WEEKLY REPORT FOR WEEK ENDING 24 JUNE 1959 FROM (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900220002-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 10
• Document Creation Date: December 19, 2016
• Document Release Date: April 3, 2006
• Sequence Number: 2
• Publication Date: June 24, 1959
• Content Type: REPORT

4pproved For Release 200
Weekly Report for Week Ending 24 June 1959
from
1. Contributions
None
2. Assignments - Active
Revision and Reorder of Overniglt Storage Boxes.
b. Records Disposition Workshop - The slides made by the Reproduction
Plant were faulty. Arranged to have another set made by OCR Graphics
Register Division. Delivery is promised by the middle of next week.
25X1 c. DD/P Trainee Program - I I accompanied me during coordination
of the Courier Receipt and Log Record, described in paragraph d below.
d.,evision of- Courier Receipt and Log Record,)Form 240 - Revised the
"design and construction features'of ?orm 2b and obtained concurrences
in the changes from personnel of primary concern in OSI, ONE, 00,
Commo, and Logistics Mail and Courier Service. Will complete
coordination by a discussion of all findings with 25X1
e." Agency Chain Envelope - Developed a flier which will encourage
users of chain envelopes to return excess accumulations of the
envelopes to supply rooms. Arranged for distributing the flier
through BSO's.
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Report for Week Ending 22 June 1959
FROM
RECORDS CENTER
During the week the following accessions were made:
DCI 4 cu ft
OCR 10 " "
PIC
OCI
ORR
DD/P
COMPTROLLER
MEDICAL
SECURITY
PERSONNEL
LOGISTICS
GENERAL COUNSEL
MANAGEMENT STAFF
Sub-Total:
Finished Intelligence
Total
Map Negatives
Records Holdings
Distribution Material Holdings
Total
Distribution Material Disposed of at Center
Distribution Material Transferred from Center
Records Disposed of at Center
Records Transferred from Center
Total
Accessioning and Disposal
10 June. This shipment consisted of 179 maps and utilized 85 cubic feet.
To date the Records Center has received 1,264 maps which utilize 708 cubic
feet.
98 cu ft
63 it it
II
ll It
tt
68 it
2W cu ft
The seventh shipment of ORR maps from was received on 25X1
During the week 53 cubic feet were destroyed leaving an accumulation of
686 cubic feet.
Reference
The following outstanding reference services were provided during the week:
(1) 741 copies of NIS sent to Army, Navy, and Air Force
2) F_ I
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83 it
3 it
1 tt it
3 tt it
3 if
1 it of
273 cu ft
195 it it
468 cu ft
1, 544+ Cu ft
31, 583 tt tt
tt tt
13, 97,1
47, 09 cu ft
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Report for Week Ending 211 June 1959
from
FORMS MANAGEMENT BRANCH
1. Contributions
a. Tangible
(1) Completed 27 actions requiring the printing of 857,750
copies or sets of blank forms.
(2) Six revised forms were approved.
(3) Seven forms were obsoleted.
b. Intangible
(1) Developed for the Office of Comptroller a proposed new form
titled, "Request for Allotment and/or Indirect cost
Authorization," Fora No. 1658. This form, when implemented
will obsolete Form No. 234 and Form No. 102+8. This new
form, to be used in both 25X1
will be prepared in trip ca e e copy s tion
as follows:
Original - Budget Division, permanent copy filed
with allotment advices.
Copy - Budget Division, analyst's reference copy
which will be destroyed at end of year.
Copy - Retained by requesting office for information.
In connection with the development of this form, there was
also developed a revision of Form No. 716, titled, "Advice
of Allotment and/or Indirect Cost Authority." This.form will
provide a means by which the Comptroller will reply to those
components initiating Form No. 1658. This revised form will
be prepared in triplicate and copy distribution made as
follows:
Original - To appropriate office for reference and file.
Copy - Budget Division for reference and file.
Copy - Fiscal or Finance Division for postings.
25X1 (2)
was activated as the sub; 1 point 25X1
for all NE Area Stations. This was accomplished by
--
I
F
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25X1
(3) Disapproved ES 59-493 which proposed a fan fold or chain
linked, pressure sensitive backed form. This form was to
be used in posting name changes of custodians on safe drawers.
0
(1+) Disapproved ES 59-166 which proposed that Form 26, Top Secret
Signature Record and Cover Sheet be printed on back as well
as front. An added cost of $160.70 would have been incurred
in implementation of this idea and it was not worth it.
(5) One cubic foot of numerical file folders was retired to the
Records Center. This makes a total of 3 cubic feet for the
(6) The monthly and quarterly ind 6of active forms have been
run by Machine Records. Seventeen numerical, 25 overseas,
1E alphabetical and 5 functional listings have been received
and distributed.
