REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500180012-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 19, 2016
• Document Release Date: December 21, 2006
• Sequence Number: 12
• Publication Date: July 27, 1960
• Content Type: REQ

saravi^t r. Na. 115
-!5trd999 '. 9n -
To; C39MEAAL SERVICES ADMINISTRATION,
NATkONIAL, ARCHIVES AND RECORDS SERVICE, WASHINGTON 25. D. C.
1. FROM (AGENCY OR F51 A43L1SHMEN71
di OF niz$QN-WATH WHOM TO CONFER
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
REQu,rIST FOR AUTHORITY
TO DISPOSE OP ` tltd0R
(See Instructions on Reverse)
ce,._Re~.on 6
-,ti._.r c(?7r.F91c)-
ex
...
.
S. TEL. EXT.
g N
CERTIFICATE Ot AGENCY 1%041 SENTATIVL
DATE RECEIVED ,m M.
JUL 2 7 'IS10
CONGRF.SSIONAl. *UThORTZATJON
"o Litt REF'ORT NQ ,V?-,-:rue-r-r
co"Rus
NOTIFICATION 'TO,AGL CY
C[N GRS 5 HAS ANTNOREZtO V*POSAL. OF RUM IkIIMLHJ
"DISPOSAL APPROVED" IN COLUMN 19.
(I7ute)Iprat'~,Japr N4Rtrtare.
.
I )aerob! tbat I am puthodssd to pct for the head of this situu oy 16 matters pertaining to the disposal of records, and that the retards de+cribed in this Net or
aebedale of pmts are ptoiNSed far disposal for the reason Ind catelt ("X" ouly one)
The records have 8 The rrcori will eaae to hive atit4tnt value
ceased to have suffi- v to warrant furthrt retention in the expiration
ftuther io;isa `LA?J{ of the period of time indicated iron the xcur-
rrant
event rstliti
retention rence. of the event slwc,tied.
7 8 G -SCJoP l I ON OF 11 F M
MM NO ',WITH INCt.US1VE f)A'FS 'n Pc7LN IuN P.El tt.)
SAMPLE OR
ACTION TAKEN
Heave..., T.azA Tuerttemberg-Baden, iirf en 1 nclave, and ',. S.
,Sector of Berlin,, l95_l94c9.
Request authority to destroy c,::-! recovds 11stid hereon,
Ja iuaa' i., 1963.
Case History Files
Each file contains all the docuu(ents perta.iaing to
Tthe d,enaziftae.tioi1 of an "important" Individual, though
the b" is for determining importance-is not at all clear.
Files are usually arrr!Lnged ntrnertcal-ly. A fie may
contain the. fallowing docunente:
Fragebogen or Meldebogen (i . e . 0geationai re )
The Fragebogen or Mel debogen was the basic
;document of denazification. It comprises a wide variety
of information. Some 12,000,000 Germans completed one.
Fragebogen Work Sheet
Served as an evaluation of the Fragebogen. It
was also circulated to the local Burga`tetster, police,
work coluicil, trade union, etc. for checking and for
additional information.
CIC Fragebogen
An abbreviated Fro etbogen was filled out by
CIC at the request of a Species. Branch.
I
JOB W. 1
NVV : I ask F orce reviaj capies, inelndi..q orlpinar, to be ,,bn+ittea to the :Eae.enof Archives ar.d Recarcls service
D~e-~na-~zification cords of the ,peciaa Branch, Rzbwic
ffifety yis on, OM!U1S, located in Land ?Bavaria, Land
On file GSA release
instructions apply
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
 Approved For Release 2006/12/27: CIA-RDP70-002111.R000500180012-3
INSTRUCTIONS
e e jl nr1jf)": Use Standard Forms 115 and Center headings should indicate what offlce'x a?ec-
t 115a, obtainable from Supply Centers of the Federal o?rds are involved if all records described on the form
Supply Service, General Services Administration, to are not those of the game office or if they are records
obtain authority to dispose of records. Submit four created by another office or agency.
