MANAGEMENT CONFERENCE, OFFICE OF TRAINING 4 OCTOBER 1973

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06213A000100060008-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: December 16, 2016
• Document Release Date: July 27, 2005
• Sequence Number: 8
• Content Type: MFR

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MEMORANDUM FOR THE RECORD
SUBJECT: Management Conference, Office of Training,
4 October 1973 .
1- Present were Mr. Rodriguez representing OTR, Messrs. ownman
25X1 from the Office of the DD/M&S, and 25X1
from O/PPB.
2. Mr. Brownman suggested that the group quickly go through OTR's status
report covering all objectives reported on. OTR's first objective calls for
providing training. support estimated at 0 student days with a reduction 25X1
of 2.34% in staff personnel from FY 73. Mr. Rodriguez said it. looks as though
OTR will be able to support up tol student days* in FY 1974 with a reduc- 2 5X1
tion of 13.4% in staff personnel over'?FY 1973 Mr. Brownman 25X1
asked if the new off-campus program counts toward the student days predicted
yu in objective #1. Mr. Brownman suggested they should be since QTR is paying for
the program. Mr. Rodriguez said OTR will include the off-campus student day
in statistical reports of Agency employee training. But, the student days
,.,,-tnoted in objective #1 refer to OTR internal sponsored courses. The off-campus
;program is a form of external training.
3. Objective #2 is being dropped. The functional review due in to DD/M&S
c;6,-,, on 9 November and the zero base budgeting approach we are moving toward over-
takes this or&r Deputy DirectQr_objective. Mr. Brownman noted that a comment
on t-he action plan said, "several of the milestones (from objective #2) will be
included in objective #3." There is no objective #3 in the status report.
*There seems to be some inconsistency between this statement and one of the
issues raised by OTR in the status report relating to accomplishment of OTR
The issue statement is: "The reduction of the Agency's personnel
objectives
.
ceiling may have a significant effect on the percentage of increase in the
V. R'" number of students and student days OTR has projected for itself for FY 1974
am Call was determined
P
f th
i
rogr
e
me o
and FY 1975. The projection at the t
before the actual results were in, showing the sizable 30 June reduction and additionally, before OTR reorganized both its components and its curricu-
lum. It is perhaps too early to predict any changes but the slimming down in
all Directorates and job-demands within them, could well lead to reduced
attendance at OTR's courses."
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Mr. Rodriguez said objective #3 was left out in error. It refers to developing
a program, performance evaluation system for on-going programs. The Curriculum
Committee would be the accountable body for carrying out this objective. Ob jec-
tivg #3 will be..i.ncluded in the next status re Qr__t.._ .
4. Mr. Rodriguez said OTR hasn't done much toward meeting objective #4
(developing a training cost model). He said he has received some help from
the faculty. He further stated, "We don't know how much. our OTR courses
I I cost. This is an important objective. So far no one in OTR has been identi-
j -~' fied to tackle this objective. Mr..Brownman asked when someone would be iden-
tified and Mr. Rodriguez answered that he hoped he would have someone identified
amt soon -- he said he plans to have milestone #2 (test cost model) completed by the
;0 1 November 1973 deadline.
... . -. _ ......... .........~. .,....,. - ... ... ...........g ...... .....v............ ... . ....... . V......., ...,.....
this is one of the OTR objectives that he will be monitoring as an Internal ob-
(t(jective (i.e., not reporting on to DD/M&S each two months). The objective deals
if, the NOC program. It calls for an examination of Agency policies and doc-
'trines on NOC while expanding the plans to increase the scope and intensity of
training required to support the Agency's NOC activities expected to be. operative
in FY 1975. Mr. Rodriguez says there hasn't been much input from the DDO re
NOCs. Mr. Brownman asked, "Why can't you put pressure on the. DDO?" Mr. Rodriguez
answered, "We've been pushing, but I've told my people to quit pressuring the DDO."
to write a syllabus on NOC ra t :~ PLC v~rRt - t ~a--~- , w e -
6. Mr. Rodriguez said OTR is meeting the milestones for the 6th objective. L'.4
He said this is not a very challenging objective.
