RECOMMENDATION OF THE IG SURVEY OF THE DDA: REQUESTS TO PROVIDE ASSISTANCE TO OTHER GOVERNMENT AGENCIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00473A000400020001-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 26
• Document Creation Date: December 19, 2016
• Document Release Date: September 19, 2005
• Sequence Number: 1
• Publication Date: March 7, 1977
• Content Type: MF

Approved For Release 2005/11/29 GIQ-k P$( 00473A00 , . 0200
DDA 77-1255
7 March 1977
MEMORANDUM FOR: General Counsel
FROM
xecutive Officer, DDA
SUBJECT Recommendation of the IG Survey of the
DDA: Requests to Provide Assistance to
Other Government Agencies
REFERENCES A. Memo for DDA from IG, dated 27 December
1976, Subject: Inspector General Survey
of the Directorate of Administration
B. Memo for Inspector General from General
Counsel, dated 22 February 1977, Subject:
Procedures for Approval of Assts ce to
Other Agencies Pursuant to 25X1A
1. Submitted herewith are the responses from DDA
offices as to which types of requests for assistance from
other agencies are held within the categories of paragraph I
of Annex E, II and/or for which there is precedence as
to legality an propriety.
2. As you will recall, the recommendation of the IC
survey of the DDA asks that these types of requests be sub-
mitted to OCC for their concurrence in delegating approval
authority to the DDA or responsible officer (as Office
Directors) to approve these requests.
3, Your early response in this matter is solicited.
Attachments
EO/DDA ulm (7 Mar 77)
Distribution:
Ori. Addressee w/atts
DDA Subject w/atts
- DDA Chrono
- RFZ Chrono
25X1~
STAT J
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DDA 77-1255
SUBJECT: Recommendation of the IG Survey of the
DDA: Requests to Provide Assistance to Other
Government Agencies
Attachments:
1. Memo for EO/DDA from D/OC, dated 1 Mar 77, Subject:
Recommendation for Delegation of Approval Authority
2. Menlo for EO/DDA from D/ODP, dated 7 Mar 77, Subject:
Assistance to Other Government Agencies
3. Memo for .EO/DDA from D/OF, dated 4 Mar 77, Subject:
Recommendation of the IG Survey of the D.DA
4. Memo for DDA from D/OL, dated 1 Mar 77, Subject: CIA
Assistance to Other Government Components
5. Memo for EO/DDA from D/OP, dated 3 Mar 77, Subject:
Recommendation of the IG Survey of the DDA
6. Memo for EO/DDA from D/OS, dated 4 Mar 77, Subject:
Recommendation of the IG Survey of the DDA
7. Memo for EO/DDA from D/OTR, dated 4 Mar 77, Subject:
Recommendation of the IG S
urvey of the DDA
Memo for EO/DDA from C/ISAS, dated 25 Feb 77, Subject:
ISAS Contacts with Other Government Agencies
Background: Memo for DDA Office Directors and C/ISAS from
EO/DDA, dated 9 February 1977, Subject: Recommendation of the
IG Survey of the DDA.
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 Njktrljl
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1_ MAR 1977
MEMORANDUM FOR: Executive Officer, DDA
FROM
rector of communications
SUBJECT Recommendation for Delegation of Approval
Authority
REFERENCE : DDA 77-0739, 9 February 1977
Attached is a listing of the common types of Office of
Communications activity for which there is "precedent as to
legality, and propriety." This list is being forwarded in
accordance with reference request.
25X1A
Attachment:
As Stated
Downgrade to Administrative -
Internal Use Only When
Separated from Attachment
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CONFIDENTIAL'
 I
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_-1
is :`?Cst TO ?:i:R CR" ?t'ONE\T5
FOR h: s...? t iss:RLL. I5 PRECti?.`:\T' AS TO I.FSALI T i AND PROPRIETY
Part :; i.pat i on in the National Communications System (NCS):
a. Provide message handling and secure voice service
to other departments and agencies under the National
Communications System.
b. Provide circuitry for use exclusively by elements of
other U.S. Government departments and agencies in
cases where capacity is available at Agency facili-
ties and the circuitry can be provided at no cost
or at nominal reconfiguration cost.
c. Provide communications interfaces between CIA and
other Intelligence Community automated information
management systems.
