SELECT COMMITTEE ON GOVERNMENT RESEARCH--FORM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP66B00403R000100230022-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2006
• Sequence Number: 22
• Content Type: FORM

Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
SELECT COMMITTEE ON GOVERNMENT RESEARCH
U.S. HOUSE OF REPRESENTATIVES
900 Independence Avenue SW.
Washington, D.C. STOP 291
Telephones WO 2-7991
PART 2.
(TO BE COMPLETED BY DIRECTOR OF INFORMATION FACILITY)
The Select Committee on Government Research has been directed by the House of
Representatives to make a complete, full, and thorough investigation of the numerous
research and development programs being conducted by the Federal Government. The
documentation, dissemination, and use of research and development results are crucial
elements to the success of this program. It is with this understanding that the committee
is assimilating information about the scientific and technical information
processes within the Federal Government in order to make its recommendations to Congress.
Part I of this survey concerns present department or agency policies and objectives
of their information programs. Part II concerns the specific operation of information
facilities, both inhouse and by contract. It is felt that you, as directors of the on-
going programs, are most knowledgeable and best, able to guide this committee. Your cooper-
ation and thoughtful response is appreciated and will assist the committee in developing
its recommendations.
Please type responses to the following questions. (Use additional sheets should space for
responses not be adequate.)
IDENTIFICATION OF FACILITY
1. Parent or supporting agency
2. Bureau or division of parent agency responsible for information facility
3. Name and address of information facility
4. Supervisor of facility
(name and title)
5. Name and title of person completing questionnaire
6. a. If your information facility is operated by contract, please give full name and
address of contractor
b. Please indicate the type of contractor listed above:
1. Nonprofit organization
2. Profit-making organization
7. What is the total number of personnel at your information facility as of December 1963?
(Please indicate military personnel if applicable)
SCGR Form 100-5, Part 2
Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
 Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
SUBJECT COVERAGE
Part 2-Page 2
8. Please use the most precise terms, or key words, that the scope and terminology of
your field(s) of specialization permit. Please note also any unique or unusual aspect
(e.g., geographical orientation, special collections, particularly comprehensive
coverage in one field).
COLLECTION
9. What is the size of the scientific and technical collection at your center? Please
indicate what percent of the total collection is controlled for security, proprietary
or any other reasons. Please circle word which is applicable to your collection (volumes,
titles, bibliographic entries).
Size of collection
1.
2
Under 10,000 volumes, titles, or bibliographic entries
10
1.
.
3
,000-50,000 volumes, titles, or bibliographic entries
50
2.
.
4
,000-100,000 volumes, titles, or bibliographic entries
O
3.
.
5
ver 100,000 volumes, titles, or bibliographic entries
P
4.
.
ercentage of collection controlled for any reason 5.
%.
10. Is there a set procedure, established by your parent agency, for determining the extent
or limitation of the subject coverage required to be processed by your center?
a. Yes b. No c. If yes, please describe requirements.
11. Please describe any limitations or qualifications imposed by your facility on
eligibility of users.
12. This is a two-part question concerning contributors to and users of your center and
the services you provide these users. In columns A and B, please indicate the per-
centage of total input from contributors and output to your users according to the
categories listed. In columns C and D, estimate number of requests received for
service at your center in FY 1963 and anticipated in FY 1964 according to the
categories listed.
Cates egory
1. Parent agency
2. Other Federal agencies
3. Contractors
4. Grantees
5. Industry
6. Academic institutions
7. Public
8. Other (specify)
Fiscal year 1963 C. Number of service D. Number of service
A. Input B. Output requests, fiscal requests, fiscal
% % year 1963 year 1964
9. Total (applicable only to columns C and D)
Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
 Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
Part 2-Page 3
SERVICES
13. Do you engage in the periodic publication or compilation of information such as abstracts,
bibliographies or other publications at your facility? 1. Yes 2. No
3. If yes, please indicate users you service
in the appropriate columns.
for each type
of publication you prepare
Types of users
Abstracts
Bibliographies
Journals
Other (specify)
1.
Parent agency
1.
2.
3.
4.
2.
Other Federal agencies
1.
2.
3.
4.
3.
Contractors
1.
2.
3.
4.
4.
Grantees
1.
2.
3.
4.
5.