7. Objective #8 deals with developing training profiles and development of
(a computer based information system to help QTR plan adjustments to curriculum
land staffing to meet Agency training needs identified through the training pro-
files. Mr. Rodriguez said OTR has to work with the Deputies to get the first
jpart of this objective on its way. He said the DD/M&S and the DDO have pretty
much defined their training profiles. The DDI and DD/S&T haven't done anything
yet. Mr. Brownman asked, "Is the 31 October 1973 milestone not valid?" Mr.
Rodriguez said, "No, we'll meet the 31 October 1973 milestone." It is the
13O June 1974 milestone that is real trouble. OTR can't find people in the
Directorates who have the expertise needed to identify needs at the individual
$employee level.
l8. Mr. Rodriguez suggested that objectives 10 and 11 should be treated
as internal OTR objectives to be monitored by DTR on a regular basis and not
reported on to DD/M&S every two months. Mr. Brownman OKed this.
9. The 12th OTR objective deals with determining the 'impact (i.e.,
effectiveness, quality, efficiency) of OTR courses on the job performance of
employees who have taken various courses. Mr. Brownman asked regarding the
Staff and Agent and Liaison Training portion of the objective, why we didn't
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pick up the fact that this milestone was going to slip at the last meeting on
9 August.; The problem analysis notes that both DDO and OTR reorganizations
have caused the setback. OTR asks that milestone #2 be moved back to 31 Decem-
ber 1973 vice 31 July 1973 and milestone #3 to 1 November from 31 July 1973.
r. Brownman approved the new milestone completion dates but cautioned that
roblems with milestones need to be surfaced earlier than they were on this
occasion. Mr. Brownman asked about the missed milestone #1 on debriefing
selected SOG (sic SOD) officers returned from the field re their BOC training.
He understands the alternative taken as noted in the problem analysis sheet,
bit wi 1 the S0 of i ors be,_~ebri pfed later? The objective dealing with an
tion of the Fundamentals of Supervision and Management impact on job
performance was discussed next. Mr. Brownman asked if the milestone scheduled
or completion on 1 October 1973 had. been met (pre-course questionnaires sent
complishment of this objective for FSM. The objective as it relates to Training
Selection Board sponsored external training courses was discussed. The first
two milestones have been missed. Both were scheduled for completion on 30
September. The problem analysis stated that the problem rests with the Board
of Visitors (BV). The Chairman, TSB submitted a proposal to the BV on 30 April
1973 and there has been no reply. Mr. Rodriguez suggested that the BV meet
more often. If he had a problem, he could ask them to meet. It was suggested
that the BV be contacted about Chairman, TSB's proposal or OTR select those
TSB sponsored courses to be evaluated in FY 1974. asked how 25X1
objective #12 related to objective #3 -- are they the same.
I _J
observed that objective #12 serves as imput to objective #3. Objective #12
concerns a certain evaluation technique trying to ascertain the value of
specific courses.
=has." Mr. Rodriguez expressed his concern about problems that may affect ac-
t supervisors of students)? Mr. Rodriguez answered, "I can't say; it probably
10. OTR's objective #15 is no longer applicable to OTR. The objective
calls for a 20% increase by the end of FY 1975 over the FY 1973 base in the
training of officers, GS-13 and above, in the new techniques of Agency records
management. OTR's problem analysis noted that in August 1973 discussions were
held between OTR and Chief, ISAS, concerning the Records Management training
program. The program has been discontinued because the course instructor
transferred to National Archives in June 1973. It was agreed in August that
ISAS would reinstitute the program in early CY 1974, utilizing ISAS in-house
instructors with OTR lending administrative support to the program. It has
now been decided that the program would resume during the week of 14 January
1974, with OTR providing space, Bulletin announcements, etc. It will in
effect be a component training activity. Mr. Brownman agreed that the objec-
tive be dropped as an OTR responsibility and transferred to Chief, ISAS. OTR
must furnish Chief, ISAS the FY 1973 base figure for the 20% increase figure
to be meaningful.