25X1A
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25X1A
25X1
or other members of the Intelligence Community
in instances where the Agency has cryptographic pouch
25X1A
25X1
ProV,-4d :.ng conference facilities for use by 25X1A
components of the Intelligence Community. minis assistance
is provided on a space and facilities available basis and
an information copy of the approval document is provided
to the Director of Finance when reimbursement is involved.
25X1A 9. Use of the II#iring range by elements of the U.S.
Government.
3. Participation in the Intelligence Community cc^: }^.ications
security effort. This assistance includes participation
in the United States Communications Security Board (USCS3),
the Special Committee on Compromising Emanations (SC~OCE),
the Joint Communications Security Distribution and Account-
ing Working Group (CDAWG), and the COMSEC equipment loan
program.
gence Community.
5. Providing briefings on and demonstration of unique (Agent)
equipment and techniques to intelligence elements of the
Department of Defense and other components of the Intelli-
facilities and the other component does not.
6. Providing pouch service for cryptographic material to
7. Providing pouch service to Congressional or Executive
Branch officials engaged in investigation of the Agency.
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':)DP 402-77
7 ~:iarch 1977
-4: ' MORIs,i7DUNI FOR: Executive ;:officer, ?DA
FROLi Clifford .). iay, Jr.
0irector of Oata Processing
DD/A Registry
177,2
SUBJECT Assistance to Other Government < gencies
REFERENCE Your memo dtd 9 Feb. 77, subject. ' Recom--
mendatiorn of the Inspector General Survey
of the Directorate of Administration` LL
(FDA 77-0739)
1. In r`ponse to reference menmorandum, ODP submits
following as types of assistance to other
ov
g
ernment
agencies for which there is "precedent as to legality and
propriety."
a. Descriptive briefings and technical advice
concerning unclassified SDP Aiardware and software used
by ODP.
b. Copies of unclassified computer software
used by ODP which meets the requirements of the 1eder, l
Software Lxchange Program for "Common-use software"
(see attachment) .
2. ODP believes there is sufficient ''precedent as to
legality and propriety" of these types of assistance because
of the approvals that ODP has received for them during the
past year, and the emphasis in the Federal {jovernment on
exchanging ,.DP technical information, the program described
in the attachment being one example.
3. If you need further information on this subject,
please let mo know. I am as anxious as anyone to streamline
the approval process for these types of assistance.
Clifford D. May, Jr.
a/s
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7
L-
Subpart 101-32.16--Federal Software
Exchange Program
101-32.1600 Sr?ope of subpart.
This subpart provides policy and pro-
cedtu?es describing the Federal Software
Exchange Program, the reporting of
colmliou-use ADP software to the Fed-
eral Software Exchange Center rFSECI,
and subsequent use of this information
for Goterlullent-wide sharing. The Soft-
ware I c11allge Program will gather only
computer programs laid logically related
sets of computer pro?rams. No data files
or data bases will be included. No private
or personal data will constitutc any por-
tion of the computer programs to be re-
ported and exchanged by FSEC. This
program, administered by the General
Services Administration )GSA) , is estab-
lished to promote the sli firing of com-
puter prograns autd;'or other related doe-
umentation. While the resources and aid
of FSECiGSA will be extended to users
in obtaining information concerning
technical problems with software re-
leased through FSEC, the ultimate I?C-
sponsibility for successful inlpiemenLa-
tion of all programs rests with the user.
101-32,1001 Apptirability.
The provisions of this subpart are ap-
piical.'1c to all Federal agencies j a% de-
fined in 101-32.201(a) > having; ADP
fa cilit?ies, resoul?ce.s, or requirements.
This subpart, is applicatble to Coll] mon-usc
software developed or revised by either
Government or contractor personnel.
This subpart is not appjicatblc to soft-
mare that is classified, proprietary, oi?
developed with revolving funds where i -
imbul:srnlent of all cots is required, such
as the ADi' Fund. Nor is it applicable to
software to which lire Government does
not possess the full rights of ownership.
101-32.161)2 ]h?liniliun'.
