REPRESENTATIONAL TRAVEL OF A DEPENDENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP68-00140R000100090001-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: May 9, 2000
• Sequence Number: 1
• Publication Date: July 27, 1964
• Content Type: MEMO

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CND:vld
7-27-64
MEMORANDUM FOR: DD/P Staff and Division Chiefs
SUBJECT: Representational Travel of a Dependent
1. Recently the Foreign Service Act of 1946 was amended to authorize
the travel of a dependent; "accompanying him /an officer or employee of the
Service7 for representational purposes on authorized travel within the
country of his assignment or, at the discretion of the Secretary gectetary
of State7, outside the country of his assignment, but in no case to exceed
one member of his family.,,
2. Foreign Affairs Manual Circular No. 221, dated 30 June 1964,
subject "Travel of Dependents for Representational Purposes" included the
following instructions regarding such travel:
A - Representational travel within the country of assignment:
(1) May be authorized by the:
(a) Chief of Mission or principal officer for Department
of State personnel.
(b) Director of AID Mission for USAID personnel.
(a) Country Public Affairs Officer for USIA personnel.
~) May be authorized when:
(a) Representation by the officer alone could not be
accomplished effectively.
(b) Protocol or local customs would be served.
(c) It is determined to be necessary in connection with
VIP visits or important meetings at which wives of
foreign dignitaries are present.
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B - Representational travel outside the country of assignment:
(1) Will generally be restricted to dependents of:
(a) Chiefs of Mission or Principal Officers for Department
of State.
(b) The Director of the AID Mission or AID representative
for USAID.
(c) The country Public Affairs Officer for USIA.
(2) May, in exceptional circumstances, be authorixed for a
dependent of a subordinate officer.
(3) Must be authorized by.,
(a) Assistant Secretaries of Regional Bureaus for Department
of State personnel.
(b) Regional Assistant Administrators for USAID personnel,
and
(c) Assistant Area Directors for USIA personnel.
(4) Will be authorized only when a clear need for dual representa-
tion exists. Typical of the circumstances warranting such
travel are:
(a) When an Ambassador or USAID Director accompanies a
foreign dignitary to the U.S. on a state visit or as
a Presidential guest and the dign4tary is accompanied
by his wife or other female member of the household.
(b) When a State, USIA or AID officer attends an international
conference or meeting sponsored by a group or organization
of nations, such as the United Nations, and the wives of
participants have also been invioed to attend.
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(c) When the President sends U.S. delegations abroad or
congressional or other high local delegations proceed
abroad, accompanied by their wives.
3. Since it is recognized that the Agency will have very few instances
when the travel of a dependent for representational purposes would be
justified, we are not including a provision in Agency regulations to cover
such travel. However, since the Agency does sponsor visits to the U.S.
of foreign dignitaries and since in some instances the dignitary is
accompanied by a female member of his family, you should know that this
authority exists and in appropriate cases, recommend that it be used.
4. All recommendations for authorization of a dependent to travel
for representational purposes will be forwarded to my office for approval.
Richard Helms
Deputy Director
for Plans
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