HOW TO USE THE FACILITIES AND SERVICES OF OCD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00951R000100020064-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 16, 2016
• Document Release Date: January 3, 2005
• Sequence Number: 64
• Publication Date: December 20, 1949
• Content Type: REGULATION

Approved For Release 2005/01/10 4r- "4-00951 R0001 00020064-1
SECRET 20 December 1949
H 0 W T O U S E
THE FACILITIES AND SERVICES
OF OCD
OFFICE OF
COLLECTION AND DISSEMINATION
CENTRAL INTELLIGENCE AGEICY
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 SUIRY OF OOD SERVICES
BIOGRAPHIC REGISTER
Supplies information on foreign individuals and organizations.
GRAPHICS REGISTER
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Supplies photographs and motion picture films of foreign places,
installations, activities, and personalities; and provides domestic
films for training purposes.
INDUSTRIAL REGISTER
Supplies information on foreign industrial resources and instal-
lations; transportation, communication, and other service facilities;
and on the companies related to these activities.
Collects intelligence information for CIA and IAC agencies from
all sources, and provides direct contact in Washington with all
Government agencies. Determines selective distribution of all
documents received or produced by CIA.
In addition to the usual library facilities, maintains an indexed
file of all documents received or produced by CIA. Provides a
bibliographic reference and loan service based on this file, and on
other sources. Maintains the CIA Central Records. Advises on records
management problems.
MACHINE METHODS DIVISION
Develops use of machine methods and equipment for intelligence
purposes, and advises on their adaptation to special problems.
Operates machine index facilities for Graphics Register and CIA
Library, and machine accounting services for the administrative
staffs of CIA.
A more detailed explanation of the services available from each
Division is given on the following pages.
An Index to OCD on the last page includes the name, phone and room
number of Division and Branch Chiefs.
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BIOGRAPHIC REGISTER - BR
r,, Files and facilities in BR
1. Dossiers of biographic information on foreign individuals and organizations
that are important for intelligence operations. Most of these dossiers relate to
scientists and technologists, as BR has primary responsibility among the intelli-
gence agencies for biographic information in these fields.
2. A machine index to these dossiers, recording the name, nationality, occupation
and other data concerning each individual, for reference or listing purposes.
3. A machine index to dossiers in the Biographic Division of the Department of
State, mostly political personalities, recording name and nationality for reference
purposes.
4. A machine index to names of biographic interest in documents on file in CIA
Library.
5. Indexes'and reference materials used as guides to sources of biographic
information on all types of individuals and organizations.
Services brovidedbv BR
1. Biographic reports by its professional staff on all types of foreign individ-
uals and organizations. The data for these reports may be available in BR, or may
be obtained from other sources. BR maintains close liaison with the biographic
units of the IAC agencies for this purpose.
2. Answers to miscellaneous questions such as correct spelling of a name, title
of an individual, identification of an organization, etc. 25X1
3. Machine listings of individuals or organizations inspecified categories, based
on data recorded on runched card
A,F
Informal requests for information or service may be made to:
MEL.
Office of the Chief, Biographic Register,,.,,
Scientific, Branch ............... ? ,,sea,,,
Regional Branch................... .a..e.
Index branch ...............e,............,
Written requests may be submitted on CIA Form No. 60-72.
Room & Bldg.
1106 M 25X1
1110 M
1132 M
1118 M
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GRAPHICS REGISTER - Cz,R
Files and facilities in GR
1. A large collection of photographs covering subjects of intelligence interest
in foreign countries, including foreign personalities who are important for intel-
ligence purposes,
2. A collection of motion picture films that are useful for intelligence and
training purposes.
3. A machine index by subject and area of the photograph and film collections in
GR, and of films held elsewhere that are available to GR.
4. A file of reference material on governmental, commercial, and private sources
from which photographs and films may be procured.
Services provided by GR
1. Photographs on foreign subjects will be supplied in response to specific
requests, or in accordance with standing requirements. They may be available
in the files, or may have to be obtained from other sources. Requesters may
visit GR to select the photographs they need.
2. Requests for motion picture films may be for specific films, or for films on
a specified subject, area, or training need. GR also scans the content of films
for the purpose of estimating their possible intelligence value.
3. GR will provide a projector and a projectionist to show a film in any CIA
building. In certain cases films may be loaned to a requester for use in other
locations.
