RECORDS MANAGEMENT PROJECT STATUS - 1 MAY 1961TO JANUARY 1962

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500090053-8
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 10
• Document Creation Date: January 4, 2017
• Document Release Date: July 19, 2006
• Sequence Number: 53
• Publication Date: March 20, 1962
• Content Type: LIST

_Approved EQI Reiease20Q6L07/20 ;y
CIA i
7-0-.;Q92.11R.0QQ500QQQ053--8_
U, ,i: s G L P UL ;T STATUS - 1 Nay 1961 to January 1962
Title of Pro `ect
1. Procedures Survey Security Records Division
2. Preparation of Procedure Charts and other Data
for 11T on Security Records Division
3. Audit Records Control Schedule, ORR
. Audit Records Control Schedule, Contact Division
5. Preparation of Records Control Schedule, PIC
6. Equipment., Message Center, Contact Division
7.
Review File System, Immmmunization Branch, Medical Office
8. Establish Disposition Standard for Cables, CCI
Shelf File Installation, CCI
10. Records Management Survey and Records Control
Schedule TSD/DDP
U. Shelf File System, Office of DDI
12. Shelf File System, OBI
13. Shelf File System, ONE
14. Shelf File System,, Geographic Division/CER
15. Shelf File System,,, Reading Panel, t
16. Shelf File System, Cartographic Division,
0
ad To Stat
Completed STAT
6/`16/61
Completed
7/18/61
Completed 5/18/61
Completed 10/61
Suspended
Completed 9/61
Completed 5/61
Completed 6/9/61
Completed 10/61 STAT
Completed 6/5/61
Completed 7/17/61
Completed 6/28/61
Completed
Completed
Completed
Completed
Approved For Release 2006/07/20: CIA-RDP70-002118000500090053-8
 Approved For Release 2006/07/20: CIA-RDP70-002118000500090053-8
Title of Project Assigned to
status
17. Filing System and Equipment,
Completed
STAT
18. Shelf File System, BE/DI)'
19. Revise Vital Records Schedule
20. Revise Vital Records Schedule OPE
Suspended
Completed
21.
Revise Vital Records Schedule Off
ice of Security
Started - 1/22/62
22.
Shelf File System Signal Center C
omma
Completed
23.
Filing System and Equipment, OBI
Completed
2.
Filing System and Filing Equipmen
t, Badge File 0/S
Completed
5/31/61
25.
Records Control Schedule IbDP
Completed 1/9/62
26.
Records Control Schedule
ontact Office
(Draft Schedule prepared
and sent for comment
27.
Records Control Schedule O
Contact Office
28.
Shelf File System,
Coo
Completed 11/30/61
29.
Shelf File ystem, SR/OW
Completed Expansion of Existing
30.
Shelf File System, Security Recor
ds Division
6/12/61 System
Completed Expansion of Existing
S
t
31.
Shelf File System, Fi1D
ys
em
Completed 12/1/61
32.
Shelf File System, reutiv'e Regi
stry
Comple
MR
F
h
33.
ile System,
S
elf
34.
Shelf File System, war Plans Staf
f/D])P
Cancelled
Approved For Release 2006/07/20: CIA-RDP70-002118000500090053-8
 approved-For-ReTease-2G06/9712CY-": CW- D:P7O:x}21 f ROD650009C053=8
Title
of Froiect
35.
-
Shelf File Sys
336.
Shelf File System,
37.
Special _Corre4,. Central Cover Staff
pondence Storage Equipment
39.
H0.
41.
42.
43-
44.
45.
4.6.
47.
'.8.
49.
Shelf File Systa Contact Office
Shelf File System, EE Division/DIP
Sheaf File System, Gable Secretariat
Shelf File System, CI Staff/DDS'
Shelf File Syete DP
Shelf file System, Commo T1T
Filing System and Equipment, Office of Personnel
Records Inventory 10 Division/DLP
Disposal of De-Naz fication Records
Disposal of OSS Fiscal Records
Identification of Obsolete Pocuments
Survey of 525 Bootleg Forms/W&
50. Study of Form Used Overseas
II
STAT
Completed
Completed 10/16/61
Completed 6/12/61
Completed lagpansion as a hesult
of love and New
Functions
Completed
Completed 1/3/62
Completed 8/21/61
Completed 8/21/61
Waiting for Decision
from Como
Completed
Completed
Completed 7/27/61
Completed
Completed 7/5/61
Discontinued 6/8/61
Suspended
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500090053-8
 ,1.
52.
53.
514.
55.
56.
Security Check Sheet Holder
Filing System and hquip,? nt, Personnel Sranc /Co u o
Revision of Qverni at Storage Tray
Revision of Intelligence Information Report Form
Revision of Interoffice Mail ;envelope
Review of Dispatch Procedure Handbook
57. Audit Records Control Schedule, GBI
58. Audit Records Control Schedule, Security
59. Audit Records Control Schedule, Cosy
60. Audit Records Control Schedule, OM
61.
62.
63.
64.
65.
Unassigned
Planned to yin
15 February 1.62
See Item 88
Review of Logging RegUirements Under EC 10501 STAT See Item 112
except
Prepare Records Control ,Schedules for Office of Security Transfer to C/S
nassigned
Prepare Records Control Schedules for 14 ISO Divisions and Staffs
See Item 45,74,71,g0
Unassigned
Prepare Records Control Schedules for all Overseas Stations,
I r*t&n+j.s1 Shelf ED.& installatimm for the feAlmdna Contact 0=7
66. Audit Vital Records Schedules for 8 I dW rs Offices
67. Install Sub ject-Nu ric Filing System for Approximately
15 Headquarters Off ices
Completed STAT
Completed
Completed
Suspended
Suspended
Suspended
See Item 104
See Items
98 through 103
CA Staff 915/61
Approved For Release 2006/07/20: CIA-RDP7O-00211 R000500090053-8
 Approved For Release 2006/07/20: CIA-RDP70 0U211R O 50O09D-053=8---
itle o ' Pra;`ect
Sap Storag i =xnt for
69. Special Type Shelf File Equipment for CCU` Charts
70. Records Inventory ,- Africa Div/DI1
71. Prepare Records Control Schedule - Africa Liv/0DP
72.
