RECORDS REVIEW PROCEDURE RRB NAME CHECK PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R000900010052-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: April 29, 2002
• Sequence Number: 52
• Publication Date: January 30, 1978
• Content Type: REQ

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Approved For R ease 2002/05/17 : CIA-RDP93B011900900010052-5
30 January 1978
RECORDS REVIEW PROCEDURE
RRP 78-2
RRB Name Check Procedures
palr~
di 74-13
I. Individual names appearing in records being reviewed will
be submitted, for name checks to determine cover status only in
those instances where the document would be declassified ex-
cept for the presence of a name. The following procedures will
govern the handling of name checks.
1. Reviewers enter on form the individual's name, pos-
ition, title, and component affiliation, if any, and year the
document was produced.
On extreme right of the form reviewers will enter the
job. ox, folder, and document number of the document where
name was found.
3. Reviewer gives form to Records Control Clerk (RCC) at
close of business each Friday. RCC reproduces form and returns
original to reviewer.
*4. Every Monday RCC consolidates list, listing names al-
phabetically and entering information on the form mutually
agreed upon with CCS.
5. RCC prepares 3x5 card file for each name not previously
on file.
6. RCC checks names with OP.
7. On names not clarified by OP check, RCC sends them on
proper form to CCS.
8. On names not clarified by either OP or CCS check, RCC
sends them to ISS/DDO.
9. Whenever the status of names is clarified by any of
the three checks, RCC informs the pertinent reviewer.
* If experience shows that more than 30 names must be researched
each week, then the procedure will be adjusted to provide for the
RCC presenting lists to OP, CCS, or ISS more frequently, so that
no list contains more than 30 names.
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 Approved For Relee a 2002/05/17: CIA-RDP93B01194R00N00010052-5
10. Reviewer consults his copy of the form given to RCC,
pulls the document concerned, and completes action.
11. RCC enters pertinent information on 3x5 card, which
is for permanent retention until automated system is developed.
II. If an individual is identified as having been under cover
during the period in which the document was originated in which
his name was found, then the document will remain classified.
If the individual is identified as being in an overt status dur-
ing this period then the individual's name is not a bar to de-
classification of the document, provided no other national se-
curity sensitivities are present.
Approved For Release 2002/05/17 : CIA-RDP93B01194R000900010052-5