Industry
1.
2.
3.
4.
6.
Academic institutions
1.
2.
3.
4.
7.
Public
1.
2.
3.
4.
8.
Other (specify)
1.
2
3
4
.
.
.
14. What percentage of your technical reports do you abstract and enter into your
documentation system?
a. None
b. Less than 5%
c. 5% to 15%
d. 15% to 25%
e. Over 25%
(Check one)
15. Please estimate kinds of service requests received by your center in fiscal year
1963, indicating the average time period involved in fulfilling each type request.
Percentage
Type requests received of requests
1 day
1 week
1 month
More than
1 month
(Check one)
a.
Document requests
1.
2.
3.
4.
b.
Bibliographic searches
1.
2.
3.
4.
c.
Translating service
1.
2.
3.
4.
d.
Other (specify)
1
2
3
4
.
.
.
.
16. What is the estimated cost of retrieval per request?
17. Are fees charged for services? 1. Yes 2. No
18. Is your information retrieval system unique or standardized and compatible with the nomen-
clature and requirements of other major information systems and services? (Check one)
Compatible with other Compatible with system In
Systems Unique system within agency other Government agency
a.
Classification system
i.
2.
3.
b.
Cataloging
1.
2.
3.
c.
Index vocabulary (i.e., thesauri,
1.
2.
3.
descriptor)
d. Micro reproduction (i.e., size and
1.
2.
3
format)
.
e. Computer format and coding
1.
2.
3.
f. Other (specify)
i.
2.
3
.
Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
 Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
SERVICES-Continued
Part 2-Page 4
19. Please indicate the specific equipment used at your center at the present time to
perform your documentation and/or information processing services.
Equipment used Name and make of equipment
a. Punch card
b. Computer
c. Micro reproduction
d. Hybrid (specify combination)
e. Other (specify) (i.e., special
output equipment)
20. Please describe the application of your equipment to the services you provide.
If system is largely manual, please describe briefly.
BUDGET
21. Please indicate the total operating funds obligated for your information facility for
fiscal year 1963 and estimated for fiscal year 1964. Estimate the percentage of the
total budget devoted to the indicated items.
Estimated percentage
Announcements, Specific user serve
distributions Ices, Including
and preparation state of the art,
Total funds of derived evaluation, and
(In thousands) Acquisition Processing products reviews Other (specify)
a. Fiscal year 1963 %
b. Estimated 1964
COMMENTS
(YOUR INDIVIDUAL RESPONSES TO QUESTIONS 22 through 28 WILL BE KEPT IN CONFIDENCE AND USED
PRIMARILY FOR GUIDANCE. THEY WILL NOT BE DISCLOSED OR PUBLISHED WITHOUT PRIOR DISCUSSION.
FRANK AND THOUGHTFUL ANSWERS ARE SOLICITED.)
22. Do you feel that there is needless overlapping in information services involving:
YES NO
a. Your subject coverage
b. Other subjects
23. Do you feel the input to your center is:
1. Undercovered
2. Adequate
3. Overcovered
Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
 Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0
Part 2-Page 5
COMMENTS-Continued
24. Do you feel users of your center are:
1. Overserviced
2. Adequately serviced
3. Underserviced
25. Do you feel you have adequate translation coverage of foreign scientific and technical
information adequate for the needs of your users? 1. Yes 2. No
26. Have you been limited by a lack of trained information specialists to meet the needs
of your facility? a. Yes b. No
c. If yes, please indicate where shortages of manpower occur.
1. Research librarians
2. Translators
3. Bibliographers
4. Indexers
5. Abstractors
6. Technical writers
7. Technical editors
8. Other (specify)
27. Have controls or limitations imposed on dissemination of R. and D. information
hindered your users' needs? 1. Yes 2. No
28. Is the lagtime between completion of research and publication of the results a severe
handicap to your users? 1. Yes -- 2. No
29. Please comment on future plans, objectives, operations and needs of your information
facility or any problems reflected in your answers to questions 22 through 28. Sug-
gestions are solicited concerning: means and methods for improving collection and
dissemination, coordination with similar activities, increasing the utilization of
services in existence, user requirements and plans for meeting them, and potentiali-
ties, et cetera.
Approved For Release 2006/09/29: CIA-RDP66B00403R000100230022-0