EVALUATION REPORT FROM CARLA L. SCOPELTIS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01130R000200020002-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 16, 2016
• Document Release Date: July 25, 2005
• Sequence Number: 2
• Publication Date: July 9, 1985
• Content Type: FORM

ATE
STA
9 July 1985
EVALUATION REPORT
TO: Executive Secretary Suggestion and Achievement
SUGGESTION NO.
Awards Committee
2350249
INSTRUCTIONS: Please complete this form in detail to guide the Suggestion and Achievement Awards Committee in making a final determination of
the merits of this proposal. Retain third copy. SEE REVERSE SIDE, THIRD COPY FOR ADDED GUIDANCE.
DATE
1. ACTION RECOMMENDED ^ ADOPT IMPLEMENTED DECLINE 0 OTHER (Specify)
2. REASONS FOR RECOMMENDATION (If more space is needed, use plain paper)
The FAC discussed the suggestion that photocopies be made of the collection of
photographs of all of the Presidents since the formation of CIA, as well as their hand-
written salutations. The originals were then to be stored for archival purposes. The
Commission believes that the originals should continue to be on public display with the
idea that preserving these documents for the Agency's future is less important than
allowing employees to view the original documents and gain an immediate sense of their
place in history. We suspect that there will be very little further deterioration since
the original damage occurred when the documents were exposed directly to the sun. The
documents have since been moved to a more protected place. Consideration perhaps could
be 'iven to making photocopies of the documents and these photocopies then could be
preserved for future use. A further suggestion might be to ask the Office of Technical
Services to darken the salutations if, in fact, further deterioration does occur.
3. TANGIBLE FIRST-YEAR SAVINGS (Hours, salary costs and rates, material, equipment, etc. saved,) (Attcah a separate sheet if necessary.)
4. INTANGIBLE BENEFITS (See guide on reverse side of third copy) (Specify -Value of Benefit' and -Extent of Application", explaining
reasons to justify your appraisal).
5. WHAT OTHER OFFICES, DIVISIONS, ETC. MIGHT ALSO USE THIS IDEA?
S
Fine Arts Commission
DATE ER OR PROGRAM COORDINATOR
F
ORM 244b
1-81
OBSOLETE
PREVIOUS
EDITIONS
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CLASSIFICATION
Approved For Relea a 2005/btblf'ct:jA DP87-0 130R000200020002-5
 TANGIBLE AWARDS SCALE
A cash award m ppppqy~i F a p9n(~nn~~/0Q/n2 : ~~~~ DP8.7-011dR000s
i~0920~25
ay'8 brQ~ ?6n115~tibn ffia'f excee Cds'job requirements a30n resu n angi benefits having a value of
$250 or more. The amount of such award shall be not less than $25 and shall normally be based on a reasonable estimate of net monetary benefits
for the first full year of operation following the contribution. The amount of the award is determined in accordance with the table and other pro-
visions of this section, unless for special reasons the head of the agency determines that a different amount is justified; if so, reasons must be
documented in support of the action taken.
Tangible Benefits Amount of Award
$250 to $10,000 10%
$10,000 to $100,000 $1,000 plus 3% of
excess over $10,000
Over $100,000 $3,700 plus .5% of
excess over $100,000
INTANGIBLE BENEFITS GUIDE
EXTENT OF APPLICATION
LIMITED EXTENDED BROAD GENERAL
AFFECTS FUNCTIONS, MISSION OR PERSONNEL OF:
VALUE OF BENEFIT
One office or installa- Several offices or instal- An entire area or Direc- Several areas or Direc-
tion; or a small area of lations; or an important torate. May be oppli- torates, or an entire de-
science and technology, area of science and cable to all of an inde- partment, or large inde-
technology. pendent agency or a pendent agency, or in the
large bureau. public interest through-
out the nation or beyond.
MODERATE. Modification of
an operating principle or
$25-100
$100-250
$250-500
$500-1000
procedure; an improvement
of rather limited value
SUBSTANTIAL. Substantial
modification of an operat-
$100-250
$250-500
$500-1000
$1000-2500
ing principle or procedure;
an important improvement.
HIGH. Complete revision of
a basic principle or pro-
$250-500
$500-1000
$1000-2500
$2500-5000
cedure; a highly significant
improvement.
EXCEPTIONAL. Initiation of
a new principle or major
procedure; a superior im-
$500-1000
$1000-2500
$2500-5000
$5000-10000
provement to the quality
of a critical product, ac-
tivity, program, or service
to the public.
APPROPRIATE NONFINANCIAL RECOGNITION MAY BE GRANTED FOR IMPROVEMENTS OR IDEAS WHICH DO NOT MEET THE STANDARD
FOR CASH AWARDS.
GOOD EVALUATIONS ESTABLISH CREDIBILITY
-Treat each suggestion as important-it is to both the suggester and management!
-Be prompt in responding; use an interim report to the suggester if necessary.