copies, all of which should be signed and.:dated, to the An identification slwuki be provided.of the types
National Archives and Records Service, lndicate of records involved ij they are other than textul)
the number of pages involved in the disposal request records, for example, i they tire photographic rec-
tmdesr entry 6. Copy 4 of the standard form will be if y M?t
s returned to the agency as notification that Can- orris, sound rNU~reaings; of rartrgrAlaltic reeoi`d
gross has authorized disposal of the items mar keel An it,emh ation anti accurate identification should
i "approved.,, be provided of the serie, tof rerurds that are proposed
for disposal. Each series should comprise the larg-
s.SpeeificInstr7uctions: ust practical grouping of separate y orgWli ecl? arid
to -ically related materials that can be treated as a
Entries 1,, and :7 should show ra last a~r t nc t' l.a tint l~ unit for purposes of disposal. Component
.custody of the records that are identif;ed ou the parts of a series may be listed separately if nom
form, and should contain tht name of thc: dt lr. rtritertt tiered consecutively as la, lb, etc., under for yreneral
or independent agency, and its major and minor series entry.
subdivisions.
A statement should be -prw. ided showing v.,hi it
Entries 4 and 5 should help identify and locate the the records were produced or when disposal is to he
person to whom inquiries regarding` the records ln;tc'.o of t}tc records, thus:
should be directed. If Box A under entry 6 was marked, the inclu-
Entry 6 should sho`4 what kind of at ho,ii sawn is sire dates during which the records were pro-
requested." Only one of two kinds of a.athorir:.t i;,!,s duced should be stated.
may be requested on a particular form. If Box B under entry 6 was marked, the period
Box A should be marked if irnmedial4 dop~-sal of retention should be stated. The retention
is to be made of past accumuJ itious ,,f records, pe'-iod tttuy be t xpressed in terms of years,
and the completed form thus ' ,arkw! r. . 1';t, titonths, -etc., or in terms of future actions or
Pox R should be marked if rec-lid }ha!. },?tv, at- A ft4t',re action (r scut that is to
cumulated or will corrtit,ae to ar:r,~n,ul ttr~ arc rlc~cryatiint thr rt-ter lion period m ist be objec-
to be disposed of at some definite future t,rne tive arH, def,site-: If disposal of the records
or periodically at stated intervals, ur 'f dis- is em;talge;,t upon their being rnic?rofilmed,
posal is to be mace of mrcrophotogra,,hed tlse re.tetit.ittn, period sho:;ld t".;4: "Until as-
records after it has been as uertained that the c t-r i a tied that lnieroplrttic,~;,, .ph c topics have
microfilm copies were made in accordance been made in riecordarict? w"th GSA Itegula-
with the standards prescribed in GSA Regu- tions 3--W-10; and are ,;detrlate substi-
lations 3--IV--105; and the eompieted form tutes for the paper records."
thus marked is a schedule. F; rat v 9 should show what Na?nrpl- s of records were
Entry 7 should contain the r.t,:r,$w!rs of the !tt'mv wlwnitted for each itr?rn, or with what job number
of records identified on the form in sey,iuence, i. e., such sarnphcs t,wer.? pr?ovioualy subrciitted. Samples
1, 2, 3, 4, etc. .. of types of records other than textual and carto-
Jintry 8 should show what records are prt~posod rTal'hic records sh;,cld not tic. sa:;;rnittod,
for disposal. h'iztry 10 should be left blank.
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
 ti
8tad.Uarrt ltt'.)r;.n No. xlba
Ikomt tfiatoo 9-1-49 by
Y{en,wAj Narv;aei Admintstretlon
The Nstional Archives
Approved For Release 2006/12/27: CIA-RDP70-00211 R0005001 B c 2:4
t, NoI _ _,_ Qe,---__
Of . Eames
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS--Continuation Sheet
ITEM NO.
8. DESCrttpTION OF I1 EM
'ITH U4,.Lli:iiVL D?:',S OR RLTLNT ION PPRIODS)
Berlin Domncrit Ce ter Recori Check
Coa pr sec. t. request to the center for a check
of its recr)rcis as to :*.zc berst'Ltp in Naz.i Party 0rgarii ' -
ti ont'. , an 1 fD,`.: reply.
Denunciation
Statencrlt of a :-ara n denouncing a,not?-her as a
former Nazi or for )t:! r reasons.
Invest 4;;ation Reinort
re3u'.t (-' out. 'sir i.nvestig -7-ons (,f tal
for LT1ve t :;at ii%: l It be a Iicni r-
' 1 1 1 G ' { vi 'Lil.-. ` p e e
elatic,n,.,u.,pccctea Fragebo e n faL L tc t r; 2, t3;zl,ver live
act1witinnes, etc.
