DESIGNATION OF THE SINGLE OFFICIAL REQUIRED BY THE PAPERWORK REDUCTION ACT OF 1980, P.L. 96-511

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84B00890R000300010020-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: November 17, 2006
• Sequence Number: 20
• Publication Date: June 8, 1981
• Content Type: BULL

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ROUTING AND TRANSMITTAL
TO. (Name, office symbol, room number,
bulld'ng, Agency/Post)
1. ^ eputy Director for Administration
Initials
Date
2.
7D18
3.
4.
ion
File
Note and Return
pproval
For Clearance
Per Conversation
Requested
For Correction
Prepare Reply
irculate
For Your Information
See Me
mment
Investigate
Signature
Coordination
Justify
RE
MARKS
'v f ? .. /
'a ies 3 t irL
Harry:
We believe that action on the attached (OMB
Bulletin No. 81-21) rests with the DDA. The Office
of Information Services is probably the logical place
for implementing responsibility.
Note that the Agency is required to designate a
senior official responsible for information resources
management, and to provide OMB with certain informa-
tion as outlined in Paragraph 7. Since the designated
official must report directly to the agency head
(Paragraph 6), it would seem appropriate that the
designee be the DDA. I defer to you on whether the
required designation be made in writing and to prepare
the formal memo for the DCI to sign if necessar, AT
We would like to deal with the OMB referent
(Para rah 10) through Keith Hall our OMB Examiner.
NO u this this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions over)
FROM: (Name, org. Room No.-Bldg.
Maurice Liptc 4E06, Hqs.
Comptroller
11 91 T, 91
5041-102 OPTIONAL FO . 7-76)
Prescribed byy GSA
FPMR (41 CFRZ 101-11.206
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Please send to this office, for delivery to Keith
Hall, the information required in Paragraph 7.
Please give me a call if you see this differently,
or if you have any questions.
0
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EXECU OFFICE OF THE PRESIDENT DD/A Registry
OFFICE OF MANAGEMENT AND BUDGET 8l - 0 9.f y WASHINGTON. D.C. 20602
BULLETIN NO. 81-21
June 8, 1981
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Designation of the single official required by the
Paperwork Reduction Act of 1980, P.L. 96-511
1. Purpose. This bulletin provides guidance to Federal agencies
on designation of the single official for information resources
management required by the Paperwork Reduction Act of 1980.
2. Coverage. This bulletin applies to each agency (see
sect on 4) required to designate a single official in accordance
with Section 3506 of the Paperwork Reduction Act of 1980.
3. Background. The Paperwork Reduction Act of 1980 (P.L.
96-511, 44 U.S.C. Chapter 35) was enacted for the purpose of
improving the management of information resources within the
executive branch. A major objective of the Act is to integrate
agency information resources management activities and estab-
lish a single, clear line of accountability for such activities.
Accordingly, the Act requires that, by July 1, 1981, each
agency designate a single senior official who is to develop
uniform policies and procedures to ensure that the agency
effectively and efficiently manages its information resources.
4. Definitions.
"Agency" - any executive department, military department,
Government corporation, Government-controlled corporation,
or other establishment in the executive branch of the Government
or any independent regulatory agency, but does not include the
General Accounting Office, Federal Election Commission, the
governments of the District of Columbia and the territories and
possessions of the United States, and their various subdivisions,
or Government-owned contractor-operated facilities including
laboratories engaged in national defense research and
production activities (3502 (1)).
"Information resources management" - the planning, budgeting,
organizing, directing, training, promoting, controlling and
other managerial activities involved with the collection, use
and dissemination of information.
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5. Responsibilities of the Single Official.
Section 3506 of the Paperwork Reduction Act requires that each
agency head designate a senior official to carry out the
responsibilities of the agency under the Act. These respon-
sibilities include:
A. Ensuring that the information policies, principles,
standards, guidelines, rules and regulations prescribed by
OMB are appropriately implemented within the agency
(3506(a), et Al.).
