INSTRUCTIONS FOR USING THE REVISED COURIER RECEIPT AND THE NEW AGENCY CHAIN ENVELOPE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700130028-9
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 1
• Document Creation Date: January 4, 2017
• Document Release Date: November 1, 2006
• Sequence Number: 28
• Publication Date: November 14, 1955
• Content Type: REGULATION

Approved For Release 2006/11/01 : CIA-RDP70-00211 R000700130028-9
INSTRUCTIONS FOR USING THE REVISED COURIER RECEIPT AND THE NEW AGENCY
CHAIN ENVELOPE
1. Form 240 (formerly known as "Courier's Classified Mail Receipt," now titled, "Courier Receipt
and Log Record") has been revised to serve several purposes. It is now a four-part carbon interleaved
snap-out form. At one writing, copies of the form are made for addressing, receipting, and logging
of classified materials transmitted within headquarters through the courier system. The form meets
all security requirements for logging material classified up through SECRET.
2. Revised Form 240 is also designed for use with the new Agency Chain Envelope. This enve-
lope has been approved by the Office of Security for transmitting within headquarters material clas-
sified up through SECRET. It can also be used as the outer wrapper for double wrapped material,
except that classified TOP SECRET. In addition to meeting these security requirements, the new
envelope offers the following advantages:
Saves time - You can address an envelope and attach a receipt in one operation. Simply insert
the receipt in the window pocket on the face of the envelope. If a courier receipt is not needed,
insert a 3" x 5" card and write in the address.
Saves money - These envelopes may be used repeatedly. t'jo,
Saves safe space - Safe space WI"na'i-b needed= - ed envelopesAsince names and addresses
will not appear on them.
3. The following instructions govern use of the revised Form 240 and the new Chain Envelope:
a. Complete Form 240 fully. It is not necessary to enter a serial number; each form is prenum-
bered for positive identification. Since this number is for identification only, sequence of issuance is
not required nor should be attempted. Information in the "To" and "From" boxes should include the
component designation as well as room number, building, and if desired, name of the sender or re-
cipient. Information sufficient to identify the material for logging purposes should be included in
the box "Log Data." It may be necessary to continue the log data on the reverse. By also reversing
the first sheet of carbon paper you can continue the data on the backs of both the first and second
copies. Classify the log data as appropriate.
b. Upon completing Form 240, snap out the carbons from the four copies.
c. Pending pick-up of the material by the courier, hold Copy No. 1 ("Originating Office Log").
When the courier picks up the material he will initial this copy and on it record the time. The copy
then can serve as your log record in lieu of an entry in a log book.
d. Attach Copy No. 2 ("Receiving Office Log") to the material to be enclosed in the envelope.
This copy in many cases will eliminate the need for a separate transmittal slip to accompany the
material. This copy also can serve as a log record at the point of initial receipt in lieu of a log
book entry.
e. Insert Copy No. 3 ("Courier Receipt") and Copy No. 4 ("Action Desk") into the window
pocket on the face of the Chain Envelope. (Upon receiving the material, the receiving office will
sign Copy No. 3 and give it to the courier. It should be noted that the caption in the signature
box on Copy No. 3 is in error. It should read "Signature of Recipient," not "Signature of Courier").
f. Copy No. 4 is an extra copy that may be used to transmit the material from the point of initial
receipt to the action desk. It may either remain in the window pocket, or be attached to the ma-
terial itself. In either case, Copy No. 4 should replace Copy No. 2 which can then be retained by
the initial receiving office as its log record.
4. Supplies of revised Form 240 and the new Agency Chain Envelope are now available in Build-
ing Supply Rooms. Any questions on the use of these forms should be referred to your Records
Officer.
Approved For Release 2006/11/01 : CIA-RDP70-00211 R000700130028-9