11. Mr. Rodriguez felt objective #16 should be internal to OTR and this
was agreed. Mr. Rodriguez said he is getting a new objective from as
a substitute for objective #16. His plan is to revise all Operations training.
This plan includes: a new short Ops Fam Course; a BOC of only 8-10 weeks vs.
16 weeks at present; a cut 0 staff personnel by one half in three years;
handling larger groups of students per instructor; more use of case studies;
and a new Advanced Ops Course centering on strategic, political and economic
intentions of foreign leaderships,and nations.
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12. Objective #17 would become an internal objective monitored by DTR.
Mr. Brownman agreed. Objectives #20 and #21 seem to be progressing well.
13. Mr. Rodriguez discussed his four pro osed new objectives. He said
he would send the four plus the new one from II to Mr. Brownman for his 25X1
review in two weeks. Mr. Brownman said detailed action plans are to accompany
jthe objectives.
14. Mr. Rodriguez presented Mr. Brownman a chart showing some statistical
data on the new off-campus program. There are 247 people enrolled in 280
courses. 180 people are under 35. Grade spread is GS-03 to GS-16. 127
females and 120 males are enrolled. Mr. Brownman said the data would be more
meaningful if the percentages of each grade group enrolled was given in rela-
tion to percentage of that grade group to the total Agency population.
15. The coordination problems re the 0 and headquarters notices in
2 5X1
the correspondence courses are kind of a disgrace said Mr. Rodriguez. Mr.
Brownman asked if the notices were sent out for coordination serially or in
parallel. said notices of this type are usually sent out in
parallel with a deadline. Mr. Brownman askedl to set up a tickler 25X1
file on papers like this sent out for coordination to ensure deadlines are met.
16. Mr. Rodriguez said the self-study program equipment began to be
installed in Headquarters on 25 September. About 20 Offices are in line to
receive the John Humble "MBO" film series. Mr. Brownman asked if there is
any way provided now to count the number of cassettes run on the equipment.
Such a counter would be a means to evaluate usage of the equipment. If it's
not being used we can get rid of it. Mr. Rodriguez agreed that a counter
mechanism would not be a bad idea.
know about sucha;program. suggested M&S officers' wives who
are going overseas with their husbands should be included in the program.
18. Orientation for NOC's. Mr. Rodriguez said he would do it when
DDO is in better shape to bring NOC officers together. Mr. Rodriguez said
he could show films, go into escape and evasion tactics with NOC officers.
Mr. Brownman said what he has in mi-n is bringing F -M NOC in for three to
five days to let him meet and be with other people who have been overseas
as NOC officers. There should be a NOC presentation to officers at the BOC. 25X1
Brownman said he has in mind some refresher clerical/secretarial training
for wives who accompany their husbands overseas. Mr. Rodriguez said OTR
could handle this. He said, "If you would like I can make this known to
the DDO." Mr. Brownman suggested letting Division Chiefs and 25X1
17. The subject of training for contract wives was discussed. Mr.
19. Mr. Rodriguez mentioned that DoD was going to hold a conference
soon at0 Another group (Sollenburger at FSI) has asked to use
for a conference. FSI doesn't like =rules which don't allow short 25X1
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term students to go off base. Mr. Brownman said he has Larry Houston looking
into the possibility of the Agency requiring outside students from other
intelligence community members to sign a Secrecy Agreement when they attend
20. Mr. Brownman asked Mr. Rodriguez if he had established internal
objectives with his School Chiefs (i.e., other internal objectives). Mr.