Revisicn of Vital Records Schedule, Medical
73. Prepare Workshop on Agency Vital Records Program
71.
75.
Prepare Workshop on Agency .ail Operations
Shelf File Syetom IO/1DI)?
76. Shelf File Commo?Signal Center, Now Bldg.
77. Shelf File for :L-~siays and Aredical Charts, etc.
78.
79. Combine Vital Remord Cow of JPRS and Obtain
wing Items from FDD (1 C CTR PRCECT)
80. Conduct Records Inventory, prepare VX &
Records Control Schedule and install
Agency S b jest-Numeric File System in AC/DCI
81. Historical Staff, Shelf rile
82. Historical Staff, Card File
83. Assist General Counsel to Rot
and Combine Branch Niles
Completed 7/20/61
Suspended
Completed 8/4/61
Completed 9161
Completed 10118/61
Completed 10/1/6].
Duplicate of 1.1
Completed 8/31/61
Completed 10123/61
Completed 10/31/61
Cancelled
Completed
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500090053-8
 Approved-Far ReIe-ase-200&07120 : Cl 1RDP70=0021-1-RO0050GO9005 -$
s :4%p
93,
ImCtic s for h :ca "
:!.
o
OO. A*dtt V UI Roe
e to
ettr. ,{.irk for t"lj
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500090053-8
12/20/61. if C 3e
STAT
0
C-.ietsd
144,
 AAprov
101, Partial Revision of ,`ital ,-records a: eposit
Schedule, TSD
Revision of Vital 1ecords Deposit Schedule
for 7 Divisions of CA Staff
103. Audit of Records Control Schedule for
Printing Services Division, C/.
104. Shelf File System Contact Office
105. Additional Shelf File for BBI
106. Additional Shelf File for 0B1
107. Disposition of 110 cuft of Records
for Senior Res Staff/DDI
108. Ifl position of 125 ouft, of Records,
Biographic Register
109. Application of NCR Paper to lateral
Cable Forme 1303 & 130t
110. Forms Banagement Activity - Actions Completed
Nev Revised Eliminated
7r M 15
111. Current Forms
a. ivew Form - Fo
nt Activity
A vion Code Sheet, 0C Jill
b. Combine 8 Bootleg 1 amecheck Forms .ABP
into one official form
.signed To
Remarks
Completed 12/ 19/61
Completed 10/20/61
Completed 1/15/62
In Process
Equipment on Order
In Process
Completed 1/19/62
Completed 1/16/62
Remarks
Completed
Completed
Completed
Approved For Release 2006/07/20: CIA-RDP70-002118000500090053-8
 Approve l~-or ertease-20067D7/20- CIA-RDP7O-O02fi1-R0OD5DOG9R0053 d as of 20 March '62
ill Current Forms Management f_cti it # (contirnl
c. Revision of Form 595
d. Revision of Fora 1633
e. Revision of Forms 140& 1666
5
f. Revision ofy/ Forms for Cori cuter wperatio:
g. Revision of Form 610
h. New Form - Contract Steno Service., 0/S
olti+ Shippin
alld Pi s3 O/L
corm for .
k. r Porn for Logistics
112. Survey Courier Pro
Loggia 4 gaireeents
0
113. Shelf File Proms? XnC
114. Shelf File Project Real Estate & Construction Div
115. 00/FDD Shelf File
116. Shelf File Office of Secutity
117. Motorized Shelf File, Commo Registry
118. Review Revision of Rec. Control Schedule OCI
Remarks
STATE Process
In Process
In Process CANCELLED
In Process Waiting Bid;
In Process CANCELLED
STATIn Process COMPLETED
COMPLETED 2/26/62
COMPL'E'TED 2/26/62
STAT
Hhn Submitted
In Process
In Process
In Process
COMPLETED 2/1/62
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500090053-8
 Ap rE3 ed FE>I F -ease ` 006 07x20 :--C4A--R -7-0- 0z 4-?0500090053-8
Revised as of 20
Title of Pro3ect
119. sorting Equipment for 3/ASP
120. Revise Correspondence ndbook
Current Forms + s t Activity -
--Total in process - 16, as follows:
office of Security -6 in use in
Monitoring Secured
in Heaeduarters Bl+
Si z Alex Blectronic Time
b. Office of
for use in
Head ru
will eliminate
beag done at Rewlquars
c. Office of Security - I Case Control
d. Office- of Security - 1 Reference Slip;
4 part snap-out art, 4th part v , be
a merge out, thus elim ting re-typing
of a Cha`ge out file.
- will eliminate S bootleg forms.
-1 - Equipment Breakdown
g. Logistics - Contract
h. 01 - NIS Production
ion Report
i. Records Center - l otificatL on of
Disposition Action
j. Comoro - 2 Lateral Cable
Assi,gne
In process
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500090053-8
 -A.p-pmvedFor s 2W&NtZO -CIA4; QP-0-G02 -lROW5-&0090053=-a---- - --
Revised as of 20 March 196
Title 0
Assigmed to S tat
124. Spey of Agency Courier s.
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500090053-8