1'c~rms u"ed in this subpart are defined
as follows:
ca+ ''Software'' means all programs
and routines used to extend the capabili-
ties of e o ni ntel:s, as distinct from
"]lardwaru- anti "firmware." Soltwnre
includes independent. .subroutines. related
groups: of soul fines, single pro;;ralln, and
sets or systculs of prof,r(urls.
it), "Common-use software" means
Lila,, portion of software which deals with
problems Compton to ninu)y agencies,
that, would be useful to other agelu?ies,
FEDERAL SOFTWARE
EXCHANGE PROGRAM
101-32,1 Goa(d)
and is written in such a way that minor
variation, in reotlirenients can be ac-
commodated without significant Inro-
grauiuun,, effort. Examples of such soft-
t':alre are: III dmLagenleilt business applica-
tiotnS, ComtpUter systems Support Mid
utility programs, simulators, scientific or
engineering aplAications, programming
aids which are application-indepen(ient,
and bibliographic or textual programs.
cc) "Computer program" means an
identifiable series of instructions or
statements, in a form acceptable to a
computer, prepared to achieve a certain
result.
(d) "A?,ttotnatcd data system" means
a set of logically related Computer pro-
grains designed to accomplish specific
objectives or functions.
) e) "Software sunnnary" means a
condensed cle:scriptioll or abstract of a
computer program or automated data
,systeni.
(1) "Federal Software Exchange Cell-
ter I FSEC I " means III organization es-
tablishe(l pursuant to the authority of
the Adn;inistrator of General Services
for the Collection, aniloulleenlent, bib-
liographic Control, and dissenlinatioli,
of common-use software anion? Federal
agencies.
(g) "Federal Software Exchange Cat-
clog" means a reference publication,
maintained by F'SEC, which sutniuiu?i?r,cs
information about Government-owned
Connnon-use softttvarc produced by and
for Federal a.,?encies.
ti I fl 16()3 (:onemon-u~r "oit%rile.
For the purpose of this subpart, coln-
)non-use software is tliat which:
(a) Satisfies the definition of 101-
32.1G021 h).
rb) Has been tested and proven oper-
ational for at least 110 day's and is main-
tained by or fora Federal agency.
Ic1 Is calnpnse(l of stand-alone sub-
routines. pro-,,rains. or subsy.stenls; i.e.,
not dependetlt on s~)ecial or unique hard-
scare options or software features unless
such optiins or features can be readily
Lr;ulslutcd or sinnilated for luu?dware
other than the original and can be sinli-
larlv useful on different lhardw;ur.
)d) Was clr'vcloowd by Government,
personnel or throu''h contr; ct or gl:amit
with Government funding,. ITf it ttas de-
veloped wider contract or g,ruit, all
rights of ownership to the software must
be vested in the Government.t
FEOEI?AL PHOPGFtTY MANAGEMCNT OEGU LATIONS
IAMENOMENT C- 8O, FED17uAimY 19761
I
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 DAT/' MANAGEMENT SERVICES
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1
I01-:;2.1(,(11 I'r{ t.tnt operation :Intl
Itolioy ouidano'.
'I'll(,. Federal Suftc[; rC T'xcharcc Pro-
t:ra,n is operated by GSA or ils author-
ized representative pursuant to the over-
a11 polic'y' guidance and direction of GSA.
The rcg:iona.l Agency Services Coordina-
tion, Divisions of AD'L'S will handle direct
ope'-ational contact with agencies as out-
lined in ? 101-32.1609.
151-32.1605 Program obJerlivcg,
The objectives of the Software Ex-
cllanue Program are to provide for the:
(a) Collection of common-u e soft-
willc information.
('a) Development and ulaintell anc.C of
a ,,;tint( of co111111011-1150 software to
minimize the redevclopnlerlt of programs
already tested and in use elsewhere.
(,) Publication and distribution of a
software exchange catalog containing
abstracts of common-use software.
1.11 Di,sscnlillatoll of co1111110n-1USC
software and/or documentation
(c) Reduction of overall costs, time,
and use of personnel resources for soft-
ware acquisition and/or development.
? i(1I-32.1(10(1 St?r,irr> lu':fornRd by
tilt, I'vilrral so1't,tlu?e l',x1?Iutiigt'. Cell-
ter (F.SE :).
The functions of FSP;C include
(a! P14aint?aiuin^. ^ contraI library of
sun unary descriptions of conu11o11-arse
1,,,l ,Is and systems. inclndinlc a cotn-
plc(c index of this inventory and master
copies of requested programs, systems.
and dorumcntation.
(b) Editing, screening, and compiling
agency abstracts of common-use pro,
grants or systems submitted for exchange
by Federal aacncics.
(C) Functioning ,Is a central point of
contact with 00cncic:; for information
and dissemination of available ,software.
i) Puhlishine wid distributing the
basic P'ederitl Software Exchange Cata-
log with periodic updates.
