PROCEDURE FOR THE INDEXING OF NON-CIA CABLES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP67-00896R000100130039-7
• Release Decision: RIFPUB
• Original Classification: U
• Document Page Count: 1
• Document Creation Date: December 19, 2016
• Sequence Number: 39
• Content Type: REGULATIONS/INSTRUCTIONS/NOTICES/FIELD NOTICES

Appro Fps IsqTB/i 1Pi3fl8 0100130039-7
Attachment
Procedure for the Indexingg of Non-CIA Cables
L Basic classification: The IPI subject headings simplified as noted
II. Procedure
1. Cables (1 copy), received twice daily.
2. Clerk sorts, by'six main areas (permitting area specialization
by analysts)
Analyst indexes by modified IPI rules (see attachment) marking
number from IPI subject outline on document and area if other
than post. Also, indicating those to be intellofaxed.
4. Cables returned to clerk (still in :six basic area groups.)
Clerk files by subject code sequence within area (post unless
otherwise indicated).
Must reproduce multiple subject and intellofax items. The latter ;<
will be batched immediately for normal intellofax processing.
6. Retention period 3 months. (let month destroyed at end of 4th month)
III. Alternate Plans for Area Filing
A. Six main area files based on the regular area subdivision of the
Indexing Section: May result in certain subjects being over-
loaded within each of the six areas.
B. Area files by country. Most efficient for retrieval, but cumbersome to
maintain.
C. Six main area files but having further subdivisions by country
within certain heavy subjects.
Plan A is recommended for the initial organization of our files. If
retrieval experience indicates a need for finer area break downs. it
can be readily accomplished since our files will also be organized on
a monthly basis.
. Approved For Release 2006/11/03: CIA-RDP67-00896R000100130039-7