2. Assignments
a. Active
(1) Agency Chain Envelope (now known as the Agency Multi-Purpose
Envelope). Action has been taken to remove 6 stocked envelopes
from the supply system. The two new Agency Multi-Purpose
Envelopes will replace them.
(2) New Building Project.
(3) Uniform Information Report.
0
(4) Improved Management of Stocked Forms.
II
(5) Expedite Printing of Information Reports.
Attended a special meeting of the DD/P Senior Reports Officers.
The meeting was called to clarify problems in the physical
processing of CS reports in the Special Printing Plant and to
discuss improvement in the quality of preparation of the
Information Report offset master. Some of the results were:
(a) Changes made in design of Information Report which
will permit the Plant to process the Reports more expeditiously.
(These changes will be made as the forms come up for reprint).
.(b) A.two page document listing the do's and don'ts in
storage, handling and preparation of Information Reports was
distributed to those present along with a small display of the
"tools" needed to properly prepare the Reports. (See
ttached). This was supplemented by a discussion of the do's
roved For Release 2006/05/ (}11 8000900220002-5
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25X1
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 Approved For Release 2qt? DE'Vf 0-00211 R000900220002-5
(c) Specific Report mat problemSwere referred to Mr.
_For advice. r- I
(6) Revision of Dispatch Forms
(7) Twenty new and 16 revised forms.
b. Inactive
(1) Elimination f Transmittal Dispatches for Personnel Type
25X1 Data. L
3. News
0
a lecture on Specialty Forms given at National Archives.
25X1
25X1
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 Approved For Release
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Weekly Report for Week Ending 24 June 1959
from
Records Disposition Branch
1. Contributions
None.
2. Assignments
a. Filing Equipment
OTR/Assessment and Evaluation Staff Shelf Filing
OTR Operations School/Headquarters Training Shelf Filing
OTR Intelli nce School Shelf Filing
Office of Security/Building 13 Shelf Filing
'-
OPRecords and Services Division, Test Installation Shelf Filing/
No change from previous report.
b. Special Projects
7DD/P Support Staff Files
OCR/IR/FE/NEA Shelf Filing
Floor plan approved by Office of Security.
Requisition prepared, hand carried to OL/Supply Division, and pro-
curement action started.
OO/Contact Division Shelf Filing
The machine listing of names they sent us was forwarded to the Office
of Personnel ?AS Pool and preparation of about 1,700 labels and
folders is in process.
Schedule for DD/P Support Staff files 1s being typed for trans-
mission to Committee.
view of Clerical Training in Filing
II
Our updated lesson plans and student its are being used by OTR for
its course in filing. This week's class of 49 new employees pro-
vides the first test of this revised training material.
Fourteen color slide-visual aids, now being processed at OL/PSD,
Completed statistics and graph on service requests made to Records'
Center recently (March, April, and May 1959) as compared with last
year pprovei?A eak fftoftb0PIR000900220002-5
are to be ready Friday, 26 June.
Service Calls Processed by Records Center
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Findings given to
,,.demonstrator File on Subject Numeric System
Obtained surplus file cabinet and stocked it with unclassified
material for use as RMS training aid and demonstration of the Agency's
Subject Numeric Filing System.
Cabinet contents include correct filing sample, forms, and supplies
as well as training aids and reference material. Examples of non-
standard systems are also demonstrated.
I
Visits to Repository
of OCR Document Division
accompanied last week's trip to the repository. I Iof. ORR 25X1
also accompanied the group.
Evaluation of VM Programs
25X1 We received a memo from C/RSD/OP, on re-evaluation
of the Office of Personnel Vital Materials Program. This project
is scheduled for completion by 1 July.
Met with on OTR VM Program. He is preparing a paper to
assist all OTR Staffs and Schools in evaluating their VM Programs.
This project is scheduled for completion by 1 July.
TOP SECRET VM Deposits
Held a meeting with 25X1
to discuss necessary TOP SECR T controls for deposits of Vital
Materials. It was unanimously agreed that the filing system of TS
deposits be changed from the present numerical arrangement to a source
and series files arrangement. This will place like series together,
regardless of the security classification.
Microfilming
Microfilming of VM continues in the Office of the Comptroller and
OCR/GR.
Filming in the Office of Security was completed.
Filming of Insurance Records in Office of Personnel is scheduled for
Saturday, 27 June.
attended the ASPA luncheon and heard Arthur Minnich discuss
"The White House Secretariat" and certain of its records problems.
Completed his course in "Office Management" at American Univerpity.
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