NOMINATION OF(Sanitized) FOR PAPERWORK MANAGEMENT AWARD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500250018-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 16, 2016
• Document Release Date: July 14, 2005
• Sequence Number: 18
• Publication Date: January 1, 1966
• Content Type: MF

Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
Xwagpnont Ard
1. T. n .na' CIA Records A&dnistreation
0=o, as a 3ideete for the Administrative i sn t Society Pager-
ork u - nt Ate. man recruited 15 mare ago to establish
and tie Qp a records menegetnt proms. This task hem: boom carried, on
vuh processional excellence and he has been most a ectivet in meting
the - moat of eeepetsfork in the Central t.11igencs Agetncy.
PoUoving are acnor hig .tghta of his accom3giahmeents in the Agency Program.
Deco ion of Ishvient.
nt program in the Cantrell. Intel .igence Agency during tit Past
15 VOWS. his invo3vtd the selection end recniritmunt of hilly aja .ified
poravm to had up major uses of the prog . It involved the task of
setting UP a
Is for MDOMMt of intelligence records. the
lishIng, developing and Prating an outstanding paperwork
ce to dispose of records vas dominant, and co
radit:Lonal
vore often difficult and frustrating to initiate
because of systems and procedures peculiar to the nooda of Intelligence
A7
work. Despite -chess end other obstacles the program mmod. forward.. A
for factor in
ore none had existed before and at a time then no
eying tAI# sue
conviction that one shoed speak softly but carry a n*e .e tither then a
Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
 Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
big stir? k. Over the years the needle hers ,xroved effective in evading
bureaucratic head.-lcaockfngp and in pricking the conscience
4 to admit to a good thing mien i
kccom1iiahnt rep esente a classic
stlaay
:ctivenoss of the "soft r e .'" . No other appro*ch
Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
 ox Al i~r4~sedn .2005/07/25 : C1A-RDP70-00211 R00050025 18-9
ova of this VrOS):GM J.0 ^RYW -w
tstes .tell-t 1 "a Coflummit1#
.Cal T.
Dui
he* SctO -t! and *Uc
Vert
tinfl of the 7gren S on into
.str&t
~_~..
--
Tor the *riod. 1955 - 190* T'"w
t#;~- are ,atii*te at 3s
xe
frM 'o +?`
1d att4
$
Wings is given below under t b* pr's ma
Gorda j#r"tion 8*v reajigp& from tbo
Be -
S a3unte& to 7, Ste
,irip
cQO .cation Of forms awsiga faith
f others end. the
3=01Y to the
0 o 3. e-ticm o
forma.* a aid icote reports Vera a li '
systems end proeecs. sc+ase
from reels t't Costs of .i
-~4-a e*bi' by the Mend ncra cuts 4537-00 sf
XOr*
stt*C cb=t) ?
17 10554L.4 P tort*, on& *];ace* (SM
1. son-hours M
ts.
Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
 Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
in a major area of the Agency, and savings were realized in commespondence
preparation by sponsoring the use of Iatterex and farm letters.
ghts of accomplishments in the
fields of filing systems, equipeerrt and supplies include savings of
*V50694 by substituting shelf filing for other equip ant, savi n of
more than 6Q,00o througft utilisation of surplus tiling *quipment. Saud-
books on Subject filing and. quit and Bup iee have been issud end.
used throughout the Agency. "s of -file folders stocked by the Agency
54 to 6.
Records Dispositions major factor contributing to as
"aluable offi+
construction of an Agency Archives arA Records printer.
released
space and equips:
by trw=:r*r of inactive
records. To date more t 55,E cubic feet of records have been destroyed
tar in accordance with existing records control sch+edulea.
destruction in offices totals more than .110,000 cubic feat.
>f all Agency records we cover ed. by schedules.
rrd reduced from 0$ to 5.0 over a period, of
Agency
tea: the essential records retaired, by this
aneged by y, eparation of 'total Records Deposit
provide for the orderly delrposit, recalls, up-
dating or destruction of material. A Vital Records Repository vas
and vas later combined with the Records Center. This
action saved over 109,000 in eeq dprant and salaries.
Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
 Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
imo,
solved by the p"rreork mwe goer in an 3ata 3.3.g ee agency is h
control the growth of 3ar reference c ollectons. A s lutign .to this
proble involves the i hole intelligence coamaznity.
icy amts
Comma ty that are $id at a solution. Both agr"wntc heed been
Agsnciss and
by the Committee on Documentation, WX5. oft
for destruction of inactive naterial received from other
ionce on the Agency of record for any future reference
r$eeultsd in destruction of 3c cubic feet of
pW %MWWiFfikWUA.W.Uv wan 5C0E0. a -
raaeant provides for eestablishwnt of a central records facility in the new
Arai Records Center to be constructed at Suit and, ryla in-
would othesvl,se have been
this action is also aim, at controling growth of
and. related docuz ants will be stored by =1B
dons by Spotting d li+c tee holdings for destruction, as
sewing eervation of record copies for the Commity. &i s
Lion of records also has implications for the field
Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9
 Approved For Reljas 2 _/07~: CQ01
ti'~- 6-~~
Approved For Release 2005/07/25 : CIA-RDP70-00211 R000500250018-9