USIB FILE AND PROGRAM CATALOG SYSTEM (FPCS) REPORTING MANUAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300070036-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 16, 2016
• Document Release Date: May 26, 2005
• Sequence Number: 36
• Publication Date: October 6, 1966
• Content Type: REPORT

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CODIB?D-111/1.9/8
6 October 1966
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
USIB File and Program Catal
1. CODIB-D-111/1.9/6 of 1 September 1966 and its attachments,
CODIB-D-111/1.9/4 of 29 July 1966 and the draft USIB FPCS Reporting
Manual, have been approved by USIB. The CODIB$upport Staff is making
final preparations for publication and distribution of the reporting
manual. Concurrently, the Defense Intelligence Agency is publishing its
version of the manual for use by Department of Defense intelligence
activities.
2. The DIA manual will differ slightly from the USIB manual.
Some of the DIA changes improve the clarity and accuracy of FPCS re-
porting instructions and should be incorporated into the USIB manual.
Unless specific objection is raised by the close'of business on
17 October 1966, the CODIB Support Staff will make the following
changes in the 29 July t966 draft of the USIB FPCS Reporting Manual:
a. Paragraph 3c, page 11-2. Delete the last sentence,
b. Paragraph 4c, page II-3. In line 1, delete the words
"reference to" and substitute the words "description from". Same in
line 2.
c. Paragraph Elf, page II-4. Delete the entire paragraph.
d. Page IV-11. Add the following to the list of intelligence
activity codes:
L - Library
T - Management
e. Page V-8t Add two pages (8A and 8B) of standard spellings
of computer programming languages for use with Card Format 6. The list
to be used has been extracted from'Bureau of the Budget Circular A--55
and is attached.
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NVI
3. Currently, DIA is producing file and program catalogs using
information reported by Department of Defense activities. These cata-
logs will be used as the basis for establishing the format and distrf-
bution of the USIB FPCS catalogs. The CODIB Support Staff will attempt
to arrange distribution of the current DIA catalogs to each USIB agency
for review.
e the CODID Support Staff has drafted a preliminary set of
questionnaires to collect information needed for evaluation of the USID
FPCS. These questionnaires, one to be answered by each reporting
activity and one to be answered by the DIA ADPS Center, are attached
for review and comment. Will you please send your comments, additions
or changes to the CODI13 Support Staff by 28 October 1966.
STATINTL
c ng secretary
Attachment: A/S
1
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USIB Ff M' D PftO AM CW LOG SYSTEM
ti
T, .00
STAY STI A ~?ION MIRE_
1. Reporting Activity:
-AEC
CIA
"""~IA
NSA
____STATE
- FBI
2. Reporting Period: ____February _ May
=August November
USAF
Yr.~
3. File Descriptions:
a. Number of new files reported:
b. Number of changes to Previously reported files:
c. Number of cards submitted and man-hours of preparation time:
Card Format Number of Cards Mangy h_ ou
d. Estimated average cost per man-hour:
e. Describe any deficiencies noted in the instructions for the
preparation of file descriptions.
4. Program Descriptions:
a. Number of new programs reported:
b. Number of changes to previously report programs:
ee Number of cards submitted and man-hours of preparation n Mme:
Card Format Number of Cards Man-hours
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d. Estimated average cost per man-hour: $
e. Describe any deficiencies noted in the instructions for the
preparation of program descriptions.
S. List and describe instances in which the catalogs published under
the File and Program Catalog System have been used to assist in the
development or improvement of a file or program. Identify any cost
savings derived from such usage.
6. List and describe any requests for special service submitted to
DIA for handling within the File and Program Catalog System. Discuss
adequacy of the response and identify any resultant cost savings.
7. Summarize your activity's overall assessment of the File and Program
Catalog System and comment on the desirability of continuing the system
in operation.
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1. Reporting period:
USIB FILE AND PROGRAM CATALOG SYSTEM
STATISTICAL AND OPERATING INFURNI TION
ffil-A AD CENTER)
2. Library growth, change and usage data:
a.. Number of File Descriptions
added to the system
b. Number of Program Descriptions
added to the system
c. Number of changes to previously
reported File Descriptions
d. Number of changes to previously
reported Program Descriptions
linp~ e. Number of requests for search
of rile Descriptions
f, Number of File Description
searches resulting in retrieval
of specific information
g. Number of requests for search
of Program Descriptions
h, Number of Program Description
searches resulting in retrieval
of specific information
i. Number of File and Program
descriptions returned to reporting
activity for resubmission
CIA NSA DIA STATE FBI AEC AF USN U3
3. Number of man-hours and associated costs required for designing and
preparing programs and formats for establishment of the FPCS:
%. Number of man-hours used in handling and preparing unit reports for
machine processing: Files Programs
5 Number of hours of PCE time (by type) used in processing unit reports:
WN.W ___ Files Programs
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iir
6. Number of hours of computer time (by type) used in updating and main-
taining the PPCS: Files Programs
7. Number of hours of computer time (by type) used in producing scheduled
system catalogs: Files Programs
8. Number of man-hours used in preparing search requests for processing
on the computer: Files Programs
9. Number of hours of computer time (by type) used in servicing search
requests; Files Programs
10. Describe any deficiencies noted in the FPCS and outline corrective
measure taken or proposed.
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SECRETARY'S NOTES
Report of Task Team IX
(ADP Systems Library)
(USIB-D-39.7/ 17, 7 September)
2. Progress Report on Implementa-
tion of the President's Foreign
Intelligence Advisory Board
Recommendation No. 2 of 15
June 1965
(USIB-1J-39.7/ 18, 8 September)
On 30 September 1966, all USIB
USIB-.M-450
6 October 1966
approved
recommendations in the subject reports, and the office of the Acting
Secretary, CODIB has been so informed. q
3. Electrical Message to USIB
from Director, NSA, 011314Z
On 5 October 1966, all USIB members had concurred in the recom-
mendations of the Director, NSA contained in subject message, and NSA
has been notified of this Board action.
5. Reports Noted by USIB
a. USIB-D-41. 18/ 106 (COMOR-
D-a/ 177-62), 27 September
(Limited distribution through -
restricted channels)
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SECRET