-Approach suggestions with a positive attitude. If the entire suggestion cannot be adopted consider whether it may be adopted
in part or modified.. (In these instances, the suggester may be entitled to an award based on the extent of influence the sug-
guestion contributed to management's action.) Be certain the reasons for the action are understood. If you cannot adopt a
suggestion, do not dwell on or overemphasize its disadvantages.
-Write answers that YOU would be willing to accept. Avoid a cold, impersonal or superior tone.
-Keep your evaluation short. Do not write 300 words if 50 will do the job, and do not overwhelm the reader with detail.
-Write the answer with the suggester in mind. Use language that the suggester will understand. (A responsive answer often eliminates
requests for reconsideration.)
-Start your evaluation with a brief summary of the suggestion so that the suggester knows you understood the proposal. Follow with
reasons for decision and conclude with an expression of appreciation for participation in the program.
-Avoid words or statements that might "turn off" suggesters, such as: "Scheme" "Impractical' "Gadget" "Reject" "Unoriginal."
-Consider the legal aspects of your response. Remember that laws and,regulations can be changed. The fact that a current law or
regulation does not permit what is suggested is not a valid reason for not adopting it.
Approved Follease 2005/08/02: CIA-RDP87-011300200020002-5
 ROUTING AND TRANSMI L SUP
Approved FoYeRelease 2005/08/02 : CIA-RDP87-011 8000200020002-5
Mination
REMARKS
TO.,
1.
(Name, office symbol, room number,
building, Agency/Post)
Initials
Date
~; -
z
4V1:7,4
4.
n
File
Note and Return
1
For Clearance
Per Conversation
Requested
For Correction
Prepare ' Re
Ircutate
For Your InfoRnation
See Me
meat
Investigate
Signature
[justify
ST
Employee Suggestion 2850249 - Preserving the
Presidents' Handwriting
Please review the attached employee suggestion
and respond on the attached Evaluation Form
by 1 July 1985. Thanks.
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
5/29/85
ST
FROM: (Name, org. symbol, Agency/Post)
OPTIONAL FORM 41 (Rev. 7-76)
fM R (411 CFR- 101-11.206
Approved For Release 2005/08/02 : CIA-RDP87-01130R000200020002-5
i
STAT
 Approved For lease 2005/08/02 : CIA-RDP87-0113M00200020002-5
ROUTING AND RECORD SHEET
FROM: Executive Secretary
Suggestion and Achievement
Awards Committee
ST (Officer ber, and
ST 150ilding)
r EXTENSION NO
OFFICER'S
INITIALS
FORWARDED
Sl
C/HOME/OL
3E14 Hqs
I0EXECUTIVE SECRETARY
SUGGESTION AND ACHIEVEME
~ AWA ---
A 15Na5
T- 22 May 1985
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
For your review and
evaluation please.
Thank you.
We would appreciate your prompt
attention and evaluation of this
suggestion. Should you decide to
adopt it, please state implemen-
tation date, which is needed befor
an award can be designated.
Please respond on form provided.
Thank you.
A Response to 'cency
s'i r'c '.H.i Ack leo-e(ent
Awards Corer i fte- Iske on
STAY
STA
STAT
FORM ~1 O USE PREVIOUS
1-79 EDITIONS GPO : 1983 0 - 411-632
Approved For Release 2005/08/02 : CIA-RDP87-0113OR000200020002-5
 Approved Folc lease 2005/08/02 : CIA-RDP87-0113OR000200020002-5
TITLE OR SUBJECT OF SUGGESTION
Preserving the Presidents' Handwriting
PRESENT METHOD
Near the Library entrance on the first floor at Headquarters is a collection of
photographs of all of the Presidents since the formation of CIA, along with a
salutation to the CIA in the handwriting of each of them. This is a valuable,
historic collection that should be preserved for the enjoyment of future generations
of Agency employees. Unfortunately the inks used by the Presidents have faded with
time, probably due to exposure to light. The remarks of Harry Truman have faded the
worst and those of Dwight Eisenhower have also noticeably deteriorated. Truman's is
now taking on a sepia appearance, but I don't recall it looking that way about 20
years ago when I first saw it displayed.
I SUGGEST
To protect these original salutations from further deterioration, I suggest that
photocopies be made for display purposes and that the originals then be stored in a
safe drawer away from light. The temperature and humidity of Headquarters building
are maintained well enough that further protection, beyond protection from light,
should be unnecessary. The photocopies used for display can be considered expendable,
although in fact they will probably withstand public display better than the original
salutations. Conventional silver-halide photographs on black-and-white paper stock,
when properly processed to remove developing chemicals, is generally considered
satisfactory for archival use (more than 100 years).
ADVANTAGES
This precaution will help preserve an element in the Agency's heritage for the future.
Final Comment: I do no want, nor will I accept, an award for this suggestion. This
just seems like the easiest route to direct this suggestion to the proper people.
FORM 244
(2-74)
0SFCRET
USE PREVIOUS
EDITIONS
CONFIDENTIAL
ADMINISTRATIVE
INTERNAL USE ONLY
E , IMPDET CL BY
SUGGESTION NO.
.UNCLASSIFID (47)
Approved For Release 2005/08/02 : CIA-RDP87-0113OR000200020002-5