DRAFT AGENCY NOTICE REGARDING ADMINISTRATIVE EXPENSES ACT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R001300040022-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: December 5, 2006
• Sequence Number: 22
• Publication Date: July 30, 1966
• Content Type: MF

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D D I S V I S T.
F I L S fl JUL
MEMORANDUM FOR: Executive Director-Comptroller
SUBJECT
Draft Agencl I cetice Rear dWg Aft
Expenses Aet
'Ibis memorandum is for information only.
2. Attached is a draft Ascy 1 Wk--e deac?Nt as best we can at
this point the bendits contained in the saw a endm. to the Ad inist a -
tive Expenses Act perta1nb to travel and tra portstion. 711* draft
Notice is based upon Bureau of the lu44vt Tranun ittsl Memorandum N_?.
6 which states that marW of the bps cannot applied uzxil new reu.-
lations are issued by the President, which will done wfrhin 90 days.
When the regulati are lssueed, expewes iucur i after 21 July 1966
will be paid retroactively. The attached Notice. .urges employees to k* --I)
career records of such wises so that they may be reimbursed whezt
the regulations are issued.
3. This draft Notice is uos~ being checked by Oen*W C,
with minor editorial cages, we imp" to have it distributed n week.
~.fl NFB ff. C. Ban9ermen
R. 1. Banueraw.
DDepity Director
for S
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Distribution:
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EO-DD/S:VRT:ews (29 Jul 66)
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This Notice Expires
ADDITIONAL ] MPL= TRAVEL BENEFITS APPLICABLE TO
DOI ESTIC PERMAI T CHATaGE OF STATIONS
1. On 21 July 1966 the President approved Public Law 89-516 which
amended the Administrative Expenses Act of 191+6 to provide for reimburse-
ment of certain additional moving expenses of employees, and to authorize
payment of expenses for storage of, household goods and personal effects of
employees assigned to isolated duty stations within the continental United
States. The law became effective upon being signed by the President. The
legislation does not cover employees who are reimbursed for moving expenses
under other statutes, e.g., the Foreign Service Act and the Overseas Dif-
ferential and Allowances Act.
2. Bureau of the Budget Transmittal Memorandum No. 6
dated 26 July 1966, covers two aspects of the new law (1) the increase in
the statutory maximum allowance of household goods of employees who transfer
and of certain new appointees from 7,000 pounds to 11,000 pounds, and (2)
the necessity for an agreement by the officer or employee transferring within-
the continental United States, excluding Alaska, that he will remain in
Government service for twelve months following his transfer. The Circular
also states that the remaining provisions of the Act are subject to regula-
tions, which, under the terms of the Act, must be issued within 90 days
after enactment. However, it is important that affected employees take
certain precautions and maintain appropriate records as to dates, expenses,
etc., with respect to those transfers that might take place between the date
of enactment and date of issuance of the regulations.
AMI N1STRA I I}V L - I TE 1L USE O ~.I
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3. The remaining provisions of the new law which are subject to the
regulations as described cover the following types of expenses:
a. Family travel ex enses. The bill authorizes payment of a per
diem allowance for members of employees' immediate families while
traveling to the new official stations.
b. Subsistence expenses while occupying temporary quarters. The
bill allows payment of subsistence expenses (on actual expense incurred,
not on a per diem basis) of the employee and his immediate family on a
graduated basis for a period up to thirty days while occupying temporary
quarters at the new duty station. A thirty-day extension of this pro-
vision may be granted to employees transferring to or from Hawaii or
Alaska, the territories or possessions, Puerto Rico or the Canal Zone.,
c. Payment of transportation expenses. The bill authorizes pay-
ment of transportation and per diem allowances in lieu of subsistence
expenses, for employees and their spouses for one round trip between
their old and new stations for the purpose of seeking permanent residence
quarters before the transfers take place.
d. Real estate transactions. The bill authorizes reimbursement
of expenses actually incurred by employees in settling unexpired leases
or selling their homes at the old stations and buying homes at the new
stations. (Does not apply when either the old or the new stations, or
both, are located in a foreign country.).
e. Family or self allowance. Under such regulations as the Bureau
of the Budget prescribes, and to the extent deemed necessary and approp-
riate, the bill, authorizes payment of a cash allowance to the employee
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to assist him in defraying a wide variety of expenses which are normally
incurred in moving to new stations and for which reimbursement is not
otherwise authorized. An employee with an immediate family receives an
allowance equal to two weeks of his basic compensation; a single employee,
one week.
f. Storage of goods. Storage of household goods and personal
effects for up to three years is authorized for an employee assigned to
an isolated location within the continental United States, at which no
residence quarters other than barracks or furnished rooms are available.
4. It should be borne in mind that the Act includes qualifying or
limiting terms in a number of instances such as "under such regulations",
"to the extent deemed necessary and appropriate", "for reimbursement of all
or p=- t", "not.in excess of", as well as certain specific exclusions. Hence
the final regulations will necessitate taking into consideration those
qualifications and limitations. This could mean a lower reimbursement
entitlement under certain provisions of the Act than might be anticipated
from a casual reading of amendments to the Act.
5. Changes or modifications to appropriate Agency regulations will be
issued as soon as possible. In the meantime., since payment will undoubtedly
be made after the move takes place if such move occurs within the next ninety
days, employees are urged to keep careful records of expenditures and the
circumstances under which they are incurred.
FOR TIE DIlMCTOR OF CENTRAL INTELLIGENCE.
R. L. BANN RLMAN
Deputy Director
for Support
STAT
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TRANSMITTAL SLIP DATES July 1966
TO:Mr . B is Mr. Warfield
ROOM NO.
777-
REMARKS:
Recommend your signature.
poi.
VRT
FROM :
ROOM NO.
BUILDING
EXTENSION
FORM NO REPLACES FORM 3E8 A7
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