CIA RECORDS CENTER ACCOMPLISHMENTS FOR FISCAL YEAR 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500190005-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: January 4, 2017
• Document Release Date: August 14, 2006
• Sequence Number: 5
• Content Type: REPORT

Approved For Release 2 : CIA-RDP70-00211 R000500190005-0
,1ttt~ ANNA. It TAB D
CCC LIS S FOR FiSCAL TZAR 2953
R;CRM HIV BY ThE RShMT ECt DS CEMLA R4PRI S :I T} UIVALEJ OF
00 FILL CABINETS AT A COST OF Z-940,000.
The volume of records received from the inception of the Center to
date is 3,200 cu- ft. and is equivalent to 100 cabinets valued at ~9 ,074.
The Records Canter received approximately 1,600 feet of records
during the past year. This is equivalent to the volume of 200 legal size
safe cabinets representin '447.1000 worth of equipment made available to the
Agency during the past fiscal year.
c. Arrangements were made durja4 this period to receive and store the
tape recordings Heretofore, these r cordings had been
ferred to the National Archives, but it appears more desirable to retain
teria:l in our own Records G enter.
d. A total of 200 cu. ft. of records were destroyed under authority of
approved disposal schedules.
e. There were 1,500 reference service requests on records in custody
and 8,900 record items were furnished in response to these queries.
ISTZN& A Gh Y R 0RFS CE1!! . FACIh7'tkll ARE FILLSD TO CAPACITY
a. For the past several months it has been necessary to move less active
records to the in tosslggn in order to make space for files
being currently transferred from operating units.
b. The storage of records in the is a highly unsatis- 25x1
expedient. More than half the records are sac e+l in boxes six high
the floor. Any reference, to material stored in this fashion is an expensive
and inefficient operation. A{ it bas been necessary to 25X1
utilise space on top of double decked file cab nets for records storage.
THE NEED FOR ADEQUATE AC 'CY FJ C4 Ct NT R FACILITIES WAS TA9LI H AND
M IM FOR SETTING UP SUCH FACILITIES AiZ IN .CSC ~:
a. A Staff study dated 29 tecember 1952 proposing the establishment of
a Records Center was approved.
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b. There is presently in process, a Staff a u r recosendin.. the author-
isation of either new construction or renovation in 25x1
MENTAL DISTRIBUTION.
a. The volume of materials carried in stock for supplemental distribu-
tion now amounts to approximately 4.,0 00 cu, ft. Certain activities in this
operation have increased significantly in the last two quarters over that of
the first half of the fiscal year. The number of information report master
copies received for storage as stock has increased 7 while requests for
supplemental distribution on the reports are up 51%. About 90% of these re-
quests are serviced by furnishing reproductions made by means of an Osalid
machine or the Copy Fix process. The method used is dependent on the type
of master copy in our files.
b. All requests for stock supplemental distribution items are now being
processed within eight working hours. Previously, there was a time lag of
several days, part of which was nude necessary by having to forward used mul-
tilith mats to the Printing and Reproduction Division in order to supply
copies for supplemental distribution.
e. Since 1 October 1952, servicing of reports has been improved by
securing an 0zalid master for each issuance. In this manner, a complete set
of information reports is being developed from which copies can be made by
the most efficient method of reproduction for this type of operation. This
method also permits satisfactory control over the continued expansion of
information report distribution stock. This is achieved by the substitution
of the Ozalid master for the multilith mat and five copies that were formerly
received. Since last December, space equivalent to nine legal size cabinets
has already been saved.
d. in order to expedite reference service on 300 cu. ft. of multilith
copies of older reports, the physical rearrangement of the files was set up
as a project and the task completed during the third quarter. This work in-
Ived putting the paper in proper numerical order and the insertion of file
dividers. The reports are now filed upright in standard equipment and are
searched with ease. As time permits,. the same work is being done on 178 cu.
of oversized multilith mats that have been deteriorating due to frequent
in undersize equipment.
S. Supplemental distribution of the finished intelligence Reports in-
creased by " 1t.8 during the last quarter of the year. In the same period,.
additional distribution of regulations increased by 20% while initial dis-
tribution rose 233%.
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