^) Assisting Federal agencies in iden-
tifying currently available software to
satisfy their rerluirenlellhs.
111 r\ssic?t.ing agencies in obtaininr: in-
for)n,;lion concerllinfg technical I:roblenhs
with softlvcu'e released through I?'SI?C.
1 t;) Notifying; ((;:(fl)ies cif changes to
L.. sot ,ware obtained through FSEC.
h 11)1-?:1'-'..101)7 ,\grnrc ,n tinn?.
I'cder;[1 agencies are rC,l:!red .o:
1:11 Continuall revue':: selL':a'C with-
in the agC11Cy to iclciitif:. ;.: r.:;l?;:;.lt. or sys-
tems which would be of u~?7 to ot,.cr agen-
cies meetinl: the crite'r'ia set forth in
101-32.160:3.
( b) Submit abstracts of ;:rograms
nlcet.ing the criteria in ; 101-312'.1603 to
FSEC, National Teclnic-.l In:'c rn;aeon
Service, Springfield. VA 22i51, cn Stand-
ard Form (SP) 18:1, Federal Inf rnlaLion
Processing Standard Seft'.(:Irc Suamlary.
Common-use pre? 'ra;n' ;,nd systems
meetil g the specified cr;' -r,.rt v: t1 be CIO-
and reported to en a Con-
tinuillg; basis. In addition. ,.o the instruc-
tions on SF 185, the GSA. pull Ticatioll.
ADP Management Information ?3ystcnls,
ADP MIS Reporting Prot aadures. Ap,pen-
(lices A. D, and E. shall "_c used for ill-
forr,'at?ion concert lit organisation codes,
computer manufacturer's. and models.
(c) Notify FSEC, using SF 1113, of
changes to software ilrev:ausl reported.
Such changes should hove been ade-
quatcl;' tested to ensure the effective per-
formance of the. softv..u'e.
Id 1 Notify P'SEC, u-fii SP 18`.. of prc-
vionrly reported proern:ns that titer.
age;lc:.' no 1nuger plaint;_ins, PC;torts
shah be made within 30 day's ternhi -
nati' g Maintenance.)
C) Make a one-tin:^_ SIn,1Ssiun.
within 15 days of recei;lt, ni the FSEC re-
quc:,t, of an actual program a::;i%or its
cloctrncntatioll. System g1'o.^.rarl docu-
mentation shall he provic:rd to the ex-
tent that it can be im;)ic iICntccl are olhcr
users and should contain as ;I Ir.alinlum
the following:
+1) A narrative:
(2) User instructions which sin .uld hi-
C.11160 program ,ntpll: i c rcgn)r tucnts.
system resource requuiidl-ntit.y of
the cornput,er on which h sot?.vare is
u11C1'.'1UUOllal. prOt,ri011 l::iailor e, the
11alr,e, 1lninber and release of the s':stem
under '.which the softi':acc is otreratin_r.
;1, t)hc'itble data common;'abort, inter-
face requirements and ;li cui'Or
mess: i:e (iescritltioI1s, with recoll;:rx-ndc(l
co ri't eI se aCliolls:
Q, A broad lor:ic rlcv.cI:. ,..t in indicate
the rn c of removal or ac.:;;tion of pro-
grauh n:ndule,s:
(4) Sample ,mutts all," 0':1 :1 ruts: alhcl
FEo ERAL PROPERTY MANAGEMCNT I)EGULATIONS
(AMENDMENT E-180, FEUI-4UARY 1976)
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 SUBPART 101-32.16 Ff_OERAL SOFTWARE
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tot-:12.II i:1
r-
' 5) I'ro^rum listing of ill(' so rce and
obiccl coiling as well as available crw.s-
refrronee list inns generated by the ap-
plical: e asr,cmhlrr or compiler.
(f) Notify FSEC of t"clinical problems
with .,oftware submitted to or ohtained
from FSi;C. within 15 days of detection
of the problem.
Nrnt:: The subnllt' hlg agency will not be
resnon';lble to anothor agency (or the ntain-
trnanro of snftcvarc subnlit.tcd to f:.SFC that
has hrcn inlnlenlenled in another agency.
The 'Am'ts ICC Bred by flits F'I'AlR lace been
clr-arecl In aceordallce with Fl'1TR 101-11.11
and arr exempt from report, control,
101?-32.16011 ~%rramp,menls and cuille-
loc:; for use of the Sufiltarc I':x-
cltan;ac Program.
