PROGRESS ON ACTION ITEMS-FY 1984 SECOND QUARTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001100140004-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 16, 2016
• Document Release Date: July 25, 2005
• Sequence Number: 4
• Publication Date: May 8, 1984
• Content Type: MF

Approved For ease 2005/08/03 : CIA-RDP93B01194&110014000
8 MAY 1984
D
Management Staff, DA
TAT FROM:
ie ans and Management Staff
Office of Information Services
SUBJECT: Progress on Action Items-FY 1984 Second Quarter
We have attached in synopsis form a, report on the second quarter
action items for our four OIS Divisions.
Attachments:
As Stated.
STAT
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OFFICE OF INFORMATION SERVICES
PROGRESS ON ACTION PLAN ITEMS
FY 1984
SECOND QUARTER
Records Management Division
1. RMD is on schedule in establishing requirements for standard
Information Services Centers in the new headquarters building. Data on
the registry requirements of components moving into the new building have
been collected and are being analyzed. Division personnel have
established a regular liaison with the New Building Project Office and
will be tied into the planning process. From experience gained in
operating the Information Services Center in the Ames Building, RMD will
be able to provide input on space needs, locations of common services,
and functional requirements.
2. Planning for establishing an Information Services Center in the
Ames Building is continuing. Details of the staffing and equipment
requirements have been worked out. The organization and operating
procedures cannot be firmly established until a decision can be made on
installing a laser printer operation within the Center. The major
impediment--not having suitable space in the building with proper air-
conditioning--is causing considerable uncertainty and delay.
Information and Privacy Division
IPD on 15 March 1984 submitted to the Deputy Director for
Administration a preliminary plan of action to improve the Agency's
responsiveness under the FOIA and to reduce the present backlog. The
plan addresses the Directorate of Operations; the Directorate of
Intelligence, including the Office of Central Reference and the DI
Information Review Officer; and the Information and Privacy Division
itself. Implementation of the plan will require the contribution of
additional personnel resources shared by components Agency-wide for 18
months to two years.
Classification Review Division
1. As reported for the first quarter, the proposal for centralized
review has given way to a more modest project for reviewing historical
material, depending on the outcome of the FOIA relief bill. Success in
reviewing historical materials could become the basis for expansion into
centralized review.
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2. Development of the Released Information Management System (RIMS)
using Wang Alliance is virtually complete. CRD is successfully working
out a few technical problems that have shown up in the system. Although
there is no one individual who can be dedicated solely to the project,
division personnel input items into the data base on a time available
basis. Approximately 700 items have been entered and we expect to have
input 1500 by the fourth quarter of FY 1984.
Regulations Control Division
1. RCD is using the Wang system to process and edit regulatory
issuances. Procedures for electronic interface with P&PD and certain
initiators are being further developed and refined. Progress should
increase when the periodic technical breakdowns in the VM link to
Headquarters and certain components are corrected. Formal Wang training
for all RCD personnel is nearly completed. In addition to using-Wang for
editing, RCD uses it to log all incoming documents, maintain its
checklist of current regulatory issuances, and track the status of
regulations that are to be updated, and is developing procedures for
tracking all regulatory proposals as they move in and out of RCD during
processing.
2. The objective to update all the headquarters I iregu-
lations issued prior to 1980 is being pursued vigoroubly. UT he total
147 regulations originally in this group, 117 revisions have been re-
ceived from the initiators. Of these, 60 have been published repre-
senting an additional 23 regulatory revisions processed since the first
quarter. Completion of this objective on schedule continues to be
affected by the aftermath of numerous physical relocations and reorgani-
zations that have taken place throughout the Agency and the necessity for
initiators to devote personnel resources to other priority tasks.
Although we fully intend to complete the objective in FY 1984, it likely
will be the fourth quarter before all the remaining 30 regulations due
from the initiators are revised.
3. Continued progress also is being made in updating the regulations
issued in 1980. Of the 83 regulations originally in this group, 51 have
been received from the initiators. Of these, 36 have been published.
Despite the fact that initiators have been giving priority to updating
later issuances, completion of this goal is on schedule.
4. Repagination of the headquarters regulations continues to be on
schedule.
STAT
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Offico: Office of Informatio Services
Objective State=t: Maintain and Improve the Agency's Records Management Program
R ponsible Officer: STAT
Sirnificcnt f1:rdin, FY 84
Date Sub'-itted: 30 September 1983
Activities Flaviad
Complete the audit of
Top Secret collateral
material that is charged
to Agency components.
Transfer the full re-
sponsibility for in-
putting data into the
Agency Archives and
Records CL liter Inventory
Systee, to the Archives
and Records Center
branch.
Establish requirements
for standard Information
Services Centers in the
rew Headquarters
Building in conjunction
with ODP, OL, and OC.
