MANAGEMENT STAFF, RECORDS MANAGEMENT STAFF, SUMMARY OF SIGNIFICANT ACCOMPLISHMENTS, JAN.-DEC. 1956

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700060031-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: January 4, 2017
• Document Release Date: August 10, 2006
• Sequence Number: 31
• Publication Date: January 1, 1956
• Content Type: SUMMARY

I CANT ACCEI 18MMS, Ja xa . 1956
a i on sys te_ to save an ess r :
Sea es .onss
setly improved. Elimination of follow-
l Register, OCR, and part of OCI;
750 for safe cabinets precluded. Cancelled
as ass or a joint review of
of Logsitice and Area Records Officers.
annual a nditures for safe cabinets reduced from ;
wings
oyo.d tili practices promoted. Acceamplished by lecturing
for the last two years.
pease and the greatly increased records retirement activity
s 1155 and 1. 56. ithere is a reset eorre1 ation between this
MORI/CDF
aarres cndenee raaetices developed and promoted. Accomplished
Administrative Procedure Courses; dissemi-
on effective writing and the use of form and pattern
ntroducing the use of smudao proof hectograph masters,
top secret hectography classification stickers, and plastic stencil
coversi
recommendation on 5 of these reports; and provided guidance for
continuing office programs.
squired; developed and submitted to Area Records Officers
ed a- a rpra so types of a n a ra ve repor prepared
recommendations are now being acted upon.
sloped recommendations on 32 of t: 119 reports surveyed. use
rnt activity in 1 increased L5 over 05-
5. N (no carbon re uired r used to a eater extent. 'l
-ve a ana 1 forms for a combined annual usage o over a m
sets are now in use,
ether improvements in intelligence info
Report has already saved 875,000 in six months in editing,
and proofing time*
ney
; instae
orical Intell
Graphics Register, OCR,
and presenting file training sessions to members of this staff,
~..
T
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system in the Office of the fib/1, the Office
Collections, Physical Security Division,,
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o a. r ge 7111. release square
and provide at least two years expansion space.
11. vi-. s of 1900 realized and improved procedures put into effect
n Procurement. Division, =Ice cs s cs Surveyed e ? 1 ral
of $360; improved the chargeout system; established standards for
uniform filing, eliminated the need for an annual requirement of
54+0 worth of folders; and reduced the workload of the file clerk.
5ro and re urne to stock six o le cabinets for savings
system; and installed an improved system for recording the entrance
future disposition of inactive records) destroyed or retired contents
of nine safe cabinets; installed an improved mail control and routing
ys m; . ns _. u. a cutoff system in all files to fee
and departure of special badge holders.
Office of minim assisted with records systems.
TIM, rea Records - oser prov e or ore
guides for a card file; re c ce ."ile space requirements for one
series from three safe drawers e3iminated the need for typing
lists of employees scheduled for training; and installed the ma:
eontrral system developed by this staff. The mail control system
provides improved control of mail in process; eliminates repetitive
logging of the same item in the various divisions, and provides a
means for following up on unanswered correspondence.
14. , Reduction of 2 per cent in the DD,
new u, 'ng totaling ,360 square feet and recommended a reduc-
tion of 10,340 square feet.
-epresent tine or the furniture committee for tb het b i
reviewed the equipment operating requirements of the administra-
tive staff and the operations staff of O to establish require-
ments for setting up a model office unit.
the Office of Security recommended replacement of 4 drawer safe
cabinets with 5 drawer standard cabinets. This change effected a
40 per cent saving in space and eliminated the need to expand
facilities prior to July 1958.
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DP70-002118000700060031-3
18*
20. Records Control Schedules prepared. for overseas stations for
Mat time. --
records o support as es taxi
8 { n re inventoried, and records control schedulees developed
and applied,
Llp'741 cu-ft. of recorda
applied at the Center for the destruction of 4.017 cu. ft. of
records.
2. E - nston of o`sor Center limned. Plans and specifications
or construction or an additional 30, ,000 ft. of storage space
have been prepared, Bids vlll be called for this spring.
23.
Ions a
s h
the folloving, activities
a* Attendance at l1 meetings of four local pro
societies,
Attendance at five seminars and conferences conducted
by local and national professional orgvzizations.
a Trips to various public and private orb .tions utilizn
dvvanced-tyW records systems and equipmnt.
c ietion the two week Institute on Record* Management
conducted by American ? niversity.
Approved For Release 2006/08/10: CIA-R?P70-00211 R000700060031-3