Informal requests for information or service may be made to:
Office of the Chief, Graphics Register.,.......
Photographic Branch...,... ................
Film Branch...............................
Ext.
Room & Bldg,
115 South
119 South
107 South
25X1
Written requests may be submitted on CIA Form No. 60-72.
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INDUSTRIAL REGISTER - IR
Files and facilities in IR
1, The Industrial Card File, known as ICF cards. Information on foreign
industrial operations and resources is extracted from documents and entered
on these reference cards. Each identified plant is given an IR number and
all cards on a plant are filed together.
2. A machine index to the Industrial Card File which enables all cards on a
specified plant, industry, or area to be selected for reference or reproduction
purposes.
3. Files of reference materials such as maps, charts, city plans, plant layouts
and special reports of various kinds on industrial activities and facilities.
Services provided by IR
1. Reports on foreign industrial plants., transportation and communication
facilities, companies, industries, and industrial areas.
2, Selected ICF cards containing extracts of information on specified industrial
subjects or areas. These extracts give all essential information on plants as
contained in the source documents. In some cases a lengthy document covering a
specific plant will be summarized on a card, and the original document retained
for reference.
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3. Machine listings of plants or other industrial installations, showing location,
industrial activity, and other data recorded on punched cards. For example: Oil
fields and refining plants in the USSR- Aircraft plants in USSR and satellite coun-
tries; Chinese industrial plants;'
4. Answers to miscellaneous questions on foreign industrial organizations such
as location, ownership, affiliations, relative importance, correct name, etc. .
Informal requests for information or service may be made to.,
Office of the Chief, Industrial Register.......,
Intelligence Branch...0.0.0.0..00.0000000000~
Index Branch....000.OO.0000??000000000000000d
Written requests may be submitted on CIA Form No. 60-72.
E__G. Room & Bldg.
1009 Q
1117 Q
1001 Q
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LIAISON DIVISION - LD
Files and facilities in LD
1. Current information on the organization, functions,., activities, and intel-
ligence potential of U.S. Government agencies,
2. Index of key personnel in such agencies who are useful contacts for intel-
ligence purposes on. specific problems.
3. Complete records of requests received and collection directives issued, with
a cross index of requests by subject and area.
Services provided by LD
1. Collection of intelligence information from all possible sources in response
to standing requirements and to specific requests from CIA and other IAC agencies.
Direct contact is maintained in Washington with U.S. Government sources,
Indirect contact with private and commercial sources in the U.S. and with foreign
sources is made through the appropriate CIA Offices and IAC agencies.
2. Advice and assistance to CIA personnel in establishing approved contacts with
U.S. Government officials for consultation on intelligence problems.
3. Assistance to other IAC agencies in making use of CIA files and facilities,
especially the services of the OCD Registers.
4. Any special service involving liaison or negotiation with other government
agencies.
5. Selective dissemination within CIA of all intelligence material received
from other sources, and dissemination to the other IAC agencies as well as within
CIA of all intelligence produced by CIA.
This service is based on standing requirements of the various recipients, on
special requests of a temporary nature, and on a knowledge of the general and
specific needs of all recipients,
NOTE: Requests for procurement of specific documents from any source should be
directed to the CIA Library,
Informal requests for assistance may be made to:
Ext
Room &
Bldg.
Office of the Chief, Liaison Division.......
123.4
M
25X1
State Desk ......... 0..00000000
1226
M
Army Air Desk ................
1230
M
Navy, Non IAC Desk........,,,
1217
M
CIA Desk.......,, ..............
1225
M
Written requests should be submitted on CIA Form No. 60-1.
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CIA LIBRARY
Files and facilities in the Library
1. A collection of all basic intelligence documents received or produced by
CIA, filed by source in chronological order and controlled by a finder index.
2. A machine index to selected documents in this collection, called the
Intell.ofax File, consisting of punched cards containing necessary identification,
subject and area references for each document. These cards also show the
source, title, date and number of each document in clear text for reference or
reproduction purposes. They are called Index Faxcards.