Rodriguez said none other than the ones so identified as not worth reporting
to the DD/M&S on a bimonthly basis. He went on to say that he has not been
meeting with his line managers and staff on objectives. He closed by saying
he wants to start meeting with them every two weeks. Mr. Rodriguez suggested
that Mr. Brownman visit such' a session soon at OTR.
21. Several items on the Agenda were not discussed and are reserved
for the next conference.
25X1
DD/M&S Plans Staff
cc: Director of Training
OPPB
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1. Provide training st or equivalent to at least that provided
in FY 1973 (estiiHated stuicnt days) with a reduction of
2.34% in staff personnel from FY 1973.
2. Review during n' 1974 and each year thereafter 20% of OTR's
activities to deton-,dr,c whether the reasons and justifications
for their original establishment continue to exist; assess their
capability to satisfy proiect.ed requirements for the future;
justify ti-lo need for their continued existence at current and
projected lcvols ; and evaluate their performance in terms of current
requirc:::.cnts . In FY 1974 this revie;: will include the School of
Intelligence and l;orl.cl affairs and the Information Science Center,
and with respect to the Information Science Center, rill focus
on the extent to which its programs should continue to serve the
Intelligence Co,mi pity.
3. Develop a program performance evaluation system to be
operative in FY 1975, for the continued evaluation of on-going
Ole; programs to determine if objectives are being met, and to
permit continuing identification of marginal programs and acti-
vities which can be curtailed or eliminated.
4. Begin in IY 1974 to develop a training cost-model which
permits identification of OTR's costs and their allocation to
customer-coii.por_ents as a means of supporting O.1'R's requirements
for personnel. and other resources.
5. Examine Agency policies and doctrines on Non-Official Cover
while simultaneously expanding plans to increase the scope and
intensity of training required to support the Agency's Non-Official
Cover activities expected to be operative in FY 1975.
6. In FY 1974, examine the coverage on international economics,
world ecology and demography included In training programs in
the Office of Training and within other components of the Agency
to determine, in coordination with the OTR, Curriculm!i Council,
the types of progr..m~s or courses, or specific. lectures, or
other forms of input needed to support the IY 1975 requirements
of the Agency.
7. Determine in FY 1974 the extent to which the content of. the
present information science training program should be revised
to support the intelligence information systems
in CIA and the
CoIlmiumity in FY 1975.
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8. Beginning in FY 1974, to be operative by the end of FY 1.975,
support the Agcrcy's effort toward systematic career development
of its employees (a) by assisting heads of the major components
in clove]. opin(T protot) To training profiles for key categories of
their personnel, and (b) by developing an information system,
using OTR's co::nuterizec. training records as a base, from which
require,; tents of the caw:-orients for training can be projected to
perriit OTR to adjust c,,,rriculu.r and staffing to meet those
requirements. the system anticipates use of the teminal cluster
planned for installation in FY 1975 in the Chamber of Co:,r,.erce
Building for the Support Information Processing System.
9. Beginning in FY 1974, introduce a ._d advance the use of newer
educational methods, with particular ephasis on proactive learning
by the student.
Intensify the use of existing teaching technology, by
modifying two classrooms in the Chamber of Co.rrr:erce Building and
by introducing color videocassette instructional prograi,_ ing in
classrooms and safesites; the latter will require in n' 1975
the purchase of videotape players, color TV monitors, and a color
videotape recorder. In Fl 1975 augment this program with the
purchase of at least tc,o color TV cameras and related equipment
for the production of classified 3/4 inch videotapes.
As an additional diT:pension of technological advancement,
in BY 1974 undertake a study to ir.plc,;,cnt in FY 1975, if deter-
mined to be feasible, a secure closed-circuit UV within the
Chamber of Ccrr;,rerce Building, with term nal.s in other Agency
buildings in the I-Ieadquarters area.
10. To ensure orderly development of the executive cadre in OTR,
in FY 1974 to be operative in FY 1975, identify the individuals
and prepare specific executive development plans for a minin:aan
of three members of the Training Career Service for each of two
staff positions at the GS-15 level and above.