(a) Agencies having requirements for
software that they plan to aeon ire from
conuliercial sources s11a11 screen existing
Federal ADP software re.sow'ces by re-
Viewing the Federal Software Exchange
Calal')g or by obtaining assistance from
FSEC to meet its software renuirenlents.
(1)) Programs Or systclll,s listed in the
Federal Software Exchange Catalog are
available llu'oimgh FSEC which will coil-
tact the contributing agency for the re-
quested documentation and '01' programs.
The ,ontributing agency shall send the
doctuncutation and a copy of the pro-
gram on either tape or cards. to FSEC
only one's per prograln,
lei FSEC will make a copy of both the
documentation and the program to be
kept on file for future requests. FSEC:
will provide the software package to the
requesting agency at, the published price.
? 101-32.1609 Ellfci' Ott titm' software
procurvillenl prOvess. ,
(a) When an agency is unsuccessfl)i
in obtaining the required software from
tlioso available through FSEC, the usual
procedures for the procurement of soft-
ware: i.e., submitting GSA Form 2068,
Request for AUP Services, or submitting
alt llcrlltest. ' APRI.
v.-Ill be followed. In fleas iilstnuccs. the
pi ovisions of 1 101-:12.203-.,' apply to the
clc 'e(op liens of custom software services.
and the provisions of : 101-32.104 apply
to proprietary software packages.
(bl The agency shall include a ccrtifi-
cation statement on GSA Form 2068 or
on the APR that FSEC was screened Ill)-
successfully On a specified date. A dele-
gation of l)rocurcnlcut authority will not
he granted if such certification is not
provided.
? 101-32.1610 horns availaltiiit.?.
Supplies of Standard Form 185 may
be Obtained by submitting a requisition
in I?'EDSTRIP/MILSTRIP format to the
GSA re, ional office providing support to
the requesting activity.
101-32.)611 Federal Software Ex-
ch:tnOr (;atalog availability,
The Federal Software Exchange Cata-
log of coil) t;loil-use prognalli.s and sys-
tems may be obtained from the National
Technical Information Servicc, Spring-
field. VA 22151. llevisions to the catalog,
will be published quarterly.
? 101-32.1612 Software 1 xelimiii t Pro-
grant review.
GSA will review FSEC after it lids
been operational for a period of 6
months, and at least annually there-
after, to deterniine the efficiency of op-
ct'alions, eflectivcness of mission, and
sienificance of software cost avoidance
realized.
? 101-32.161 3 Acsislanre liv (.SA.
Assistance in any Phase of the Soft-
v:arc Exchange Program covered by this
subpart may be obtained by contacting
the General Services Administration
'CPS), \Vashington, DC 20405, or the
appropriate regional Agency Services
Coordination Division.
FEDERAL t'rlQPcIsTV MANAGEMENT REGULATIONS
(AMENDMENT E-tao, FEBRUARY 1976)
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4 MAR 1977
MEMORANDUM FOR: Executive Officer, DDA
FROM Thomas B. Yale
Director of Finance
SUBJECT Recommendation of the Inspector General
Survey of the Directorate of Administration
REFERENCE DDA 77-0739 dated 9 February 1977
1. As requested in referent, we have identified the
following requests for assistance from other agencies
which are generally continuing in nature and for which
precedent as to legality and propriety has previously
been confirmed.
c. The replenishment of agent cashier's
accounts, check deposits, check printing, fund
withdrawals, CIARDS investments, and other
business with the Treasury is continuing in
nature and generally does not create a situation
that would require OGC approval as stated in
referent. I
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25X1A
STAT
 ant !^'~I,A~~!
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d. Discussions with NSA concerning continuin
established approved arrangements and should not
require further OGC review.
2. We realize the preceding interagency matters do not
impact only on resources of the office of Finance. Obviously,
I Imatters affect all directorate resources
across the board and we have included them as examples of
focal point administration by the Office of Finance. As you
know, the Assistant Director for Liaison, Office of Finance,
is responsible for the fiscal integrity of interagency
agreements. In that capacity, he is expected to insure on my
behalf that such agreements have been approved by the proper
authority, have been coordinated between all parties, and
are so constructed as to be fisca]ly manageable.