E c lil? to
t:-levc con i st of photostatic conies 0.
a person's alp: ?.ca'! Ut1 for r 'lbcrsTh p in the t1SD:.P cr
SA or 55, etc, tir_tls inU.catior. Of official approval of
t'e application. 0ec~.;Lona1 ~y the on i:nal n_?'-icat~on
will be in tale c?zl;r: fii_e.
9. 1 Io.
SAMPLE OR
JOB NO. ACTION TAKEN
D r
Work ,;t.er*t (; rbr:ttj')lat)
r;L?,I l;y the, Public Prosecutor of a cienazifica-
tion court (Spra^hxw:lmer) to doca ent n case. Alternate-
l.y de,, i -ated as the Spruchkluluner W: rk Sheet.
;prac'r11:ar.Ls r Charge Sheet (kl.aeao`hrift)
t:ecord &. the specific charge or charges against
an i.ndivI-dual .
Protocol (Protokoll. )
Constitute minutes of a trial. Minutes are
not often found in the files.
Spruchkaumfner Dec': a ion (. ruc.l. or "uchnebe:,che; l )
lecords the sentence of the court.
Tribunal Superva.sinn (T/S) Work Sheet
Maintained by a Special Brannch to aupervize a11.
the actions taken by a Cpruchka,ner or an appellate court,
in a given case.
Delinquency and Error ( D & E) Report
Used by a Special Branch when the Branch objec
ed to the decision of a Spruchksla~sner aryl required anothe
trial be held. The Branch sent a copy to the Ministry
T. t wri.., 6.clalir* .$ 8aai, to b. R ett.d Is the Ifotlasd Azchlr.ss
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
 Standard t'orrn )qO4 115a
P'Somaigz~i tITH-49 bg
ileneml & i vita Adminktratlon
TII N.%Ionat Arr.ttvet
2.
4.
c. Fra eboi;en Record
index to Series 2 above.
c.. Open Dossier File CarJ-, (oDr':i)
Index to Series
10.
ACTION TAKEN
9.
SAMPLE OR
JOB NO.
rear .opts., t.w1u&1nw .rtai.+at, to be vabndtt.d to the Dlotwat Ax.bIm
Approved For Release 2006/12/27: CIA-RDP70-00211 R(50008CQ1-3314,4 '" Job N e
.of..._ pages
. REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS-Continuation Sheet
S ION OF ITF M
WITH INCLLS-@ IR NE(ENT ION PERIODS)
Appeals Application
The defendant could make application to appeal,
his sentence. If approved, his appeal waeo taken to an
appellate court.
Appeals Court Work LIheet
Appeals Court T"iarf e Sheet
Appeal. Court Sanction
Fragebogen Crises
Each case contains sl ' the doc .snentc on the denazi-
fication of an indiv, 3-.1a1 not iii the "important" or VIP
catef;oriec;. An inciiv'_r..' a.ai. Nero : irrbt or might not be
brought to txi. oa'_ . In ~he for.:e r '- iatan e a case Include l
usua ll y aYYPrxJ..i*.1t+:oo? c':., `,Iraf, lb.. pp'el r1; Sheet, and `A the
Fragebogen Action ?.eet. 'I~hiS latter doctamcrit gives file
recommendation of a on the empL-cyab i2 ;. ty
of a person. Case; are usurl.ly arranged nuiacrica i i_y.
Open Dossier Files
Concert inei.viduq-._u denazification procdss wai
incomplete at the time c? ::sell off the progrrur- A
file may contair..nar r of the c.uaents described in
Series 1 above.
a. Master File.--
onot' t':' t' card '_ 1dc ,E:.; to terie J. above. tn: d to
Dossier File::. 1~xx?~~,n, ? :i a piiabet .cally name of ..k'. _
vi dual
b. Pen:ianent index Card:;
Also an inde. to Series 1 and to Dossier Files.