B. Developing agency information policies and procedures
and overseeing, auditing and otherwise periodically reviewing
agency information resources management activities (3506(a),
(c)(1), et al.).
C. Reviewing proposed agency reporting and recordkeeping
requirements, including those contained in rules and regulations,
to ensure that they impose the minimum burden upon the public
and have practical utility for the agency (3506(d), 3507).
D. Developing and implementing procedures for assessing the
burden to the public and costs to the agency'of information
requirements contained in proposed legislation affecting
agency programs (3506(c)(3), et al.).
E. Conducting and being accountable for acquisitions made
pursuant to a delegation of authority under Section 111 of the
Federal Property and Administrative Services Act of 1949, as
amended (3506(c)(4), et al.).
F. Assisting OMB in the performance of its functions
assigned by P.L. 96-511, including the reviews of agency
information activities. Each agency, except independent
regulatory agencies, shall make its services, personnel
and facilities available to OMB upon request and to the
extent practicable (3515).
6. Or anizational Placement. Section 3506 of the Paperwork
Reduction Act requires that the single official report directly
to the head of the agency. Designation of a senior official
is intended to establish an identifiable line of accountability
for information management activities, provide for greater
coordination among the agency's information activities and
ensure greater visibility of such activities within the
agency. The Congress recognized that one structure will not
be appropriate for all agencies. However, both the House
and Senate Committee reports noted that a proposed structure
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for an agency will meet the intent of section 3506 if (1)
the agency's information functions which relate to the OMB
Director's functions listed in section 3504(a) are under
the supervision of the designated official; and (2) the
designated official has approval authority for the agency's
information functions.
7. Designation of the Single Official. By July 1, 1981 the
head o each agency shall designate the single official,
or officials, required by P.L. 96-511. As soon as the official
is designated each agency head is to provide the Office of
Management and Budget with the following information:
? the single official's name, title, address and phone
number.
? an organization chart which identifies agency staff and
associated resources assigned, or to be assigned, to the
single official for the performance of P.L. 96-511
functions.
? a description of the single official's authority and
responsibilities.
? copies of any implementing documents.
? agencies permitted by law to have more than one
official shall clearly delineate the specific duties
of each official.
The Paperwork Reduction Act requires OMB to evaluate
the adequacy and efficiency of each agency's informa-
tion management activities. The information provided
in response to this bulletin will be used by OMB to
evaluate the degree to which each agency has complied
with the intent of P.L. 96-511 in designating the single
official.
8. Triennial Reviews. Section 3513 of P.L. 96-511 requires
that OMB selectively review at least once every three years
the information management activities of each agency. In
addition, section 3506(c)(1) requires the agency single
official to periodically review the agency's information
management activities. No later than September 1, 1981, each
agency head should submit to OMB three copies of a plan for
conducting these reviews. At a minimum the plan should
contain:
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? ?
? A schedule which includes:
- agency information activities to be reviewed by the
single official;
- the dates the reviews will be initiated and completed;
- resources to be devoted to each review;
? A description of agency activities and resources involving
the collection, management, dissemination or disposition
of information.
? Agency objectives for improving the management of informa-
tion resources to reduce the burden on the public and
the cost to the agency.
? The criteria that will be used to assess the effectiveness,
efficiency and appropriateness of agency information
activities.
9. 0MB Review of Agency Plans. In accordance with its
responsibilities under sect on 3504(b)(5), OMB will analyze
and provide comments on each agency plan for conducting
reviews of its information resources management activities.
10. Inquiries. Inquiries or suggestions regarding this
guidance may referred to the Acting Assistant Administrator
for Information Policy, Office of Information and Regulatory
Affairs, Office'of Management and Budget, (202 395-3785).
11. Effective Date. This bulletin is effective upon issuance
and w 11 remain in effect until September 30, 1981.
David A. Stockman
Director
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