Develop a contingency
plan to accommodate the
storage of Agency records
in the event that the
Agency Archives and
Records Center runs out
of storage space.
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-~w~c:uulncJ
? Actual
0
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Offico: Office of Information,Services
Objective a Sta Off. anti he Agt1ja Records Management Program
:sponsi131e Officer:
Sicr>"ficant Fur-tiry A~aun :
Dte Sub".84
30 September 1983
Activities Piann d
Establish an Information
Services Center and a
related training program
in Ames Building.
Complete the disposition
of Agency component
records in liccordance
with updated records
control schedules.
Complete the updating of
DDA vital records
schedules necessary to
support Directorate
operations during local
disasters.
Complete the disposition)
scheduling of ADP
records in DDA component
Quarter 1 Garter 2
NOJVI CDC
Quarter 3
APRIMAYIU
X - Actual
,carter 4
11T1JI,, ~idi~i 1'
-L.ompiecion of this
activity is contingent
on NABS and SSCI
approval of new Agency I
records control
schedules by 30 June 84. Approved For Release 2005108103 C1A-RDP93B01194R001100140004-1
i
 Approved For Release 2005/08/03 : CIA-RDP93B01194R001100140004-1
Offico: Office of Information Services
Obje tiv3 Statist: Maintain and improve the Agency's Records Management Programs
Raspo;tsible Of ficer: STAT
Sicri:ic;,nt flu~.3iry FY 84
Date Sub.itted: 30 September 198.3
Activities Plxuiad
Complete the training of
two information manage-
ment auditors and con-
duct two Agency
component audits.
Complete the Definition
Phase and the Preliminar
System Design Phase of
The Records Information
Systems Project and
begin its Detailed
System Design.
APRIMAAiI L4
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0.arter 1 ' I Cur ter 2
0 - Scheduled
X - Actual
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C is : 0 -Tice of the Director of Information Services
St-tc rt : Maintain and fi capability to
X: d cttL11
STAT release of Agency information as required by
" ~, ~-="w.". ? ;'Y34 statute or Executive Order.
(hurter 1 Qua-r- ter 2
CSC: No DEC ~JAP; I i':j i l rA Z
Provide an action plan
to eliminate the
backlog and repQrt to
Congress.
Complete the revision
of Agency handbooks
and CFR, including
legislative changes
to FOIA as appropriate.
Conduct the annual
FOIA/PA conference.
Accomplish the
activities associated
with the implementation
of partial FOIA relief
and improving response
time.
j 1
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1 ,
14 October 1983
ryQirtr4
JYLIAUJIK-2.
 OBJECTIVE
NO.
STAT
OBJECTIVE AND ACTION PLAN
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OFFICE orcun,c..Ir nrrirra
CRD OIS
Maintain and refine capability for classification review
consistent with Executive Orders and Agency regulations.
Date Submitted: October 1983
Prepare the written proposal for Agency centralized
review.
Complete the development of the RIMS system.
Input 1,500 items into the RIMS data base (presumes one
part-time contract annuitant working soley on this
project.
Visit Presidential Libraries as resources and funds
permit and material has been processed and is ready for
Agency review.
Update guidelines for review of SAEs and prepare
briefing material for personnel officers who are
responsible for having departing employees prepare
their SAE.
Participate in the initial planning for OIS involvement
in the selective historical review program.
f EXCEEDING PLAN
MEETING PLAN
BEHIND PLAN
COMPLETION MONTH: SCHEDULED 0; ACTUAL X
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
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 Approved For Release 2005/08/03 : CIA-RDP93BO1194R001100140004-i
Office: Office of Information Services - Regulations Control Division
Objective Sta t: Initiate Editorial Processing of Regulatory Issuances
Responsible Officer : STAT
Sirr:ificunt Furdirg FY
Date Sulxitted: 30 September 1963
Activities Fla n
Complete installation,
connection, and test
of telecommunications
link
Train RCD personnel
in Wang and VM file
exchange
Initiate pilot pro-
gram to develop
procedures for editor-
ial processing of
issuances on Wang
Order additional
work stations
Install work stations
for all editors and
implement basic
editorial processing
of issuances on Wang
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0 - Schccdjled
X - Actual
Quarter 4
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Office: Office of Information Services - Regulations Control Division
Objective Statc;i?nt: Re a inate UR's so that all begin with page one
sasprsible Officer STAT
Dante Sub^ited: 30 September 1983
Activities PlZIUMed
Notify all distri-
bution officers of
numbering change
Complete numbering
change
Crearter 1 * I . (darter 2
JAN I z MAR
I -
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Scl,.ed::led
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raa_rtar 4
APR j MAY wUUN .n'L I Fsi: ; ~S.'~
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