25X1
25X1A
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LIAR 1977
MEMORANDUM FOR: Deputy Director for Administration
FROM James 11. McDonald
Director of Logistics
SUBJECT CIA Assistance to Other Government Components
REFERENCES (a) Memo dtd 10 Feb 77 to DDA fr D/L,
same subj (OL 7 0478)
(b) Multiple Adse Memo dtd 9 Feb 77 fr EO/DDA,
Subj: Recommendation of the Inspector
General Survey of the Directorate of
Administration (DDA 77-0739; OL 7 0674)
(c) Memo dtd 7 Sept 76 to DDA fr D/L, same
subj (DDA 76-4509; OL 6 4467)
1. In response to reference (b), the combined requirements
of references (a) and (c) by and large establish the parameters
of the Office of Logistics' involvement in rendering assistance
to other Government components. Official cognizance will be
taken of new requirements as they arise.
2. Activities commonly practiced in support provided other
Government components include, but are not limited to, the fol-
lowing categories (ordnance support is provided only
a. Materiel support consisting of Agency-peculiar
items;
b. Materiel support consisting of
c. Support of experimental, developmental, and/or
research activities of mutual benefit;
d. Materiel/service support under provisions of the
Economy Act;
25X1
25X1
STAT
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SUBJECT: CIA Assistance to Other Government Components
e. Materiel support involving protective and/or
defensive items for use in hazardous areas of the world;
if. Support of established facilities around the world
which serve a mutual purpose;
g. Provide printing and photography support as covered
by Memoranda of Understanding or Agreement;
h. Provide Agency-produced publications for sale
through the Superintendent of Documents, U. S. Government
Printing Office;
i. Provide technical or professional information and
assistance of a nonsubstantive nature.
3. There is precedent as to legality and propriety of the
support items listed herein. This list is rather comprehensive.
and we see no need to expand in other areas at this time. We
have received approval for all categories except 2i above which
was requested in reference (a).
110/ , comes H. McDozxd
James H. McDonald
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 W~J W n
Wt - by%k k r ?~ r
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3 MAR 1977
MEMORANDUM FOR: Executive Officer, DD/A
FROM F. W. M. Janney
Director of Personnel
SUBJECT Recommendation of the Inspector General
Survey of the Directorate of Administration
REFERENCE Your memo of 9 Feb 77, same subject
1. This is in response to referent memorandum in which
you request information concerning those common types of
activities for which there is "precedent as to legality and
propriety."
a. Position Management and Compensation Division:
As is standar Government practice, our position classifiers
maintain contact with the Civil Service Commission and other
Government departments and agencies for the purpose of
exchanging information on position classification. This
activity was approved by the ADD/A on 22 October 1976 after
a 19 October 1976 review by the Office of General Counsel.
b. Retirement Affairs: We have responded to
inquiries from the Outplacement Division
regarding how we are doing in the field of external employment
assistance -- such queries are very infrequent.
c. Recruitment and Placement: We recently provided
the FBI, after approval by the DDA, the Inspector General and
the General Counsel, with information concerning our clerical
recruiting and testing programs.
d. Benefits and Services: We respond to requests
from the Office of Workers' Compensation Programs, Social
Security Administration, Bureau of Retirement and Insurance/
CSC, and the Veterans' Administration for information
essential to resolving particular cases. Also, we have
over the, years provided safes to OWCP and BRI for secure
storage of classified material concerning certain Agency
employees.
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tai?AAIA
 Approved Fot ease-2065/ 11,224 I
2. We believe that responding to bona fide inquiries
from other Government agencies in the field of personnel
management and/or administration is of such practice in the
United States Government as to fall within the category
wherein there is "precedent as to legality and propriety"
and that approval authority should be delegated in these
instances, to the Director of Personnel.
F. W. M. Janney
Dist:
0 & 2" Add
1 D/Pers Chimo
1 RDK Chrono
ST~TINTL OD/Pers jmm (3 Mar 77)
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t' '., H
4 MAR 1977
MEMORANDUM FOR: Executive Officer, DDA
FROM Robert W. Gambino
Director of Security
SUBJECT Recommendation of the Inspector General
Survey of the Directorate of Administration
REFERENCE . Memorandum from Executive Officer, DDA
dated 9 February 1977, same subject
(DDA 77-0739)
In accordance with your request in paragraph 2
of reference the following list is submitted representing
those common types of activities involving assistance
to other government agencies in which the Office of Security
is engaged and where there is "precedent as to legality
and propriety":
a. The Office of Security conducts security
surveys at other government and quasi-government organizations
to insure the existence of requisite facilities for the
storage and control of Agency classified material and
sensitive compartmented information. Examples of organizations
involved are: Department of Agriculture, Bureau of Standards,
Federal Reserve Board, Export-Import Bank, residence of
the former Vice President, Intelligence Oversight Board,
National Archives and Records Service.
