SURVEY OF RECORDS FOR POTENTIAL MICROFORM APPLICATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00163R000100060040-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: March 27, 2002
• Sequence Number: 40
• Publication Date: September 23, 1970
• Content Type: MF

Approved For Release 2002/05/08 CIA-RDP75-00163R000100060040-8
DRAFT:RHW:es (23 Sept 70)
MEMORANDUM FOR: Director of Communications
SUBJECT
Director of Personnel
Director of Security
Director of Training
Director of Medical Services
Director 01 r finance
Director of Logistics
Survey of Records.for Potential Microform Applications
1. During the past 18 months there have been several studies and a great
deal of discussion about the development of a program for microfilming Agency
records as a means of getting some relief for the critical space problem at our
Records Center as well as in headquarters office space. There is a consensus
among experts in the field that only rarely can microfilming be justified for the
primary purpose of conserving space. The real pay off on micorforms comes
from designing systems intended to provide efficient, accessible, and accurate
means of manipulating records in current use to meet the present and future
information processing needs of the organization.
2. Developing well planned, integrated information processing systems
that will serve valid requirements must continue to be the goal and microforms
should be used when they will contribute to the attainment of that goal. Never -
theless, the Printing Services Division has suggested that there may be collections
of records in the Agency which could prove to be exceptions to the rule about the
r ?
cost effectiveness of using microforms for the primary purpose of saving space,
particularly since the Printing Services Division has the eapacity to process large
quantitiesdzF=se and
 Approved For Release 2002/05/08 CIA-RDP75-00163R000100060040-8
few carefully selected collections of records.
we believe it would he worthwhile to undertake a cost benefit analysis of a
3. The May ? une 1970 issue of the Navy Management Review (copy attached)
5. It is requested that you review your major record and document collections
to help in identifying areas where it might pay to use microfilm. Questions
developed to facilitate the collection of information needed for this survey.
4. Representatives of the Support Services Staff and the Printing Services
Division will review information collected in this survey in terms of broader
system implications as well as the feasibility of treating' 'them as independent
applications. Additional data will be developed as required to determine which
record collections may lend themselves most effectively to being used as
preliminary pilot projects.
of the criteria identified in that article. A special form (attachment B) has been
article on page seven. "How Microforms Help Solve Typical Information Problems"
presents a good capszl'e view of the factors to be considered in choosing micro-
forms to solve information handling problems. We would like to start our analysis
by identifying record collections in your Offices which meet as many as possible
is devoted entir;-:_,! to issues and problems of microform technology. The
regarding this survey may be addressed
appreciate your sending your response to the Chief/SSS by 1 November 1970.
R. L. Bannerman
Deputy Director
for Support
Approved For Release 2002/05/08: CIA- DP75-00163R00010.0060040-8
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