RECORDS MANAGEMENT RECORDS SYSTEMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300330040-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: January 4, 2017
• Document Release Date: July 20, 2006
• Sequence Number: 40
• Publication Date: April 15, 1955
• Content Type: REGULATION

Approved For Release 2006/07/20: CIA-RDP70-00211 R000300330040-7
REGULATION
NO.
RECORDS MANAGEMENT
Records Systems
Page
MANAGEMENT PROGRAMS
Draft 4/15/55
GENERAL .................. 1 OBJECTIVES................
SCOPE...... .............. 1 POLICY....................
DEFINITIONS .............. 1 RESPONSIBILITIES..........
Page
1. GENERAL
This Regulation implements the basic policies and responsibilities
of Rs they apply to administering a continuing Agency-wide
Records Systems Program.
2. SCOPE
All components of the Agency at Headquarters and
overseas installations, except operational projects o e epu y
Director (Plans), are subject to this Regulation which concerns
the selection and application of Records Systems as defined in
Paragraph 3. _"~'
3. DEFINITIONS /A-' e,a--rt
For the purposes of this hegulation, Records Sys,ems encompasses all
test records systems, practices and devices ihich can be adapted
to solve record problems of the Agency. These systems, practices and
devices include but are not limited to the following examples:
a. Record Maintenance - Filing and Coding Systems, Automatic and
Manual Sorting Devices, a+W, non standard cabinetS'employed in the opera-
tion of a system;
b. Mail Handling - Control, Logging and Receipting Systems, Count-
ing, Sorting and Opening Devices;
c. Records Reproduction - Microfilming and Photocopying;
Approved For Release 2006/07/20: CIA-RDP70-00211 R000300330040-7
 Approved For Release. 2006/07/20: CIA-RDP70-00211 R000300330040-7
REGULATION
NO.
e. Communications - Automatic 1e ~~~on Devices.
d. Posting and Recording - Business Machines, Microfilm
;equipment;
MANAGEMENT P13CGRkS
to promote the
profitable application of record systems to -record operations
of the Agency,
'. POLICY
It is the policy of the AgencJ;aord--op rations those
Sr ~ ar~;i AS"." `ac i~~s and d Y ~.s whia- ll_impraue--efficiency,
- . s--and expedite ruts- to a degree commentirate.yd.tb-,-
h scent--and wht h doa=t um=
RESPONSIBILITIES
a. The Chief, Management Staff is responsible for:
(1) Conducting studies of records systems in or r to e
ssi a_pp1- ati sin thq Agency, i
awl-uK..n.-.s:..~cc,,..~.4;.~-~
guides) L.lus rating the solv1n of_rQ Qr4
tat on-bf-Trop-er systems, for--the -purpase-
rems ''_ pes
(, Conducting surveys of record problems in collaboration
with appropriate representatives of affected agency components in order
to recommend more efficient systems; assist in preparing justifications
for the purchase of recommended devices; and assist in installing
approved systems and devi s.~
r_ The DD/TZthe DD/P aid . e DD/S or their designees, e re-
problem areasq,
m
assistance from the Chief, Management Staff in the study of suspected
ost efficient and economical manner.and for requesting technical
Approved For Release 2006/07/20: CIA-RDP70-00211 R000300330040-7