b. The Office of Security manages and partially
staffs as a service of common concern to the Intelligence
Community
25X1
STAT
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c. The Office of Security conducts computer
security surveys and provides guidance and briefings on
computer security to other federal departments and agencies
on a request basis where the protection of intelligence
information is involved.
d. Office of Security representatives on an
ad hoc basis provide tutorial training in technical
surveillance countermeasures to personnel of other
Intelligence Community departments and agencies. In
addition, technical surveillance countermeasures equipments
are loaned on a memorandum receipt basis to such agencies
on an ad hoc basis when a specific item in their inventory
is lacking or temporarily in short supply.
e. On a request basis the Office of Security
provides to components of the Department of Defense, the
Department of State, the Department of the Treasury and
other members of the Intelligence Community on the hostile
technical surveillance threat and other countermeasure
techniques and equipment. Many of these briefings are
provided as an instructional session in established training
courses.
f. The Office of Security on a request basis
provides Denied Area Reality Briefings to other federal
personnel who are undertaking official travel to the
Soviet Bloc, the Peoples Republic of China, and other
hazardous areas. In most cases the traveler has had
access to sensitive intelligence information or is a
senior officer in his own agency.
25X1
h. The Office of Security provides indoctrination
briefings for access to sensitive compartmented information
to personnel from a variety of federal agencies outside the
Intelligence Community including the Executive Office of
the President and the Congressional Branch of Government.
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i. Representatives of the Office of Security
participate in joint groups and interagency task forces
addressing problems associated with the security of
computer operation's.
k. As a service of common concern the Office of
Security maintains a centralized data base identifying
individuals throughout government and industry who have
been approved and briefed for access to sensitive compart-
mented information.
1. On a request basis the Office of Security
provides briefings and demonstrations to other government
agencies on subjects involving the functional expertise
of various areas of security interests, including (in
addition to technical surveillance countermeasures and
computer security, as already mentioned) physical security,
etc.
25X1A
25X
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 CON
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n. On an ad hoc basis the Office of Security
makes accommodation purchases of equipment on behalf
of other Intelligence Community agencies where the purchase
results in a r
i
b
ecogn
za
le advantag4o,th4p U. _,C,
25X1A
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 Approved For Release. 09,5/.1,1/,29 : CIA-RDP80-00473A00040002000 .9D/A Registry
1 1.,,.:. al USE ONLY
OTR 77-7179
4 March 1977
MEMORANDUM FOR: Executive Officer, DDA
FROM . Harry B. Fitzwater
Director of Training
SUBJECT : Recommendation of the Inspector General
Survey of the Directorate of Administration
REFERE, NCI' Memo fm BO/DDA to DTR, dtd 9 Feb 77; Same
Subj. (DDA 77-0739)
1. The Deputy Director for Administration has previously
delegated authority to the Director of Training to approve
training for Department of Defense personnel which has become
"routine and repeated." This covers p.rimarily training in
our Tnfoi-mat-ion Science r-nurses-i
rquesLet! Dy a DUO
area division. It also includes lectures, courses and work-
shops provided for the Defense Intelligence School and other
DoD training activities.
2. There are several areas of activity within the Office
of Training for which there is "precedent as to legality and
propriety" to assist personnel from other government agencies.
We routinely receive requests for
from the Departments of State and Treasury (Secret-Service)'.'
Similarly, we have received permission on several occasions
to enroll Secret Service and Library of Congress personnel in
our Information Science courses. We have also recently
received approval to provide language training for a military
attache. Personnel from our Management and Administrative
Training Branch occasionally lecture in management programs
conducted by other government agencies, such as the Army
Security Agency. We provide assistance in the form of
lectures and briefings to a variety of groups visiting the
Agency and to groups in their own buildings. We also receive
requests occasionally for training films and documents from
other government training organizations.