3. Abstracts of selected documents are a rapidly growing addition to the
Intellofax File. They are reproduced in clear text on the Index Faxcards, which
are then called Abstract Faxcardsa
4, Facsimile machines which will reproduce, on a continuous paper ribbon, a
selection of Faxcards on a specified subject or area. These machines are now
operating on an experimental basis for reproduction in OCD. It is expected that
they will eventually transmit to receivers installed in various CIA offices,
5. Inter-library loan arrangements with governmental, institutional and other
libraries.
6. A collection of books, pamphlets, dictionaries, directories, encyclopedias,
gazetteers and publications of all types that may be of interest for intelligence
purposes,
7, A Reading Room where current newspapers, periodicals and reference publications
may be consulted.
8. A supply of extra copies of intelligence documents produced by CIA.
9. The current files and index records of CIA administrative. documents.
10. Archives of inactive records and documents transferred from all CIA offices.
Services Provided by the L=ar-y
1. Documents, cables, books and periodicals will be procured from any source for
loan to requesters. They may be available from the Library files, through inter-
library loan facilities, or from other sources, (Reference Branch -E I 25X1
2. Trained librarians will assist requesters in searching for intelligence
material pertinent to any subject or area, and in answering factual questions :from
available reference material. (Reference Branch - 25X1
(continued on next page)
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also be prepared on request. (Reference Branch -
Services provided by a
the Librrv (continue
3. The Library Intellofax File will provide a listing of documents by subject
and area, which shows the source, subject, and other data concerning pertinent
documents. These listings will include a growing proportion of abstracts of
the more important documents. Comprehensive intelligence bibliographies will
4. A separate machine index of the FBID Daily Report on foreign radio broad-
casts provides reference to the subject and area content of the recorded broad-
25X1 casts, (Reference Branch -
5.
Microfilm Viewers and Dictaphones are available to enable extracts to be
made from documents recorded on microfilm. (Reference Branch -
0
6. Extra copies of intelligence documents produced by CIA will be supplied on
request subject to approved distribution procedures. (Central Records Branch -
25X1
2X1
i
25X1
26X1
7. Published material will be purchased on re uest in accordance with estab-
lished CIA procedures. (Cataloging Branch -
8. An accessions list of books and pamphlets received and cataloged is issued
weekly. (Central Records Branch -
9. A newspaper and periodical clipping service is operated to supply current
items on any specified subject in response to standing requirements. (Cataloging
Branch -F I
10. Field surveys are made of libraries and collections to determine their intel-
ligence potential for current and future exploitation. (Office of the Chief -
F-- I
25X1
25X1
25X1
11. Advice and guidance may be requested on the following subjects:
Top Secret control. procedures. (Central Records Branch -4 :J 25X1
Subject classification and indexing problems. (Analysis Branch 25X1
Filing methods, file equipment, and storage of inactive records.
(Records Management Branch - 25X1
Informal requests for information or service not described above may be made to:
E, . Room& Bldg.
Office of the Chiefs, CIA Library............ 1040 M
Reference Branch..6oo000000000.00000000.0,0 1430 M
Central Records Branchoaooaao0ooo000000...0 1046 M
Analysis Branch0000.oo.oooaooao.ooooooooooc 1518 M
Cataloging Branch.00000000,00000.oo.aoooaaoo 1425 M
Records Management Branch,,..,0o000000.0000 1147 Q
Written requests should be made on:
CIA Form Nob 60-70 for loan requests,
CIA Form No. 60m72 for information requests,
CIA Library Order Card for purchase requests.,
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MACHINE METHODS DIVISION -, MD
Services rrovide. by MD
1. Investigates, develops and adapts machine processes for identifying.,
collating, reproducing and communicating intelligence data,
2. Provides advisory service for CIA'offices and IA.C agencies on the availa-
bility and use of machine methods and equipment for intelligence operations, and
for their adaptation to special problems.
3. Performs the machine operations required for CIA administrative purposes..
and for special projects such as the compilation of a world-wide gazetteer of
place names and physical features.
4. Advises and assists in the development and performance of all machine opera-
tions for OCD. Maintains the machine indexes for CIA Library and Graphics Register.,
and processes the requests received by them that require machine operations.
Informal requests for information or service may be made to:
Office of the Chief, Machine Methods Division.,....:
Planning Branch.v......oeooe.oeoo.oo0..ooooo..o._
Machine Operations Branch ........
Ext, Room & Blde.
- - -
1315 M
1317 M
1337 M
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