RECORDS AND CORRESPONDENCE, ELIMINATION OF INACTIVE RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500170001-6
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 1
• Document Creation Date: January 4, 2017
• Document Release Date: July 19, 2006
• Sequence Number: 1
• Publication Date: February 24, 1965
• Content Type: REPORT

40 e Ac.
Approved For Release 2006/07120 :CIA-RDP,1A000500170001
ADMINISTRATIVE - " TERNAL USE ONLY
This Notice Expires 1 March 1966
RECORDS AND CORRESPONDENCE
HNC
24 February 1965
ELIMINATION OF INACTIVE RECORDS
1. As an integral part of the over-all program to reduce purchases of
office furniture, typewriters, file cabinets, etc., the President has directed
that all agencies conduct a critical re-examination of their records disposal
programs with the primary objectives of retiring inactive records to Records
Centers and reducing to the absolute minimum the retention period for all
records.
2. Notwithstanding the continuing emphasis given to the effort to reduce
the quantity of records retained, the volume of material held in the Agency
Records Center continues to grow. Furthermore, the number of safe-type
cabinets requisitioned by Agency components has not appreciably decreased.
It is apparent, therefore, that a more conscientious and energetic records dis-
posal and destruction effort must be made throughout the Agency.
3. Existing Records Control Schedules in each Directorate will be re-
viewed immediately with the objectives of reducing retention periods to a mini-
mum and, wherever possible, eliminating inactive records within the compo-
nents. Realistic minimum retention periods will be shown on Records Control
Schedules for material transferred to the Agency Records Center.
4. The Records Administration Officer, DD/S will provide guidance and
staff assistance to Agency components in developing programs which comply
with the intent and spirit of the President's directive. This is to be a continu-
ing effort and periodic progress reports are required to be made to the Presi-
dent. ) Individuals responsible for the development and administration of Rec- STAT
ords Administration Programs in accordance with HRQ will furnish
the Records Administration Officer by 15 April with information reflecting
the results of this effort in their respective areas as of 31 March 1965.1
5. Requisitions for standard filing equipment will be held to an essential STAT
minimum and processed in accordance with HB
0
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
L. K. WHITE
Deputy Director
for Support
DISTRIBUTION: AB
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2006/07/20: CIA-RDP70-00211 R000500170001-6