DOOCUMENT DIVISION'S REPORTING PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP67-00896R000100130055-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Sequence Number: 55
• Content Type: MEMORANDUM FOR

Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130055-9
9 August 1963
MEMORANDUM FOR:
SUBJECT
NCE your Confidential memo da
OCR Reporting Procedures
ivision's Reporting Procedures
the work Involved in producing statistics needed to satisfy Office reporting
demands as well as administrative demands. In March 1963, the control
slip system (described in 2. B below) was initiated as one step in this
direction. No doubt further changes will be necessitated as new demands
1. T Document Division has been studying its statistical
record keeping for the past several months with an eye toward easin
received or as new responsibilities are assumed. The "special"
ection which the Document Division has recently absorbed
produce more requirements for record keeping. However,
ince neither the records requirements nor the means of keeping the
rds for this operation have, as yet, been firmed up, ""special"
x is not included in this report.
ical records
produced for either administrative (production norms, fitness reports,
& wogs etc.) or, for formal reporting of the vision's accomplishments
(quarterly? reports) or its needs (budget reports). In some cases, the
records kept serve the dual purpose. To the extent that these records
have In the past satisfied the demands placed on the vision, they, must
be considered adequate and worthwhile. This does not preclude, however,
the constant need to find ways and means of producing as good, if not
beetteer,records with less man hours expanded.
2. A. Dissemination Control Branch Re
1. Branch Monthly Report - Branch Sun unary of operating
statistics and man hours worked - Kept for Division
monthly and quarterly reports.
Estimated 4 hours at GS-12 level.
Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130055-9
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ails Records. Kept for administrative
purpose
nth at GS-9 level.
.y, Report, .. Indivith
m disseminated.
)nth at CS-12 level.
received, diseer
pt for inclusion in Divis
ur administrative purposes.
GS-6 level.
- Kept in
Eatituated 2 hours/r+
GS.5 level..
Sheet * posting
vs purposes. d for
y reports.
OS -1 lev
cs - Kept for administrative u
ve purposes
quarterly reports.
tinted I /Z trourlmvuth At 6
Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130055-9
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daily r
ices Rsgtes
report and 2 hours/month at CrS-7 lev
* Totsl of 6 hours/mouth at
Headquarters Exchange Record and Repo
Field passage Report - Recorded on "Fiel
#1522. Submitted sontbl to M.
in the monthly and quarter
Record - kept for
e Central Top Secret Control
Kept for administrative r"sw,
Estimated 3 hour;
1 . *Central Top Sec
Division monthly and
our record e
A 4 boursI
6 level.
flail production sheet ,. kept for adwinii trative purposes
10 boos/
administrative Purp
4. Record sheet,
ntro
-4 level.
is batched by area.
ents Received
-s as and I
kept for inclusion in
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 Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130055-9
Ti
Record sheet of documents DARE nodexod by stain
Kept for inclusion In Division mont
eted 8 hou
b. Record shoot of doc
Kept for incl tsi
reports.
Typing Unit keeps da ) records, an a ronthl
Node - . by coder and by source. Kep
and quarterly reports.
d 2 hours/month at GS-5 level.
Tpis Unit has Produ
administrative purposes and to provide total typed for
,rteriy reports.
GS- 5 level.
keep* record of to
in Division morAhl and quarterly reports.
d 1 hour/.z utth at S. 11 level.
inclusion
B. Documents are doted as received. grouped. and control
slips, attached to each group. The control slip goes with each group of
dace .mats through disc utnattou and distribution. The control slip is
initialed in dissemination and . in distribution as work on the group of
feted. After dist
production records far dissi
lips are counter
d distributors as well
as to proide a record of work completed which subtracted from the receipt.
Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130055-9
 Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130055-9
C
s/ uafl-erl at
point are counted by
ber for '-DARE"
the receipt flame to
by ee.
and attendance to t
secretaries.
by the Branch secretaries
ctiow cbtefe report time
nth at `t GS-7 level.
of the three monthly reports.
Budget Rjg!
his orm&
ear.
taaistlcal portion
Ltton for OCIs budget estimates
usuaa called for about three ti es a
cam for eummar i a ng Quarterly
rat Division
Approved For Release 2006/11/02 : CIA-RDP67-00896R000100130055-9