11. Strengthen the Training Career Staff, develop in FY 1974, to
be operative in FY 1975, a systematic program for the professional
development of each rr:crrl er, with special u:-phasis on enhancing the
qualifications and skills of the instructor corps. The program
for career professionals will be directed to:
a. Planned rotational assignments within OTR or in other
components in the Agency to broaden experience and to assure that
as a general. rule, professionals, below: the level of School or
Staff Chief, or the 0 serve no longer than six years con-
tinuously in the same OlR School, Staff or the
b. external training of at least one semester (or its equiv-
alcnt) every seven years in academic. or other programs to enhance
substantive 1specialitics;
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c. staff planning measures designed to reduce wry age of
OTR's career professionals from the present (1 January 1973)
average of 4S.3 to an average no higher than 47.0 by 30 June
and 45.0 by 30 June 1975.
12. To ensure the effectiveness, quality, and efficiency of
itire training effort, in FY 1974, School Chiefs and the
will design and test one or more techniques of acquiring
infonration to detei -dne the impact of training on job-performance.
In FY 1974 they will also amply the techniques to three courses
or programs conducted within their components and, in FY 1975,
to an additional 50% of their total curricula.
The Instructional Support Staff in FY 1974 will imple-
ment. the feedback progr an for external training to apply to
courses under the purview of the Training Selection Board and
to foreign language training. In F"Y 1975, additionally, the
effort will be applied to 200 of Agency-sponsored academic
training.
13. To respond to the increased number of Midcareerists whose
development plans include attendance at the Zddcareer Course,
during n' 1.974, ivithou.t any addition of staff, conduct the course
for an additional 30 employees above the current FY 1973 level of
130 in Grades GS-12-13, and in BY 1975 conduct the course for a
total of 200 employees in Grades GS-12-13.
14. Prepare officers at all career levels to assume increased
responsibility involving decision-making and execution of policy,
in FY 1974, to be operative in BY 1975, develop new or revise
current courses on management training for officers at junior,
middle, and senior levels.
15. Using the FY 1973 as a base, increase by 20% in FY 1974
and. another 20% in FY 1975, the training of officers, GS-13 and
above, in the new techniques of managel~ent information, including,
the management of Agency records,
16. To determine and implement in FY 1974 a solution to the
present ovorenrollment of students in the Basic Operations Course,
either by redesigning the course to allow greater student capacity
relative to the nurbor of instructors available, or by developing
in coordination with the Operations School an alternative program
in operations familiarization which would diveft from the BOC
students not really requiring in-depth training as operations
officers.
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18. To increase the value of the Lancuarye Qualifications RcQister
as an effective source of information, for Aency nanrygers to use
in detcn;lining persor:nel assignments requiring language competencies,
by the end of 1Y 175, achieve 95"1 coripletion of verification of
language skills of employees whose claimcd (untested) proficiences
(700) wore on record as of 31 March 1973.
19. Continuing toward the goal of efficient management of OTR's
anti one l t,oiatori es, in the Chamber of Cu,:-, :erce building, by the
end of 1?"1 1975 co;r:plete the conversion of 8,000-10,000 J angua o
tapes currently on reels to cassettes, and purchase 40 cassette
record/playback machines to replace the present stock of reel
machines.
20. Increase efficiency in conc?uctinc language in IY 1974 by
relocating in the FIcadcuartors building part-ti9e courses in two
languages and increase the activity in n' 1975 by providing part-
time courses in a minimum of t,; o additional languages.
21. To reduce, from ten weeks to four weeks, the time required
to achieve a highly useful level of foreign language competence
(from Elementary or Elementary Plus to Intermediate), in FY 1974
experiment with atotal- immersion ~axoarar; in Russian, and if
successful add. programs in French and Spanish. In FY 1975 intro-
duce a program in a fourth language.
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