25X
25X
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SUBJECT,: Recommendation of the Inspector General Survey of
the Directorate of Administration
3. It would seem appropriate to request a delegation
of authority to the Director of Training to (a) approve
enrollment of personnel from other components of the Intelli-
gence Community in OTR courses; (b) approve lectures and STATINTL
briefings to other U.S. Government groups; and (c) approve
assistance in the-form of training films and documentg r,,
arry E. Fitzwater
2
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25 February 1977
TINTL
MEMORANDUM FOR: Executive Officer, DDA
THROUGH Assistant for Information, DDA
DD/A Registry
FROM .
Chief, Information Systems Analysis Staff
SUBJECT ISAS Contacts with Other Government Agencies
REFERENCE Memo to DDA Off. Directors from EO/DDA,
dtd. 9 Feb. 77; Subj; Recommendation
of the IG Survey of the Dir. of Admin.
(DDA 77-0739)
1., With the exception of the Agency Archives and
Records Center, ISAS branches' contacts with other Govern-
ment agencies to date are not to render assistance but for
liaison and information purposes only.
2, The Agency Archives and Records Center provides
records storage facilities to the National Security Council
in accordance with an agreement between Messrs. Allen Dulles
and McGeorge Bundy signed 12 June 1961. We are currently
storing and servicing 514 cubic feet of permanent material
deposited by NSC (130 cubic feet of which were accessioned
by ARC in January 1977).
3. At present we are carrying on extensive liaison
with ersonnel from the National Archives and Records Service
(NARS) who are rendering assistance to us in a number of
areas associated with our 30-year declassification and
review program. A great deal of additional liaison with
other Government agencies is anticipated when this program
becomes active as we are called to act on Agency documents
that turn up in the files of numerous other Governmental
agencies.
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4. The Records Administration Branch and the Archives
and Records Center maintain active and continuing liaison
with NA:R.S, GSA and Records Management Officers of other
Government agencies in matters relating to records manage-
ment st,aridards, procedures and techniques.
5. The Micrographics Program Branch personnel represent
the Agency in various federal working groups, i.e., IHC
Micrographics Working Group, Federal Government Micrographics
Council, Federal Government Word Processing Council, etc.
STATINTL
Distribution:
Orig ,-T 1 - Adse
1 - ISAS Subject
1 - ISAS Chrono
STATINTL DDA/ISAS j1b (24 Feb. 77)
-2-
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 ;Approved For Release 2005/11/20 : CIA-RDP80-00473A000400020001-9
SUBJECT: Recommendation of the IG Survey
of the nbA.
RESPONSES:
Oc
OUP
OF
___
OI,
QMS Negative, per
OFI
O T R
ISAS
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STATINTL
 ~.._?~
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9 February 1977
MEMORANDUM FOR: Director of Communications
Director of Data Processing
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
Chief, Information Systems Analysis Staff
STATINTL FROM
ATINTL
Executive Officer, DDA
SUBJECT Recommendation of the Inspector General
Survey of the Directorate of Administration
1. One of the Inspector General recommendations
approved by the Acting Director concerns the delegation of
approval authority for routine requests to provide assist-
ance to other government agencies. The ADCI's memorandum
on this recommendation reads:
Recommendation: That approving authority be dele-
gated by DDA to subordinate levels
in cases of routine administrative
contacts with other government
agencies.
The Office of General Counsel is currently review-
ing its memorandum to the IG dated 27 July 1976
which stated that the Director had assured the
Chairman of the Intelligence Oversight Board (24 April
1976) that OGC "will review each and every proposed
request for Agency assistance to other government
components Annex E -- formerly STATINTL
This apparen y as been the policy which we have
been following since that time. I have been infor-
mally advised that at the conclusion of this review
the Office of General Counsel will likely rule that only
those requests covered by Paragraph (3) of Annex E,
STAT
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should be forwarded to the General Counsel
for review. If that ruling is made, the DDA
should identify all types of requests for assist-
and/or for which there is precedent as to legality
and propriety. The DDA should ask the General
Counsel to concur in the designation of these
types of requests as proper and in the delegation o
of authority to responsible officers with the
Directorate of Administration to act on the same.
categories in Paragraph (1) of Annex E,
arkce from other agencies which are within the
STATINTL
2. Please submit those common types of activities for
which there is "precedent as to legality and proppriety." " We
will then ask the General Counsel to concur in the delegation
of approval authority to provide such assistance to other
government agencies. Your response would be appreciated by
Friday, 4 March 1977.
STATINTL
STATINTL EO/DDA lm (9 Feb 77)
Distribution:
Each Addressee
1- D'DA Subject
1 - DDA Chrono
1 - RFZ Chrono
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