Sometimes PIC's were consolidated with Series 1+a.
to--6D4SB?I .-o
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
 Approved For Release 2006/12/27: CIA-RDP70-00211 R0005001,$ 0 A
RAT FOR AUTHORITY TO DISPOSE OF RECORDS--Continuathm shoot
7. 8. DESCRIPTION OF ITEM
11111 NO. (WITH INCLUSIVE DATES OR RErEN7iON PERlOns)
e. Sanction Check Casrds
Index to Spruchk,a> er decisions located in
Series 1 and in Dossier Files.
f. Tribunal. Supervision Locator Cards
Index to T/S Work Sheets found in Series 1 and
in Dossier Files.
5. Personality Cards (P and PM groups)
6.
7?
A card gives a short report on a person's politica1o
military and professional background and details on
membership in Nazi organizations.
Schutzstaffel (SS) Cards
Constitute a type of "personality" card but restric~
toed to individuals who had been SS mabers.
'a. 1 Allied Ko nandatura (AK) Cases
Each case contains documents concerning the
denazification of Germans who desired esmployment with
the Allied Kcemmandatura.
b. Caller. Files.
Each file comprises documents covering-priority
denazification or Uennan , ?:rauu lover echelons of U. S.
occupation~ authorities wished to employ in essential
york.
c.) Requested cases
While these are dossiers on individuals, it
could not be determined how this series differs from
other records of the Berlin Sector.,
d. Detainee cases
While these are dossiers on individuals, it
could not be determined how this series differs from
other records of the Berlin Sector.
e. Master Card Index
Serves as indexes to Series 7a, b, c, d.
10.
ACTi01 TAicrN
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
 Standard Worm No." 11bA
Pr aa9ulgaa6d 9-1-4V by
Q.n.eal yereloee Admlul+tration
The Nr41omal Arobl.ee
Approved For. Release 2006/12/27: CIA-RDP70-00211 R00050 18 - 8
1111111111100 N-11-Nm- WW Page 5
of 6 _pups
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS-Continuation Sheet
7.
TLM NO.
S DESCRIPTION OF Ifl.M
!WITH INCLUSIVE DATE; OR RET rNT ION Pr.RIO",S)
9.
SAMPLE OR
JOB NO.
W.
ACTION TAKEN
8.
Seri files
Series maintained separately f'ron case
a. Mcldlebogeh1
b. Meldebogen Rc ord Cards
Index to Scr.3.eN 3ae
c. Fragebonen Faisificat'_ons
U. Fra ;choger~ Fs:!_sificat on Record Ca~r].s
Index to Cr: ri e s Sc .
e. Investigations Rep~)rts
f. Inve.,tigat.ion Record ini:;
Index to Series 8e.
r*. Spruclikr )iaer C .ar ;c 3'.ects
h. Spruchkammer Work Sheets
t. SpruchkeimaerSanct`.ons
J. Record Cards of 5pruclika.^mler Decis~.ons
Index to Sc:ea 8;_.
k. Delinquency and Error Reports
1. D . E Report Locator Cards
Index to Series Rk.
m. Tribunal. Supervi si. on Work Sheets
n. Appeals Cases (.Berufungen)
o. Appeals Cases Cards (AC)
Index to Series 8n.
Civilian Internment Camp Records
The U. S. occupation authorities automatically
arrested and interned specified categories of Nazis
(certain SS and SA members), designated German Army,
Air Force and Navy Officers, high go-rerrlment official ,
etc. In 1945, (4GUS set up five internment camps. In
October 1946 the camps were turned over to the German
Laender (or States) to administer. At each camp a
Spruchk~ner was established. The internee could be
tried separately in a denazification court and a war
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
 r'Ifrm ,to. 115
>iwesIos. AdminlAt+aUoa
. NMie.*I Atohia?s
7.
ITEM NO. ffffi
Approved For Release 2006/12/27: CIA-RDP70-00211 R00t?g8(313-
V mob No. of ~6 pages
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS-Continuation Sheet
8 DESCRIPI ION OF ITEM
(WITH INCLUSIVE DATES OR RLTLNTION PERIODS)
crimes court.
a. Dossier Files
Besides containing the types of docents
described in Series 1 above, a dossier may also contain
an arrest report, detention report, interrogation/screen*
ing report) POW preliminaries record (vhere applicable)
b. Indexes
(1) Master File Cards
(2 Civilian Internee Record Cards
c. Civilian Internees Files
Comprise separate dossiers maintained on
internees while camps were under OMG'JS Jurisdiction.
10. C OUS Denazification Review Board Records
a. Case files involving review of request) for
reinstatement of Germans removed from key positions.
