PROCEDURE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP67-00896R000100130074-8
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Sequence Number: 74
• Content Type: REGULATIONS/INSTRUCTIONS/NOTICES/FIELD NOTICES

Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130074-8
MILAM
AnMINM
Control Numbers for State,
AID, & USIA Documents
2 July 1963
1. Effective with items dated 1 July 1963 State, AID, & USIA documents
processed as information reports will be assigned 10 digit control numbers
similar to those used on Defense reports. The numbering system for airgrams
will be based on our present post locator system. Non-airgranns processed as
information reports (Memoranda of Conversation, Position Papers, Intelligence
Notes) will be assigned a semi-meaningful number. State, AID, & USIA documents
processed as publications will be sent to the Library in hard copy without assigning
a control number (see separate procedure).
2. Numbering System
digit. AID & USIA will continue to use the dash and ampersand
respectively as the first digit. The numbers will be constructed as
Airgrams. State airgrams will resume use of a four (4) as the first
First digit-. Source identification (4, dash,or ampersand)
Next 3 digits., present post locator (precede present 2 digit
locator with a zero)
Next 4 digits: airgram number (preceded by sufficient zeros to
provide 4 digits).
Final 2 digits: year
B. Other documents processed as information reports.,
1) Construction of number
First digit: 4, dash, or ampersand
Next 3 digits: assigned series locator
Next 4 digits: usually a sequence number. To avoid duplication
of numbers careful logging will be required,
Next 2 digits: year
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 Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130074-8
ADMINISTRATIVE - INTERNAL USE ONLY
Control Numbers for State,
AID, & USIA Documents
Page 2
2) Series locator and document number used for series
currently received:
Locator
Document Number
Intelligence Notes
850
Sequence Number
Memoranda of Conversation
860
Sequence Number
Position Papers
870
Sequence Number
Miscellaneous
888
Sequence Number
3) Miscellaneous and New Series
New series locators and decision on the use of a sequence
or meaningful number for the last 4 digits will be the responsibility
of the Chief, Control Section, in consultation with the Library Selection
Officer. Series locator #888 will be reserved for miscellaneous items
processed as information reports but not susceptive to a discrete
series locator. Avoid use of locator 838 for an item which may be the
first of a new series.
C. Post Reports are Standard Distribution items filmed for the convenience of
the Circulation Branch. They will be specially numbered as follows:
First digit: source identification (4, dash or ampersand).
Next 3 digits: series locator 777
Next 4 digits: Locator of post which is subject of report: preceded by
sufficient zeros to provide 4 digits
Final 2 digits: year
D., Old reports received for processing should be assigned control numbers
consistent with the dates they bear. 25X1
Chief, Analysis Branch
Chief=, DissemQ Cffntrol Branch
Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130074-8