PROPOSED DISSOLUTION OF CODIB WORKING GROUPS ON COMMON INFORMATION REPORT FORMAT (WGIR) AND STANDARD NAME-CHECK FORMAT (WGSNF)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000200110001-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: January 4, 2017
• Document Release Date: July 13, 2005
• Sequence Number: 1
• Publication Date: August 2, 1961
• Content Type: REPORT

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CODIB-D-80
8 August 1861
UNITED STATER INTELLIt3ENCE BOARD
COMMITTEE ON DOCUMENTATION
?,fed Dissolution of CQDIB Workiaa 4roups on
Gammon Ioformatlan Reoort Format,~WGiR)
and?~St,~dard Name-~heok Format (Wt#SNF)
1. Attached is the annual report from the Chairman. WCIIR, reflecting the
feat that process to date has been painfuliy wrung from initial efforts dating
back to 1855. Since the "Terms of Reference" for the Community Study
(USIB-D-38. T/1; CODIB-D-82/8) calls, among other. things, far investigation
of the use of standardized procedures aad te~nfques, including formats. I
propose that the W(#IR and the Wt3SNF be abolished. and that standardized
information report and name-check form~-ts be twv of seaeral input or
interrogatio~~ formats to be studied by the Commuaig- SStaff. ,.~: ~ t~,, S C f ! ~,~
~ y
2. This ~ubf eat will be included an the agenda of the next meetiag.
Paul A . Borel
Chairman
Attachment
FUR OFFICIAL UfiE ONLY
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~$ J+:Zy 1as1
TO :Chairman. Comtnrittee on ~umeatation,
Vaned i3tatea L~teUigenae ward
FROM :Chairman. Warktaa Group oa Commoa laiarmativn
Report Format, CUDIB
8YIBJECT: Annual Report
1. During the past fisoa! year, WQrIR concentrated o~:
a. Format eto~ardization is Air Farce, Nair, Btate
Departrneat cad USIA .
b, Improving the gaality of IR reproduction throughout
the community.
Q. 8tandardizatioa of a Common Name Check Farm for all
tiai+ernment Agencies.
2. This lead to:
a. Seven meetings of the Working +droup.
b. Two equipment demon$tratlons.
c, Use briefing.
d. four a! Current Records ~an~, State Department.
e, Travel by We Chairman and the Secretary to Corapolis,
Pa, to visit the Mot3regor Carbon, Forms Company and the
manufactuMng facility of their principal supplier of carbon
materials. Codo, Inc.
S. Itesulte
a. Air Force bas embraced ffie common format. Implementation
started i July 1861 as scheduled.
b. Navy will adopt their version of the common format
during the first 1:sif of FY 62. 1~e principles of
legal-wise paper and the distinctive stripe were
accepted.
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a. Thane bas bees soma impro~ronnent in the duality cf
seproduood reports. Research is continuing.
d. WGIR's that name check forms be standardised
load to CODIB agreement. Anew committee was formed to
handle this matter.
a. Humerons attempts were made by both WiIIIi and C4DIB to
re~lve the State Department problem without material
success. BiYorts mnst be camtinued and lntensifi~d its FY
82. it is hoped that stadies in depth by State's Automatic
Data Prooaasing Blatt will permit changes fn twmmuaicatlons
concepts sulKioient tb permit soma degree of s#andardization
by bath Sta'be and USIA.
4. Discussion;
J
a. WGIIt has been 1n e~detance for about six years. Durimg
this lima standardisation bas been achieved throughout
CIA, Army and Air Force. Ia principle it has also been
attained with Navy. The prospects in State a?al USIA are
not nearly as good, yet d3ey are sot tmattainable.
b. WGIR is not displeased with the progress mach so far. The
obstacles which it had to overcome to achieve sta~iardisation
were substantial as procedures, methods, and systems in
aunty organiaatfon were deeply entrenched. However, it is
recognised that the beet commtttse or working group usually
suffers several serious weaimessea. They are: {lj LACK
OF TIME {$) LACI{ OF CONCENTRATED EFFORT. This
is because committee or working group assignmanls are
nBUally made on a part-lima, additional dabr basis.
c. Inability of all WtAR members to devote safficfenl lima or
concentrated eRort bo atsadardization efforts because of
commitments to basic duty assignments has hampered the
Group's operalioas and slowed down community-wide
standardiaatioa. Reluctsace or inability of CQDIB members
to find anti designate responsible peaple to serve on committees
has made it impossible to gal $ permanent chairman or an
effective committee to develop.tha Common Nama Check
Format.
b. Recommendations:
a. Abolish WGIR and the Workigg Group on the Common Name
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b. Esteblisiti in live thereof. a positioa for afull-time
"Standardisation Coordinator" to $tsadardise foams,
procedures. syste~oar sad methods in the IIt, Name ~eoic.
and related fields where community--wide st~daraizatioo
is considered desirable by C~DIB.
G ai~rnwa
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