MINUTES OF THE MEETING OF THE FINE ARTS COMMISSION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01130R000100040018-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 16, 2016
• Document Release Date: July 12, 2005
• Sequence Number: 18
• Publication Date: May 15, 1981
• Content Type: MIN

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7D32, Headquarters. Present were:
Members: Bruce T. Johnson, Chairman
MINUTES
OF THE 15 MAY 1981
MEETING OF THE FINE ARTS COMMISSION
1. The meeting was called to order at 1100 hrs. in room
STAT
Representatives:
2. The minutes of the 6 April 1981 meeting were approved as
submitted.
STAT a. reported on the standard format for
time sensitive displays. He presented an example of the Bulletin
background and the message to be attached to the background. The
background will be permanent and the messages will be discarded
after use. The Commission agreed that it was an effective and
quick solution to the problem. will discuss the plan
with OS, OL, and OP. The notice on use o e kiosks will be
updated to include a paragraph on the use of these Bulletins.
STAT suggested that P&PD be asked to confirm that they can
suppor the proposal. He will inquire and advise
the Chairman.
STAT
STAT
FAT
STAT
supported Chief, Pictorial STAT
Services Branch, OCR, reported on a subject related to the above--
that of recurring displays on kiosks. Pictorial Services Branch
captures television news and current event items on tape for use
of Agency personnel and wishes to post information about these
programs on the kiosks. She presented a poster and insert format
for use on the kiosks. Like the Bulletin, above, the poster would
be permanent and the insert would contain transient information.
suggested that the posters be made up in different
colors and rotated each week to prevent a permanent look. The
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Commission agreed that, as long as the posters appear with current
information (not permanent schedules), it was legitimate for them
to be displayed on the kiosks.
b. The Employee Bulletin in use on the kiosks will be
updated to include a subparagraph on use of time sensitive
displays.
c. I reported on the STAT
replacement of display cases. He presented two brochures and said
there were three possible options. One, made of glass, has the
vulnerable bottom section also made of glass. The second option
is a plexiglass display case with a somewhat unattractive chrome
trim. The third option is custom made cases. E: I STAT
recommends the plexiglass display case without the chrome. He
will compare the costs of the plexiglass case and the custom made
case and will report on this at the next meeting.
d. I Ireported on the protection of the
Directors' portraits. OS has made the measurements on the
ultraviolet rays but has not submitted a report. The artist,
Draper, did use zinc white on the three affected portraits and is
using it on Admiral Turner's portrait. could not STAT
attend the meeting but had provided Mr. Johnson wi information
received from the National Gallery and from the National Museum of
American Art. The latter had reported that light affects paints
only when the painting is on paper. If a problem arises when the
paining is on canvas, it must be attributed to the paint itself.
The NMAA provided the names of four conservators who may be
consulted for a fee.
e. eported that the lighting on the
Presidential photographs was supposed to have been turned on by
now. He will wait a little longer and then check again on the
status of the lights.
f. Mr. Johnson reported on the rotation of the Melzac
paintings. Mr. Melzac has no problems with the proposed rotations
but would like to come in to see the paintings which are to be
replaced. He will not be available until June.
g. reported that they had
taken a walk a wi erness pa and suggested it did not
warrant a sign. said he had been on the trail and the
chips still aren't all down, there was trash back there, and it
was very muddy. The Commission agreed to issue a notice once the
path was completed, and to postpone ordering a sign.
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a. presented his ideas on having alternate
wall colors -or pecia Purpose Rooms, i.e., classrooms and
conference rooms. The Commission agreed that it was a good idea
for classrooms but expressed concern about the administrative and
logistical problems to be encountered if alternative colors were
made available for offices, conference rooms, etc.
b. A letter from OP was presented requesting the FAC's
assistance on refurbishing the Employee Bulletin Boards. The
Commission chose not to allocate FAC funds for this purpose.
5. Mr. Johnson congratulated and her Committee on
the newly installed "Trekking Through Nepal" display.
6. The next FAC meeting will be on 8 June from 1100-1200
hrs. in room 7D32, Headquarters.
7. Mr. Johnson closed the meeting at 1210 hrs.
Att:
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This Notice Expires 1 June 1982
PROPER DISPLAY OF NOTICES AND ADVERTISING IN THE HEADQUARTERS
BUILDING
Due to the increasing volume of material being posted within
Agency facilities, the Fine Arts Commission has initiated the
construction and installation of two large kosks in the main
hallways leading to each cafeteria, as well as free-standing
metal frame display units located at each main building
entrance. Employees are reminded that the use of easels for
display of notices or posting of items on doorways, walls,
restrooms, or anywhere other than on official bulletin boards,
kiosks, or entrance display units is discouraged under all
circumstances. In order to effectively utilize the available
space on the kiosks and display units, the following guidelines
are to be followed:
1. Only items of immediate interest and short duration should be
posted, with dates prominently displayed. (Concerts, guest
speakers, bloodmobile, films, etc.)
2. Government-wide programs, long-term activities, personal
notices, or non-Agency events are not suitable for kiosk
display and should be limited to the main bulletin boards.
(Credit Union items, carpooling, energy conservation, health
and safety items, OTE courses, public sports or theater
events, etc.)
3. Items should be posted not more than a week in advance of the
scheduled event, and must be removed immediately after the
event takes place.
4. Anyone posting notices may remove expired items in order to
make room for current announcements. To be effective, the
kiosks should not be allowed to become cluttered.
5. Notices should be tacked firmly in place at all four corners.
6. Before placement, all notices must be approved by OPPPM,
Personal Affairs Branch, Room 5E69.
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1. One section of each unit will be used for the purpose of
posting information required by GSA regulations. (Prohibited
items, code of ethics, energy ratings, etc.)
2. A second section will be reserved for the display of
security-related messages. (Weather warnings, badge removal,
search procedures, gate closings, road conditions, filming
crew accouncements, etc.)
3. An additional section will be available for posting
announcements of a highly time-sensitive nature. (Guest
speakers, concerts, bloodmobile days, drama club
presentations, religious services, etc.)
4. Time-sensitive announcements may be posted on the display
units for two days only. (The day before the event and the
day of the event.)
5. The display units have usable posting areas measuring 24
inches high by 18 inches wide. The size of announcements
should be no more than 12 inches by 18 inches wide in order
that two different notices may be posted together if
necessary.
6. Approval for use of entrance display units should be obtained
from OPPPM, Personnel Affairs Branch, Room 5E69. Assistance
in timely mounting of notices may be obtained through
Logistics Services Division, Room 3E14,
Max Hugel
Deputy director
for
Administration
DISTRIBUTION: ALL EMPLOYEES (1-6)
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