Requests were initiated by lower echelons of U. S.
occupation authorities. The Review Board was discontin-'
ued after June 1, 191i6.
b. Index to Case Files
Twr 00ples. isoudiag +ri ? . be I. the Kat1. AX061-
Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
SAMPLE OR I ACTION TAKEN
JOB NO.
 Approved For Release 2006/12/27: CIA-RDP70-00211 R000500180012-3
33ackl;round
A a part of the process of democratizing the U. S. Zone of occu-
pation of Germany, the American authorities undertook a program of
denazification, that is, the removal of Nazi's and militarists from
positions of public administration, industry and other fields and their
subjection to trial and punishment, if deemed necessary.
From the beginning of the occupation until June 19116, the denazi-
fication program was handled exclusively by the U. S. authorities, the
specific task being assigned to a Special Branch, Public Safety Division
established in each of the three states (or Laender), in the Bremen
Enclave, and in the U. S. Sector of Berlin. Denazification was thus
carried out purely by wirntni strative ac t-'_ons of Special Branches.
Effective in June 191+6, (14GUS turned the denazification program
over to the Laender and Sector to effect through judicial review or
trial by court- (Spr chkr nmern). In each Land, in the Enclave, and in
the Sector, a klnistry Politic-Al Liberation was created to establish
courts, to appoint ,judge.,, prosecutors and staff personnel, to see to
the execution of sentences, and in general to administer the program from
the German side. The Special Branches were to monitor the program seeing
to it that it was carried out according to Ot4GUS concepts and purposes.
Courts were set up to every county (Landkreis) and city. There were
about 480 courts. In addition, there were some appellate courts.
Upon the closing out of the program. i n 19)}8, the denazification
records, then located i.n -some 250 places (Kress Resident Offices) were
shipped to Darmstadt for processing and eventual transfer to the Kansas
City Records Center.
The denazification recorfw,s are complex :rith respect to the number
of filing systems. Each of the courts set up its own separatc file system
for its trial records. Thus there are about 185 separate file systems.
In addition, each court had its separate card indexes. tr its trial records.
The major portion of the cases and dossier:,, Instead of being arranged
alphabetically by name of individual, as they should have; been, are arranged
numerically. This made it necessary to prepare extensive card indexes. At
least 6,000 feet of the denazification records are indexes. A respectable
volume of these indexes was received by KCRC as "unsorted.," that is, only
broadly alphabetized or in disorder. They remain that way today since KCrRC
did not have the personnel to perfect the indexes
It has been assured that sets of all pertinent denazification records
are in the custody of German authorities. In the course of a visit to the
National Archives early in 1.960, Dr. Alfred Wagner, Archivassessor of the
.tndesarchiv of West Germany, confirmeC. the existence of these sets and ,ias
of the opinion that the State Archives of the foar Lriender would in tine
receive these sets.
Approved For Release 2006/12/27: CIA-RDP70-002118000500180012-3
 Approved Fz Release 2006/12/27: CIA-RDP70-0021 1 R000500180012-3
Ifto
This Schedule covers approximately 18,000 feet of records. Their
retention beyond January 1, 1963 is not warranted. These are operational
records. Policy records on denazification are with the main body of OMC:UJS
records and will be retained permanently. The interest of German citizens
in these records will be safeguarded through the copies held in Germany.
The State Department (through Mrs. B. Finke, Biographic Division) has
indicated informally that it has no further need for these records. The
Central Intelligence Agency (through Records Officer) I f STAT
has stated informally that its interests in these records will cease I
in 1962. The Immigration and Naturalization Service appears to have no
further use for the records. No other agency of the U. S. Government
seems to have an interest in the records.
The Dossier Files for the three Laencler and the Fmclave and the VIP
Cases for the Berlin Sector, ca. 900 feet, will be retained permanently.
The riles and Casei will constitute a selective sampling of the Denazifi-
cation Records to be preserved for historical and sociological research
purposes. Each dossier (as well a e.wcl: VIP case) contains all the
documents relating to the denazification of a soy-called VIP. Determination
of VIP status was based on a person'; occupation (government official,
industrialist, professionals-doctor, r,riest, teacher, etc). Each dossier
or case may, contain all the docinnents uescribed in Series 1 of this S hedule.
The Dossier F:,* 1es are, generally arranre