nr. Robert Sproul, Chairman, Navy Panel, Board of Contract Appeals,
the opinion of Navy is that this procedure would not be questioned in
court.
OGC/JBK:mb
Distribution:
Orig - Addressee
Chrono
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